RFQ 19N06026Q0010_Questions and Answers_Routine Elevator Maintenance for the U.S. Embassy Oslo Building Final.pdf
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- Solicitation number
- 19N06026Q0010
- Issued by
-
Department of State
About this file
This is a Questions and Answers document for Solicitation No. 19N06026Q0010 issued by the U.S. Embassy in Oslo, Norway, dated July 14, 2025, regarding routine elevator maintenance services for the Embassy building.
The document clarifies two critical aspects of the contract scope. First, spare parts for routine maintenance must be stored onsite or made available within 24 hours and are included in the fixed monthly maintenance price, which covers routine maintenance services up to $3,000 USD. Second, the contract covers only specific repairs outlined in maintenance checklists. Major repairs are defined as any single repair incident with an estimated total cost (labor and direct materials) exceeding $3,000.00 and are excluded from the contract unless they result from contractor negligence, in which case the contractor remains fully liable. The Government reserves the right to determine how major repairs will be resolved, typically through a separate purchase order or contract. This structure establishes a clear financial threshold separating routine maintenance costs included in the monthly price from major repair costs to be handled separately.
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Text version
Embassy of the United States of America
Oslo, Norway July 14, 2025
QUESTIONS & ANSWERS
Reference: Solicitation No. 19N06026Q0010 – Routine Elevator Maintenance for the U.S.
Embassy Oslo Building.
Dear Prospective Quoters:
Please find below the questions and answers submitted for the routine elevator maintenance for the U.S. Embassy Oslo building.
Question 1:
Please clarify the maintenance scope described in Section 1 of the solicitation? Will a traditional preventive maintenance agreement with repairs and replacement parts be billed separately as required?
Answer Question 1:
Spare Parts According to the solicitation - Attachment 2 (Elevator Maintenance Control Plan, Item no. 6), the contractor must maintain an onsite inventory of spare parts for routine maintenance or demonstrate the capability to obtain required parts within 24 hours.
• Requirement: Spare parts for routine maintenance must be stored onsite or made available within 24 hours.
These parts should be included in the monthly routine maintenance price covering routine maintenance services up to $3,000 USD.
Question 2:
Will a full-service agreement be included in the fixed monthly contract price, replacement parts and component replacements to be included in the monthly price?
Answer Question 2:
Repairs and Exclusions
The contract covers only the specific repairs outlined in the maintenance checklists. As specified in Section 8.0 (Exclusions), major repairs are defined and handled as follows:
• Major Repair Threshold: Any single repair incident or unit fix with an estimated total cost (labor and direct materials) exceeding $3,000.00 is excluded from this contract, provided it falls outside routine maintenance.
• Government Oversight: The Government reserves the right to determine how these major repairs will be resolved. Typically, these will be handled through a separate purchase order or contract.
• Negligence Clause: This $3,000.00 exclusion does not apply if the repair is required to correct damage caused by contractor negligence. In such cases, the contractor remains fully liable.
File details come from the government source that posted it. Updated .