Questions_and_Answers_19TC1019Q0002.pdf

Request for Quotation number 19TC1019Q0002 – School Bus services Questions & Answers from the Pre-Quotation Conference

Questions and Answers from the pre-quotation conference:

The following table reflects questions as raised by prospective offerors. Our answers are based on our review of the contract and any relevant guidance or regulations.

Number

Question as submitted by bidder

Answer from Contracting Office

1 Is it a requirement that the bus must be painted in yellow as required by the Department of Transport (DOT) for school buses?

Solicitation requires to comply with host country laws and regulations.

Refer to Solicitation Section 1.B (2nd paragraph) However, this is not a contract with a school, but with the USG. Painting in yellow is not a requirement.

2. Normally 32 seater buses are not available, should we quote for higher seating capacity options or luxury buses?

Government requirement is 24 and 32 seater buses, but do not require passengers to sit shoulder to shoulder. You may quote for the best fit vehicles.

Refer to Solicitation Section 1, Description of services in the Pricing table (3.2, 3.3, 3.4, 3.5 & 3.6)

3. Should we quote for 42 seater buses?

Refer answer of question number 2.

4. Will the Bus coordinator an employee of the contractor of with US Embassy?

It is the sole responsibility of the contactor.

Refer Section 1.D.

5. Does it require the Contactor’s Bus coordinator to stay at Embassy after the morning trip is over?

No. The Bus coordinator will be based in Contractor’s premise or office.

Refer to Solicitation Section 1. B.4 - Parking

6. When can we expect awarding the contract?

Tentative date of award is before end of July 2019.

7. What is the model and year of the required buses?

Not older than 2017. All vehicles must be in good condition.

Refer to Solicitation Section 1. B.1 - Vehicles

8. After award how soon Embassy need the contractor to provide staff details and documentation?

Tentative award is by the third week of July 2019. Details must be provided within 7 days from the award date.

9. What kind of facility does Embassy consider for contractor staff housing?

Refer to Solicitation Section 1, J for housing plan.

Questions and Answers Page 2 of 3 School Bus Services – 19TC1019Q0002

Answer from Contracting Office

10. Is there any gender requirement for the Monitors and Bus coordinator?

US government did not state any preference in the solicitation.

11. Is all pricing table under section 1 will serve as price proposal (format)? And no other price proposal format will be submitted?

Use the pricing table under Section 1 of the solicitation. Also mark the price in blocks 23 and 24 of SF1449. No other formats will be accepted.

12. What kind of monitor/GPS system is required in the bus, kindly provide the specification of this system.

GPS (geographic positioning system) must have a web-based application, and must include live and historical tracking, geo-fencing, and path tracing. The product’s output or data must offer key travel details such as status, speed, stop locations and times, periodic activity reports summaries, journey reports, and geo-boundary. The Government must have access to this data at any given moment, allowing urgent data and location during any emergency.

Refer to Solicitation section 1, under sub section B.6.(a)

13. All these 8 buses, nanny /assistant required or not, If required let us know the criteria like language, age limit etc.

Each bus requires a Bus Monitor and Refer to Solicitation Section 1 E for the required qualification.

14. If available, please provide the approximate running kilometers per bus per day.

Refer, Section 1 - Statement of work, subsection A - Services and, attachment 4 for locations.

15. If any “Toll” implemented by the authorities, who will bear the cost.

At present this portion is not relevant to this solicitation.

16. When stating that the buses required are 32 passenger seats, does that mean 32 total seats or operational seats or 32 total seats? You need to take into consideration that the driver seat, passenger seat (next to the driver), and a seat for the bus attendant are unusable by the students.

Refer the Definitions of Mid-size and Full-size busses provided in Section 1.4 - Definitions.

Questions and Answers Page 3 of 3 School Bus Services – 19TC1019Q0002

Answer from Contracting Office

14. Extrapolating from the current routes, what is the average monthly mileage performed by the buses in Attachment 4 is not sufficient to calculate this?

Refer the statement of work, Section 1, A – Services and attachment 4 for locations.

18. What are the ages of the students utilizing the bus service? This helps us arrange seating plans and arrange three-point seatbelts for the younger students as required by the Department of transport.

Ages range from 5 to 18 years

19. Our buses are currently fitted with 4 external CCTV cameras (according to DOT regulations).

We noticed that some of the current buses are parked adjacent to the embassy, will this cause any complications or will there be an option for the buses to park on the school premises?

Buses under this contract will not park at Embassy or at the school.

Refer to Solicitation Section 1. B.4 - Parking

20. Just to further clarify, will all amounts in the commercial proposal will be presented in the Local currency?

Bids must be submitted in local currency (AED).

Refer the pricing table in Section 1, 3.0 - Pricing

21. Additional Services mentioned, for estimated days of 50 in a year in the detail of 3.2.2, 3.3.2 and continues until fourth option year, whether it means the after school services at 1640 hrs. and 1740 hrs.

Yes, this is for the additional services is the later afternoon services for after-school activities.

Refer to Section 1, 2.2 – Additional/Emergency Services

22. Could you please list out generally expected information under the technical bid

Refer to Section 3 – Solicitation Provisions.

23. Is there any such mandate that the proposed vehicle should be of Abu Dhabi registration.

Vehicles meet standards of the UAE government.

Refer Section 1. Subsection B, 1. Vehicles.