19N06026Q0004 - RFQ.pdf

U.S. Embassy Oslo 19N06026Q0004

SOLICITATION

DOCUMENT

NEC - PMSC Generators

Solicitation No: 19N06026Q0004

Procurement Office U.S. Embassy Oslo Morgedalsvegen 36, 0378 Oslo, Norway

U.S. Embassy Oslo 19N06026Q0004

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19N06026Q0004

6. SOLICITATION ISSUE DATE

Aug. 21, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Michael Abrahams

b. TELEPHONE NUMBER(No collect calls)

0032 2 811 40 00

8. OFFER DUE DATE / LOCAL TIME

Sep 4, 2026 – 02.00pm

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

U.S. Embassy Oslo SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Morgedalsvegen 36, 0378 Oslo, Norway HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

To be submitted electronically to the Contracting Officer to the following email address: OsloGSOBids@state.gov

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

As stated in The Schedule

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

OsloInvoices@state.gov U.S. Embassy Oslo Morgedalsvegen 36, 0378 Oslo, Norway

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

2.2 2.3 2.4 2.5 2.6

PMSC - NEC Generators – Base Year PMSC - NEC Generators – Option Year 1 PMSC - NEC Generators – Option Year 2 PMSC - NEC Generators – Option Year 3 PMSC - NEC Generators – Option Year 4

Month Month Month Month Month

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__ COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Caroline Harley 31c. DATE SIGNED

U.S. Embassy Oslo 19N06026Q0004

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE 4

CONTINUATION TO SF-1449, RFQ 19N06026Q0004, RICES, BLOCK 23 4

CONTINUATION TO SF-1449, RFQ 19N06026Q0004, SCHEDULE OF SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT 7

SECTION 2 - CONTRACT CLAUSES 22

CONTRACT CLAUSES 22

ADDENDUM TO CONTRACT CLAUSES 30

SECTION 3 – SOLICITATION PROVISIONS 35

SOLICITATION PROVISIONS 35

ADDENDUM TO SOLICITATION PROVISIONS 37

SECTION 4 - EVALUATION FACTORS 39

EVALUATION FACTORS 39

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS 41

REPRESENTATIONS AND CERTIFICATIONS 41

U.S. Embassy Oslo 19N06026Q0004

SECTION 1 - THE SCHEDULE

Continuation to SF-1449, RFQ 19N06026Q0004, RICES, BLOCK 23

1.0 PERFORMANCE WORK STATEMENT

1.1 GENERAL

The US Embassy, Oslo requires Preventative Maintenance on generators.

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services, unless otherwise specified herein, required under this contract for stated services within the time specified herein. The price below shall include all labor, materials, overhead and profit. In consideration of satisfactory performance of all scheduled services required under this contract, the Contractor shall be paid a fixed price for all services.

1.2 CONTRACT TYPE

This Request for Quotations (RFQ) will result in a Stand Alone (C) firm fixed price contract.

1.3 CONTRACT TERM

The contract will be for a 10-month period from the date of the contract award, with 4 one-year options.

1.4 CONTRACT PRICING

The contract will be NOK.

2.0 PRICING

2.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT.

2.2 BASE YEAR

The Contractor shall provide the services shown below for Base Year, starting on the date of the award and continuing for a period of 10 months, divided into monthly sections.

A B C D E F CLIN Description

Unit Unit Price Qty of visits per year Total (DxE)

0001 Semi-Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

0002 Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

0003 Semi-Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

0004 Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

VAT 25% NOK

TOTAL (incl. VAT) NOK

U.S. Embassy Oslo 19N06026Q0004

2.3 OPTION YEAR 1

The Contractor shall provide the services shown below for Option Year 1, starting at the end of the previous period of performance and continuing for a period of 12 months.

Total (DxE)

1001 Semi-Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

1002 Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

1003 Semi-Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

1004 Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

2.4 OPTION YEAR 2

The Contractor shall provide the services shown below for Option Year 2, starting at the end of the previous period of performance and continuing for a period of 12 months.

Total (DxE)

2001 Semi-Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

2002 Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

2003 Semi-Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

2004 Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

2.5 OPTION YEAR 3

The Contractor shall provide the services shown below for Option Year 3, starting at the end of the previous period of performance and continuing for a period of 12 months.

Total (DxE)

3001 Semi-Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

3002 Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

3003 Semi-Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

3004 Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

U.S. Embassy Oslo 19N06026Q0004

2.6 OPTION YEAR 4

The Contractor shall provide the services shown below for Option Year 4, starting at the end of the previous period of performance and continuing for a period of 12 months.

Total (DxE)

4001 Semi-Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

4002 Annual service as stated in the SOW for the Generator described in Attachment 1 yearly NOK 1 NOK

4003 Semi-Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

4004 Annual service as stated in the SOW for the Generator described in Attachment 2 yearly NOK 1 NOK

2.7 GRAND TOTAL

CLIN Total per Year Amount

2.2 Base Year (incl. VAT) NOK

2.3 Option Year 1 (incl. VAT) NOK

2.4 Option Year 2 (incl. VAT) NOK

2.5 Option Year 3 (incl. VAT) NOK

2.6 Option Year 4 (incl. VAT) NOK

2.7 GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS (incl. VAT) NOK

3.0 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

U.S. Embassy Oslo 19N06026Q0004

Continuation To SF-1449, RFQ 19N06026Q0004, Schedule Of Services, Block 20 Description/Specifications/Work Statement

Statement of Work Contents

1. GENERAL INFORMATION

2. PROJECT REQUIREMENTS

3. DESCRIPTION OF EQUIPMENT

4. GENERAL REQUIREMENTS

5. SCOPE OF WORK - GENERATOR PLANNED MAINTENANCE AND INSPECTION

6. OPTION 1 - LOAD BANK PLANNED MAINTENANCE AND INSPECTION

7. DELIVERABLES

8. APPLICABLE PUBLICATIONS

1.GENERAL INFORMATION

The United States Embassy in Oslo requires professional services and contractor cost proposals to perform Planned Maintenance and Inspection services of the facility's Low Voltage Diesel Standby Generator systems.

1.1 CONTRACT SCOPE AND LIMITATIONS

A. Standby Service - Standard Application This contract is designed for diesel standby generators in emergency/standby service. The standard maintenance schedule assumes:

• Infrequent operation (emergency use and regular testing only)

• Typical annual operating hours less than 200 hours

Calendar-based maintenance intervals (two visits per year)

B. Service Visit Frequency - Standby Service For standard standby service, this contract provides TWO (2) scheduled maintenance visits per year:

• One (1) Semi-Annual service (every 6 months ±30 days)

• One (1) Annual service (every 12 months ±30 days)

Additional visits, major repairs, or component replacements require separate purchase orders.

2. PROJECT REQUIREMENTS

The Contractor shall perform planned maintenance and inspections as described in this Statement of Work (SOW).

The intent of this SOW is to ensure the entire standby generator systems for this facility are maintained according to manufacturer's recommendations and to ensure the readiness and proper operation of the system.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform professional Planned Maintenance and Inspection services for the facility's Low Voltage Diesel Standby Generator systems as defined in this Statement of Work.

2.1 Objectives

• Ensure all standby generator systems are maintained according to Original Equipment Manufacturer (OEM) recommendations

• Ensure readiness and proper operation of generator systems for emergency power supply

• Maintain compliance with NFPA standards for generator installation and grounding

• Prevent equipment failure through regular planned maintenance

• Extend equipment service life through proper maintenance practices

U.S. Embassy Oslo 19N06026Q0004

3. DESCRIPTION OF EQUIPMENT

See Equipment List Template at end of document] The equipment to be maintained includes:

• Diesel Standby Generators (quantity and specifications to be listed)

• OPTION 1: Load Banks (if applicable)

4. GENERAL REQUIREMENTS

The Contractor shall provide the labor and materials required to carry out regularly planned maintenance and inspections as outlined in this SOW.

NOTE: The intent is for the Contractor to supply labor, fluids, filters and items that can be anticipated on a schedule such as coolant and batteries. Repairs or replacement parts should be separately priced. There should be a plan and oversight to avoid unnecessary maintenance/charges or not replacing items such as hoses when necessary.

A. Materials and Supplies The Contractor shall inventory, supply and replace maintenance service items (e.g., filters and fluids).

1. Only fluids and parts which meet or exceed manufacturer's specifications shall be used.

2. All fluids shall be delivered in original sealed containers.

3. Contractor shall supply the parts required in performance of maintenance included in this SOW (e.g., rocker cover gaskets when performing valve lash, thermostats when performing coolant change).

B. Expendable and Common Parts The Contractor shall maintain a supply of expendable and common parts so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters, generator starting batteries, grease, sealant, thermostats, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits.

C. Exclusions This contract does NOT include repair of equipment and replacement of hardware (e.g., bearings, pistons, piston rings, crankshaft, gears, injectors) except as indicated in the maintenance schedules and equipment list. Hardware replacements will be separately priced out by the Contractor for the Government's approval and acceptance. The Government has the option to accept or reject the Contractor's quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

1. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

D. Checklist Approval The Contractor shall submit to the COR a schedule and description of planned maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR's approval prior to contract work commencement.

E. Manufacturer's Recommended Maintenance It is the responsibility of the Contractor to perform all manufacturers recommended planned maintenance as well as planned maintenance recommended by the manufacturer technical manuals for standby operations of the respective equipment.

1. This does not include major maintenance, planned overhauls, or injector replacements.

U.S. Embassy Oslo 19N06026Q0004

F. Personnel, Tools, Consumable Materials and Supplies The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

G. Safety & Special Instructions

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against

3. Follow site safety procedures

4. Schedule maintenance with operating personnel and affected offices (security)

5. Follow approved lockout/tag out procedures

6. Review and follow the manufacturer's instructions

7. Record results in the equipment history log

8. Remove lockout/tag out in accordance with appropriate procedures

9. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action

H. Disposal of Hazardous Materials The Contractor is responsible for proper disposal of toxic/hazardous substances including used oil, fuel, batteries, coolant, and other hazardous materials. All material shall be disposed of according to Government and Local law.

After proper disposal, the Contractor must show proof of authorized disposal of these toxic/hazardous substances.

I. Chemical Analysis The Contractor is responsible for conducting laboratory analysis for fuel and oil samples. All charges for such analysis are payable by the Contractor and a report stating the test results shall be submitted to the COR within 30 days of sample collection.

J. Load Bank Testing (option: May not be necessary depending on facility load. Refer to SOW 5.2.10 Load testing and 6. option 1 for load bank PM) The Contractor is responsible for exercising the generator using an appropriately sized load bank. If prior permission is obtained, building load may be used. The diesel units shall be run at 75-80% of the rated capacity for a minimum of 2 hours. All charges for such testing are payable by the Contractor and a report shall be submitted to the COR.

The Government will provide load banks for generator testing.

K. Licenses and Permits The offeror shall address its plan to obtain all commercial licenses and permits required by local law. If offeror already possesses the locally required licenses and permits, a copy shall be provided.

L. OEM Certification Provide a copy of Original Equipment Manufacturer (OEM) (e.g., CAT, MTU, KOHLER, Cummins, Generac) authorized certificate or equivalent to carry out the necessary level of requested repair/planned maintenance service on post Generators.

M. Strategic Plan The offeror's strategic plan for generator maintenance services to include but not limited to:

1. A work plan taking into account all work elements in the Statement of Work

2. Identify types and quantities of equipment, supplies and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use, how and when the items will be obtained

3. Identify and submit the list of parts and materials required for Semi-Annual and Annual maintenance service for all Generators

U.S. Embassy Oslo 19N06026Q0004

4. Provide a statement that laboratory analysis report will be provided for oil samples collected

5. Provide a statement that manifest or proof of disposal will be provided for toxic/hazardous substance wastes collected

6. Plan of ensuring quality of services including but not limited to contract administration and oversight

7. If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or a statement that the

Contractor will get the required insurance, and the name of the insurance provider to be used

8. List of spare parts and suppliers of spare parts for generator and proposals shall include a description of the firm's ability to obtain replacement parts and ability to perform specialized tests/diagnostic/programming equipment for doing the planned maintenance

N. Emergency Assistance The Contractor shall provide emergency assistance for generator support, priced at an hourly rate, within 24 hours of being contacted by the COR. Note: If contractor is not local, this may take the form of remote troubleshooting and support until such time as travel can be initiated.

O. Pre-Service Coordination The Contractor shall coordinate all maintenance activities with the COR at least 72 hours in advance. The Contractor shall:

• Confirm date and time of service

• Identify any facility power outages required

• Coordinate access to generator rooms and equipment

• Notify affected personnel of planned maintenance activities

5. SCOPE OF WORK - GENERATOR PLANNED MAINTENANCE AND INSPECTION

The Contractor shall provide all materials, supervision, labor, tools, and equipment to perform planned maintenance and inspections. All personnel working in the vicinity shall wear and/or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include diesel generator prime mover, AC alternator, fuel, cooling, ventilation and lubrication systems, start and transfer systems, as well as control and monitoring systems.

Planned Maintenance and Inspection Interval Schedule NOTE: This is a basic template for standby generator systems. Manufacturer’s recommendations should be followed and supersede recommendations in this list. Before each consecutive interval is performed, all maintenance from the previous intervals must be performed.

If any discrepancies are found with the generator systems that are not covered under this scope of work, the Contractor shall provide the following:

1. Detailed report noting the discrepancy found

2. Bill of Materials (BOM) to include component name, quantity, part number, and price for any repair material required and material lead time

3. Price quote for repair labor

4. Photographs of deficiency if applicable

At a minimum, the following work shall be completed:

U.S. Embassy Oslo 19N06026Q0004

A. SEMI-ANNUAL PMI SCHEDULE (Every 6 months ±30 days) 1 Visual Inspection Conduct visual inspection around generator:

• Check for evidence of leaks, damage, loose or missing hardware

• Inspect engine and generator wiring harness for wear and damage

• Inspect supports and spring isolators for soundness and stability

• Inspect system for corrosion

• Hoses and Clamps – Inspect and replace if needed

• Belts – Inspect and adjust/replace if needed

• Inspect all fuel, oil, and water piping for secure mounting and leaks

• Inspect exhaust piping and muffler insulation

• Check/service air cleaner

2 Batteries

• Battery charger – Inspect operation and clean

• Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed

• Perform battery load/condition test

• Clean battery terminals and lugs (apply grease on terminal connections)

• Note battery age and recommend replacement if 3 years or older

3 Fluids and Filters

• Cooling System Coolant Level - Check and adjust

• Coolant conditioner (DCA/SCA) / Antifreeze protection – Check and adjust to specs

• Jacket Water Heater - Check proper operation

• Water pump - Check

• Engine Oil Level - Check and add if needed

• Fuel/water separators – Drain water

• Engine Air Cleaner Service Indicator – Check, replace filter if needed

• Check fuel filter restriction if applicable. Replace filters if required

4 Generator Room

• Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly

5 Control Panel/Generator Cabinet

• Open all cabinets; remove panel covers to clean/inspect

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, remote start control panel, annunciator, disconnect breaker and connecting lugs

• Inspect/Check buswork and supporting hardware for cracks, corrosion, or any type of deterioration

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration. Secure and/or protect wiring and cables as required

• Check the cabinet interior for loose hardware – tighten connections

• Electrical Connections - Check tightness

• Clean and remove dust from panels

• Check for hot spots using non-contact temperature gun or IR camera

6 Grounding System Semi-Annual Inspection: Grounding, Bonding, and Objectionable Current The Contractor shall inspect and verify proper grounding, bonding and neutral-configuration of the generator installation per NFPA 70 (National Electrical Code) Article 250 standards and applicable manufacturer instructions.

All grounding, bonding, neutral-configuration, and objectionable-current checks shall be performed only within the training and qualifications of a generator technician, in accordance with site safety requirements. Work inside energized switchgear or beyond this scope shall be referred to appropriately qualified electrical personnel.

U.S. Embassy Oslo 19N06026Q0004

• Inspect accessible grounding and bonding conductors at the generator, generator-mounted junction boxes, and ATS enclosure exterior for damage, looseness, corrosion, or overheating; confirm generator frame and enclosure bonding is intact.

• Verify external bonding jumpers on the generator (enclosure sections, doors, bases, if provided) and visible ATS grounding/bonding connections and conduit fittings are present, tight, and undamaged.

• With the system energized and following safety procedures, use a clamp-on ammeter to check for objectionable current on accessible grounding/bonding conductors at the generator and ATS; report any sustained current that appears abnormal or any apparent shock hazard.

7 Automatic Transfer Switch (ATS) - Basic Inspection NOTE: If ATS maintenance is included under OPTION 2, perform only basic inspection here. Full ATS service will be performed under OPTION 2.

• Inspect seals

• Note date of last control battery change if applicable (Replace if 2 years or older)

• Check for hot spots using non-contact temp gun or IR camera

• Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration

• Check all control wiring and power cables for sign of wear and deterioration

• Check for evidence of overheating contacts

• Exercise ATS (with prior COR approval):

o Electronic operation from normal source position to alternate source position and return to normal o Check ATS operation, calibrate and record time delays if necessary o Observe and record retransfer/cool down time

NOTE: The primary objective of this "test" is to exercise the moving mechanical parts of the ATS which will seize if left in one position without regular operation.

8 Engine Control Module (ECM)

• Plug in OEM computer/diagnostic hardware if applicable

• Review fault history

• Download status report or similar depending on manufacturer to be submitted with report

• Clear non-critical fault codes after documentation

NOTE: Most modern engines utilize electronic controls which require proprietary OEM software to access parameters, replace control boards and perform diagnostic tests (e.g., CAT ET, Cummins InPower).

9 Run Unit – No Load

• Run the generator with no load for 10 minutes

• Remote Start Panel - Inspect and test operation

• Check the generator for unusual conditions, such as: excessive vibration, leaks, smoke

• Verify all meters, gauges and indicators are normal and functioning properly

10 Run Unit – With Load Start unit and run under load for minimum 2 hours at 75-80% of rated capacity:

• Unit should be run under facility load if COR authorizes to test and exercise entire system

• If facility load is not permissible or is not a minimum of 50% of rated capacity, the unit shall be exercised with a load bank to a minimum 75-80% capacity for 2 hours

NOTES:

• The only way to ensure your system functions and is available in the event of an outage is to perform a real load test with the facility

• Continual low or no-load running results in low pressures in the engine cylinders which do not allow the piston rings to seat resulting in oil entering the combustion chamber and exhaust tract. This is commonly referred to as "wet stacking" and can cause reduced capacity, equipment damage and premature failure

• Loading of the generator will ensure proper performance of cooling and ventilation systems and that unit can run for extended periods under load without overheating

U.S. Embassy Oslo 19N06026Q0004

• Performing a load bank test in addition to the facility load will also exercise and verify operation of post load bank

During Load Test:

• Automatic Start/Stop – Inspect

• Check louvers, shutters and room exhaust fans for proper operation

• Generator Set Vibration – Inspect

• Read and record all key performance indicators from gauges/meters/ECM:

o Ambient Temperature o Coolant Temperature o Oil Pressure o DC Voltage o Frequency (HZ) o Amps (A/B/C phases) o Volts (AB/BC/CA) o Volts Phase-Neutral (A/B/C) o Power Factor (PF) o KW output o % of Capacity o Fuel Consumption at this load

• Record Alternator bearing temperatures

• Check exhaust for excessive black or white smoke

• Check turbocharger for vibrations or any abnormal noise during operation

• Check generator bearing for noise and overheating

• Check exhaust manifold, flexible exhaust, muffler, and piping for leaks and secure mountings

• Check Crankcase breather/Blow By

• Check/service air filter

• Record time delays:

o Time delay to start o Time delay to emergency power o Time delay to normal power o Engine cool down time

11 Post-Service Activities

• Ensure system is left in proper position for automatic start and transfer

• Clean generator. Wash radiator if necessary

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR

• Perform any additional maintenance tasks as recommended in the manufacturer's operation and maintenance manuals

• Submit Service Inspection and Test Report to COR and email electronic copies to powersupport@state.gov

B. ANNUAL PMI SCHEDULE (Every 12 months) NOTE: It may be necessary to perform the annual inspection first when contract is awarded (e.g., don't wait a year if these items are required now).

1 Conduct Semi-Annual PMI Service Perform all tasks listed in Section 5.2 (Semi-Annual PMI Schedule) above.

2 Engine Air System

• Engine Air Cleaner Elements – Replace (do not clean)

• Engine Crankcase Breather – Clean

• Intake louvers and ducts – Inspect mailto:powersupport@state.gov

U.S. Embassy Oslo 19N06026Q0004

3 Fluid Analysis and Changes

• Engine Oil Sample - Obtain and perform laboratory analysis. Submit report to COR within 30 days

• Engine Oil and Filter(s) – Replace

• Annotate date and hours on all filters when replaced

• Fuel Filters and Water Separators – Replace o To include filters to day tanks if applicable o Clean any fuel screens if applicable

• Obtain fuel sample at day tank and storage tank for laboratory analysis

• Cooling System Coolant Sample - Test

• Cooling System Supplemental Coolant Additive (SCA/DCA) – Test and add if applicable

• Coolant filter – Change if applicable

4 Cooling System Maintenance

• Radiator – Clean (follow manufacturer's recommendation)

• Fan bearing – Inspect/Grease per manufacturer schedule

5 Engine Mechanical Systems

• Crankshaft Vibration Damper - Inspect

• Engine Protective Devices - Check

• Turbocharger – Inspect/Check

• Clean and lubricate fuel pump linkages if applicable

• Check injector pump and injectors for flow rate pressure

6 Engine Control Module (ECM) - Comprehensive

• Download status report or similar depending on manufacturer to be submitted with report

• Test unit safety shutdowns

• Provide post an electronic copy of ECM program file (backup)

• Verify all parameters are set correctly per manufacturer specifications

7 AC Alternator Inspection

• Inspect for moisture, dust, oil, grease, and debris on main stator windings, exciter

• Check commutator & slip rings, rotor & stator, bearings, bearing lubrication, voltage regulator

• Measure & record resistance readings of windings with insulation tester (Megger)

• Clean as needed

• Check Rotating Rectifier

• Inspect/Check Varistor

• Grease generator bearing per manufacturer's maintenance schedule

8 Grounding System Annual Inspection: Grounding, Bonding, Neutral Configuration, and Objectionable Current (In addition to semi-annual tasks above.)

• With the generator de-energized and locked out, inspect accessible internal grounding and bonding connections in the generator terminal box/control cabinet for tightness, integrity, overheating, and corrosion.

• Verify, using nameplate, ATS labeling, and available one-line diagrams, that neutral-to-ground bonding matches the system configuration:

o Separately derived system (typically 4-pole ATS with switched neutral): neutral-to-ground bond only at the designated point.

o Non–separately derived system (typically 3-pole ATS with solid neutral): no additional neutral-to-ground bonds at generator or ATS.

• Do not alter neutral or grounding connections; report any suspected mis-bonding or multiple neutral-ground bonds.

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• With the system in normal operation, use a clamp-on ammeter on accessible grounding/bonding conductors at the generator and ATS to identify any objectionable current. Document abnormal readings and recommended follow-up by qualified electrical personnel.

9 Additional Maintenance Per Manufacturer Schedule

a. Generator Bearing

• Inspect/Grease as recommended by manufacturer's maintenance schedule

b. Engine Generator Batteries

• Replace if 3 years old

• Dispose of old batteries in accordance with environmental regulations

• NOTE: Indicate age of current batteries on equipment sheet for planning purposes and proper quotation

c. Cooling System Coolant

• Flush system and replace per manufacturer's maintenance schedule with coolant per manufacturer specifications o Every 3 years since last change o Every 6 years for Extended Life Coolant

• When performing coolant change: flush engine and replace engine thermostats

• Replace hoses if necessary

• NOTE: Indicate age of coolant on equipment sheet for planning purposes and proper quotation. If this hasn't been done or age is unknown – this needs to be performed at Contractor's first service

d. Engine Valve Lash/Injector Height

• Inspect/Adjust per manufacturer's maintenance schedule

• Replace rocker cover gaskets and torque to proper specs

• NOTE: Typically, manufacturers require an initial valve lash to be performed. This may occur at 250hrs or up to 1500hrs depending upon manufacturer and model number. Many manufacturers and models require this to be done annually or according to a schedule based on run time. This needs to occur at first service if this has not been done and according to manufacturer's requirements thereafter.

Indicate date and hours on equipment list for planning and proper quotation.

10 Post-Service Activities

• Ensure system is left in proper position for automatic start and transfer

• Clean generator. Wash radiator if necessary

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR

• Perform any additional maintenance tasks as recommended in the manufacturer's operation and maintenance manuals

• Submit Service Inspection and Test Report to COR and email electronic copies to powersupport@state.gov

C. INITIAL CONTRACT SERVICE REQUIREMENTS

At the start of this contract, the Contractor shall supply to post: [Option: this can be removed by post if supply is readily available]

1. 1 set of engine belts per unit to be kept onsite o Provide labor to replace belts as needed during regular scheduled service based on inspection

2. 1 set of fuel filters and water separators per unit to be kept onsite (in addition to items supplied at annual service)

NOTE: The intent of fuel filters and belts is to have these on hand quickly as needed in the event of fuel contamination or belt failure. Post should ensure these get restocked if used.

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6. OPTION 1 - LOAD BANK PLANNED MAINTENANCE AND INSPECTION

NOTE: This option is for dedicated load bank maintenance. If the Government exercises this option, the Contractor shall perform the following maintenance on load bank equipment.

A. SEMI-ANNUAL LOAD BANK PMI (Every 6 months ±30 days)

1. Visual and Operational Inspection

• Inspect enclosure for damage, corrosion, or water intrusion

• Check ventilation openings for obstructions

• Inspect power cables and connectors for damage, wear, or overheating

• Check for hot spots using non-contact temperature gun or IR camera

• Verify all switches, controls, and indicator lights function properly

• Inspect cooling fans (if equipped) for proper operation

2. Resistive Elements

• Visually inspect elements for damage, overheating, or discoloration

• Check element mounting hardware for tightness

• Verify proper spacing between elements

3. Operational Test

• Connect load bank to generator per manufacturer's instructions

• Perform load test at various load steps

• Verify accurate load measurement and display

• Check for unusual noise, vibration, or odors

• Document all test results

4. Post-Service Activities

• Clean load bank exterior

• Ensure load bank is properly stored or secured

• Complete maintenance checklist and brief COR

• Submit Service Inspection and Test Report to COR and email to powersupport@state.gov

B. ANNUAL LOAD BANK MAINTENANCE (Every 12 months) Perform all tasks listed in Section 6.1 (Semi-Annual Load Bank Inspection) above, PLUS:

1. Comprehensive Electrical Inspection

• Inspect and tighten all electrical connections

• Perform insulation resistance test (Megger test) on load elements

• Measure and record resistance values of load elements

• Verify proper operation of all protective devices

2. Mechanical Service

• Clean interior of load bank enclosure

• Lubricate fan motors and bearings per manufacturer schedule (if equipped)

• Replace air filters if equipped

• Inspect structural components and mounting hardware

3. Full Capacity Test

• Perform full capacity load test

• Verify load bank achieves rated capacity

• Monitor and record temperatures at various load levels

• Verify accuracy of load measurements

4. Grounding Verification

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• Verify load bank frame is properly grounded

• Inspect grounding connections for tightness and corrosion

5. Post-Service Activities

• Update equipment history records

• Provide recommendations for future maintenance if deficiencies noted

• Submit comprehensive Service Inspection and Test Report to COR and email to powersupport@state.gov

7. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel

1 5 days after contract award COR

Certificate of Insurance 1 10 days after contract award CO OEM Certification Documentation 1 10 days after contract award COR Strategic Plan for Generator Maintenance 1 10 days after contract award COR

Maintenance Schedule and Checklist for COR approval 1 15 days after contract award COR

Semi-Annual PMI Checklist (signed by Contractor's employee) 1 After completion of each semi-annual service COR and powersupport@state.gov

Semi-Annual Service Report 1 After completion of each semi-annual service

COR and powersupport@state.gov

Annual PMI Checklist (signed by Contractor's employee) 1 After completion of each annual service COR and powersupport@state.gov

Annual Service Report 1 After completion of each annual service

COR and powersupport@state.gov

Oil Analysis Laboratory Report 1 30 days after completion of each annual service

COR and powersupport@state.gov

Fuel Analysis Laboratory Report 1 30 days after completion of each annual service

COR and powersupport@state.gov

Grounding System Inspection Report 1 After completion of each annual service COR and powersupport@state.gov

ECM Program File Backup 1 After completion of each annual service

COR and powersupport@state.gov

Certification of disposal of toxic chemicals by local authorities 1 Within 5 days after each service involving waste disposal COR

Deficiency Report with Cost Estimate 1 As deficiencies are identified COR

OPTION 1: Load Bank PMI Checklist 1 After completion of each load bank service COR and powersupport@state.gov

OPTION 1: Load Bank Service Report 1 After completion of each load bank service COR and powersupport@state.gov

Invoice 1 After completion of each maintenance service COR mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov mailto:powersupport@state.gov

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8. APPLICABLE PUBLICATIONS

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including but not limited to:

8.1 NFPA Standards:

• NFPA 70 - National Electrical Code (NEC)

• NFPA 110 - Standard for Emergency and Standby Power Systems

• NFPA 111 - Standard on Stored Electrical Energy Emergency and Standby Power Systems

• NFPA 30 - Flammable and Combustible Liquids Code (for day tank systems)

8.2 Manufacturer Documentation:

• Original Equipment Manufacturer (OEM) Operation and Maintenance Manuals for all equipment

• OEM Service Manuals

• OEM Parts Manuals

• OEM Technical Service Bulletins

8.3 Government Standards:

• OBO/FAC Maintenance Alert #A20-001 - Generator and Automatic Transfer Switch Monthly Exercise/Prime Power Operations

• Local facility safety procedures

• Post-specific generator operating procedures

8.4 Industry Standards:

• IEEE Standards for generator systems (as applicable)

• ASTM Standards for fuel and lubricant testing

• SAE Standards for engine maintenance

• UL Standards for transfer switches and load banks

8.5 Safety Standards:

• OSHA regulations for workplace safety

• Local environmental regulations for hazardous waste disposal

• Material Safety Data Sheet (MSDS) requirements

9. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Paragraphs

Performance Threshold

Services.

Performs all preventive maintenance on generators services set forth in the scope of work.

_1_ thru _8_

All required services are performed and no more than one (1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

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2. STANDARD. The performance standard is that the Government receives no more than one (1) [Note to Contracting Officer: Insert other number if desired] customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK

https://www.acquisition.gov/far/52.212-4

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ATTACHEMENT 1

GENERATOR 1 & EQUIPMENT LIST

D5090 - GENERATOR INFORMATION:

Uniformat D5090

Genset Manufacturer & Model Caterpillar – 3512B/YAM00925/G1R00422 Genset Serial # CAT3512BKYAM00925 Engine Manufacturer & Model Manufacturer Date 2013 Prime Rating 1088 KW Genset Control Panel Model EMCP 4.2 Engine Hours & Date 273 HRS, 07/09/2026 Hrs and Date Battery change 2022 Hrs and Date Coolant change 2022 Hrs and Date valve lash adjust 2022

Maintenance History:

• Previous service Date: _______________

• Previous service Hours: _______________

• Current Engine Hours: _______________

• Battery Age (Date of last replacement): ______________

• Coolant Age (Date of last change / Type): _______________

• Last Valve Lash Adjustment (Date and Hours): _______________

OPTION 1 – D5090 - LOAD BANK INFORMATION:

Uniformat D5090 Loadbank Manufacturer & Model Simplex / 1200 kW – 400 VAC Loadbank Serial # 80966-12-42 Type Resistive, Air Cooler Size Rating 1200 kW Controller Model INTERNA 400:120vac

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ATTACHEMENT 2

GENERATOR 2 & EQUIPMENT LIST

D5090 - GENERATOR INFORMATION:

Uniformat D5090 Genset Manufacturer & Model Olympian/GEH300-1 Genset Serial # OLY00000JJSY00337 Engine Manufacturer & Model Manufacturer Date 2013 Prime Rating Genset Control Panel Model Engine Hours & Date 404 HRS, 07/09/2026 Hrs and Date Battery change 2022 Hrs and Date Coolant change 2022 Hrs and Date valve lash adjust 2022

Maintenance History:

• Previous service Date: _______________

• Previous service Hours: _______________

• Current Engine Hours: _______________

• Battery Age (Date of last replacement): ______________

• Coolant Age (Date of last change / Type): _______________

• Last Valve Lash Adjustment (Date and Hours): _______________

OPTION 1 – D5090 - LOAD BANK INFORMATION:

Uniformat D5090 Loadbank Manufacturer & Model Simplex / LBD - 250 Loadbank Serial # 87070 - 14 - 42 Type Inline Size Rating 368 AMPS

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SECTION 2 - CONTRACT CLAUSES

Contract Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (DEVIATION AUG 2025) IS

INCORPORATED BY REFERENCE. (SEE SF-18)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub.

L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

U.S.