19UK5626P0780V-Supplier Submission Checklist.pdf
PDF 134 KB Posted
- Solicitation number
- 19UK5626P0780V
- Issued by
-
Department of State US Embassy London
About this file
This is a Supplier Submission Checklist for a vehicle procurement solicitation issued by the U.S. Embassy London.
Solicitation No. 19UK5626P0780V requires suppliers to submit quotations for vehicles to be delivered to the U.S. Embassy London or other UK locations as directed. All quotations must be submitted as Firm-Fixed-Price (FFP) offers with pricing excluding VAT, and delivery costs to the specified location must be included. Suppliers must provide a completed and signed SF-18 quotation form, vehicle technical specifications, manufacturer's brochure/literature, confirmation that the vehicle is new and unused current production, estimated delivery timeframe, and compliance details for any Brand Name or Equal vehicles. Additionally, suppliers must submit two recent U.S. Embassy/U.S. Mission references (if applicable) and at least two customer references for similar vehicle sales with contact details and PO/Contract numbers where available. Non-UK offerors must demonstrate an active business relationship with a UK supplier/dealer for at least three years with supporting documentation, and must include shipping, customs, duties, taxes, and delivery costs in their quotation while providing proof that the vehicle complies with UK registration and safety requirements and can be registered in the UK. Optional items including diplomatic registration and accessories should be priced separately. All quotations must be signed with supporting documents attached, submitted via email to Procurement_Box7@state.gov with the subject line referencing the solicitation number, and received before 17:00 BST on August 5, 2026. Award is anticipated on a Lowest Price Technically Acceptable (LPTA) basis, with incomplete quotations subject to determination as non-responsive.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SF-18- Vehicle Purchase-19UK5626P0780V.pdf | ||
| 19UK5626P0780V-Vehicle Specifications.pdf | ||
| PO_OverseasNCI Feb 2025 Deviation.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Supplier Submission Checklist Solicitation No. 19UK5626P0780V
Before submitting your quotation, ensure your proposal includes all of the following:
General Submission ☐ Completed and signed SF-18 quotation form.
☐ Firm-Fixed-Price (FFP) quotation.
☐ Price excluding VAT.
☐ Delivery included to U.S. Embassy London (or other UK location if directed).
☐ Vehicle technical specifications.
☐ Manufacturer's brochure/literature.
☐ Confirmation that the vehicle meets all mandatory specifications.
☐ Estimated delivery timeframe.
☐ Confirmation that the vehicle is new, unused, and current production.
☐ Clearly identify any forecourt/in-country vehicle.
☐ Provide separate SF-18 forms for factory-build and forecourt offers (if both are submitted).
☐ Provide compliance details for any Brand Name or Equal vehicle.
Past Performance ☐ Two recent U.S. Embassy/U.S. Mission references (if applicable).
☐ At least two customer references for similar vehicle sales.
☐ Customer contact details.
☐ PO/Contract numbers (where available).
Supplier Relationship (Non-UK Offerors) ☐ Evidence of an active business relationship with the UK supplier/dealer for at least three years.
☐ Supporting documentation.
Importation (Non-UK Offerors) ☐ Quotation includes shipping, customs, duties, taxes and delivery costs.
☐ Vehicle complies with UK registration and safety requirements.
☐ Proof the vehicle can be registered in the UK.
Optional Items ☐ Diplomatic registration quoted separately.
☐ Optional accessories priced separately.
Final Check Before Submission ☐ Quotation signed.
☐ All supporting documents attached.
☐ Email sent to Procurement_Box7@state.gov.
☐ Subject line references Solicitation No. 19UK5626P078V.
☐ Submitted before 17:00 BST on August 5, 2026
Procurement Notes
• Incomplete quotations may be determined non-responsive.
• The Government reserves the right to verify all submitted information.
• Award is anticipated on a Lowest Price Technically Acceptable (LPTA) basis.
• Prices shall remain Firm-Fixed-Price (FFP).
| Supplier Submission Checklist |
| General Submission |
| Past Performance |
| Supplier Relationship (Non-UK Offerors) |
| Importation (Non-UK Offerors) |
| Optional Items |
| Final Check Before Submission |
| Procurement Notes |
File details come from the government source that posted it. Updated .