Q&A_OPEapvd_28Aug19_BK_JANITORIAL_SERVICES_RFQ_NUMBER_19TH2019Q0002.pdf

SBU - Contracting and Acquisitions

JANITORIAL SERVICES US EMBASSY BANGKOK

RFQ NUMBER 19TH2019Q0002

QUESTIONS & ANSWERS

PAGE(S) ITEM NO. RFQ STATEMENT QUESTION RESPONSE

3, 4, 5

1, 1.2 -1.6

PAGE 3 ITEM 1 OF RFQ STATES: Minimum: The Government shall place orders totaling a minimum of 20,000 square meters. This reflects the contract minimum for the base year and each option period.

PAGES 4 & 5 ITEMS 1.2 – 1.6 indicate the following: “Estimated Quantity of Square Meters 2,000”

Please clarify is the minimum for temporary services 2,000 square meters or 20,000 square meters.

See Amendment No. 0001.

3.1.6

CHANCERY COMPOUND acronyms listed: Front CAC, ESC office, FM Technician shop & store

Please define the acronyms listed: Front CAC, ESC office, FM Technician shop & store

Front CAC means Front gate of Compound Access Control ESC office = Engineer Services Center office FM = Facilities Maintenance

What is currency to be submitted with proposal? THB or USD?

See Section 1 – Schedule, paragraph 1.1 Value Added Tax, adding in the next paragraph:

Offers and Payment in U.S. Dollars

(1) U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

(2) Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency (Thai Baht).

25, 32

5.0

Attachment

Item 5.0 Materials and Equipment states: “The Government shall provide all necessary janitorial supplies and equipment, including paper towel, toilet paper, paper cup for water dispenser, hand washing liquid soap, plastic bags for trash, dish washing sponges, etc. to perform the work identified in this contract.”

Attachment 2 states: “The contractor shall provide all equipment, materials, supplies, and clothing required to perform the standard and temporary additional services as specified in this contract.”

These two items conflict as written. Appears that the Government will provide consumable items only. Request Government provide further definition in Solicitation

Yes, the government will only supply consumable items such as those listed in Section 1, paragraph 5.0 and Attachment 1.

6.0

Attachment

“6.0. GOVERNMENT FURNISHED

PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all

Government furnished property or items (see Attachment 1 - GOVERNMENT FURNISHED

PROPERTY).”

Attachment 1 states: “The Government shall make the following property available to the Contractor as "Government furnished property" under the contract:

“None”.

Request item 6.0 be removed from solicitation if Government is not intending to provide any

GOVERNMENT FURNISHED

PROPERTY/EQUIPMENT

See Amendment No. 0001

1.3.5.4

Item 1.3.5.4 of 1.3.5 Semi-Annual Cleaning Requirements shall consist of: states: “1.3.5.4 Cleaning the exterior area of the buildings and guardrooms, which comprise of cement surface, marble, glass windows and including interior of the perimeter fence, and wall around the building.

When completed, all areas shall be free from dust, bugs, dirt, grime and marks.”

This statement is vague in regard to specific buildings and structures for which exterior cleaning applies. Request the Government be more definitive and specific in regard to the buildings and structures that require item

1.3.5.4 exterior cleaning.

1.3.6.2

1.3.6.2 of 1.3.6 Annual Cleaning Requirements shall consist of states: 1.3.6.2 Cleaning gutters and down spouts of all collected debris.

During the pre-proposal meeting tour, it was stated that Cleaning gutters and down spouts of all collected debris is not part of the Janitorial Services contract and is the responsibility of the Gardening Services Contractor. If Cleaning gutters and down spouts of all collected debris is not part of the Janitorial Services, please remove item 1.3.6.2 from the solicitation. Or clarify the specific locations (by building/structure) that Cleaning gutters and down spouts of all collected debris is included in the Janitorial Services solicitation

10, 11

1.3.5.4, 3.1

3.1 Locations and Times for Janitorial Services at

the CHANCERY (NOB), 120-122 Wireless Road:

clearly is a marble face building and qualifies as requiring semi-annual cleaning requirement in accordance with 1.3.5.4:

Cleaning the exterior area of the buildings and guardrooms, which comprise of cement surface, marble, glass windows and including interior of the perimeter fence, and wall around the building.

When completed, all areas shall be free from dust, bugs, dirt, grime and marks.

The question was asked during the pre-proposal meeting site tour, does the Chancery building have tie downs for rope access to the building.

Two conflicting answers were provided by the Government host. One host answered YES, the second host answered NO. Contractor then followed with a request to visit the roof to verify if tie downs for rope access are available. The request was denied. In as much as cleaning the exterior surface and windows of the Chancery is a significant effort it is requested that the Government definitively respond regarding the availability of tie downs for rope access to access the exterior cleaning of the Chancery Building.

1.3.5.1 &

1.3.5.4

1.3.5.1 Washing the outside of the windows.

1.3.5.4 Cleaning the exterior area of the buildings

and guardrooms, which comprise of cement surface, marble, glass windows and including interior of the perimeter fence, and wall around the building.

Please provide exterior Square Meter Surface area for the following buildings;

3.1 U.S. Embassy CHANCERY (NOB), 120-

122 Wireless Road

3.2 U.S. Embassy Annex Building (EOB), 95

Wireless Road

3.7 AFRIMS MRB Office Building, 315/6

Rajvithi Road

Information requested for my service provider to quote exterior window and building surface cleaning.

Alternatively, if square surface area unknown if access to the three building locations could be arranged my service provider and myself will visit and calculate surface area.

Please advise accordingly.

Facility Management Office has allowed the contractors who are interested in visiting the three locations (NOB, EOB, and AFRIMS) to calculate the square surface area of the buildings.

Schedule to visit NOB & EOB for exterior measurement on Wednesday 4 September 2019 at 9 a.m. Bangkok time.

Contact: Prasit, COR, email:

Prasit@state.gov, Tel. 662-205-5347, M:

081-173-1728.

For AFRIMS schedule will be on Friday 6 September at 10 a.m. Bangkok time.

Contact: Wisnee, email:

WisneeP.fsn@afrims.org Tel. 662-696-2731, M: 081-376-6979.

If you are interested in visiting these locations, please contact the mentioned mailto:Prasit@state.gov persons one day in advance to prepare access authorization.