RFQ 19MX5326Q0032 for Medium Voltage Equipment.pdf

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF-1449 cover sheet

• Continuation To SF-1449, RFQ Number 19MX5326Q0032, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19MX5326Q0032, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment A to Statement of Work

• Attachment B to Equipment List

• Attachment C to Payment Registration Form – Pesos

• Attachment D to Payment Registration– USD to a bank in the United States

• Attachment E to Payment Registration– USD to a bank in Mexico

• Attachment F to Vendor Portal Registration

• Attachment G Safety Plan

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5326Q0032

PRICES, BLOCK 23

1. SCOPE OF SERVICES

1.1 General.

The Contractor shall be responsible for performing Preventive Maintenance and Repair for Medium Voltage Electrical Equipment. These services shall result to maintain medium voltage demarcation switches, switchgears, and transformers in safe, reliable and efficient operating condition worldwide.

The Contractor must demonstrate a high level of expertise, along with the necessary abilities, resources, licenses, and permits to perform the specified activities in compliance with all applicable local and federal Mexican regulations. Additionally, the contractor shall adhere to the highest industry standards and maintain superior quality in the execution of these duties.

Excellence in customer service is also required as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

1.2 Contract Type.

This is a firm-fixed price contract for routine maintenance services, including any repair(s) required in addition to safety inspection and testing at specified intervals, to be paid at the appropriate rates. These rates include all costs associated with providing electrical maintenance and repair services in accordance with manufacturer’s warranty including materials, labor, insurance, overhead, profit and VAT (if applicable).

1.3 Period of Performance.

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months. This contract also contains FAR 52.217-9.

“Option to Extend the Term of the Contract”. This option allows two (2) additional 12-month periods of performance.) Site visits for Preventive Maintenance and Repair services must be scheduled with a minimum of ten (10) business days’ advance notice to ensure proper access and support.

1.4 Currency.

1.4.1 Offer and Payment in U.S. Dollars.

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.4.2 Offers and Payment in Pesos, Mexican Currency.

Any firm that is not a U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

1.5 Value Added Tax.

1.5.1 U.S. Firms.

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firm’s rates or Invoices.

1.5.2 Local Companies.

Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.6 Pricing.

The fixed prices established below for the Base Year maintenance services for the Medium Voltage Electrical Equipment plus two (2) Option Years are fully loaded rates that include all work, including furnishing any managerial, administrative, and direct labor (in compliance with any local regulations), materials, overhead, insurance, and profit. Any costs not separately priced shall be considered to be included in the overhead and other indirect costs. The U.S. Government will not pay any additional expenses.

1.6.1 Base Year Prices.

The firm fixed-price for this Base Year shall be a fully loaded rate.

As per paragraph 1.4 above, Base Year Prices are in _______________ [Insert Currency].

CLIN Type of Service / Equipment Qty Model

Switchgear / Transformer

Serial Number

Unit price / service ($)

Total per Year ($)

Medium Voltage Metal Enclosed Switchgear MV- UTIL-1 (23 kV)

Metal Enclosed Switchgear – HVL/cc

FACTORY

ORDER

40021516-412

Medium Voltage Metal Enclosed Switchgear MCDS-1 (23 kV

MASTERCLA

D METAL

CLAD

INDOOR

SWITCHGEAR

MAIN GEAR

CLASS 6055

FACTORY

40021516-413

Metal Enclosed Interrupter switch

TX1-MV-NOB-NE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

40021516-506

Metal Enclosed Interrupter switch

TX1-MV-NOB-NU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

40021516-508

Metal Enclosed Interrupter switch

TX1-MV-NOB-SE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

40021516-507

Metal Enclosed Interrupter switch

TX1-MV-NOB-SU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

40021516-509

Metal Enclosed Interrupter switch

TX2-MV-NOB-NE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

40021516-418

Metal Enclosed Interrupter switch

TX2-MV-NOB-NU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

40021516-416

Metal Enclosed Interrupter switch

TX2-MV-NOB-SE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

40021516-510

Metal Enclosed Interrupter switch

TX2-MV-NOB-SU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

40021516-511

5 MVA

TRANSFORMER

#1

CA202003EN 0002KA68X2

HA

TRANSFORMER

#2

013 TRANSFORMER

TX1-MV-NOB-N-E 1

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

OOOOBA24E

MLA

014 TRANSFORMER

TX1-MV-NOB-N-U 1

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

015 TRANSFORMER

TX1-MV-NOB-S-E 1

Cooper Power Series. Triplex Indoor-

Triplex

OOOOBA70F

MMA single

Powercenter (Step UP transformers)

XFO

OOOOBA24E

MLA

016 TRANSFORMER

TX1-MV-NOB-S-U 1

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

017 TRANSFORMER

TX2-MV-NOB-N-U 1

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

3DA

018 TRANSFORMER

TX2-MV-NOB-N-E 1

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

019 TRANSFORMER

TX2-MV-NOB-S-E 1

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

020 TRANSFORMER

TX2-MV-NOB-S-U 1

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

Subtotal Base Year Value Added Tax (VAT) Total Base Year

1.6.2. First Option Year Prices.

The firm fixed-price for this First Option Year shall be a fully loaded rate.

Switchgear / Transformer

Total per Year ($)

Medium Voltage Metal Enclosed Switchgear MV- UTIL-1 (23 kV)

Metal Enclosed Switchgear – HVL/cc

FACTORY

Metal Enclosed Switchgear MCDS-1 (23 kV

MASTERCLA

D METAL

CLAD

INDOOR

SWITCHGEAR

MAIN GEAR

CLASS 6055

FACTORY

Metal Enclosed Interrupter switch

TX1-MV-NOB-NE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX1-MV-NOB-NU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX1-MV-NOB-SE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX1-MV-NOB-SU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX2-MV-NOB-NE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX2-MV-NOB-NU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX2-MV-NOB-SE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX2-MV-NOB-SU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

TRANSFORMER

#1

TRANSFORMER

#2

113 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

114 TRANSFORMER

TX1-MV-NOB-N-U 1 Cooper Power

Series. Triplex Triplex

OOOOBA70F

Indoor- Powercenter (Step UP transformers)

MMA single

XFO

OOOOBA24E

MLA

115 TRANSFORMER

TX1-MV-NOB-S-E 1

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

116 TRANSFORMER

TX1-MV-NOB-S-U 1

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

117 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

118 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

119 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

120 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

1.6.3 Second Option Year Prices.

The firm fixed-price for this Second Option Year shall be a fully loaded rate.

Switchgear / Transformer

Total per Year ($)

Medium Voltage Metal Enclosed Switchgear MV- UTIL-1 (23 kV)

Metal Enclosed Switchgear – HVL/cc

FACTORY

Metal Enclosed Switchgear MCDS-1 (23 kV

MASTERCLA

D METAL

CLAD

INDOOR

SWITCHGEAR

MAIN GEAR

CLASS 6055

FACTORY

Metal Enclosed Interrupter switch

TX1-MV-NOB-NE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX1-MV-NOB-NU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX1-MV-NOB-SE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX1-MV-NOB-SU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX2-MV-NOB-NE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX2-MV-NOB-NU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX2-MV-NOB-SE

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

Metal Enclosed Interrupter switch

TX2-MV-NOB-SU

LOAD

INTERRUPTO

R 44036-325-50

FACTORY

TRANSFORMER

#1

TRANSFORMER

#2

213 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

214 TRANSFORMER

TX1-MV-NOB-N-U 1

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

215 TRANSFORMER

TX1-MV-NOB-S-E 1

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

216 TRANSFORMER

TX1-MV-NOB-S-U 1

Cooper Power Series. Triplex Indoor- Powercenter (Step UP transformers)

Triplex

OOOOBA70F

MMA single

XFO

217 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

218 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

219 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

220 TRANSFORMER

Cooper Power Series. Triplex Indoor- Powercenter (Step DOWN transformers)

Triplex

OOOOBA70FJ

YA single XFO

1.6.4 GRAND TOTAL OF BASE AND ALL OPTION YEARS

Base Year Total

Option Year 1 Total

Option Year 2 Total

GRAND TOTAL

CONTINUATION TO SF-1449,

RFQ NUMBER 19MX5326Q0032

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

2. ACRONYMS

• CDMX: Mexico City

• CO: Contracting Officer

• COR: Contracting Officer’s Representative

• DS: Diplomatic Security

• FAC: Facility Manager

• FM: Facility Manager

• GSO: General Service Office

• HAZMAT: Hazardous Materials

• JHA: Job Hazards Analysis

• MSDS: Material Safety Data Sheet

• O&M: Operations and Maintenance

• OEM: Original Equipment Manufacturer

• PCO: Post Control Officer

• PM: Preventive Maintenance

• PMSC: Preventive Maintenance System

• POSHO: Post Occupation Safety and Health Officer

• QAP: Quality Assurance Plan

• RSO: Regional Security Officer

• SBU: Sensitive But Unclasssified

• SOW: Statement of Works

• SPT: Safety Plan Template

• US: United States

• USPP: United States Personal Property

• VFD: Variable Frequency Drive

• PCC: Post Communications Center

• CAA: Controlled-Access Area

• CLIN: Contract Line Item Numbers

• CY: Calendar Year

• FAR: Federal Acquisition Regulation

3. DESCRIPTION

The American Embassy in Mexico City requires services of a Contractor to maintain medium voltage demarcation switches, switchgears, and transformers in safe, reliable and efficient operating condition worldwide.

4. NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

5. GENERAL REQUIREMENTS

5.1 Procedures, Planning And Scheduling

The Contractor shall implement all work control procedures necessary to ensure timely processing of work requirements. However, the work requirements may be performed in any order.

The Contractor shall plan, estimate, and schedule all work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

5.2 Scheduling

The Contractor shall schedule and arrange work so as to cause the least interference with the normal Post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the occupants or users.

The intent of the Government is to allow the Contractor to develop an optimal formal schedule rather than to impose a fixed schedule which in some cases may not be appropriate or cost effective. In developing work schedules, the Contractor shall consider and rely on: (1) contract requirements, (2) past Government experience; (3) the Contractor's own experience; (4) industry standards and guides; and (5) Post input. All work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, verbal or written. If the COR determines that the Contractor’s schedule conflicts with critical Post operations, the Contractor shall modify the schedule as required.

Hours of performance The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00

AM and 4:30 PM Monday through Friday. No work shall be performed on US Government and local holidays. Below is a list of the holidays.

5.3 Planned Facility Shutdown

A planned system transfers shall be scheduled and approved by the Facility Manager at each location. The contractor must schedule work to maintain flexibility as system transfers from utility power to generator power may not be granted on the date(s) requested. The Contractor shall accomplish the transfer work in a coordinated effort within the planned schedule. The intent is to schedule the transfer from utility power to generator power prior to the start of normal operations at Post, and then to transfer from generator power to utility power at the end of normal operating hours. Notice of changes to the approved transfer schedule will be provided to the Contractor by the Government not less than 24 hours or as technically feasible before the scheduled event. Shutdown schedule changes required by the Government and made with sufficient notice to the Contractor shall be made at no additional cost to the Government.

Electrical shutdowns and operation of electrical breakers, including bypass transfers, shall be accomplished only by qualified personnel and upon advance approval from the Facility Manager.

Where fire protection, detection, or evacuation alarms are affected, advance written approval of the Facility Manager shall be obtained. Proper lock out/tag out procedures shall be followed to maximize safety. The Contractor shall supply all lock out/tag out materials. Power shall be maintained to all operational loads during normal working hours and to all critical loads at all times, except where otherwise approved by Post’s IMO/IPO representative.

Date Holiday US/Local Jan 01 New Year's Day Am Jan 15 Birthday of Martin Luther King, Jr. Am Feb 5 Anniversary of the Mexican Constitution Mx Feb 22 President's Day (Washington’s Birthday) Am Mar 21 Benito Juarez’s Birthday Mx Thursday of the 1st or 2nd week of April Holy Thursday Mx Friday of the 1st or 2nd week of April Good Friday Mx May 1 Mexican Labor Day Mx May 5 Anniversary of the Battle of Puebla Mx May 10 Mother’s Day Mx Last Monday of May Memorial Day Am Jun 19 Juneteenth Am Jul 04 Independence Day Am 1st Monday of September Labor Day Am Sep 16 Mexican Independence Day Mx Oct 1 Presidential Transition Day Mx 2nd Monday in October Columbus Day Am Nov 2 All Soul’s Day Mx Nov 20 Anniversary of the Mexican Revolution Mx Nov 11 Veterans Day Am 4th Thursday of Nov Thanksgiving Day Am Dec 12 Day of the Virgin Guadalupe Mx Dec 25 Christmas Am

5.4. Logistics Planning

The Contractor shall be responsible for coordinating all logistics associated with the shipment of tools, materials, and equipment to and from the work site. This includes adequate coordination with overseas diplomatic missions to determine shipment planning and execution requirements, as required and as applicable.

5.5. Personnel Travel

The Contractor shall initiate and process all travel arrangements. However, the contractor shall under no circumstances incur any costs related to travel without approval from the COR. All officially directed travel, per diem, and associated miscellaneous expenses for site surveys will be reimbursed under the most current provisions of the Federal Travel Regulations. The Contractor shall ensure that all costs are allowable under the provisions of the Federal Travel Regulations and shall certify that travel vouchers are correct prior to forwarding them to the COR for payment.

The Contractor shall be responsible for coordinating all personnel travel for the Contractor’s employees and subcontractor employees to and from the project site. This includes coordination with external Government/non-Government organizations through which these requirements are processed, e.g. travel agencies, passport offices, and foreign consulates for visas.

6. SECURITY AND ACCESS PROCEDURES

Contractor will coordinate with post and the COR for access procedures.

6.1 Visit Authorization Request

The contractor shall submit a Visit Authorization Request (VAR) for the traveling technicians to Posts point of contact at the following address:

COR

Jorge Enriquez –Electrical Engineer EnriquezJ2@state.gov

6.2 Country Clearance Process

For the purpose of obtaining country clearance, the contactor shall furnish to the COR, at least fifteen (15) days in advance of travel, for each contracted employee, including subcontractors, the following data:

1. traveler full name,

2. traveler security clearance level

3. place of birth,

4. passport type and number, mailto:EnriquezJ2@state.gov

5. passport country of issuance, and

6. complete travel itinerary including transit points, arrival and departure flight data and arrival and departure times and dates.

6.4 Provision of Personnel

6.4.1 Qualified Staff

This statement of work requires the awarded contractor to provide qualified and licensed technicians and responsible for providing all required information as stated in the following stipulations and listed in Section 4 Evaluation Factors, subsection 4.6 for Technical Evaluation.

Personnel changes may be necessary throughout the duration of this project. If the awarded contractor must make personnel changes or substitutions, the new members will be required to meet all stipulations of this Statement of Work. The notification of changes must be made to COR. Approval must be granted by COR prior to any travel arrangements.

Failure to receive approval will result in unauthorized individual(s) being removed from Post at the contractor’s expense.

The contractor shall promptly notify the COR in writing of any changes to the list of subcontractors, including additions, removals, or changes in contact information. If subcontracted labor does not exceed ten percent (10%), the contractor shall submit a written memorandum to the COR within five (5) business days of the Notice to Proceed, confirming that subcontracted labor does not exceed the ten percent (10%) threshold.

6.4.2 Safety

Safety is the highest priority on this and all OBO/CFSM/FAC projects. The contractor shall direct all of those under his charge to work safely. A Work Hazard Assessment shall be performed at each location prior to any work being performed. All safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and/or the COR.

6.4.3 Conduct

The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

1. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

2. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

• Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

7. SCHEDULED PREVENTIVE MAINTENANCE SERVICES

7.1 General.

The intent of this scope is to ensure the operational readiness of compound Medium Voltage (MV) equipment. The awarded contractor must complete all aspects of this work statement. This entire work statement, each portion or step, applies to each individual MV demarcation switch, switchgear and Transformer

7.2 Maintenance and Repair

1. Coordinate site visit dates and work plan with the COR prior to making any travel arrangements.

2. Upon arrival at site, meet with the embassy Facility Manager to coordinate the scheduled transfer from the utility source to generator power. The Utility Company must de-energize from the Pole or Fuse Location so that the demarcation switchgear/switch is completely de-energized.

3. Discuss history of MV equipment service and note in the STR any known maintenance or repair actions performed on the system in the past five years, where applicable.

4. Contractor personnel must familiarize themselves with site power conditions, related compound power anomalies, and power distribution concerns.

5. Survey the existing embassy owned arc-flash personal protective equipment (PPE) and testing tools. Provide a site specific Bill of Material (BOM) for recommended and required safety equipment not present or past expiration date. Include part numbers, retail prices, and a supply sources for each item.

Example:

SALISBURY

Black Exterior/Red Interior Electrical Glove Kit, Natural Rubber, 2 Class, Size 10 Item # 3RMZ2 Mfr. Model # GK214RB/10 Catalog Page # N/A Catalog Group

# E4077 UNSPSC # 46181504

6. Verify Post’s existing One-Line Diagram is posted for access in the associated https://www.grainger.com/category/electrical-gloves/gloves-and-hand-protection/safety/ecatalog/N-mldZ1z0qzdx https://www.grainger.com/search?catalogGrpExist=Yes&searchQuery=E4077 switchgear room. Make corrections necessary to reflect the current configuration.

7. Prior to equipment testing, ensure that Post generator system(s) and auto-transfer switch(s) are in automatic mode. Confirm adequate fuel levels in the generator day tanks.

8. Schedule a system outage and coordinate the power transfer with the site Facility Manager.

9. Follow all manufacturer’s recommended safety practices and requirements. An electrical approved fire extinguisher (Class “C”) and all NFPA 70E required PPE for the rated voltages and available fault currents must be present and in use. All safety equipment must be well maintained and meet the requirements for periodic inspection/certification.

10. Perform a visual inspection of the entire MV distribution system. Include transformer(s), demarcation disconnect switch, distribution cables, fuse holders, terminals, insulators, lightning arrestors, etc.

11. Perform infrared (IR) scanning and inspection of all energized MV equipment per NETA thermographic survey procedures and guidelines. Correct hotspot connections as applicable. Include in the final report only those IR photos that note a discrepancy or correction. Label all photographs.

12. Perform Lock Out/Tag Out procedures on all incoming medium voltage sources and on low voltage distribution breakers to prevent back feeding

13. For reporting purposes, photo document the MV isolation. Include photographs of LOTO, use of PPE, and the installation of safety grounds. Label all photographs..

14. Draw oil samples on all MV equipment. Conduct all manufacturer recommended tests.

15. Perform general maintenance (clean, adjust, and lubricate as required) the entire MV system from the demarcation switch to the step-down transformer. Examine closely for signs of carbon tracking and document all findings with photographs. Label all photographs.

a. NOTE: The demarcation switch or switchgear may be owned and maintained by the Local Utility Company

16. Correct any minor deficiencies found using Post materials. Include photographs of deficiencies found or corrective measures taken. Label all photographs.

17. Provide two (2) site specific Bill of Materials (BOM) per each Post visit: BOM #1 -repair material not presently on site (as applicable), BOM #2 - missing items from Post’s existing spares kit (see Attachment Z). Both BOM must note component name, part number, price and source.

a. Example:

SALISBURY

40.0 cal./cm2 Flame-Resistant Coat/Overall Kit, 4-HRC, Gray, L

Item # 6WU88 Mfr. Model # SK40L Catalog Page # 1754 Catalog Group # D0676 UNSPSC # 46181533

If no items are required, note “Not Applicable” in the BOM section of the STR

18. Ensure the total voltage drop from the utility building to the Chancery building is less than 3% of nominal (desired host country voltage). Raise/lower the generator output as required. Match the MV transformer output voltage to within 3-volts of the https://www.grainger.com/category/arc-flash-clothing-kits/flame-resistant-and-arc-flash-clothing/safety/ecatalog/N-kiiZ1z0qzdx https://www.grainger.com/content/general-catalog?pagelabel=1754&search=6WU88 https://www.grainger.com/search?catalogGrpExist=Yes&searchQuery=D0676 compound diesel generator voltage output.

19. The contractor shall note in the final report: defects, deficiencies, violations pertaining to equipment operation, safety hazards, safety code non-compliance. Provide photographs of all noted discrepancies and code violations along with the applicable code article in reference to the stated violation. Label all photographs.

20. Review and revise, as necessary, all existing site specific standard operating procedures (SOPs) for proper AVR isolation and lock-out procedures required for any maintenance action on the AVRs.

21. Label with P-touch (white label with black letters) the following information on the outside door of each completed AVR controller. The label can replace the previous service label: PM performed by (company name) via OBO/CFSM/FAC/PM on (date). For service or repair contact:…

22. Re-energize the system and restore to automatic operation unless a noted safety concern exists. Upon encountering a hazardous situation, pre-existing or resulting from work performed under this scope, immediately contact the Post Facility Manager, Post electrical engineer or COR.

23. Prior to departure, send a summary email to Post Facility Manager, Post electrical engineer or COR.

24. Conduct an Out-brief with the site Facility Manager, or Facility Maintenance Representative, noting work completed and any safety concerns.

25. Provide a separate STR for each site visit location. Refer to section 4.0 for Executive Summary requirements and STR report format. Submit Executive Summary report within 10 days and STR within 30 days, of leaving Post.

7.3 Repairs

The Contractor shall make every attempt to repair any deficiency found during visit if possible.

If the repair isn’t possible during visit comply with 7.4

7.4 Replacement Parts, Materials and Supplies

The Contractor shall provide spare replacement parts as listed in Attachment A.

The Government shall be responsible for the disposal of all trash created while performing this work statement. The Contractor shall transport all waste materials to Post’s designated disposal storage site.

8. PERFORMANCE AND DELIVERABLES

Provide a Trip Report for all activities done at post. The final report must outline site conditions, noted discrepancies, operational functionality, and applicable safety concerns. The report is to be a typed summary, written in the English language, not to exceed 10 MB in total size. Deliver the report electronically to COR at EnriquezJ2@state.gov Utilize the following report format:

1. Provide a one page Executive Summary noting scope completion, equipment status at project completion, Provide a detailed Service Trip Report expounding on all findings/corrective measures, recommendations, and required follow-up items.

Provide photographs as necessary. Label all photographs.

2. Provide all necessary BOM as outlined in the work requirements. In the event of failed MV equipment, the contractor shall provide a Root Cause Failure Analysis Overview (RCFAO), based on professional opinion and experience. Note all site conditions, findings, and observations without un-tanking the regulators or draining transformer. Provide a professional recommendation for follow-up work to restore the MV equipment to a fully functional and safe operational state.

3. Provide a detailed list with the nameplate data of each piece of MV equipment on site.

4. All materials identified for repair/replacement shall be ordered within 30 days of contract award. Shipping information at a later date.

5. Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all device types).

b) Photo album before & after performing preventive maintenance.

c) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address, and location within Post.

d) Findings & Observations; any comments on system (or device) condition pertaining to service life and dependability.

e) Full printout of test from system printer.

f) Recommendations.

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel 1 5 days after contract award. COR

Certificate of Insurance 1 10 days after contract award. COR

Certification of disposal of toxic chemicals by local authorities 1 After each oil change

Service. COR

Checklist signed by Contractor’s employee 1 After completion of each maintenance service.

COR

Narrative summary of all checks findings. 1 After completion of each

Service. COR

Laboratory report for chemical analysis

30 days after completion of each oil change service.

COR

Vibration Analysis report

30 days after completion of each oil change service.

COR

PMI/service Report 1 After completion of each Service.

COR

Applicable test and calibrations report 1 After completion of each service. COR

Safety report. All incidents and near miss incidents. 1 After completion of each service. COR

Invoice 1 After completion of each maintenance service. COR

9. PERFORMANCE STANDARDS

The contractor shall ensure that all facilities affected by work performed under this scope be left in a condition acceptable to the Facility Manager and COR. If not, the following billing will be credited.

10. GOVERNMENT INSPECTIONS AND QUALITY ASSURANCE

The U.S. Government will monitor the Contractor’s performance using a Quality Assurance Surveillance Program (QASP) through random inspections, scheduled inspections, or any other method of inspection that the U.S. Government determines best gauges the actual successful performance of this contract. As part of the Government’s QASP, the U.S. Government may:

a. Review and, if warranted, reject any reports or other submittals required from the Contractor.

b. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

b. Review performance and service records, including but not limited to monthly progress reports, CMMS data, preventative maintenance data, operations systems/equipment data, alarm/alarm responses, condition monitoring data, RCM results data, systems and any computerized or hardcopy records maintained by the Contractor documenting performance under this contract.

c. Determine the adequacy of the Contractor’s quality control program including contractors’ documentation and the overall success of this program. The U.S.

Government may order improvements, if it determines the program is insufficient or ineffective.

e. Conduct physical inspections of facility equipment and systems, to include programs and files maintained, and require notice of any deficiencies and corrective action(s) to mitigate further deficiencies.

f. Perform scheduled and unscheduled inspections with U.S. Government personnel or third party inspectors.

The Contractor will be evaluated on the basis of the successful performance or deficiencies, success or failure in meeting all contract requirements, and the Contractor’s record of correcting deficiencies when noted. While corrective actions will be noted, a record of significant performance deficiencies may lead to a performance evaluation that is less than satisfactory even if the Contractor takes corrective action. Any corrective actions requiring a CO intervention will result in a Contractor Performance Assessment Reports System (CPARS) negative notation even if corrected.

A QASP will be provided by the CO, through OBO/CFSM/FAC and the Facility Manager, and in accordance OBO Maintenance Standards and FAR subpart 46.4 to describe the performance surveillance process that will be used by the U.S. Embassy to manage the Contractor’s compliance with and performance under this contract. The QASP will identify roles and responsibilities, summarize the performance requirements, and methods of surveillance used by U.S. Government to assure quality.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all services set forth in the Statement of Work (SOW)

Attachment A

All required services are performed and no more than one

(1) customer complaint is received per month.

11. INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $ 5,000.00 USD Cumulative: $ 50,000.00 USD

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13 LICENSES AND PERMITS

The contractor shall perform the duties specified in this SOW in full compliance with all applicable local and federal regulations of Mexico and the United States, as well as applicable international standards and any additional regulations outlined in this document. The contractor shall also provide evidence of all necessary licenses, permits, and registrations required to complete the specified duties.

14 SAFETY REQUIREMENTS

The contractors shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities; contractors must avoid interruptions of Government operations and delays in project completion dates, and control costs in the performance of contract tasks. For these purposes, the contractor shall:

1. Submit a written Safety plan and JHA to the COR. The plan shall include specific management or technical procedures for effectively controlling hazards associated with the project/contract; the safety plan shall also include emergency procedures in case of any incident with his personnel.

2. Meet with the COR and the POSHO to discuss and develop a mutual understanding relative to the administration of the overall safety program.

3. Maintain an accurate record of all incidents that occurred under the contract resulting in death, injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment.

4. Report all incidents/mishaps immediately in the manner indicated by the COR and/or

POSHO.

5. Be responsible for its personnel and subcontractor’s compliance with all the requirements of the Safety plan and JHA.

6. Provide appropriate safety barricades, signs, and signal lights.

7. Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues.

8. Ensure that any additional safety measures that the COR and/or POSHO determines to be reasonably necessary for this purpose are accomplished.

9. Specify in the Safety plan and JHA the requirements and mitigation steps regarding safety if the work involves:

a. Scaffolding.

b. Work at heights.

c. Trenching or other excavation.

d. Earthmoving equipment.

e. Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

f. Work in confined spaces.

g. Use of hazardous materials – a material with a physical or health hazard

h. Operations that create any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.

i. Hazardous noise levels.

10. Comply with all the requirements included in the safety plan and the JHA, or any extra indications given by the POSHO and/or the COR.

The COR and/or the POSHO shall notify the CO and the contractor of any non-compliance with the safety requirements and the corrective actions required. This notice, when delivered to the contractor or the contractor’s representative on site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the contractor shall immediately take corrective action. If the contractor fails or refuses to promptly take corrective action, the COR may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any suspension of a work order issued related to safety violations detected.

15 PROCEDURES

If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

The COR will document any complaint of unacceptable service, either incomplete work or required services not being performed.

If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

The COR will consider complaints as resolved unless notified otherwise by the complainant.

Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

16 CONTRACT OVERSIGHT

Government Contracting Officer (CO): TBD Contracting Officer Representative (COR): Jorge Enriquez, EnriquezJ2@state.gov Assistant Contracting Officer Representative (ACOR): TBD Government Technical Monitors (GTMs): TBD

17 SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later.

Attachment A - Statement of Work Switchgears

I. GENERAL INFORMATION:

The United States Embassy in Mexico City requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s switchgears.

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when unit is activated/running.

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for switchgears on-site. The contractor shall confirm on-site manuals are complete and current. The contractor shall provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals.

IV. SCOPE OF WORK – SWITCHGEAR PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The contractor shall provide the COR with a list of necessary parts and materials. Lubricants, fuses, and preventive maintenance parts shall be provided at the expense of the U.S. Govt. Only fluids which meet or exceed manufacturer’s specifications shall be used.

If any discrepancies are found with the switchgear that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work.

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices (security).

5. Follow approved lockout/tag out procedures in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Review and follow the manufacturer’s instructions.

7. Record results in the equipment history log.

8. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the following work shall be completed:

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

• Test and inspection report shall be submitted to the COR within three days of completing work.

Maintenance Interval Schedule

The purpose of this Statement of Work is to ensure the switchgears for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation.

MAINTENANCE PROCEDURES:

Annually:

1. Visually inspect the entire switchgear for loose parts or connections. Slight discoloration or tarnish of the silver plate is normal and of no concern. Severe discoloration of the silver plate is a sign of an improper or loose contact and overheating.

2. Examine the switchgear for signs of overheating or excessive dirt or moisture.

3. Vacuum each compartment to remove dust, spider webs, and so forth. Wipe off the insulation with a clean cloth.

4. Visual and mechanical inspection to insure the proper operation of all installed meters, breakers, remote power monitoring equipment associated with the switchgear.

5. Inspect the cable load connectors, standoff insulators, primary contact supports, and all accessible cable terminations for indications of insulation deterioration. Vacuum each compartment and wipe off all insulation. Replace removable back covers.

6. Withdraw each circuit breaker from its compartment, and thoroughly inspect each of the moving mechanisms in the compartment.

A. The shutters should raise and lower smoothly with no indication of binding, twisting, hesitation, or hangup. Inspect the shutter hardware. Tighten if necessary.

B. The primary contacts should have a silver-gray appearance, indicating good contact with the circuit breaker separable contacts. Slight discoloration or tarnish of the silver plate on the primary contact is normal. Severe discoloration of the silver plat

C. The ground contact bar should have marks indicating good contact with the circuit breaker sliding contacts. Clean the contact surfaces, removing grease and dirt buildup. Inspect and tighten the hardware and re grease.

D. Inspect the stationary control power receptacle, ensuring that the molding is free of cracks, the female contacts are clean, and the assembly is free to move. Clean the front and back surfaces of the receptacle to remove any contamination buildup.

E. Lightly lubricate the primary contacts and the ground contacts.

F. Lubricate all moving joints (shutters, MOC, TOC, and so forth).

G. Check all terminal block connections for loose hardware and crimpon terminal conditions.

Make certain that the hinge wiring to the door is not frayed and has no insulation damage.

Route all wires through the hinge loop.

7. Relays and instrument transformers:

A. Perform a visual and mechanical inspection of relays and instrument transformers. Look for signs of loose or damaged or cracked insulation or connections.

B. Inspect VT, CPT and Fuse Drawout Units as follows:

C. Pull the drawer to the fully withdrawn position. Inspect the moving and primary and secondary contacts and the static ground contacts. Clean the contact surfaces, removing any burn or pit marks if required. Use an abrasive pad.

D. Remove the current limiting fuses, and inspect the fuse clip and fuse contact surfaces.

Check the transformer for indication of insulation deterioration. Tighten all hardware, including the secondary contact wiring terminals.

E. Vacuum the compartment and drawer. Wipe off the insulation and control power transformer with a clean, dry…