19RS5026Q0010_Swimming Pool Maintenance.pdf

SBU - CONTRACTING AND ACQUISITIONS

U.S. Embassy Moscow, Russia

Date: August 17, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19RS5026Q0010

The Embassy of the United States of America in Moscow is soliciting quotations for a qualified contractor to provide Swimming Pool Maintenance Services.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

An organized site visit (highly recommended) has been scheduled for August 21, 2026, at 10:00 a.m. (Moscow time) at Square of Donetsk People's Republic, bld. 1, Moscow, Russia 121099, U.S. Embassy in Moscow.

Offerors interested to attend should e-mail a company name and its representative’s name, surname, date of birth, citizenship information to the following e-mail address:

moscowgsoprocurement@state.gov, no later than August 19, 2026, at 16:00 p.m. Moscow time.

Quotations are due on or before 6-00 p.m. local Moscow time on August 31, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to MoscowGSOProcurement@state.gov. All quotes are to be addressed to the Contracting Officer and marked "Quotation 19RS5026Q0010

Enclosed".

Please make sure the submission is made in specific sizes and formats: MS-Word 2007/2010; MS-

Excel 2007/2010; Adobe Acrobat (pdf); rar or zip formats. The file size must not exceed 30MB.

If it is too large, submit via separate emails, each less than 30MB. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.

Please confirm receipt of the invitation and your intention to submit a quote.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (Page 4. Blocks 12, 17, 23, 24 & 30, where applicable)

2. Section 1, Pricing (Pages 6-8)

3. Additional information as required in Section 3 (Page 38)

4. Representations and Certifications, Section 5 (Page 43)

5. Proof of SAM Registration mailto:moscowgsoprocurement@state.gov mailto:MoscowGSOProcurement@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Kevin Dolliver

Contracting Officer

Enclosure: SF1449 and 19RS5026Q0010 solicitation package https://www.sam.gov/

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19RS5026Q0010, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19RS5026Q0010, Schedule of

Supplies/Services, Block 20, Description/Specifications/Work statement

• Exhibit A. Scope of Work

• Exhibit B. Equipment List

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

Computer Generated Prescribed by GSA - FAR (48 CFR) STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15915297

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE October 1, 2026

4. ORDER NUMBER

5. SOLICITATION #

19RS5026Q0010

6. SOLICITATION ISSUE DATE

August 17, 2026

7. FOR SOLICITATION

INFORMATION CALL

a. NAME Moscow Procurement

MoscowGSOProcurement@state.gov

b. TELEPHONE NUMBER

(No collect calls) n/a

8. OFFER DUE DATE/ LOCAL

August 31, 2026, 6 p.m. Moscow time

9. ISSUED BY CODE 19RS50 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:__ % FOR:

GSO Contracting SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Embassy of the United States of America in Moscow HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Square of Donetsk People’s Republic, BLD 1, Moscow, Russian Federation, 121099

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS

A RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19RS50 16. ADMINISTERED BY CODE 19RS50

Contracting Officer

Embassy of the United States of America in Moscow

Square of Donetsk People's Republic, 1, Moscow, Russian Federation, 121099

Contracting Officer

Embassy of the United States of America in Moscow

Square of Donetsk People's Republic, 1

Moscow, Russian Federation, 121099

17a. CONTRACTOR/

C

O

DE

FACILI

TY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Center

Embassy of the United States of America in Moscow, Square of

Donetsk People's Republic, 1.

Moscow, Russian Federation,121099

MoscowFMCInvoices@state.gov

C

O

D

E

19RS50

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Swimming Pool Maintenance Services (see attached in

Section 1)

See Section 1

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.204-7, 52.212-1, 52.212-2, 52.212-4 AND 52.240-

90 ARE ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.204-13, 52.212-4 AND 52.240-

91 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN 1 COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

(Type or print)

Kevin Dolliver

31c. DATE SIGNED mailto:MoscowGSOProcurement@state.gov mailto:MoscowFMCInvoices@state.gov

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19RS5026Q0010

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

1. DESCRIPTION

The purpose of this contract is to perform professional preventive maintenance services for the full-sized swimming pool located within the U.S. Embassy compound’s underground concourse.

The Contractor shall ensure all systems covered under this agreement are maintained in optimal operational condition.

2. TYPE OF CONTRACT

This is a Firm-Fixed-Price (FFP) contract, payable exclusively in Russian Rubles (RUB).

• Fixed Pricing: The contract price is inclusive of all labor, materials, equipment, and travel. No adjustments will be made for currency fluctuations, labor escalations, or unforeseen complexities in achieving the required results.

• Environmental Compliance: All Contract Line Item Numbers (CLIN) must include costs for the professional disposal of toxic substances in accordance with Section 9.3 of the

Statement of Work (See Section II).

• Exclusions: This contract covers maintenance labor and testing equipment only. Water treatment chemicals and the repair or replacement of defective parts are excluded and will be handled as separate variations.

3. SCOPE OF SERVICES

This agreement consists of monthly scheduled maintenance visits supplemented by emergency call-out (unscheduled) services as detailed below.

4. FACILITY SPECIFICATIONS

• Location: Underground Concourse, American Embassy Moscow.

• Dimensions of Pool: 15.60 Meters (Length) x 9.40 Meters (Width).

• Equipment: The Contractor is responsible for providing all necessary testing kits and diagnostic gadgets

5. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance (Base Year + four Optional Years) and will be expected to commence no later than 1 October 2026.

6. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the Statement of Work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT (if applicable). Cost https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_228_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_228_5 shall also include up to 4 emergency call outs at no additional cost to the Government. Emergency

Service, with a four-hour response time, must be available 24 hours per day, 365 days a year.

6.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

6.2. Option Year 1 (OY1). The Contractor shall provide the services shown below for Option

Year 1 of the contract and continuing for a period of 12 months.

CLIN Description Quantity of

Equipment

Type of services No. of service

Unit price / service, RUB

Total per year, RUB

001 Swimming Pool 1 Monthly 12

Swimming pool

Equipment

See equipment list

(Exhibit B) Monthly 12

003 Reactive calls N/A Annual 4

Total Base Year

VAT, RUB

TOTAL, Base Year incl. VAT, RUB

Equipment

Type of services No. of service

Unit price / service, RUB

Total per year, RUB

001 Swimming Pool 1 Monthly 12

Swimming pool

Equipment

See equipment list

(Exhibit B) Monthly 12

003 Reactive calls N/A Annual 4

Total OY1, RUB

TOTAL, OY1 incl.

6.3. Option Year 2 (OY2). The Contractor shall provide the services shown below for Option

Year 2 of the contract and continuing for a period of 12 months.

6.4. Option Year 3 (OY3). The Contractor shall provide the services shown below for Option Year

3 of the contract and continuing for a period of 12 months

Equipment

Type of services No. of service

Unit price / service, RUB

Total per year, RUB

001 Swimming Pool 1 Monthly 12

Swimming pool

Equipment

See equipment list

(Exhibit B) Monthly 12

003 Reactive calls N/A Annual 4

Total OY2, RUB

TOTAL, OY2 incl.

Equipment

Type of services No. of service

Unit price / service, RUB

Total per year, RUB

001 Swimming Pool 1 Monthly 12

Swimming pool

Equipment

See equipment list

(Exhibit B) Monthly 12

003 Reactive calls N/A Annual 4

Total OY3, RUB

TOTAL, OY3 incl.

6.5. Option Year 4 (OY4). The Contractor shall provide the services shown below for Option Year

4 of the contract, and continuing for a period of 12 months

6.6. Total for all years:

Base Year Rub. (including VAT)

Option Year 1 Rub. (including VAT)

Option Year 2 Rub. (including VAT)

Option Year 3 Rub. (including VAT)

Option Year 4 Rub. (including VAT)

TOTAL Rub. (including VAT)

7. VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in the Offer.

8. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

Equipment

Type of services No. of service

Unit price / service, RUB

Total per year, RUB

001 Swimming Pool 1 Monthly 12

Swimming pool

Equipment

See equipment list

(Exhibit B) Monthly 12

003 Reactive calls N/A Annual 4

Total OY4, RUB

TOTAL, OY4 incl.

CONTINUATION TO SF-1449,

RFQ NUMBER 19RS5026Q0010

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

II. STATEMENT OF WORK

1. EQUIPMENT AND PERFORMANCE REQUIREMENTS

1.1. Post Moscow requires the contractor to maintain the related equipment in a safe, reliable and efficient operating conditions. Please see equipment list included in Exhibit B for a more detailed description.

1.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

1.3. Performance Standards

The swimming pool shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

2. HOURS OF PERFORMANCE

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday. No work shall be performed on US

Government and local holidays. Below is a list of the US holidays.

3. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the

Contractor’s technicians and be the Contractor’s liaison with the American Embassy in Moscow.

Date Holiday US/Local

Jan 01 New Year's Day Am

Jan 16 Birthday of Martin Luther King, Jr. Am

Feb 18 President's Day Am

May 27 Memorial Day Am

Jul 04 Independence Day Am

Sep 02 Labor Day Am

Oct 14 Columbus Day Am

Nov 11 Veterans Day Am

Nov 28 Thanksgiving Day Am

Dec 25 Christmas Am

The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

3.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and

U.S.-operated facilities to any individual.

3.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

3.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

3.3 Security Clearances. All Work under this contract that are designated as non-CAA areas may be performed by un-cleared American or local workers.

3.4 Standards of Conduct

3.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.4.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

3.4.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

3.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the Government of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4. SCHEDULED PREVENTIVE MAINTENANCE

4.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A -

STATEMENT OF WORK. The objective of scheduled preventive maintenance is to keep the pool in a clean usable status, and eliminate system and equipment malfunction, breakdown and deterioration.

4.1.2. The contractor shall provide his personnel with the proper related apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved.

4.1.3. Exclusion. This contract does NOT include repairing equipment and replacement of equipment. This repair replacement of equipment will be priced separately. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the

Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

4.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the

Government prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the

Government.

4.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

4.1.6. Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

4.2 Checklist Approval

The Contractor shall submit to the Government a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the Government’s approval prior to contract work commencement.

4.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the Government or the Government's designate after each maintenance visit.

4.2.2. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

4.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

5. UNSCHEDULED REACTIVE MAINTENANCE

The contractor must allow for a 4 Nos. of reactive calls for repair calls.

The contractor must attend to reactive calls withing 4 Hours during business hours, and 6 Hours during off business hours.

6. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

6.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, grease oil,), shall be maintained in the onsite inventory. See 7.1.2.

6.2 Repairs are not included in this contract. See 7.1.3. Exclusions.

6.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to

Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

7. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

8. DELIVERABLES

Provide a written report in English to Post Facilities Manager containing following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer, if applicable.

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#3.2)

1 30 days after contract award COR

Certificate of Insurance (#11.2) 1 30 days after contract award CO

PM Checklist signed by Contractor’s employee (#4.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

9. INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

9.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $25,000 Cumulative: $ 50,000

Workers’ Compensation and Employer’s Liability

9.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”), if applicable.

10. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

11. QUALITY ASSURANCE PLAN (QAP)

11.1 Plan. This plan is designed to provide an effective surveillance method to promote effective

Contractor performance. The QAP provides a method for the Contracting Officer's Representative

(COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the

Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold

Services.

Performs all services set forth in the

Statement of Work (SOW)

1 thru 12 &

Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

11.2 Surveillance. The client will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the client will send the complaints to the Contractor for corrective action.

11.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The Government shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

11.4. Procedures.

11.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact Government.

11.4.2 Government designee will complete appropriate documentation to record the complaint.

13.4.3 If the Government determines the complaint is invalid, the Government will advise the complainant. The Government will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the Government determines the complaint is valid, the Government will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The Government shall determine how much time is reasonable.

13.4.5 The Government shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the Government. The

Government will review the matter to determine the validity of the complaint.

13.4.7 The Government will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the Government will contact the Contracting Officer for appropriate action under the Inspection clause.

12. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

12.1 On site contact. The following are the designated contact personnel between the US

Embassy and the Contractor, aka The Government designee / representative, the COR:

Kye Ko – Senior Facility Manager

KoKI@state.gov

13. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to the designated Billing Office: MoscowFMCInvoices@state.gov

END OF STATEMENT OF WORK

mailto:KoKI@state.gov

Exhibit A. SCOPE OF WORK

I. GENERAL INFORMATION:

The United States Embassy in Moscow requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Community Swimming

Pool, and related equipment and associated ancillaries.

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT*:

*Please see attachment Exbibit B for list of equipment’s.

III. GENERAL REQUIREMENTS:

The Contractor under this Scope Of Work shall be responsible for labor, tools, and materials required to carry out all preventive maintenance and reactive maintenance as outlined in this

SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit. The Government has the following manuals:

IV. SCOPE OF WORK – Community Pool, Control Panel Circulating Pump, ELECTRIC

PANEL AND ASSOCIATED ANCILLARIES

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed.

Note: The frequencies and tasks shown below are for reference only. The actual maintenance procedures will be determined by the manufacturer’s O&M recommendations. These O&M recommendations may be obtained from the manufacturer. The manufacturer’s maintenance recommendations are to be considered the minimum tasks to be provided, and these tasks may be altered or increased depending upon the location of the post, all as per COR’s approval.

Any questions or injuries shall be brought to the attention of the Post Occupation Safety and

Health Officer (POSHO) immediately. The SDS copies will be provided to the COR for approval. If any discrepancies are found with the equipment at hand, that are not covered under this scope of work the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

11. Check manufacturer’s specifications for the maximum number of plugged tubes.

12. Allow only qualified personnel to do maintenance work on this equipment.

MAINTENANCE PROCEDURES:

A. Dinotec PC Dynamics Controller Monthly Checklist

Maintenance procedures for the Dinotec PC Dynamics series (including the PC Dynamics 2) focus on ensuring accurate chemical dosing through regular sensor care, calibration, and component inspection. Proper upkeep prevents water quality deviations and protects the equipment from corrosion.

1. Sensor Maintenance & Cleaning

Sensors (pH, Redox/ORP, and Chlorine) require manual cleaning before calibration to ensure accurate reading.

• Removal: Carefully remove the sensor from the flow cell assembly and disconnect the cable.

• Cleaning: Wipe away any visible pollution or buildup with a soft paper tissue and rinse thoroughly with water.

• Metal Band Cleaning: For chlorine sensors, clean the metal bands gently using a mild powder detergent (avoiding the diaphragm) and rinse thoroughly.

• Polarization: After cleaning and reinstalling, wait 20–30 minutes before performing a calibration to allow the sensor to polarize.

2. Calibration Procedures

Regular calibration is necessary to align the electronic readings with actual water values.

• pH Calibration: Use standard buffer solutions (typically pH 7 and pH 4) to calibrate the pH sensor.

• Chlorine/Redox Calibration: Compare the controller's reading with a manual test (e.g., DPD photometer).

• Frequency: It is recommended to check water values once or twice a week and recalibrate whenever a significant deviation (typically $> 0.1$ pH or $0.2$ mg/l chlorine) occurs.

3. Dosing Pump & Component Upkeep

• Dosing Tubes: Inspect the peristaltic pump tubes for wear or leaks. These are consumable parts and should generally be replaced annually.

• Automatic Cleaning: The system often includes an Automatic Electrode Cleaning (AER) feature that helps reduce manual maintenance on the disinfection electrode.

• Leaks: Regularly check the flow cell, dosing lines, and flange connections for leaks;

retighten screws if necessary.

4. Safety & System Checks

• Power Down: Always disconnect or switch off the power supply before opening the device housing for any internal maintenance.

• Environmental Check: Ensure the installation area remains within the operating temperature range of +5°C to +50°C and stay below 90% humidity to prevent condensation damage.

B. THRUSH Hydro Pump Model 2X12 PF2G

Maintenance for the Thrush Hydro Pump Model 2X12 PF2G (a base-mounted centrifugal pump) centers on ensuring the mechanical seal, bearings, and alignment remain in peak condition.

Because these pumps often use permanently lubricated sealed ball bearings, they typically do not require external oiling or greasing.

Monthly Checklist

• Visual Leak Inspection: Check the pump casing and mechanical seal area for any signs of water leakage.

• Operational Sound: Listen for unusual noises such as "gravel" sounds, which indicate cavitation, or high-pitched squealing, which suggests bearing wear.

• Temperature Check: Ensure the motor and pump housing temperatures are within normal operating ranges.

• Pressure Verification: Compare suction and discharge pressures using the integrated gauge tapings to ensure the pump is operating on its intended performance curve.

• Vibration Analysis: Check for excessive vibration that could indicate pipe strain or misalignment.

• Cleanliness: Wipe down the motor and pump housing to prevent debris buildup in the cooling fins or bearing brackets.

• Seal Inspection: For pumps equipped with a mechanical seal, verify there is no significant dripping.

Quarterly Checklist

• Alignment Check: Verify the precision coupling alignment. Although the PF2G is precision-machined, variations in temperature can cause shifts over time.

• Strainer Maintenance: Clean the suction line strainer to ensure unobstructed flow and prevent internal cavitation.

• Hardware Tightness: Inspect and tighten all foundation bolts and external mechanical components to ensure the pump remains securely installed.

• Electrical Inspection: Check all motor wiring and connections for signs of corrosion or overheating.

Critical Maintenance Notes:

• Back Pullout Design: This model features a back pullout design, allowing you to perform internal maintenance or repair the impeller/seal without disturbing the piping system.

• No Dry Running: Never operate the pump without fluid. This will cause immediate and permanent damage to the mechanical seal.

• Shaft Sleeve: If you notice wear during a seal replacement, check the slip-fitted pin lock shaft sleeve. It is designed to be easily replaced to prevent wear on the actual pump shaft.

C. ASTRAL high-rate sand filter Model 11816 Maintenance for the Astral High-Rate Sand Filter (Model 11816) - part of the Cantabric or Aster series - focuses on regular backwashing to prevent pressure buildup and periodic media replacement to maintain water clarity.

Weekly Maintenance

• Pressure Monitoring: Check the pressure gauge. The normal operating pressure is typically between 10–20 psi.

• Backwashing: Perform a backwash when the pressure rises 8–10 psi (approximately 0.5–

0.7 bar) above the clean starting pressure.

o Note: In high-rate filters, some experts recommend backwashing when the pressure differential reaches 18–20 psi if using dual gauges.

• Visual Inspection: Check for leaks around the multiport valve, flange connections, and the transparent sight glass.

Monthly/Quarterly Maintenance

• O-Ring Lubrication: Inspect and lubricate the multiport valve lid O-ring and the pump basket O-ring with a silicone-based lubricant to ensure a watertight seal.

• Sight Glass Cleaning: Ensure the sight glass is clear so you can accurately monitor the water clarity during backwash cycles.

• Air Relief: Bleed any trapped air from the tank using the manual air relief valve on top of the filter while the pump is running.

Annual Maintenance

• Deep Chemical Clean: Use a specialized sand filter cleaner to break down oils, scale, and organic buildup that backwashing alone cannot remove.

• Internal Inspection: Once a year, remove the top lid to inspect the sand level and look for

"channeling" or calcification (clumping) of the media.

• Winterization: If in a cold climate, drain the filter tank completely using the bottom drain plug to prevent the fiberglass shell from cracking due to freezing water.

Long-Term Maintenance (Every 3–5 Years)

• Media Replacement: Replace the filter sand every 3 to 5 years. Over time, sand particles become rounded and lose their ability to trap fine debris.

• Lateral Inspection: When changing the sand, inspect the internal laterals (the plastic

"fingers" at the bottom) for cracks. Broken laterals are the primary cause of sand blowing back into the pool.

Quick Reference: Backwash Procedure

1. Turn off the pump.

2. Set the multiport valve to "Backwash".

3. Turn on the pump and run for 2–3 minutes until the water in the sight glass is clear.

4. Turn off the pump and set the valve to "Rinse".

5. Turn on the pump for 30–60 seconds to settle the sand bed.

6. Turn off the pump and return the valve to "Filter".

EXHIBIT B. Equipment List

Equipment Manufacturer Model Serial Number

1 Controller Dinotec PC Dynamics 2 0050401511

2 Circulating Pump THRUSH Hydro 2X12 PF2G 100722

3 Sand Filter ASTRAL 11816 Unknown

Note: This list includes only the major components. Ancillaries’ information can be found on site.

END OF EXHIBIT B

https://lesliespool.com/blog/how-to-clean-any-pool-filter.html

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES. (DEV JAN 2026) IS INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK

27A)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (DEV JAN 2026)

(a) Definitions. As used in this provision-—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education;

or

(6) Have been voluntarily suspended.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard

Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade

Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the Department of

State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or

(d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx mailto:CISADA106@state.gov

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer

(OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the

Government to…