Minutes_Pre-Proposal Conference_rev01.docx

Chapter 4 - Solicitation Documents October 2004 Pre-Proposal Conference Minutes May 4th ,2023 U.S. Embassy Dar es Salaam 686 Old Bagamoyo Road Msasani, Dar es Salaam

Minutes From Pre-Proposal Conference of May 4th, 2023 Introduction

The Contracting Officer Gabriel Rangel welcomed all attendees and introduced participants.

1. Procurement Supervisor - Elisha Mushumbusi, Procurement Agent – Sammy Mgatta, Contracting Officer Representative (COR) – Information Programs Officer - Jonathon Kemp & Radio/Telephone Supervisor- Venance Mkilila

2. Companies represented at the meeting:

1. Airtel Tanzania PLC

2. Vodacom Tanzania PLC

3. MIC Tanzania Limited Company (Tigo)

Discussion of the Solicitation Package (Elisha Mushumbusi)

The following sections of the solicitation were highlighted:

Intro: The Embassy of the United States of America invites you to submit a proposal for mobile telephone services for its employees. Offerors must meet the minimum requirements and may propose above and beyond minimum requirements since the evaluation is for comparative analysis. The Embassy requires the offerors to meet the minimum requirements in this solicitation.

Section 1. James Zadroga 9/11 Victims health and compensation act of 2010 Discuss requirement for Zadroga tax Public Law 111-347 - imposes a 2% tax on any foreign person on contracts received from the U.S. government for goods and services for all solicitation estimated over the SAP ($250,000) threshold and that do not fall under the exemptions /exclusions. A foreign person is defined as a person and or companies.

Purpose is to

· Fund healthcare for 9/11 first responders and victims

· Applies to contracts awarded on or after June 5, 2020

· Work is performed wholly or partly overseas

· Applies to each payment Please note that the tax imposed under 26 U.S.C 5000C may not be:

a. Included in contract price as a line item nor

b. Reimbursed to the Contractor by the U.S government.

Tanzania is not exempted from this act and the U.S. government will withhold 2% of invoice reimbursement.

· Location of clause in the Solicitation - Section 1 page 5.

Section 4: Evaluation Factors for Award Proposals will be evaluated using comparative evaluation as described below.

Comparative Evaluation is a two-step process whereby every offeror must first meet all minimum requirements (Step #1). In Step #1, there will be a technical evaluation to determine the acceptability of the offer to the solicitation technical requirements and a price evaluation to determine the total evaluated price proposed by each offeror.

If a vendor does not meet all minimum requirements, they are removed from consideration. Those who meet all the minimum requirements will be included in the comparative evaluation (Step #2). Step #2 is an item-by-item comparison between vendors to determine which provides the best value to the government.

Additionally, the government will make a responsibility determination by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.104, to include SAM registration at time of proposal submission.

Registration & Submission

SAM Registration:

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102(a). Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.”

Proposal Submission:

Proposals must be received on or before 1000hrs local time on Friday, June 02, 2023. No proposals will be accepted after this time.

In order for a proposal to be considered, you must complete and submit the following:

1. SF-1449(blocks 17, and 30)

2. Section 1, Pricing

3. Section 5, Representations and Certifications

4. Additional information as required in section 3

5. Proof of SAM Registration

6. Cybersecurity Supply Chain Risk Management (C_SCRM) C-SCRM Questionnaire and C-SCRM Software Producer Attestation Form

Electronic submissions should be sent to DarGSOProcurement@groups.state.gov. On the e-mail subject line state that the submission is for RFQ-19TZ2023Q0002 Mobile Telephone Services

Conclusion (Sammy Mgatta)

Reminded bidders to read the whole solicitation package

The conference concluded and attendees were thanked for their attendance and expression of interest in contracting with the U.S. government. The meeting was adjourned.

Questions:

The attached questions were asked during the conference or prior to the conference:

Enclosure: Questions and Answers