RFQ - 26Q0062 - QA (Final).pdf

Embassy of the United States of America

Bangkok, Thailand

August 18, 2026

Solicitation No. 19TH2026Q0062 – ILEA Laptop and Workstation Replacement

Questions and Answers

Q1. Block 10 of the SF-1449 is marked "Unrestricted," but the NAICS code and size standard fields are blank. Will the Government identify the NAICS code and size standard applicable to this acquisition, so that offerors may complete the representations in Section 5 accurately?

Answer: NAICS is not applicable for this RFQ.

Q2. Section 1, paragraph 2 presents each of the five items with a quantity but no unit price field, and the SF-1449 shows a single line item at quantity 1 "all." Section 4 states that lowest price will be determined by multiplying offered prices by estimated quantities. Will the Government confirm the required pricing format — specifically, whether offerors should provide a unit price and extended price for each of items 2.1 through 2.5, in addition to the total at 2.6?

Answer: Yes, the offeror may provide a unit price and extended price for each of the items 2.1 through 2.5 and total sum at 2.6

Q3. Will the Government accept a quotation submitted in U.S. dollars? We note the inclusion of FAR 52.225-17.

Answer: We will accept quotations submitted in U.S. dollars if the offeror is located in the United States.

SPECIFICATIONS

Q4. Item 2.3 (Mini Workstation) specifies a Mini/Micro base unit but also lists a low-profile USB 3.2 Gen 2 Type-A PCIe card, a chassis intrusion cable switch, and a 360W Platinum power supply. To our knowledge, commercially available micro form-factor systems do not offer an internal PCIe expansion slot, a chassis intrusion switch, or an internal power supply of that rating; these systems use an external power adapter. Will the Government confirm whether these three items may be omitted from item 2.3, or whether an external USB expansion solution is acceptable in place of the PCIe card?

Answer: Please review the modified RFQ for the mini workstation specifications. An additional PCIe card, either internal or external, is no longer required. Power supplies may be an external power adapter unit of 180W or higher. The chassis intrusion switch must still be built into the base unit, as stated in the solicitation.

Q5. Item 2.2 (High Performance Workstation) specifies a SFF/Slim base unit together with a 125W CPU air cooler. These are not typically compatible; a 125W air cooler is a tower-class component. Will the Government confirm that the standard cooling solution supplied with the small form-factor chassis is acceptable, and that the low-profile variant of the NVIDIA A1000 graphics card is acceptable for that chassis?

Answer: The offeror must meet or exceed the technical specifications stated in the solicitation, including the base unit, air cooler, and graphics card. The cooling unit must be able to handle processors with a thermal design power of up to 125 watts.

Q6. Section 4 of the SOW states that the Contractor must provide the latest computer device models available to the general public "with equivalent specifications as those listed." Will the Government confirm that this is a brand-name-or-equal requirement, and that a product from a manufacturer other than the one implied by the listed configuration codes will be evaluated as acceptable if it meets or exceeds the stated specifications?

Answer: The offeror may propose products from any manufacturer either brand name or equivalent, in accordance with the specifications in the RFQ, provided the proposal does not conflict with U.S. IT acquisition regulations. The proposed product must meet all technical specification requirements and warranty requirements specified in the RFQ, and after sales service must be available in the Kingdom of Thailand.

WARRANTY AND SERVICE

Q7. The warranty table at SOW paragraph 5 lists Accidental Damage Protection, Keep Your Hard Drive, and battery coverage of a minimum of four years. Will the Government confirm whether Accidental Damage Protection and battery coverage are required for the desktop and mini workstation items (2.1, 2.2, 2.3), or whether these apply only to the laptop items (2.4, 2.5)?

Answer: Accidental damage protection applies to all items, but battery coverage applies to items that have batteries such as laptops

Q8. Will the Government confirm that the required next-business-day onsite response applies at the ILEA Bangkok delivery address specified in SOW paragraph 6?

Answer: The next-business-day onsite service is not limited to the delivery address location but covers the entire Kingdom of Thailand, with the exception of the three southern provinces.

DELIVERY, IMPORTATION, AND TAXES

Q9. SOW paragraph 7.2 places responsibility for all customs clearance, duties, and related charges on the Contractor under DDP terms, while Section 1 paragraph 3 states that VAT is not applicable because the U.S. Embassy holds a host-government tax exemption certificate. For an offeror shipping from a point of origin outside Thailand, the Contractor rather than the Embassy would be the party importing the goods.

Will the Government or ILEA provide the Contractor with the tax exemption certificate, diplomatic clearance documentation, or other support necessary for the shipment to be cleared free of Thai import VAT and duty? If not, should offerors include Thai import VAT and duty in the quoted price?

Answer: If the offeror is located in Thailand, VAT (Value Added Tax) is not applicable to the price offering, as the U.S. Embassy has a tax exemption certificate (for goods or services) from the host government.

The Embassy will not provide any diplomatic custom clearance document or related documentation for this RFQ. It is responsibility of the offeror to include any charge that may be incurred in the price offering.

Q10. DOSAR 652.242-73 requires the Contractor to warrant that it has obtained authorization to operate and do business in the country of performance. Where the Contractor is a United States firm delivering on DDP terms and the in-country warranty service is performed by the original equipment manufacturer's authorized Thailand service organization, will the Government consider that arrangement to satisfy paragraph (a) of that clause?

Answer: Yes, we will consider the contractor’s warrant if you are under paragraph

(a) or (b) and if your offering and additional document meet the requirement as specified here in the RFQ.

Q11. Will the Government confirm that the 120-day completion period in SOW paragraph 3.4 is measured in calendar days from the date of award?

Answer: The delivery of all products must be completed within 120 calendar days after the offeror has been awarded the contract.

Q12. Regarding SOW paragraph 3.2, will the Government clarify whether the $250,000 threshold must be met by a single project or order, or whether the cumulative value of multiple orders of custom-configured computer devices under a single contract or agreement may be used to demonstrate this experience? Is there a look-back period within which the referenced project must have been performed?

Answer: For offerors to demonstrate that they have the experience to deliver products and meet the terms stated in the solicitation, they must provide a single project or order as evidence. There is no specific lookback period, but the project or order must be relevant and similar in scope to what is advertised.

Q13. Regarding SOW paragraph 3.3, will the Government confirm the form of documentation it considers acceptable as proof of authorized distributor or partner status, and whether authorization issued by the manufacturer's United States entity is acceptable?

Answer: Since the products will be used in the Kingdom of Thailand, including after-sales services, documentation confirming the offeror as an authorized distributor or partner with the manufacturer must be issued within the Kingdom of Thailand. This ensures that the product will be covered by the manufacturer's after-sales support.

Q14. Section 3, Instructions to Offeror, paragraph 6 addresses subcontractor qualifications.

Will the Government confirm that the qualifications at paragraphs 2.1 through 2.4 may be satisfied by the prime and its subcontractor in combination, or whether the prime must independently satisfy each item?

Answer: The prime and its subcontractor in combination can satisfy the requirement.

Q15. Since the Statement of Work specifies minimum technical requirements but does not identify a required manufacturer, can offerors propose equivalent products from manufacturers such as Dell, Lenovo, or HP, provided the proposed equipment meets or exceeds all technical specifications and warranty requirements stated in the solicitation?

Answer: Offerors may propose products from any manufacturer that does not conflict with U.S. IT acquisition regulations, but the products must meet or exceed all technical specifications and warranty requirements stated in the solicitation.

Q16. Are offerors permitted to supply products that are sourced and shipped from Thailand, provided all solicitation requirements are met?

Answer: Yes, offerors can supply products from Thailand as long as they meet all the requirements as stated in the RFQ.

Q17. Alternatively, are the required products expected to be sourced from the United States, or is there no restriction on the country of origin as long as the contractor complies with the shipping and delivery requirements stated in the solicitation?

Answer: No restriction on the country of origin.

Q18. Additionally, could you please confirm whether the offered products must comply with the Trade Agreements Act (TAA), the Buy American Act (BAA), or if there are no specific country-of-origin compliance requirements for this procurement?

Answer: No specific country of origin is required. Exceptions under the BBA may apply if the domestic product price is significantly higher than an alternative, the product is unavailable, or it is otherwise in the best interest of the government.

Q19. The Statement of Work references the delivery of goods and services; however, we would appreciate clarification on whether the contractor is required to provide installation, set up, configuration, and commissioning of the computer equipment, or if the requirement is limited to delivery only.

Answer: Offerors are only required to deliver goods to the delivery location stated in the RFQ. No installation, setup, configuration, or commissioning is required. However, offerors must ensure after-sales services meet the warranty and onsite service agreement requirements as stated in the RFQ.

Q20. Could you please provide us a U.S. shipping address.

Answer: We do not have a U.S. shipping address. We require the offeror to deliver all items specified here in the RFQ to the International Law Enforcement Academy (ILEA) Bangkok with DDP term. The offeror should be responsible for all shipping custom clearance, demurrage, and any other charges related to shipping and delivery to ILEA.

Q21. 1. Keyboard Specification – Sections 2.1–2.5 The Statement of Work specifies "Thai Standard Keyboards." Will the Government accept U.S.

English factory-printed keyboards accompanied by durable Thai/English keyboard overlays, or is a factory-installed Thai/English keyboard layout with Thai characters printed directly on the keycaps required?

Answer: A factory-installed English/Thai keyboard layout is required.

Q22. 2. Shipping Origin – Section 7.1 For an offeror utilizing an authorized OEM distribution channel located in Thailand to fulfill delivery directly to the Government-designated destination in Bangkok under the required delivery terms, should the quotation identify the point of origin as the local Thailand distribution facility, or should it identify the original manufacturing/shipping origin of the equipment?

Answer: Yes, offerors must identify the point of origin if they are being used as a local distributor.

Q23. 3. Subcontractor/Teaming-Partner Experience – Section 3, Item 6 The RFQ requires the offeror to demonstrate a minimum period of experience and qualifying computer-hardware past performance. May an offeror rely upon the relevant corporate experience and past performance of a named subcontractor or teaming partner as part of its response to these requirements? If so, please clarify whether such experience may fully satisfy the stated experience thresholds or will instead be considered only as supplemental experience.

Answer: Subcontractors or partners used to deliver and complete this project, along with their past experience, may be submitted as part of the requirements. To be considered fully satisfied, their past experience must meet all the requirements listed in the RFQ.

Q24. 4. OEM Manufacturer Authorization If the RFQ requires an OEM Manufacturer Authorization Letter, please clarify whether the authorization must specifically identify the prime offeror, SANKOFA DIGITAL LLC, as an authorized reseller for RFQ 19TH2026Q0062, or whether authorization documentation provided through an authorized OEM distributor supporting the offeror's proposed equipment will satisfy the requirement.

Answer: The letter of authorization to distribute and/or sell the goods must be provided by whichever party is supplying the goods and services for this project — whether the prime offeror or a subcontractor.

Embassy of the United States of America