RFQ for BPA setup Aviation fuel signed.pdf

Enclosure; As stated

Embassy of the United States of America

Lima, Peru December 17, 2025

To Prospective Offeror:

Subject: RFQ for 19PE5025Q0040 Jet A-1 Aviation Fuel Acquisition

The American Embassy in Lima Peru has a requirement for a vendor to provide Jet A-1 Aviation Fuel Acquisition for the International Narcotics and Law Enforcement Section (INL) operation. You are invited to submit a quotation. The Request for Quotations (RFQ) consists of the following sections:

1. Standard Form SF-1449 (Fill blocks 17a, 23-24, & 30a, b, c).

2. Statement of Work

3. Quotation Information

4. Instructions to Offerors

5. FAR & DOSAR Clauses & Certifications

The U.S. Embassy, Lima is seeking for quotations from a qualified vendor to establish multiple Blanket Purchase Agreements (BPAs) for the provision of Jet A-1 Aviation Fuel.

You are encouraged to make your quotation competitive. The RFQ does not commit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.

Any questions about this solicitation shall be addressed to delsolarme@state.gov only in writing until Friday, January 9, 2026 at 12:00 pm. (local time and date).

Please read the RFQ carefully, and if you are interested, submit your quotation.

Return the completed SF-1449 and proposal by email to delsolarme@state.gov no later than Monday, January 26, 2026 at 10:00 am (local time and date). Oral quotations will not be accepted. Sincerely, Chris Burney Contracting Officer

12/17/2025 19:56 GMT

Burney, Christopher (BurneyC@state.gov) mailto:delsolarme@state.gov

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15693338

PAGE 1 OF 74 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5026Q0004

6. SOLICITATION ISSUE

DATE

12/15/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Maria E Del Solar

b. TELEPHONE NUMBER(No collect calls)

+511-6182183

8. OFFER DUE DATE/

LOCAL TIME

01/09/2026 / 11:009. ISSUED BY CODE PE500 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN:

GSO/Procurement

Lima

PERU SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

x SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

Av Lima Polo Cdra 2 Monterrico, ATTN: INL

LIMA

PERU

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Procurement

Lima

PERU

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LIMA

AV. Lima Polo cdra 1 s/n Monterrico-Surco, ATTN: FMO /

DBO

Lima 33

PERU

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ _1_

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

X

X

Chris Burney

X

01/23/2026 / 10:00 see attached cont. sheet)

12/17/2025 19:56 GMT

Burney, Christopher (BurneyC@state.gov)

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

ITEM NO. 20. 21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

_______________________________32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SCHEDULE OF SUPPLIES/SERVICES

BPA for Jet A-1 Aviation Fuel Acquisition from the refinery/plant.

The service must include all necessary resources, such as:

• Personnel

• Machinery and equipment

• Tools and supplies

• Insurance for personnel and merchandise

• Compliance with all applicable safety and quality standards

• Fuel distributor company must be register in SUNAT and Osinergmin, and must complied with all Peruvian regulations and permissions to distribute the Jet A-1 aviation fuel.

Period of performance from February 02, 2026 to February 01, 2027, plus one option year

1 gallons110,000

Total:

18% IGV if applicable:

Grand total:

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 2 – STATEMENT OF WORK

1.0 INSTRUCTIONS TO OFFERORS

General Instructions:

This RFQ is issued to solicit quotes for the acquisition of Jet A-1 Aviation fuel. Offerors must provide the following contact information:

• Full name of the contact person

• Company name

• Phone number

• Email address

Submission Requirements:

• Quotes must comply with all instructions, requirements, and applicable documents outlined in this RFQ.

• Quotes must be submitted via email to DelSolarME@state.gov. Submissions to any other email address will not be evaluated.

• Quotes must remain valid for a minimum of 90 calendar days after submission.

• Company must provide 30 days credit for the payment, after the service is provided and invoice is sent

2.0 BACKGROUND

The US Embassy in Lima intends to establish a Single Award Blanket Purchase Agreements (BPAs) for the acquisition of Jet A-1 aviation fuel to support the International Narcotics and Law enforcement (INL) section. This BPAs aims to reduce costs, minimize paperwork, and streamline procurement processes by eliminating the need for repetitive, individual purchases.

mailto:DelSolarME@state.gov

3.0 OBJECTIVE

The objective is to ensure the secure and efficient delivery of Jet A-1 aviation fuel that meets international standards. The vendor must provide fuel in optimal conditions to prevent contamination and ensure quality control. Deliveries will be made to refueling facilities in Lima and other designated locations, including areas east of the Andes and within the jungle regions, such as Aguaytía, Ciudad de Constitución, Mazamari, Palma Pampa, Pucallpa, Puerto Maldonado, Santa Lucía, Tingo María, and Grupo 8, Callao.

Vendors must ensure prompt, cost-effective delivery and excellent customer service while adhering to all applicable regulations

4.0 SCOPE

The scope of this BPA includes the acquisition of Jet A-1 aviation fuel from the refinery/plant. Vendors may use their own or subcontracted vehicles to meet international standards and norms.

The service must include all necessary resources, such as:

• Personnel

• Machinery and equipment

• Tools and supplies

• Insurance for personnel and merchandise

- Civil Liability Insurance for Fueling Operations in G8 (Hydrocarbons Activity:

Direct Consumers of Fuel)

• Compliance with all applicable safety and quality standards

- Please refer to section 05 on continuation sheets.

The fuel Product custody shall be transferred to the Transportation Company for Aviation fuel upon load, to transpose the API valve coupled to the truck entering the tank and remain in their custody and responsibility until the time of discharge when passing through the same point. The transportation company for aviation fuel signs the waybill thus becoming responsible for the loaded product into its truck. The copy of the waybill will be held by the representative of fuel company, after receiving the product.

5.0 REQUIREMENTS

The contractor must adhere to the following requirements:

• Ensure compliance with international standards for Jet A-1 aviation fuel.

• Estimated yearly quantity minimum of 3,000 gallons, maximum 110,000 gallons

The total cumulative orders in USD shall not exceed $350,000 throughout the lifespam of the BPA.

• Maintain custody and responsibility for the fuel from loading to unloading, as documented by signed waybills.

FLAMMABLE AND COMBUSTIBLE PRODUCTS

Hazardous liquids (including petroleum products) are classified as flammable and combustible. In these broad categories, there are several class designations based on a liquid's volatility.

Flammable and combustible liquids.

1. Class I has a flash point below 100°F (37.8°C) and a vapor pressure not above 40 pounds per square inch (absolute) at 100°F. Examples include gasoline, JP4 and avgas.

2. Class II has a flash point equal to 100°F (37.8°C), but less than 140°F (60°C).

Examples include diesel, kerosene, and JP8.

3. Class III has a flash point equal to or greater than 140°F (60°C). Examples include

JP5.

• Kerosene Kerosene is a combustible hydrocarbon liquid widely used as a fuel, in industry, and in households Kerosene is widely used to power jet engines of aircraft (jet fuel) and some rocket engines, but is also commonly used as a cooking, heating and lighting fuel. It is used as a cooking fuel in portable stoves for outdoor enthusiasts and is used as a heat source at construction sites and as a home heating fuel in portable and installed kerosene heaters.

• Jet Fuels or Aviation Turbine Fuel Jet fuel or aviation turbine fuel is a type of aviation fuel designed for use in aircraft powered by gas-turbine engines. It is colorless to straw-colored in appearance. The most commonly used fuels for commercial aviation are Jet A and Jet A-1, which are produced to a standardized international specification.

• Flash Point Avgas, -40°F, and JP8, 100°F.

• Petroleum product factors

Fuel API @ 60o F

Range

Average

D ensity @

15 oC (kg/m

3)

Specific G ravity

U .S. G allon

Avgas (All) 60-

66.0 0.7160 0.7165 5.9747

Mogas (All) 49-

58.4 0.7447 0.7451 6.2141

Jet Fuels:

JP4 45-

53.5 0.7641 0.7644 6.3760

F-24/Jet A 37-

42.2 0.8141 0.8146 6.7933

JP5 36-

41.0 0.8198 0.8203 6.8408

JP8/Jet A-1 37-

44.0 0.8057 0.8063 6.7232

GTM:

b. Surveillance: The Proportional Bulk Petroleum Products Delivery and Unloading Checklist guide to the fuel technician, to receive and supply the product.

J-1. When preparing for delivery, perform the following checks:

1) Is measuring, tested, measuring and testing equipment on hand and useful?

2) Has the receiving tank been measured to determine if there is room to receive the programmed amount?

3) Are the documents responsible for accurately recording the responsibility of the transfer from the sender to the recipient?

J-2. Before downloading perform the following checks:

1) Have the supplier's delivery documents been reviewed to verify that they are complete?

2) Has the delivery carrier been seen at the correct location?

3) Have the proper fire extinguishers been placed and have the NO SMOKING /FLAMMABLE signs?

4) Has the delivery carriage been properly bonded and grounded?

5) Have the fittings, manhole cover and valve seals been inspected for detect defects?

6) Have the cargo hatches or manhole cover been opened to determine the level of product?

7) Is the product clear and shiny when viewed through a clean bottle?

8) Has the supply tank been checked for water using paste to find water on the manometer bar or tape?

9) Has the temperature of the cargo been determined at the time of delivery?

10) Has the cargo tank been measured to determine the quantity?

11) Has API Gravity been done?

12) Has the measured volume been corrected at 60°F in accordance with DA Pamphlet 710-2-1 and the applicable TM?

13) Have quantity surveillance samples been taken?

J 3. During the unloading operations, carry out the following checks:

1) Are the personal receiver and transportation driver on standby?

2) Is traffic being controlled to avoid the drop area as much as possible?

3) Are dispersal operations suspended during unloading operations?

J-4. After downloading the payload, perform the following checks:

1) Has the delivery transportation been inspected to ensure that the fuel tank is charged completely empty?

2) Was the vehicle ground disconnected, and discharged hoses secured?

3) Has the receiving tank been gauged?

4) Compare the amount received against the amount shipped. investigate any discrepancy.

6.0 PERIOD OF PERFORMANCE

The BPA will have a performance period of one (1) year plus one option year from the date of award. Periodic reviews will be conducted to assess vendor performance and ensure the best interests of the U.S. Government are met.

7.0 OBLIGATION OF FUNDS

This BPA does not obligate any funds. Funding will be identified and allocated on individual BPA calls.

8.0 INVOICES

Invoices must comply with the following:

• The company name on the invoice must match the name on the BPA Call Order.

• Invoices must be submitted to:

Embassy of the United States of America - FMO/DBO Address: La Encalada Avenue, Block 17 s/n, Santiago de Surco

RUC: 20293588776

• Delivery of invoices: As of November 1, 2024, MyILMS will be the new portal to submit electronic invoices. The portal will give you the ability to find the purchase orders and match them to your invoices as well as checking your payment status. You will find instructions on how to access the system and create an account on the portal login tutorial in this link:

https://mygrants.servicenowservices.com/

• We strongly encourage you to register as soon as possible to avoid payment delays.

• For inquiries or more information about MyILMS, you can contact the mailbox LimaBilling@state.gov

• The invoices must be clearly identified with the BPA Call number.

• Payments will be processed electronically within 30 calendar days of receipt of the invoice.

9.0 BPA TERMS AND CONDITIONS

The BPAs incorporate Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses by reference. These clauses have the same force and effect as if provided in full text. The full text of these clauses can be accessed at:

• FAR: https://www.acquisition.gov/browse/index/far

• DOSAR: https://www.acquisition.gov/dosar https://mygrants.servicenowservices.com/ mailto:LimaBilling@state.gov https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dosar

In the event of any inconsistency between the provisions of the BPA and the invoice, the BPA provisions shall take precedence.

10.0 EVALUATION AND BASIS FOR ESTABLISHMENT OF BPAs:

The Government will evaluate quotes based on the following factors:

1. Supply Chain Risk Management (SCRM): Vendors must submit an SCRM plan detailing ISO certifications and risk mitigation strategies.

2. Relevant Experience: Vendors must provide evidence of past or current contracts (within the last three years) for similar services.

3. PRICE ADJUSTMENT:

(a) The unit price per __________[Note to Contracting Officer: Insert unit of measurement] of (Note to Contracting Officer: Describe fuel]) may be adjusted based on increases or decreases in the official price of heating oil, mandated by the government of __________.

(b) To request an adjustment in price, the Contractor must provide written notification of the price change to the Contracting Officer at least one week before the new price is to be effective. This notification must be accompanied by a copy of the official announcement of the price change, showing the new price and its effective date. The officer or general partner of the Contractor having overall responsibility for the Contractor's affairs shall certify the submission by written signature.

4. Financial Acceptability: Proof of adequate financial resources;

5. Ability: Have the necessary equipment and facilities

The Government intends to establish a Sigle Award Blanket Purchase Agreement

(BPA)

11.0 ACCEPTANCE OF U.S.G. TERMS AND CONDITIONS:

Vendors must sign and return the RFQ, acknowledging acceptance of all terms and conditions, by the submission deadline to DelSolarME@state.gov

NON-OFFICIAL TRANSLATION OF BPA TERMS AND CONDITIONS

1.0 INSTRUCCIONES PARA LOS OFICIALES

Instrucciones Generales:

Esta solicitud de cotización (RFQ) se emite para solicitar cotizaciones para la adquisición de combustible de aviación Jet A-1. Los oferentes deben proporcionar la siguiente información de contacto:

• Nombre completo de la persona de contacto

• Nombre de la empresa

• Número de teléfono

• Dirección de correo electrónico

Requisitos de Presentación:

• Las cotizaciones deben cumplir con todas las instrucciones, requisitos y documentos aplicables descritos en esta RFQ.

• Las cotizaciones deben enviarse por correo electrónico a DelSolarME@state.gov . Las presentaciones enviadas a cualquier otra dirección de correo electrónico no serán evaluadas.

• Las cotizaciones deben ser válidas por un mínimo de 90 días calendario después de la presentación.

2.0 ANTECEDENTES

La Embajada de los Estados Unidos en Lima tiene la intención de establecer Acuerdos de Compra de adjudicación múltiple (BPAs) para la adquisición de combustible de aviación Jet A-1 en apoyo a la Sección de Asuntos Antinarcóticos y Aplicación de la Ley (INL). Estos BPAs tienen como objetivo reducir costos, minimizar la carga administrativa y agilizar los procesos de adquisición al eliminar la necesidad de compras individuales y repetitivas.

3.0 OBJETIVO

El objetivo es garantizar la entrega segura y eficiente de combustible de aviación Jet A-1 que cumpla con los estándares internacionales. El proveedor debe entregar el combustible en óptimas condiciones para evitar contaminación y garantizar el control de calidad. Las entregas se realizarán en instalaciones de reabastecimiento en Lima y otros lugares designados, incluyendo áreas al este de los Andes y dentro de las regiones selváticas, como Aguaytía, Ciudad de Constitución, Mazamari, Palma Pampa, Pucallpa, Puerto Maldonado, Santa Lucía, Tingo María, y Grupo 8, Callao.

Los proveedores deben garantizar una entrega rápida, rentable y un excelente servicio al cliente, cumpliendo con todas las normativas aplicables.

4.0 ALCANCE

El alcance de este BPA incluye la adquisición de combustible de aviación Jet A-1 desde la refinería/planta.

El servicio debe incluir todos los recursos necesarios, tales como:

• Personal

• Maquinaria y equipo

• Herramientas y suministros

• Seguro para el personal y la mercancía

• Cumplimiento de todos los estándares de seguridad y calidad aplicables

La custodia del producto de combustible será transferida a la empresa transportadora de combustible de aviación al momento de la carga, utilizando la válvula API acoplada al camión que ingresa al tanque, permaneciendo bajo la custodia y responsabilidad hasta el momento de la descarga, cuando pase por el mismo punto. La empresa de transporte de combustible de aviación firmará la guía de remisión, asumiendo así la responsabilidad del producto cargado en su camión. Una copia de la guía de remisión será retenida por el representante de la empresa de combustible después de recibir el producto.

5.0 REQUISITOS

El contratista debe cumplir con los siguientes requisitos:

• Garantizar el cumplimiento de los estándares internacionales para el combustible de aviación Jet A-1.

• Cantidad estimada anual: mínimo de 72,000 galones, máximo de 110,000 galones.

• Mantener la custodia y responsabilidad del combustible desde la carga hasta la descarga, documentado mediante guías de remisión firmadas.

PRODUCTOS INFLAMABLES Y COMBUSTIBLES

Los líquidos peligrosos (incluidos los productos del petróleo) se clasifican como inflamables y combustibles. En estas amplias categorías, hay varias designaciones de clase basadas en la volatilidad de un líquido.

Líquidos inflamables y combustibles

1. La clase I tiene un punto de inflamación inferior a 100 °F (37,8 °C) y una presión de vapor no superior a 40 libras por pulgada cuadrada (absoluta) a 100 °F. Los ejemplos incluyen gasolina, JP4 y avgas.

2. La clase II tiene un punto de inflamación igual a 100 °F (37,8 °C), pero inferior a 140 °F (60 °C). Algunos ejemplos son el gasóleo, el queroseno y el JP8.

3. La clase III tiene un punto de inflamación igual o superior a 60°C (140°F).

Algunos ejemplos son el JP5.

- Queroseno El queroseno es un hidrocarburo líquido combustible ampliamente utilizado como combustible, en la industria y en los hogares El queroseno se utiliza ampliamente para alimentar los motores de los aviones (combustible para aviones) y algunos motores de cohetes, pero también se utiliza comúnmente como combustible para cocinar, calentar y alumbrar. Se utiliza como combustible para cocinar en estufas portátiles para los aficionados al aire libre y se emplea como fuente de calor en las obras de construcción y como combustible para la calefacción del hogar en calentadores de queroseno portátiles e instalados.

- Combustible para reactores o combustible para turbinas de aviación El combustible para reactores o combustible para turbinas de aviación es un tipo de combustible de aviación diseñado para su uso en aviones con motores de turbina de gas. Su aspecto es entre incoloro y pajizo. Los combustibles más utilizados en la aviación comercial son el Jet A y el Jet A-1, que se fabrican según una especificación internacional estandarizada.

- Punto de inflamación Avgas, -40°F, y JP8, 100°F.

- Factores de los productos petrolíferos

Fuel API @ 60o F Range

Average

D ensity

15 oC

(kg/m 3)

Speci fic G rav ity

U .S.

G allon

Avgas (All) 60-75 66.0 0.7160 0.7165 5.9747 Mogas(All) 49-61 58.4 0.7447 0.7451 6.2141

Jet Fuels:

JP4 45-57 53.5 0.7641 0.7644 6.3760

F-24/Jet A 37-51 42.2 0.8141 0.8146 6.7933

JP5 36-48 41.0 0.8198 0.8203 6.8408

JP8/

Jet A-1 37-51 44.0 0.8057 0.8063 6.7232

GTM:

b. Supervisión: La guía de lista de verificación para la entrega y descarga proporcional de productos petroleros a granel para el técnico de combustible, con el fin de recibir y suministrar el producto.

J-1. Al prepararse para la entrega, realice las siguientes verificaciones:

1. ¿Se cuenta con equipos de medición y prueba disponibles y en buen estado?

2. ¿Se ha medido el tanque receptor para determinar si tiene capacidad para recibir la cantidad programada?

3. ¿Están los documentos necesarios para registrar con precisión la transferencia de responsabilidad del remitente al receptor?

J-2. Antes de la descarga, realice las siguientes verificaciones:

1. ¿Se han revisado los documentos de entrega del proveedor para verificar que estén completos?

2. ¿Se ha confirmado que el transportista de entrega está en la ubicación correcta?

3. ¿Se han colocado los extintores adecuados y los letreros de NO

FUMAR/INFLAMABLE?

4. ¿Se ha conectado y puesto a tierra correctamente el transporte de entrega?

5. ¿Se han inspeccionado los accesorios, la tapa de registro y los sellos de las válvulas para detectar defectos?

6. ¿Se han abierto las escotillas de carga o la tapa de registro para determinar el nivel del producto?

7. ¿El producto es claro y brillante cuando se observa en una botella limpia?

8. ¿Se ha revisado el tanque de suministro para detectar agua utilizando pasta para encontrar agua en la barra o cinta del manómetro?

9. ¿Se ha determinado la temperatura de la carga en el momento de la entrega?

10. ¿Se ha medido el tanque de carga para determinar la cantidad?

11. ¿Se ha realizado la prueba de gravedad API?

12. ¿Se ha corregido el volumen medido a 60°F de acuerdo con el folleto DA 710-2- 1 y el TM aplicable?

13. ¿Se han tomado muestras de vigilancia de cantidad?

J-3. Durante las operaciones de descarga, realice las siguientes verificaciones:

1. ¿Están el receptor personal y el conductor del transporte en espera?

2. ¿Se está controlando el tráfico para evitar la zona de descarga tanto como sea posible?

3. ¿Se han suspendido las operaciones de dispersión durante las operaciones de descarga?

J-4. Después de descargar la carga, realice las siguientes verificaciones:

1. ¿Se ha inspeccionado el transporte de entrega para garantizar que el tanque de combustible esté completamente vacío?

2. ¿Se ha desconectado la conexión a tierra del vehículo y se han asegurado las mangueras descargadas?

3. ¿Se ha medido el tanque receptor?

4. Compare la cantidad recibida con la cantidad enviada. Investigue cualquier discrepancia.

6.0 PERIODO DE EJECUCION

El BPA tendrá un período de ejecución de un (1) año base más un año opcional a partir de la fecha de adjudicación. Se realizarán revisiones periódicas para evaluar el desempeño del proveedor y garantizar que se cumplan los intereses del Gobierno de los Estados Unidos.

7.0 OBLIGACIÓN DE FONDOS

Este BPA no obliga fondos. Los fondos se identificarán y asignarán en las ordenes individuales del BPA.

8.0 FACTURAS

Las facturas deben cumplir con lo siguiente:

• El nombre de la empresa en la factura debe coincidir con el nombre en la Orden de Compra.

• Las facturas deben ser enviadas a:

Embajada de los Estados Unidos de América - FMO/DBO Dirección: Avenida La Encalada, Cuadra 17 s/n, Santiago de Surco

RUC: 20293588776

• Entrega de facturas: A partir del 1 de noviembre de 2024, MyILMS será el nuevo portal para enviar facturas electrónicas. El portal permitirá encontrar las órdenes de compra y asociarlas con sus facturas, así como verificar el estado de sus pagos. Encontrará instrucciones sobre cómo acceder al sistema y crear una cuenta en el tutorial de inicio de sesión disponible en el siguiente enlace: https://mygrants.servicenowservices.com/.

• Recomendamos encarecidamente registrarse lo antes posible para evitar retrasos en los pagos.

• Para consultas o más información sobre MyILMS, puede contactar al buzón LimaBilling@state.gov.

• Las facturas deben estar claramente identificadas con el número de la Orden de Compra.

• Los pagos se procesarán electrónicamente dentro de los 30 días calendario posteriores a la recepción de la factura.

https://mygrants.servicenowservices.com/ mailto:LimaBilling@state.gov

9.0 TÉRMINOS Y CONDICIONES DE BPA

Los BPAs incorporan cláusulas del Reglamento de Adquisición Federal (FAR) y del Reglamento de Adquisición del Departamento de Estado (DOSAR) por referencia.

Estas cláusulas tienen la misma fuerza y efecto como si se proporcionaran en texto completo. El texto completo de estas cláusulas puede ser consultado en:

• FAR: https://www.acquisition.gov/browse/index/far

• DOSAR: https://www.acquisition.gov/dosar

En caso de cualquier inconsistencia entre las disposiciones del BPA y la factura, las disposiciones del BPA tendrán prioridad.

10.0 EVALUACIÓN Y BASE PARA EL ESTABLECIMIENTO DE LOS BPAs:

El Gobierno evaluará las cotizaciones en base a los siguientes factores:

1. Gestión de Riesgos de la Cadena de Suministro (SCRM): Los proveedores deben presentar un plan de SCRM detallando certificaciones ISO y estrategias de mitigación de riesgos.

2. Experiencia Relevante: Los proveedores deben proporcionar evidencia de contratos anteriores o actuales (dentro de los últimos tres años) para servicios similares.

3. Precio: El Gobierno aceptará el precio técnicamente aceptable más bajo.

El Gobierno tiene la intención de establecer un único BPA.

11.0 ACEPTACIÓN DE LOS TÉRMINOS Y CONDICIONES DEL GOBIERNO DE LOS

ESTADOS UNIDOS:

Los proveedores deben firmar y devolver el RFQ, reconociendo la aceptación de todos los términos y condiciones, antes de la fecha límite de presentación, a DelSolarME@state.gov https://www.acquisition.gov/content/far-index https://www.acquisition.gov/dosar

SECTION 3 - QUOTATION INFORMATION

A. QUALIFICATIONS OF OFFERORS

Offerors/quoters must prove to be technically qualified and financially responsible to perform the work described in this solicitation. At a minimum, each Offeror/Quoter must meet the following requirements:

(1) Be able to understand written and spoken English.

(2) Have established business for 10 years, at least, with a permanent address and telephone listing.

(3) Have all licenses and permits required by local law.

(4) Meet all local insurance requirements.

(5) Have no adverse criminal record; and

(6) Have no political or business affiliation which could be considered contrary to the interests of the United States.

(7) The fuel distribution company must be registered with both Osinergmin and SUNAT and comply fully with all legal requirements under Peruvian law to engage in fuel distribution.

(8) Past Performance: at least 10 years of fuel Jet A-1 distribution in country (Peru)

Award will be made to the lowest priced, acceptable, responsible quoter. The Government reserves the right to reject quotations that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ. The Government will determine responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

• satisfactory record of integrity and business ethics.

• necessary organization, experience, and skills or the ability to obtain them.

• necessary equipment and facilities or the ability to obtain them; and

• otherwise, qualified, and eligible to receive an award under applicable laws and regulations.

B. SUBMISSION OF QUOTATIONS

Each offer must at least consist of the following documentation in English:

(1) A completed solicitation, in which the SF-1449 cover page (blocks 12, 17a, 19-24, and 30a, 30b, and 30c) has been filled out.

(2) Offerors Representation & Certifications properly signed.

(3) List of clients during the past 3 years

Submit your quotation by email to DelSolarME@state.gov no later than Jan 26, 2026, before 10:00 am. Late proposals will not be considered for further evaluation.

PAYMENT TERMS

Net 30 days, upon satisfactory receipt of goods and receipt of an accurate invoice.

DELIVERY

Up to 30 calendar days after ARO (After Receipt of Order).

All quotes must be in US dollar and valid for 30 days from the closing date for this solicitation.

4 – INSTRUCTION TO OFFEROS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. (Sep 2023)

a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

representations and certifications that the offeror shall complete electronically);

(8) Acknowledgment of Solicitation Amendments;

(9) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(10) If the offer is not submitted on SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil/

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil/.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback);

or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation https://assist.dla.mil/ https://assist.dla.mil/ requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable.

The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR https://www.acquisition.gov/far/subpart-32.11 ) for or the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier

(i) establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision) https://www.acquisition.gov/far/subpart-32.11 http://www.sam.gov/ http://www.sam.gov/

SECTION 5 – FAR & DOSAR CLAUSES & CERTIFICATIONS

CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES

(Current thru FAC 2023-02, effective 03/2023)

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NUMBER TITLE DATE

52.204-7 (c)(1)

SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

https://acquisition.gov/browse/index/far https://acquisition.gov/dosar

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.204-25

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

MAR 2023

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS

DEC 2022

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC OR

CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE DEC 2007

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE

APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS MAR 2023

52.246-26 REPORTING NONCONFORMING ITEMS NOV 2021

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes-

(1)"Information and Communications technology" which means-

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government. The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a…