19TT1026Q0020 - Statement of work (SOW).pdf

Statement of Work

OET-TLS 6 – Timor-Leste School Supply Provision – Supply and Delivery

1. Objective:

The objective of this project is to procure and deliver essential school supplies and equipment to 20 underserved primary schools in Timor-Leste. This initiative, part of the

OET-TLS 6 School Supply Donation project, aims to address a documented education shortfall by providing durable classroom supply kits. This support will improve learning conditions for 6,333 students and enhance the teaching capabilities of approximately 200 teachers, thereby strengthening the nation's educational capacity.

2. Place of Performance:

Timor-Leste districts Aileu, Ainaro, Baucau, Dili, Liquica, and Manatuto. The contractor shall deliver the packaged supplies to each designated location throughout Timor Leste for inspection and subsequent distribution to the schools. Qualified contractors must have a proven record of work within Timor-Leste.

3. Points of Contact:

• Primary POC: Esequiel Carmona, Contracting Officer’s Representative, Oceania

Engagement Team Timor-Leste | +67073416098

• Secondary POC: Michael Coreas, Project Manager, Oceania Engagement Team Timor-

Leste | +67075553299

• Tertiary POC: Ian Oates, Contracting Officer, Department of State, U.S. Embassy Dili |

+67077305097

• Embassy POC: MAJ Sergio Villarreal, MilGroup Chief, U.S. Army Pacific | +670 332-

4. Scope:

The contractor will provide classroom supplies that are consistent with those requested by the Ministry of Education within Timor Leste. Items requested include desks and chairs, whiteboards with markers and erasers, paper, pencils, crayons, pens, and globes. The selected vendor shall furnish, package, and manage the delivery of all equipment and materials as specified in this Statement of Work. All items must be delivered to the designated schools by the contractor. The final price must be all-inclusive, covering procurement, packaging, delivery, labor, and any applicable taxes or service charges.

5. Beneficiary Schools:

The supplies will be distributed among the following 20 schools:

Name District MGRS

Fatumeta Primary School Dili 51L YL 81247 52286

Pilaparia Primary School Liquica 51L YL 69738 44047

Maumeta Primary School Liquica 51L YL 58076 50170

Lerolisa Primary School Aileu 51L YL 90137 46156

Mauboque Primary School Liquica 51L YL 54698 48935

Fatunau Primary School Liquica 51L YL 51483 47922

Hatugara Primary School Liquica 51L YL 60845 47748

Malere Aidelun Primary School Aileu 51L YL 82170 36197

Manuleu Primary School Dili 51L ZL 10606 59473

Behau Fatuetak Primary School Manatuto 51L ZL 14823 61772

Vasco Da Gaa Junior High School Manatuto 52L AR 71434 57742

Rentau Primary School Dili 52L AR 71432 58037

Beboro Primary School Manatuto 52L AR 87136 54192

Cairavela Primary School Baucau 52L BR 00216 61198

Bucoli Primary School Baucau 52L BR 06881 60894

Bei-Ubo Nunoogue Primary School Ainaro 51L YL 78434 09438

Golgota Primary School Baucau 51L ZL 14823 61772

D. Feraz Primary School Ainaro 51L YL 75607 04634

Montanhas Primary School Ainaro 51L YL 75189 03211

6. Material Procurement and Delivery:

Delivery will be made to above listed schools by the contractor. All material and components must be delivered in new condition. The Contracting Officer’s

Representative (COR) maintains the right to inspect all items delivered before acceptance. Any faulty equipment received will be returned.

7.

Contractor must provide proof of delivery for each school including but not limited to photographs and digital scans of signed receipts by relevant school POCs. This documentation must be provided to the COR within 3-days of site delivery.

8. Period of Performance:

POP will be 60 days from Notice to Proceed. Awarded contractor should expect a post-award conference with the Contracting Officer and COR.

9. Breakdown of supplies:

Please refer to the attached document to see the breakdown for all 20 schools.

10. Contract Administration:

a. The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting

Officer (CO). Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the

Contractor’s own risk and at no cost to the Embassy.

b. The Contracting Officer shall provide a Notice to Proceed (NTP) to the

Contractor. No work shall be initiated until the NTP is issued by the CO.

c. The Contracting Officer may designate more than one individual to serve as the

Contracting Officer's Representative (COR). The Contractor will be furnished evidence of COR appointments, including explicit authority delegated to each

COR and their responsibilities.

d. The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

e. The Embassy’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

f. The Embassy has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract.

g. The Contracting Officer has the authority to issue a temporary stop order during the execution of any phase of this SOW. This authority may be executed when the

Embassy requires time for official functions or is in possession of specific credible information indicating that the lives of Embassy personnel are immediately threatened and that the execution of the project will increase the

Embassy's vulnerability. The Contractor shall promptly notify the CO that work has been stopped.

h. If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Embassy may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Embassy that is directly related to the performance of such service or terminate the contract for default.

i. The Embassy has the right to terminate this contract of convenience at any time in whole, or from time to time, if the Contracting Officer determines it is in the interest of the Embassy.

11. Responsibility of the Contractor:

a. The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all services furnished under this contract. The

Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its services.

b. The Contractor shall identify a Project Manager who shall be responsible for the overall management of the project and shall represent the Contractor on the site during construction. The Project Manager shall be approved by the COR.

c. The Project Manager shall attend all project meetings, prepare Status Reports on the project and submit them to the COR. Status Reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance. The Project Manager must provide bi-weekly (once every two weeks) cadence reports describing the quantities delivered, locations serviced, and all other relevant data points describing the progress of the contract.

d. The Contractor shall verify that all materials, equipment, and systems provide operational dependability.

e. Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

f. The Contractor is responsible for safety and shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

g. The Contractor shall be and remain liable to the Embassy in accordance with applicable law for all damages to the Embassy or Embassy equipment caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

12. Payments:

The Contractor shall provide a fixed priced lump sum proposal to the Contracting

Officer, as indicated on the Price Schedule, with the logo, name, address, phone numbers and e-mail of the company and signed by the General Manager or legal representative, as well as schedule of the works.

The Contractor shall submit one copy of all payment invoices, with the appropriate backup documents to the COR. The COR will determine if the invoice is complete and proper as submitted. The COR also will determine if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that the amount billed is incorrect, the COR will within seven days, request the Contractor to submit a revised invoice.

The Contractor shall specifically identify his last invoice "Final Invoice." The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor's

Release of Claims Certificate attached.

No payments will be made until the COR and CO acknowledge 100% completion of the contract. Upon acknowledged completion and receipt of final invoice, the Embassy will process payment to the contractor.