Solicitation_19TC1019Q0002_School_Bus_Services.docx.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR7903020

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TC1019Q0002

6. SOLICITATION ISSUE DATE

May 29, 2019

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

David H. Haskett

b. TELEPHONE NUMBER(No collect calls)

02-4142441

8. OFFER DUE DATE/ LOCAL

TIME

June 30, 2019 at 5:00 pm (local time)

9. ISSUED BY CODE 19TC10 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

Contracting Office SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. Embassy

P.O. Box 4009

Abu Dhabi, United Arab Emirates

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS: 485410

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19TC10 16. ADMINISTERED BY CODE 19TC10

Contracting Officer

P.O. Box 4009

Abu Dhabi, United Arab Emirates

Contracting Officer

P.O. Box 4009

Abu Dhabi, United Arab Emirates

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Center

U.S. Embassy

P.O. Box 4009

Abu Dhabi, United Arab Emirates

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1.

2.

3.

4.

5.

See Section 1 in this solicitation for details

Base Year

First Option Year

Second Option Year

Third Option Year

Fourth Option Year

Month

Month

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _3___

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

David H. Haskett

31c. DATE SIGNED

May 29, 2019

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

School Bus Services Solicitation

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19TC1019Q0002, Prices, Block 23

Continuation To SF-1449, RFQ Number 19TC1019Q0002 , Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 to Description/Specifications/Statement of Work, Government Furnished

Property

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 – THE SCHEDULE

CONTINUATION TO SF-1449, RFQ NUMBER 19TC1019Q0002

PRICES, BLOCK 23

1.0 SCOPE OF SERVICES.

1.1 Scope: The Contractor shall provide standard (regular school and after school programs) and additional or emergency school bus services, exclusive to dependents of the U.S.

Government employees within the U.S. Embassy in Abu Dhabi, United Arab Emirates, in accordance with the Statement of Work in this contract.

1.2 Period of Performance: This contract shall include one base year and four option years.

Although the school year is a period of approximately ten (10) months, each performance period in the contract consists of twelve (12) months. See Attachments 1A and 1B and Attachment 2 for the school year calendar, including holidays. These attachments will be updated as necessary, should optional periods of performance be exercised.

1.3 Notice to Proceed (NTP): After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the

Contractor agrees to an earlier date) on which performance shall start.

1.4 Definitions:

Mid-size bus – Bus with a capacity to transport up to 24 passengers, including driver and bus monitor

Full-size bus – Bus with a capacity to transport up to 32 passengers, including driver and bus monitor

Run – This is a single one-way trip per bus in the morning on school days that originates at the

Contractor’s parking area, goes to U.S. Embassy compound for vehicle inspection, goes to the individual pick up points in the residential compounds, delivering the passengers to the school, and returning to the Contractor’s parking area. This is a single one-way trip per bus in the afternoon that originates at the Contractor’s parking area, goes to U.S. Embassy compound for vehicle inspection, goes to the school to collect passengers, delivers the passengers to their respective drop off points in the residential compounds, and returning to the Contractor’s parking area.

Round-trip – This consists of two runs, the first in the morning to the school, and the second in the afternoon from the school in the same day.

Route – Designated itinerary of a school bus to pick-up one or more students at their residential bus stops or at school and dropping them off at their designated school or residential bus stops.

Supervisor/Bus Coordinator – the person designated by the Contractor to be the primary point of contact with the Government Contracting Officer Representative (COR) to manage the scheduling and coordination. This person will respond to communications with COR and with individual family members as needed for any scheduling issues. The person will coordinate the

Contractor staff – Drivers and Bus Monitors – that are assigned for this Contract.

School days – those days of the week that the school is in session. These are the days the

Contractor will provide bus services. These school days are Sunday through Thursday, and do not include the weekends (Friday and Saturday), UAE official or religious holidays, or school closures such as “in-service” and seasonal - Fall, Winter, Spring - breaks. The number of school days will vary each month, depending on these excluded days. The total each year is approximately 178, but can be as much as 180.

Unauthorized Passengers – The only occupants that are allowed to be in the contracted buses are the Contractor’s Driver, the Contractor’s Bus Monitor, and the assigned U.S. Embassy student children. Unauthorized passengers are not permitted on any contracted bus unless specifically approved in advance, in writing from the Contracting Officer Representative (COR).

Unauthorized passengers are defined as children, parents, spouses, relatives, employees, friends or others who are not U.S. Embassy students. This also includes transferring students from one bus to another without the knowledge of the Bus Coordinator.

2.0 TYPE OF CONTRACT

2.1 Standard Services: The contract type shall be a firm-fixed price contract type for standard services, billed per number of school bus round-trips, as further defined in paragraph 1.4 above.

Estimated dates of service are set forth in Attachment 1. Standard services are the primary morning and afternoon bus runs, and will include the after-school bus service as detailed in I.

Statement of Work, F. Routing below.

2.2 Additional/Emergency Services: This portion of the contract shall be an indefinite-delivery indefinite-quantity type contract, billed at firm-fixed price rates, for additional/emergency services. These are services for additional bus runs, to or from one of the schools identified in this contract; these are the non-standard bus services, e.g., the late afternoon services for after-school activities.

3.0 PRICING

3.1 Value-added Tax: Value-added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to

VAT are:

A. Standard Services: The monthly price for Standard Services shall include all direct and indirect costs for equipment and labor, including but not limited to: labor and overtime for employees, benefits, all social insurance to include any severance liabilities required by law, licenses, communication equipment and its expenses (radio or cell phones), vehicles, vehicles maintenance & repair, all operating costs associated with the services, fuel, and profit.

B. Additional/Emergency Services: The price for additional/emergency services shall include all direct and indirect costs and profit.

3.2 BASE YEAR - This base period of performance has been scheduled to commence on

August 27, 2019 and shall continue for a period of twelve (12) months (365 calendar days). See paragraph 1.2 above. The Contractor shall provide up to eight (8)) school buses with drivers and bus attendants for regular school and up to eight (8) school buses with drivers and bus attendants for after-school programs. Refer to Section E. Routing for details of regular and after-school times.

The Base Year will mirror the American Community School (ACS) calendar reflecting start, holiday, and end dates. For each subsequent year, after ACS approves the school year calendar, the Government will share this detailed calendar with the Contractor for planning, coordination, and scheduling.

Base Year: School year August 27, 2019 – June 18, 2020 178 number of school days. Attachment 3, School Days List

3.2.1 Standard Services: (Quantities mentioned below are per current school year requirement and are estimates only. The Government has the option to increase and/or decrease the number of Vehicles required subject on the actual number of students for each scholastic year.

The option to increase and/or decrease the number of vehicles required from the existing requirement may be exercised by the Government at any time during the duration of this contract.

If the effective date to increase and/or decrease was less than a month, then the service provider will charge a daily rate, which will be computed by dividing the established monthly rate by 22 school days per month times the number of days used.

Item Description of Service

Unit Number of school days for school year

2018-

Quantity of buses required

(a)

Quantity of months (b)

Monthly rate for 1 bus

(c)

Total for 4 buses for 12 months (d = a * b * c)

Mid-size bus

(24 passenger capacity)

Round-trip

Full-size bus

(32 passenger capacity)

178 4

3.2.2. Additional Services: The Contractor shall provide additional buses as per below table upon request of the CO. These services shall be paid based on a daily calculation for each day or portion of day used.

Item Description Unit Estimated days (a)

Daily rate

(b)

Total for one bus for max. 50 daily trips (c = a * b)

(24 passenger)

Day

Base Year Total Charges (3.2.1 + 3.2.2) in AED

3.3 First option year prices: (school year: August 2020 – June 2021)

First Option Year: School year August 2020 – June 2021 178 number of school days. Attachment 3, School Days List

3.3.1 Standard Services: (Quantities mentioned below are per current school year requirement and are estimates only. The Government has the option to increase and/or decrease the number of Vehicles required subject on the actual number of students for each scholastic year.

The option to increase and/or decrease the number of vehicles required from the existing requirement may be exercised by the Government at any time during the duration of this contract.

If the effective date to increase and/or decrease was less than a month, then the service provider will charge a daily rate, which will be computed by dividing the established monthly rate by 22 school days per month times the number of days used.

school days for school year

2018-

Quantity of buses required

(a)

Quantity of months (b)

Monthly rate for 1 bus

(c)

Total for 4 buses for 12 months

(24 passenger capacity)

(32 passenger capacity)

3.3.2. Additional Services: The Contractor shall provide additional buses as per below table upon portion of day used.

Item Description Unit Estimated days

(24 passenger)

First Option Year Total Charges (3.3.1 + 3.3.2) in AED

3.4 Second option year prices: (school year: August 2021 – June 2022)

3.5 Third option year prices: (school year: August 2022 – June 2023)

Second Option Year: School year August 2021 – June 2022 178 number of school days. Attachment 3, School Days List

3.4.1 Standard Services: (Quantities mentioned below are per current school year requirement and are estimates only. The Government has the option to increase and/or decrease the number of Vehicles required subject on the actual number of students for each scholastic year.

The option to increase and/or decrease the number of vehicles required from the existing requirement may be exercised by the Government at any time during the duration of this contract.

If the effective date to increase and/or decrease was less than a month, then the service provider will charge a daily rate, which will be computed by dividing the established monthly rate by 22 school days per month times the number of days used.

school days for school year

2018-

Quantity of buses required

(a)

Quantity of months (b)

Monthly rate for 1 bus

(c)

Total for 4 buses for 12 months

(24 passenger capacity)

(32 passenger capacity)

3.4.2. Additional Services: The Contractor shall provide additional buses as per below table upon portion of day used.

Item Description Unit Estimated days

(24 passenger)

Second Option Year Total Charges (3.4.1 + 3.4.2) in AED

Third Option Year: School year August 2022 – June 2023 178 number of school days. Attachment 3, School Days List

3.5.1 Standard Services: (Quantities mentioned below are per current school year requirement and are estimates only. The Government has the option to increase and/or decrease the number of Vehicles required subject on the actual number of students for each scholastic year.

The option to increase and/or decrease the number of vehicles required from the existing requirement may be exercised by the Government at any time during the duration of this contract.

If the effective date to increase and/or decrease was less than a month, then the service provider

3.6 Fourth option year prices: (school year: August 2023 – June 2024) will charge a daily rate, which will be computed by dividing the established monthly rate by 22 school days per month times the number of days used.

school days for school year

2018-

Quantity of buses required

(a)

Quantity of months (b)

Monthly rate for 1 bus

(c)

Total for 4 buses for 12 months

(24 passenger capacity)

(32 passenger capacity)

3.5.2. Additional Services: The Contractor shall provide additional buses as per below table upon portion of day used.

Item Description Unit Estimated days

(24 passenger)

Third Option Year Total Charges (3.5.1 + 3.5.2) in AED

Fourth Option Year: School year August 2023 – June 2024 178 number of school days. Attachment 3, School Days List

3.6.1 Standard Services: (Quantities mentioned below are per current school year requirement and are estimates only. The Government has the option to increase and/or decrease the number of Vehicles required subject on the actual number of students for each scholastic year.

The option to increase and/or decrease the number of vehicles required from the existing requirement may be exercised by the Government at any time during the duration of this contract.

If the effective date to increase and/or decrease was less than a month, then the service provider will charge a daily rate, which will be computed by dividing the established monthly rate by 22 school days per month times the number of days used.

school days for school year

2018-

Quantity of buses required

(a)

Quantity of months (b)

Monthly rate for 1 bus

(c)

Total for 4 buses for 12 months

3.7 Grand Total of Base and All Option Years (excluding VAT)

Base Year Total AED

Option Year 1 Total AED

Option Year 2 Total AED

Option Year 3 Total AED

Option Year 4 Total AED

GRAND TOTAL- BASE AND ALL OPTION YEARS AED

(24 passenger capacity)

(32 passenger capacity)

3.6.2. Additional Services: The Contractor shall provide additional buses as per below table upon portion of day used.

Item Description Unit Estimated days

(24 passenger)

Fourth Option Year Total Charges (3.6.1 + 3.6.2) in AED

CONTINUATION TO SF-1449, RFQ NUMBER 19TC1019Q0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. STATEMENT OF WORK

A. Services

1. Scope of Contract: The purpose of this contract is to provide daily routine transportation services for American diplomats' children who attend the American Community School, Abu

Dhabi. The children are living within a maximum radius of 20 KM from the US Embassy, located in Abu Dhabi. The Contractor shall provide supervision, labor, materials, fuel and equipment for the United States Embassy Abu Dhabi.

2. General Requirements: The Contractor shall provide the transportation services on school days, Sunday through Thursday, except holidays and other days specifically designated by the school. The attachments to this, listed below, provide information relating to school schedules, bus routes and orders for contractor personnel.

Attachment 1: School Calendar

Attachment 1A: School Calendar by Month

Attachment 1B: Listing of School Holidays

Attachment 2: Combined List of Holidays

Attachment 3: Summary of Number of School Days

Attachment 4: School Bus Routes

Attachment 5: General Orders

3. Funding/Ordering: The Contracting Officer has the sole authority to issue orders for additional/emergency services to be performed under this contract. With few exceptions, the

Contracting Officer will order these services by issuance of a written task order. If time does not permit, the Contracting Officer may issue an oral order, to be confirmed by a written order within 48 hours.

The contract minimum for these additional/emergency services shall be two (2) round trips of standard services, and hence, is met, after the Contractor has provided this number of round trips of standard services. The contract maximum shall be thirty (30) round trips.

The Contracting Officer’s Representative (COR) issues instructions to the Contractor pertaining to specific dates, times, etc. for transportation services, as needed. Instructions may be issued orally, or in writing.

4. Estimated Level of Services: There are between 90 - 120 students transported on a daily basis to the school during every school day in a school year. Though the Government cannot determine the exact number of passengers in advance and the number of passengers may vary each school year, the services shall be provided at the rates specified in the pricing section of this contract. The ACS School Year is normally a maximum of 180 school days.

5. Adult Monitor. The contractor shall provide an adult monitor for each bus to be responsible for maintaining discipline of the children and to respond to any incidents. The U.S. Embassy, at its discretion, may also send one designated adult monitor sporadically on each vehicle to ensure that the children maintain discipline.

6. Scheduled School Bus Services. The contractor shall submit two alternate street route options to the COR for approval. Service shall be provided in accordance with the school days, pick-up and drop-off locations, and holiday schedules as specified in Attachments 1-4. Vehicles shall not depart the designated stop earlier than scheduled departure time or no later than 5 minutes after the scheduled departure time. No services shall be required on school holidays, regularly scheduled school vacations, or when schools are closed due to inclement weather or for any other reason.

(a) School make-up class days shall be considered as normal school days. These days will have been added by the school to make up for any unplanned days off as announced by the UAE government; for example, adding an additional make-up day in exchange for UAE National Day.

The U.S. Embassy shall give the Contractor three days advance notification to change pick-up or delivery points or to provide bus service on school make-up days.

(b) The Contractor shall comply with appropriate instructions by the Contracting Office regarding school bus operation, as specified in this Scope of Work and the various Attachments.

(c) The Contractor shall operate buses during inclement weather conditions unless the school is not open on such days. When school closes early due to inclement weather, the Contractor shall ensure students are picked up within one hour after the decision has been announced that the school will close.

(d) The Contracting Officer’s Representative (COR) has the sole authority to cancel any bus run after the decision has been announced that the school will close. If the Contractor believes a bus should not run, the COR must be contacted for final decision.

(e) Bus drivers shall not transport unauthorized passengers, unless approved by the COR in advance and in writing.

(f) U.S. Embassy Compound Traffic Rules: The Contractor shall stress to the drivers to obey all traffic rules, and instructions of the U.S. Embassy officials when driving on U.S. Embassy property, including not exceeding the posted speed limits.

(g) After-School Activities: During four separate pre-scheduled six-week periods, there are after-school activities that require extended transportation services for the students. The U.S.

Embassy will provide the schedule of after-school activities to the Contractor in advance, indicating on which days these activities will occur, and the number of participating students.

An example of the after-school activities schedule is provided in sub-paragraph F. Routing under this Chapter I. Statement of Work. The buses to support these after-school activities will be charged as an Additional/Emergency Service; please refer to 3.0 Pricing above.

B. Equipment to be provided by the Contractor.

1. Vehicles: The Contractor shall provide a sufficient quantity of the correct capacity of buses

(newer models) and must possess sufficient equipment to provide uninterrupted service under this contract and to furnish replacement buses. All buses shall be air conditioned. These buses shall meet all requirements of those buses normally used. The Contractor may substitute a smaller bus for a larger bus, depending on number of students. However, if the Contractor chooses to do so, it may only charge at the rate of the smaller bus. Conversely, if the Contractor elects not to use a smaller bus which would, in fact, be capable of transporting the number of students, and instead, elects to use a larger bus, the Contractor may only charge at the rate of the smaller bus.

Vehicles must meet the standards required by local and host country laws and regulations, and meet the safety inspection requirements. All vehicles must pass periodic inspections by U.S.

Embassy mechanics and/or must also carry any inspection certificate required by the local government. If any vehicle is determined to be unsafe or unsatisfactory, its use is prohibited until such unsafe or unsatisfactory conditions have been corrected. In such event, the Contractor must provide a replacement vehicle to maintain the schedule.

(a) Buses, which, for any reason, do not meet minimum requirements specified, shall be replaced immediately so that service will not be delayed or interrupted.

(b) Maintenance Schedule: the Contractor shall maintain all vehicle equipment (vehicle, safety and security) in good working order. The vehicle shall arrive clean, fully topped off with fluids

(i.e. oil, brake fluids, window washer fluids, etc.), and all lights (head, parking, and back-up) shall be functional.

(i) Daily Schedule

Fuel tanks filled

All fluids checked

All lights checked

All tire pressure

(ii) Weekly Schedule

Inspect tires

Check tire pressure

(c) Periodic servicing: Every 6,000 kilometers or four months, whichever comes first: the

Contractor shall conduct complete servicing, including, but not limited to changing fluids, checking the brakes and lights, inspecting the exhaust system for leaks, examining all safety and security equipment to ensure operability.

(d) Safety/Security Requirements. Each vehicle shall have the following in good working order:

Individual permanent seats and lap belts for each passenger

Window Tinting, within UAE maximum permitted limits

Emergency exit

First aid kit (approved by Embassy/COR)

Fire extinguisher(s) (serviced every six months)

Mobile Telephone (for bus monitor)

Inflated spare tire and tools for changing the tire

All emergency road and safety equipment required by UAE law.

(e) Inspection: The Contractor agrees to submit vehicles, as requested, for periodic, unannounced spot checks by U.S. Embassy mechanics.

2. Communication Equipment: The Contractor shall furnish communication equipment, radios or cell phones to all vehicles, in order to be in contact with the monitors at all times, and keep the

COR informed in case of any incidents during the rides.

3. Windows: Windows must remained close at all times. Windows should function propertly, in case of emergency that requires emergency exit. Windows should be tinted, within the maximum allowable levels under UAE law. If needed, the Contracting Officer can provide a supporting letter for UAE Governmental authorities to approve tinting for windows.

4. Parking: The contractor shall take full responsibility to assign dedicated parking garages / locations for all vehicles under this contract. All the parking garages / locations must be within the vicinity of Abu Dhabi and must be safe areas under the direct supervision of contractor at all times.

Parking garages / locations must be approved by the COR before commencement of the contract.

Any changes to the approved locations must also be pre-approved by the COR. The U.S. Embassy may inspect the parking garages / locations periodically. Contractor shall provide full access to the

Embassy officials for this inspection. In the event that any non-conformity is found during this inspection, then the contractor shall be responsible to fix the errors /non-conformities immediately.

In case of major concerns, the contractor shall propose alternative parking garages / locations until the COR certifies the same for continued operation.

5. Security inspection: Prior to each morning and afternoon trip, all buses must arrive at the US

Embassy Abu Dhabi for a security inspection. This takes approximately four to five minutes each.

Contractor and COR can organize this so the buses requiring the most time for transit – from

Embassy to residence to school – will be inspected first, allowing them to leave first.

6. Security hardware: Each contractor bus must be equipped the following functioning and updated hardware items:

(a) GPS (geographic positioning system) Tracking device must be installed or in use in each of the

Contractor’s buses under this contract. It must have a web-based application, and must include live and historical tracking, geo-fencing, and path tracing. The product’s output or data must offer key travel details such as status, speed, stop locations and times, periodic activity reports summaries, journey reports, and geo-boundary. The Government must have access to this data at any given moment, allowing urgent data and location during any emergency.

(b) A visual recording device, e.g., DriveCam, to record passengers and exterior vehicle traffic must be installed in each bus. This access footage will be downloaded and maintained by the

Contractor, and reviewed periodically by the COR to ensure proper passenger behavior and quality of driver performance.

7. Communications - Phone: Each Contractor driver and bus monitor will possess a reliable cell phone with internet service. During the bus journey, the driver should not be sending or receiving any phone or internet messages or calls. Any communications must be performed by the Contractor bus monitor. This will be primarily related to changes in passengers, traffic conditions, or special instructions. See also C. Bus Drivers, 11. Distraction below.

8. Communications – Alternative Radio: In addition to the Contractor-provided cell phones for use by each monitor, the Contractor shall furnish emergency radios for use by the monitors in the event of cellular signal disruption. The Contractor will need to furnish the Embassy with a Government-approved base station capable of contacting each bus.

9. Unauthorized passengers – Buses will only carry the Driver(s), the Bus monitor(s), and the assigned student passengers. Other passengers are not permitted at any time. Any exceptions must be approved in advance by the COR or the Contracting Officer.

C. Bus Drivers.

All Contractor bus drivers shall meet the following qualifications.

1. Licensing: All drivers shall be professional bus drivers and meet all local license requirements for bus drivers. Any such licenses shall be in the possession of the drivers when operating a vehicle under this contract. Any such licenses shall be available for inspection by the COR on request.

2. Experience: All drivers shall have five years or more of driving experience with no major accidents. (“Major” accidents are defined as accidents resulting in bodily injuries or property damage in excess of AED 5,000).

3. Geography: All drivers must have a thorough knowledge of Abu Dhabi city streets, traffic patterns and alternate routes.

4. Residency: All drivers must be in possession of a valid UAE residency visa.

5. Identification: All bus drivers shall wear a distinctive nametag, emblem, or patch attached in a prominent place on an outer garment. Employees shall also present credentials identifying themselves as employees of the company.

6. Training: All drivers must attend a Government-sponsored training called Smith Systems

Safe Driving. This is a 3-hour course and is held at US Embassy Abu Dhabi.

7. Physical Examinations. The valid evidence of a current (no more than three months old) physical examination of drivers who are proposed to work under this contract, shall be provided to the COR no later than two weeks prior to the beginning of the contract. It must show the proposed driver to be free from communicable diseases and physical defects, which could interfere with safe bus operation. This physical and certification shall meet all statutory requirements for licensing and operation of the type of vehicle driven.

8. Sobriety: The drivers are strictly prohibited from driving a bus while intoxicated. The

Contractor guarantees that all drivers are tested for alcohol every morning and afternoon before they start their runs under this contract. The Contractor shall immediately replace those drivers who do not pass the test for alcohol.

9. First Aid: Drivers shall be trained by the Contractor in the use of the first aid kits and fire extinguishers that are installed in the buses.

10. Consumption: Drivers must agree not to smoke, eat, or drink on the buses while the children are on board. Water is permitted.

11. Distraction: Drivers must agree not to use a mobile phone while driving. Bluetooth device or headphone may not be used.

12. English language: Each bus driver shall possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position.

13. Professional Bearing and Courtesy. All Contractor employees shall conduct themselves in a professional and courteous manner. Employees shall also present credentials identifying themselves as employees of the company.

Contractor will provide the following information and documents to allow Government security officers to perform the background reviews of each driver, monitor, and supervisor

D. Supervisor/Bus Coordinator:

1. The Contractor shall have a dedicated Supervisor/Bus Coordinator who shall supervise the contractor’s work force and be the primary point of contact for the U.S. Government regarding day-to-day operations.

2. The Supervisor/Bus Coordinator shall possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position.

3. The Government COR will coordinate with the Supervisor for initial and updated schedules and passengers, to include contact information for parents.

4. The Supervisor/Bus Coordinator will coordinate any periodic communications or messages with parents about any exceptional circumstances that occur, e.g., delays in bus schedules, changes in traffic routes, etc. He/she will also receive parents’ calls and/or emails/WhatsApp messages, and respond as needed.

E. Bus Monitor:

Contractor will assign one Bus Monitor for each of the passenger buses under this contract. Their role is to assist each child with boarding, seat belting, discipline, and exiting the bus. For children in the Elementary grades – grades 2-8 – the Bus Monitor(s) will escort them to central drop-off point on the ACS campus.

All Contractor bus monitors shall meet the following qualifications.

1. Appearance: All monitors shall maintain neat and clean appearance, and wear a distinctive nametag, emblem, or patch attached in a prominent place on an outer garment. Employees shall also present credentials identifying themselves as employees of the company.

2. Sobriety: Monitors are strictly prohibited from boarding the bus while intoxicated.

The Contractor guarantees that all monitors are tested for alcohol every morning and afternoon before they start their runs under this contract. The Contractor shall immediately and permanently replace those monitors who do not pass any test for alcohol.

3. First Aid: Monitors must have CPR training and shall be trained in the use of the first aid kits and fire extinguishers that are installed in the buses. The Government will assist with First Aid training as support to the Contractor.

4. English language: Each monitor shall possess good working knowledge and sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position.

5. Licensing: All bus monitors shall hold the certificate/license issued by the Emirates

Driving School, Abu Dhabi to perform duties as bus monitor.

F. ROUTING

The Government will provide the list of locations, names of student passengers, pickup times, and parent contact information for each route. The physical routes will be agreed between the

Contractor and the Government; these will be a primary and a secondary route, to ensure greater security. Contractor drivers should also be aware of any traffic congestion and identify alternate roads to avoid this congestion.

School week: ACS school week is Sunday to Thursday. Their full year’s schedule in in

Attachment 1.

School times:

- Sunday: 8:45 am to 3:20 pm

- Monday: 8:00 am to 3:20 pm

- Tuesday: 8:00 am to 3:20 pm

- Wednesday: 8:00 am to 3:20 pm

- Thursday: 8:00 am to 3:20 pm

Buses must arrive each morning AT LEAST 15 minutes prior to the school start times above. For example, buses on Sunday must arrive no later than 8:30 am.

Buses will depart from school each day 20 minutes after the end of school. For example, buses will depart from their assigned pickup location no earlier than 3:40 pm.

After school activities: ACS students under this contract may take after-school activities. They will be unable to take the normally scheduled buses immediately after the school day ends at

3:20 pm. The Government estimates one or two separate buses will be required to transport these students to their residences at two separate times: 4:40 pm and 5:40 pm. These buses will be coordinated for locations, based on the list of students.

Ramadan: During the dates of Ramadan, as published by UAE Government, the ACS school day starts at 8:30 and ends at 1:30 pm. The Bus schedule will adjust to arrive no later than 8:15 and depart no later than 1:50. There are no after school activities during this month of Ramadan.

Normal school days

Sunday only

Monday –

Tuesday –

Wednesday –

Thursday

Ramadan all days

Bus arrival –

All buses (no later than)

8:30 7:45 8:15

School starts 8:45 8:00 8:30

School ends 3:20 3:20 1:30

Bus departure –

All buses

3:40 3:40 1:50

After School –

Estimated two buses

4:40 4:40 NA

After School –

Estimated two buses

5:40 5:40 NA

G. ENGLISH LANGUAGE VERSION

In accordance with FAR 52.225-14, Inconsistency Between English Version and Translation of

Contract, in the event of inconsistency between and terms of this contract and any translation thereof into another language, the English language meaning shall control.

II. OTHER TERMS AND CONDITIONS

A. PAYMENT

1. General:

(a) The Contractor shall submit invoices as instructed by FAR 52.212-4(g). Each invoice shall include the monthly amount billed, and will include a daily list of student passengers for each bus route. If any Additional/Emergency Services were ordered that month, the Contractor shall also include that amount on the invoice, along with a copy of the written order. The Government will make payment for all work under an individual invoice in a lump sum for all completed and accepted work.

(b) For Standard Services, the Contractor shall prepare the invoice to show the number of round-trips by line item number, multiplied by the unit price for the round trip, and then show a total monthly amount billed.

(c ) For Additional/Emergency Services, the Contractor shall prepare the invoice to show the number of runs by line item number, multiplied by the unit price for the run, and then show a total monthly amount billed.

2. Invoice Requirements: All invoices and attachments shall be submitted to the U.S. Embassy

Abu Dhabi Financial Management Center via email at USMissionUAEInvoices@state.gov in

PDF or JPEG format. Hard copy invoices will not be accepted.

3. Payment inquiry: All payment status inquiries shall be forwarded directly to

ADDisbursingoffice@state.gov

B. VALUE ADDED TAX (VAT)

The Contractor shall show VAT as a separate charge on invoices submitted.

C. PERIOD OF PERFORMANCE.

The base performance period of this contract has been scheduled to commence on August 27, 2019 and is approximately 178 school days. This period of performance will continue for twelve months. This contract includes four (4) option years, which may be exercised at the Embassy's discretion.

D. INSURANCE

1. Contractor’s Liability: The Contractor shall be liable for bodily injury and property damage, which may occur when performing this contract. The liability insurance shall be written on the comprehensive form of policy. The policy shall provide coverage for passenger liability bodily injury at least $200,000 multiplied by number of seats or passengers, whichever is greater. The types and amounts of insurance are the minimums required. The Contractor shall obtain any mailto:USMissionUAEInvoices@state.gov other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

2. FAR 52.228-10 Vehicular and General Public Liability Insurance (APR 1984)

(a) The Contractor, at the Contractor’s expense, agrees to maintain, during the continuance of this contract, vehicular liability and general public liability insurance with limits of liability for

(1) bodily injury of not less than $200,000 for each person and $500,000 for each occurrence, and (2) property damage of not less than $20,000 for each accident and $40,000 in the aggregate.

(b) The Contractor also agrees to maintain workers’ compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

3. Indemnification: The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) any property of the Contractor,

(b) its officers,

(c) agents,

(d) servants,

(e) employees, or

(f) any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

4. Government as Additional Insured: The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

5. Insurance-Related Disputes: Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of FAR 52.233-1, Alternate I, "Disputes". Nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

6. Time for Submission of Evidence of Insurance: The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective.

7. For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

E. SUBCONTRACTING SERVICES

The Contractor shall not subcontract for any services under this contract.

F. SECURITY

The Contractor shall provide to the Contracting Officer's Representative (COR) no later than three weeks prior to the beginning of the contract, a list of all Drivers and Bus Monitors who will perform under this contract. During the term of the contract, the Contractor will provide updated lists as necessary to the COR. The list will include data of approved primary and substitute drivers. The Contractor shall agree not to substitute drivers other than those listed. All drivers must pass the Embassy’s background check. The list will include:

Name, Date of birth

Place of birth, Passport number (if a driver is not of local country nationality), Spouse name, date and place of birth, Father and mother names, dates and places of birth (even if they are deceased).

G. PERMITS

Without additional cost to the United States Government, the Contractor shall obtain all permits, licenses, and appointments required for the execution of work under this contract. The

Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its quotation and shall provide any updates, as they become available, to the Contracting Officer. Application, justification, fees, and certifications for any licensure required by the host government are entirely the responsibility of the offeror.

H. DOSAR 652.242-70, Contracting Officer's Representative (COR) (AUG 1999)

(a)The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a COR. Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms and conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Bus Coordinator designated by the Contracting Officer. The name and contact details of the Bus Coordinator will be identified in the COR Delegation memo

(after award).

I. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all school bus services set forth in the scope of work.

All All required services are performed and no more than one

(1) customer complaint is received per month.

J. RECRUITMENT OF THIRD COUNTRY NATIONALS FOR PERFORMANCE ON

DEPARTMENT OF STATE CONTRACTS (October 17, 2012)

1. On contracts exceeding $250,000 where performance will require the recruitment of non-professional third country nationals, the offeror is required to submit a Recruitment Plan as part of the proposal. Contractors providing employer furnished housing are required to submit a

Housing Plan.

2. Recruitment Plan

a. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the contractor intends to recruit them.

b. Explain how the Contractor intends to attract candidates and the recruitment strategy including the recruiter.

c. Provide sample recruitment agreement in English.

d. State in the offer that the recruited employee will not be charged recruitment or any similar fees. The Contractor or employer pays the recruitment fees for the worker if recruited by the contractor or subcontractor to work specifically on Department of State jobs.

e. State in the offer that the Contractor’s recruitment practices comply with recruiting nation and host country labor laws.

f. State in the offer that the Contractor has read and understands the requirements of FAR

52.222-50 Combating Trafficking in Persons.

g. Contractor and subcontractors shall only use bona fide licensed recruitment companies.

Recruitment companies shall only use bona fide employees and not independent agents.

h. Contractor will advise the Contracting Officer of any changes to the Recruitment Plan during performance.

3. The offeror will submit a Housing Plan if the contractor intends to provide employer furnished housing for TCNs. The Housing Plan must describe the location and description of the proposed housing. Contractors must state in their offer that housing meets host country housing and safety standards and local codes or explain any variance. Contractor shall comply with any

Temporary Labor Camp standards contained in this contract. In contracts without a Temporary

Labor Camp standard, fifty square feet is the minimum amount of space per person without a

Contracting Officer waiver. Contractor shall submit proposed changes to their Housing Plan to the Contracting Officer for approval.

4. Department of State contractor and subcontractors will treat employees with respect and dignity by taking the following actions:

a. Contractor may not hold employee passports and other identification documents longer than

48 hours without employee concurrence. Contractors and subcontractors are reminded of the prohibition contained in Title 18, United States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person, when the person is or has been a victim of a severe form of trafficking in persons.

b. Contractor shall provide employees with signed copies of the/their employment contracts, in

English and the employee’s native…