Amendment 0001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 189

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

March 19, 2025

4. REQUISITION/PURCHASE REQ. NO.

PR11263291

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

American Embassy Mexico

19MX53 7. ADMINISTERED BY (If other than Item 6) CODE American Embassy Mexico

19MX53

General Services Office/Contracts Paseo de la Reforma No. 305 Colonia Cuauhtemoc 06500 Mexico, D. F.

General Services Office Paseo de la Reforma No. 305 Colonia Cuauhtemoc 06500 Mexico, D. F.

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

19MX5325R0002

9b. DATED (SEE ITEM 11) December 19, 2025

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [x] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ original to the issuing office.

1. The purpose of this amendment is:

A) To correct sections of the requirements under Part 1 – Scope of Services, Part 2 – Contract Clauses, Part 3 – Solicitation Provisions, Part 4 – Evaluation Factors and Part 5 – Representations and Certifications.

B) Extend the proposal due date to April 2, 2025.

See attached continuation to this SF-30 with the specific changes to this Solicitation.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

Amendment 0001 Continuation To SF-30, Block 14

Solicitation Number 19MX5325R0002

Request for Quotation Number 19MX5325R0002 Amendment Number 0001

Part 1 Section 1 Scope of Services

a) The labeling and numbering of section 1 was completely modified given that the sequence was out of order.

b) The whole section structure was modified.

c) The contents of subsections 1.2 and 1.6 were updated.

d) Sub-section 1.4, 1.7.7.10, 1.13, 1.14, 1.15 and 1.16 were added.

Part 2 Section 2 Contract Clauses

a) The clauses were updated in accordance with the modifications made to the Federal Acquisitions Regulation posted on January 2025.

Part 3 Section 3 Solicitation Provisions

a) The labeling of section 3 was completely modified given that the sequence was out of order.

b) The contents of subsection 3.2.2, was updated.

c) Sub-section 3.2.4.8 was added.

Part 4 Section 4 Evaluation Factors

Part 5 Section 5 Representation and Certifications

Part 6 Section 3 Solicitation Provisions

a) The contents of Sub-section 3.6, was updated.

As a result, RFP 19MX5325R0002 for Packing and Moving Services is hereby deleted and replaced in its entirety. See attached updated RFP 19MX5325R0002

RFP 19MX5325R0002 for Packing and Moving Services Questions & Answers

Q1. Will transportation services require a semi-truck (18-wheeler) or a 26ft regular moving truck?

A1. A 26-ft moving truck is preferred, as a semi-truck (18-wheeler) will not fit in the loading dock area of the originating locations where items must be loaded before being transported to the New Office Building (NOB). However, because there may be equipment that requires a larger-sized truck, we defer to the Contractor to make that determination.

Q2. Is this announcement a follow-on to pre-solicitation notice 19MX5325Q0005 "Warehouse Support Services in Mexico City"?

A2. No..

Q3. Can you please advise if you are planning to let Mexican providers bid on this project or is this only open to US moving companies?

A3. This project is open to the public, both Mexican and U.S. companies can submit a proposal.

Q4. What is the total number of workstations to be moved?

A4. Please refer to Attachment 1, Inventory List, and Amendment 0001, Part 1.

Q5. Does the packing content include any food items?

A5. No. The contents of the packing do not include food items.

Q6. What is the total weight of each safe, including its contents?

A6. Please refer to Attachment 1, Inventory List, and Amendment 0001, Part 1

Q7. Is the red structure referred to as “Savage” included in the relocation?

A7. There are three “Savage Range Systems” in the EOB: one in the basement, one on the P level, and one on the third floor. The Embassy will dismantle the equipment at each location, and the Contractor is responsible for moving them.

Q8. Are the CLINs specified in the contract organized by location?

A8. Yes. They are organized by location and by type of move at a particular location (e.g. self-pack fit out, contractor-packed fit out, classified move, and general work area move, other building locations). Please refer to the Amendment 0001, Part 1.

Q9. For the boxes containing vaccines, will the vendors be responsible for relocating their contents?

A9. No. Temperature controlled vaccines and nerve agents will be moved by the Embassy.

Q10. Regarding the loading dock area of the Bio Building, is the moving company expected to temporarily hold items in this area, or should multiple vehicles be arranged to load items directly?

A10. The Contractor may hold items in this area, but only temporarily, and if escorted by an Embassy official.

Q11. Who will be responsible for packing the files stored in the offices?

A11. Each office will self-pack their paper files. The Contractor will pre-delivered supplies from self-packing.

Q12. When packing the books from the library, should they be arranged in the same order as they are currently displayed?

A12. Yes, the books from the Benjamin Franklin Library (BFL) should be packed in the same order as they are displayed.

Q13. Is the library structure capable of being disassembled piece by piece and if so, will the moving company be responsible for both disassembly and reassembly at the NEC?

A13. The “Essence of the U.S.” model will be moved from the BFL to the NOB by Embassy personnel.

Q14. In the parking lot area of the Benjamin Franklin Library, can the tents be removed to facilitate easier access and maneuvering during the move?

A14. The tents will be removed by an Embassy team prior to the move.

Q15. Which staircase is most suitable for the relocation of items in the APHIS building?

A15. The Contractor can choose the most advantageous staircase(s) to use for the move.

Q16. Are the plants included in the list of items to be moved?

A16. The plants are not included in the list of items to be moved.

Q17. What are the weight limits for both the cargo and regular elevators in the

NEC?

A17. The eleven (11) passenger elevators (four (4) west, three (3) east, two (2) south, two (2) Parking Garage) have a 1,600 Kg capacity; three (3) passenger elevators (north) have a 1,150 Kg capacity; one (1) service elevator (south-west) has an 1,800 Kg capacity; two (2) goods (cargo) elevators (Parking Garage) have an 8,000 Kg capacity.

Q18. Will vendors be permitted to use the regular elevators during the relocation process, If so, how many elevators?

A18. In the EOB, the Contractor will have exclusive use of both regular elevators on the freight side of the building, in addition to the freight elevator. In the NOB, the Contractor will have exclusive use of freight elevators and one (1) of the regular elevators in each bank of three (3) elevators on either side of the NOB. In the BIO Building the contractor will have use of the freight elevator.

Q19. Will the Embassy provide forklifts, or should the movers supply their own?

A19. The Contractor should plan to provide their own forklift and other equipment and supplies required to move items in and out of buildings. Combustion powered forklifts including but not limited to gasoline and propane will not be permitted.

No forklift will be required to be used in the interior warehouse. The contractor will not deliver anything the offsite warehouse. Please refer to Section 1, Subsection 1.7.7, Contractor Furnished Equipment, Materials, and Supplies, and Amendment 0001, Part 1.

Q20. Will the process of scanning boxes and items take place at the new building even if it has been done in the chancery first?

A20. No.

Q21. Can the protective materials for the items and main aisles be reused as the relocation process advances?

A21. Yes, as long as the material remains in good enough condition to continue protecting items and aisles in the new location.

Q22. During the relocation from the chancery to the new building, will embassy personnel be assigned to escort the transported items, and if so, what logistical arrangements will be in place?

A22. Yes. That will be worked out in detail with the Contractor.

Q23. At what point are items considered delivered in terms of liability – at the docking port or once they are place at the workstations?

A23. Once they are at their correct, intended destination (e.g., at the workstation, storage room).

Q24. Will there be personnel responsible for connecting electronic devices at the time workstations are delivered, or will this task be scheduled for a later time?

A24. Embassy personnel will be responsible for disconnecting and reconnecting electronic devices at workstations.

Q25. During delivery, will personnel from each office be present to receive their items, or will a designated individual be responsible for tracking the delivery process?

A25. Yes, Embassy personnel will be present to receive the items in the designated office or storage location.

Q26. Is there a specific type of tape approved for use when protecting existing materials in the new building?

A26. Painter’s tape only.

Q27. Are the screws from the workstations required to be collected and transported to the new building?

A27. Screws from monitor arms may be collected and transported to the NOB.

Q28. Will doorstops be provided in the new building, or will it be necessary for the moving company to supply them?

A28. Doorstops will be provided by the Embassy.

Q29. How will movers communicate within the new building if there is no cellphone signal available?

A29. The Contractor should expect no cellular communication. Communication within the building will be done face-to-face. Embassy personnel will have Wi-Fi and radios. The Contractor can communicate needs through Embassy personnel present throughout the move.

Q30. When will the updated dates of the moving will be published?

A30. Any changes to current RFP, including date updates will be notified through an RFP amendment that will be posted on sam.gov.

Q31. How will workstations work in terms of packing?

A31. Please refer to Section 1, Subsection 1.6, Move Items, and Amendment 0001, Part 1.

Q32. Where will the Golden Gate Bridge structure go?

A32. Please refer to Q13.

Q33. Where will the safes go?

A33. Each safe will have a location in the same office outlined in the move floor plan provided to the Contractor. An office representative will also be on hand during delivery to ensure correct placement.

Q34. Who will be responsible for labeling each carton and item moved?

A34. Contractor will be responsible for labeling or placing the sticker on the outside of the box or item moved. The label or label information will be provided by the Embassy.

Q35. For computer equipment packed by the mover, will the embassy´s IT team handle disconnection and reconnection of all equipment, including cables, monitors, and server equipment within the racks?

A35. Please refer to Q24.

Q36. Will the mover unpack monitors during delivery or leave them boxed at the designated desk and if left boxed?

A36. Please refer to section 1, subsection 1.6 Move Items and Amendment 0001, Part 1.

Q37. How will night shift hours be determined; will this be decided on case-by-case basis?

A37. Please refer to Section 1, Subsection 1.1.5, Working Days and Hours, of the original RFP document posted on sam.gov.

Q38. Who will provide a reliable communication solution (walkie-talkies) inside the old and NEC buildings, given that mobile phones are not permitted, and signals are jammed?

A38. Please refer to Q29.

Q39. Regarding the B. Franklin Library. Please confirm that books must be packed in the order they are arranged on the bookshelves?

A39. Please refer to Q12.

Q40. Regarding the B. Franklin Library. Please confirm that the BF center staff will disassemble and reassemble the statute with the golden gate bridge and statue of liberty elements. The mover will only be responsible for packing and transport?

A40. Please refer to Q13.

Q41. Regarding the B. Franklin Library. Please provide the approximate weight of each individual item (Golden Gate Bridge, Statue, Tower, etc.)?

A41. The Ben Franklin bust weighs approximately 20.4 kilos (45 pounds). For the Golden Gate Bridge “Essence of the U.S.” model, please refer to Q13.

Q42. Regarding the B. Franklin Library. Please provide the weight of the BF statue at the entrance of the BF center (3x)?

A42. Please refer to Q41.

Q43. Will the mover be informed in a timely manner about any special safety precautions required for transporting sensitive materials?

A43. Yes.

Q44. Who will provide the seals that must be placed on all trucks leaving the origin location?

A44. Trucks must be lockable. The Embassy will provide the locks. Seals will not be required as the trucks will also be under escort.

Q45. Will the mover be asked to provide access to their GPS platform? (Note: We can only grant access to authorized individuals with prior approval from our GM.)

A45. No.

Q46. Please confirm that each person at the embassy will receive only one box. Can this be a plastic box for reuse?

A46. Depending on the size, each person at the Embassy will receive only one or two boxes that totals at least 4.5 cubic feet to store their personal belongings. This box (or boxes) may be reusable.

Q47. Will the embassy provide insurance for the items being moved, or will the mover offer insurance at a specified cost?

A47. Please refer to Section 1, Subsection 1.8, Insurance, of the original RFP document posted on sam.gov.

Q48. Who will be responsible for damages caused by the mover to any of the buildings?

A48. The Contractor is responsible for any damages caused to the building. Please refer to Section 1, Subsection 1.8, Insurance, of the original RFP document posted on sam.gov.

Q49. Will it be possible to enter with a small pickup truck to provide shuttle service from the cargo entrance to the main entrance at the NEC?

A49. A pick-up truck or other vehicle can shuttle cargo or individuals from the loading dock to the main entrance; however, the largest width for entering through the main doors of the NOB would be a single door.

Q50. Please provide the entrance dimensions at the ramp of the old embassy, where two smaller trucks will be positioned for loading?

A50. The loading dock ramp has a width of six (6) meters, and length of twelve (12) meters.

Q51. Please confirm that the cars and tents at the BF- library will be removed before loading begins?

A51. Please refer to Q14.

Q52. Pre-Packing and Staging, will we be responsible for organizing and conducting the pre-packing and staging?

A52. Embassy personnel will pack all items in sensitive areas. Embassy personnel will also pack all personal items and files. All other packing and staging will be done by the Contractor. Please refer to Section 1.6 Move Items, Q11 and Amendment 0001, Part 1

Q53. Packing Labels, the specifications mention specific labels for packing. Will these be provided by the Embassy?

A53. Yes. Please refer to Q34.

Q54. Protection of Areas, are there any specific protection requirements for the moving areas that we need to consider?

A54. Please refer to Section 1, Subsection 1.7.6.1, Protection of Government Buildings and Property and Amendment 0001, Part 1.

Q55. Escorts, we understand that escorts will be supplied by the embassy. Please confirm?

A55. Please refer to Q22 and Q25.

Q56. Safes, our process for moving safes requires them to be empty. Please confirm if this is acceptable?

A56. Safes will not be empty but will not exceed 10% of the base weight. Please refer to Q6.

Q57. Many areas had lots of file cabinets with files that either will be packed by the employees of the embassy or destroyed and therefore where not marked in Yellow.

As we did not receive a clear indication for all areas, we would like to have a general indicator of the number of file cabinets that will be packed by the embassy employees themselves and are not part of the personal items nor the items with the yellow stickers that have been indicated?

A57. Please refer to updated inventory In Amendment 0001, Part 1.

Q58. Do we have to deliver boxes for those files?

A58. Please refer to Section 1, Subsection 1.6, Move Items, Subsection 1.7.7, Contractor Furnished Equipment, Materials, and Supplies and Amendment 0001, Part 1.

Q59. Will we transport these files?

A59. Yes, the files within the boxes are to be moved by the Contractor.

Q60. In the contract there is no clear specification which areas of the EOB are considered as for CLIN 1, CLIN 2, CLIN 3, CLIN 4?

A60. Please refer to Q8, Subsection 1.2.1. Prices, 1.15 Attachments, Attachment 1, and Amendment 0001, Part 1.

Q61. Will the safes stay with the files in it, or will the boxes be packed by embassy employees and transported separately?

A61. Please refer to Q6 and Q56.

Q62. We also would need the approximate net weight of the different sizes of safes?

A62. Please refer to Q6.

Q63. What communication tools will be allowed to use between the origin crews and the crews at destination during the move?

A63. Please refer to Q29.

Q64. All wall hangings and TVs installed at the walls will be taken off the walls before the move or should we include that in the offer?

A64. All wall hangings and televisions (TVs) installed in the existing office buildings that will move to the NOB will be taken off the walls by the contractor. However, the Contractor will not be installing nor mounting any TVs in the NOB.

Q65. The unpacking of the files and items that were packed by the contractor have to be unpacked within 24 hours after the delivery?

A65. Please refer to Section 1, Subsection 1.6 Move Items, and Section 1, Sub- Section 1.2 as per Amendment 0001, Part 1.

Q66. Personal safety equipment: are there minimum specifications given by the embassy?

A66. Please refer to Subsection 1.14 Safety Plan, 1.15 Attachments and Amendment 0001, Part 1. The Contractor should submit their proposed safety plan. The Contractor should identify the PPE needed for the activities performed.

Q67. The accommodation of the warehouse items in the racks of the new building will be realized by the contractor?

A67. If there are items to be stored in the new embassy warehouse, the items would be labeled as such and the Contractor would be responsible for delivering them to the warehouse entrance. The Contractor will not be responsible for placing items on the warehouse racks.

Q68. Will the contractor have to provide the forklift/operator, please provide the specifications?

A68. Please refer to Q19.

Q69. Are you still able to share any of the information pertaining to the proposal that we can use to formulate our submission?

A69. Yes, please feel free to consult the present questionnaire, the summary of the visit, and the information needed to participate in this Packing and Moving Services RFP 19MX5325R0002 directly on sam.gov.

Q70. Is this bid by invitation?

A70. No direct invite is required to participate in this solicitation.

Q71. Whether or not the site visit on the dates provided in January was required to submit a quote?

A71. The site visit is not a mandatory requirement to participate in this solicitation.

Q72. I do not see an inventory / packing list of items to relocate, floor plans, or where the list of questions relating to the bid can be viewed. Those items are not in the solicitation and that is the information I’m trying to find?

A72. Please refer to Q4.

Q73. What will we be responsible for unpacking? After reviewing the facilities, I would like to suggest we unpack the workstations and let the folks unpack their office supplies. This would let us remove the larger boxes that day and the smaller ones the next day. Also, as a user experience, most people like to organize their own supply drawers and if they leave things in the box, it could be taken to the central stationary supply warehouse and be used to reduce costs.

A73. Please refer to Q65.

Q74. Will all products need to be palletized? My concern is on long ladders and other long items seen in maintenance.

A74. No, not all products need to be palletized.

Q75. Will elastics be needed for all the small items in ACS in cubby holes as loose documents?

A75. No. All papers in ACS will be pre-boxed by embassy personnel.

Q76. In CBP office will the 250 lb. safes that are stacked on top of each other both be on the floor or will we have to bring equipment to do that?

A76. The final move plan provided to the Contractor will show exact locations for placement of safes in the NOB. No safes will be placed on top of each other. Please refer to Section 1, Subsection 1.7.7, Contractor Furnished Equipment, Materials, and Supplies and Amendment 0001, Part1.

Q77. How heavy is the large safe we did not see in the Defense Attache office, is it 1200 lbs. or heavier?

A77. Please refer to Q6.

Q78. Please confirm that facilities will dismount the seal in the Ambassador’s office?

A78. Yes, the Contractor will not be responsible for dismounting the seal.

Q79. In FMC office will the 250 lb. safes that are stacked on top of each other both be on the floor or will we have to bring equipment to do that?

A79. The final move plan provided to the Contractor will show exact locations for placement of safes in the NOB. No safes will be placed on top of each other. Please refer to Section 1, Subsection 1.7.3, Contractor Furnished Equipment, Materials, and Supplies.

Q80. How many key watchers will we need to move?

A80. Please refer to updated inventory in 1.15 Attachments, Attachment 1 Inventory and Amendment 0001, Part1.

Q81. Will facilities dismount the key watchers before the move, or will we need to dismount them?

A81. The key watchers will be dismounted before the move.

Q82. Are we moving the pesticide 10 ft approx. feet long to the new Embassy?

A82. The two storage units containing safety materials to include pesticides will be moved by the contractor. Dimensions are eight (8) feet, four (4) inches height;

seven (7) feet wide; seven (7) feet deep with a weight of 1,332 kilos or 2,937 pounds each.

Q83. Can you provide us with the with, height and maximum total truck length that fit in the current embassy loading dock when there are two trucks parked?

A83. The loading dock of the existing Embassy building fits two box trucks - height

3.50 meters, length 8.80 meters, width 2.70 meters.

Q84. Will the same rules apply to what we will need to unpack for all sites?

Question is since BF library has perhaps the most unusual mix of products and it looks like it could be a tight fit.

A84. Please refer to Q65.

Q85. Will we need to reassemble the bridge that will be disassembled to move from BF Library?

A85. Please refer to Q13.

Q86. Will the new Embassy have a forklift that can operate in reduced spaces before the move starts?

A86. Please refer to Q67, and Section 1, Subsection 1.7.3, Contractor Furnished Equipment, Materials, and Supplies.

Q87. Will seals be required on all shipments due to the unsafe neighborhoods very close to new Embassy which can be a continual security risk?

A87. Please refer to Q44.

Q88. Will workstations be connected immediately? Question is to understand if that personnel will be there and possibly have too many people in the area at the same time.

A88. Setting up workstations will be done by Embassy staff in each section. There will not be too many additional staff in each section blocking the movement for the Contractor.

Q89. Will there be a technical contact to confirm and/or test adhesives to place wall coverings will not discolor or damage stone surfaces in the new Embassy?

A89. The Contractor should use painter’s tape. There is no test needed.

Q90. What type of communication will be allowed within points of origin and destination or do you want a supervisor per room in project cost. There will be questions on what to pack, how to handle x item, etc. and without communication within the team it could cause errors and/or rework?

A90. Please refer to Q29.

Q91. What is the loading/unloading policy in the Bio Building?

A91. Building hours are Monday through Friday from 7:00 a.m. to 8:00 p.m., and Saturdays from 7:00 a.m. to 1:00 p.m., excluding holidays. From 7:00 p.m. to 7:00 a.m., approvals are required in advance. Weekend and holiday access must be approved in advance by name. All moving, loading, and unloading of routine deliveries must be made between the hours of 8:00 a.m. and 5:00 p.m., weekdays and shall be made via the designated loading area and interior stairways.

Passenger elevators shall be used for the movement of persons only, unless otherwise approved by Landlord's manager. The building has one (1) freight elevator that may be used during the move. Please refer to Subsection 1.4.3 U.S.

Embassy Location C – (Bio Building) and Amendment 0001, Part 1.

Q92. In the Bio Building, will trucks need to be in the building or can it be in the street?

A92. It will be up to the Contractor to determine the best way to move items out of the BIO Building and into a truck.

Q93. Are car ports going to be removed before the move? The entrance area is narrow and broken/uneven concreate surfaces that are uphill from the building to the loading area. It would help if they were not there.

A93. Please refer to Q14.

Q94. What is the length and height of the large mural in the BF Library that needs to be moved?

A94. The mural measures 3.79 meters long (149 inches) and 1.329 meters wide (51 includes). It weighs 50 kilos (110 pounds). It must remain intact and cannot disassembled into pieces.

Q95. Will there be an area supervisor from each room in origin to answer questions when packing?

A95. Yes. There will be a decommissioning lead for each office to answer questions.

Q96. What will be allowed to keep team hydrated in origin and destination locations? Since reusable water containers will probably not be allowed into the buildings and cafeteria does not appear to be 24-hour service.

A96. Contractors should bring reusable water containers. There are potable water filling stations at each building.

Q97. What personal safety gear will be required during packing and moving of goods?

A97. Please refer to Q66.

Q98. Do all personnel at embassy during the project speak Spanish or will it be necessary to have at least one bilingual person per room per shift?

A98. Please refer to Section 1, Subsection 1.7.10, Key personnel, English Language Qualifications, of the original RFP posted on sam.gov. The Embassy will ensure at least one person per room speaks Spanish.

Q99. Will someone from medical staff be present during move or would the affected person need to be taken to the IMSS?

A99. Medical staff will not be present during the move.

Q100. Will preventative maintenance be done on elevators in the current Embassy before the move to avoid service failure? There will be intense strain placed on the freight elevator due to the bottleneck it represents for the outbound flow of product.

A100. Elevators in the current Embassy receive maintenance four days a week.

Q101. In attachment A it mentions an outside warehouse. These questions are about this. Can you confirm this will still be needed since on the walkthrough I understood everything was planned to fit in the new Embassy building.

A101. The Contractor will not deliver anything the offsite warehouse. Please refer to Section 1, Subsection 1.2 of Amendment 0001.

Q102. In attachment A it mentions an outside warehouse. These questions are about this. Nothing was seen that could reach 48 inches by 96 inches palletized. Is there something foreseen his big that would need to be moved? This dimension exceeds all freight elevator depths so the origin of this is unknown.

A102. Please refer to Q101.

Q103. In attachment A it mentions an outside warehouse. These questions are about this. Can you comment how many pallets over 40x48 inches would be needed?

A103. Please refer to Q101.

Q104. In attachment A it mentions an outside warehouse. These questions are about this. Referring to the pallets from the previous question, what size and who would need to supply those?

A104. Please refer to Q101.

Q105. In attachment A it mentions an outside warehouse. These questions are about this. Referring to the pallets from the previous question, do they need to be export certified for safety?

A105. Please refer to Q101.

Q106. In attachment A it mentions an outside warehouse. These questions are about this. The volume of the storage and the in/out volume every day do not appear to require the volume storage requested and the in/out volume would seem high versus the information given in the walk through. Will this be updated?

A106. Please refer to Q101.

Q107. The volume of workstations to be packed exceed the days defines to pack them. Will that calendar days be increased to accommodate the updated volume or should people be added?

A107. The Contractor shall be responsible to provide the services within the periods of time stated in the contract and thus will be responsible for determining the number of workers assigned for the different tasks. This must be stated as part of the offeror’s proposal. Please refer to Amendment 0001, Part 1.

Q108. The volume of all the maintenance and part areas would not appear to fit in the warehouses we saw in the new Embassy. If there is another warehouse just for the maintenance area in the new building, can you provide an appendix to show where it is and the size of its warehouse, please?

A108. Please refer to Q101.

Q109. In the initial orientation meeting it was mentioned we would need to have our systems certified by a 3rd party that it did not use certain brands (example Huawei) and other systems. Can you indicate where that can be found since I cannot locate it?

A109. Please refer to Section 2, Subsection 2.3, FAR Clause 52.204-25; Section 5, Subsection 5.1, FAR Clause 52.204-24, Subsection 5.2, FAR Clause 52.204-26.

Q110. There was very little classified material mentioned in the walk through that would be moved by the winning party. We were told those boxes would be packed, sealed and taped previously. Is it acceptable to suggest that previously packed sensitive material boxes travel with unclassified material but separated on a different pallet?

A110. All classified materials will be escorted at all times and will move with only other classified materials.

Q111. How will we know which areas are CAA and which are not? There were different levels of control on the tour from open door entry to locked doors to control access to locked doors where the mobile phone of the visitors needed to be left outside.

A111. The Embassy will provide the location to which the Contractor will move each box or item. In some cases, it will be delivered outside of a door or entryway.

Q112. Will the Embassy consider providing security details for protection of classified material, or have an additional CLIN for vendors to propose a security detail?

A112. The Embassy will provide escorts for classified materials.

Q113. With tariffs in limbo, will the government consider this a firm fixed price contract with economic price adjustments in accordance with FAR 16.203?

A113. No, as stated in Section 1, Subsection 1.1.2, Type of Contract, this is a firm-fixed price type of contract. Economic Price Adjustment will not be considered.

Q114. Can vendors that didn’t register for the site visit propose on this solicitation?

A114. Please refer to Q71.

Q115. Are you going to indicate the entrance access from the street to each corresponding area?

A115. Yes, this information will be provided upon award.

Q116. There will be personnel escorting from the Embassy?

A116. Please refer to Q22, Q25, and Q44.

Q117. Who is in charge of disconnecting/connecting the equipment?

A117. Embassy personnel will disconnect/connect technology equipment.

Q118. How many elevators will be available for use?

A118. Please refer to Q18.

Q119. Will the equipment have labels to identify each person’s location, or we must provide them?

A119. Yes, the equipment will have labels to identify the destination location.

Q120. Who is responsible for packing/unpacking?

A120. Please refer to Q65.

Q121. If only the material is needed, on what dates do you need it?

A121. Please refer to Amendment 0001.

Q122. What are the dimensions of the access doors at the origin and destination?

A122.

NOB Level C1 Service Entrance (Post 2) W 1.70 m x H 2.40m (48 in x 67 in).

Freight elevator door: W 1.10 m X 2.10 m (43 in x 83 in).

The limitation would be the PKG clearance height: 94 in NOB Level 0 (Post One) W 90 cm x H 2.40 m (35 in x 67 in).

Chancery Basement (Double door) W 2.10 x H 1.50 (82 in x 59 in) Basement Parking lot clearance height: 94 in Chancery PB Level (Mailroom service entrance double door) W 2.10 x H 1.50 (82 in x 59 in) Freight elevator Papaloapan side W 1.10 m X 2.10 m (43 in x 83 in).

Elevator Reforma side W 1.10 m X 2.10 m (43 in x 83 in)

Q123. What are the working hours?

A123. Please refer to Section 1, Subsection 1.1.5, Working Days and Hours, of the original RFP document posted on sam.gov.

Q124. Are the transit permits handled by you?

A124. No. Please refer to Section 1, Subsection 1.9, Lawful Operation, Permits and Indemnification, of the original RFP document posted on sam.gov.

Q125. Just to verify, what is the total number of people we will be moving from all the buildings?

A125. Please refer to updated inventory in Amendment 0001.

Q126 Will the mover collect the empty boxes the following day or within two days?

A126. Please refer to Q65.

Q127 Could you please confirm if it is possible to participate in the RFP only for this specific category of equipment?

A127. Please refer to Section 1, Subsection 1.1.1, General, of the original RFP document posted on sam.gov to review the services requested. No partial services are being taken at this time.

Minutes from Site Visit to NEC held on January 14 to 16 2025, at 08:30 a.m.

Attendees:

Ten people from six prospective offerors attended the Site Visit.

The following staff from the Requiring Office and the Contracting

Office attended the visit.

o Ed Burleson, Requiring Office o Amy Weinmeister, Requiring Office o Alejandrina Falcon, Requiring Office/Site Specialist o Edmundo Sandoval, Requiring Office/Site Specialist o John P. Harris, Contracting Officer o Veronica Tecuatl, Contracts Supervisor o Elyant Fontes, Contracts Assistant

Introduction

The contracts team welcomed the participants and explained the itinerary and the places to visit.

Purpose:

The purpose of the visit was to explain to the suppliers the particular needs of the move for the different offices involved, as well as to inform them about the delivery/receipt process of the materials coming from different locations to the new embassy compound...

Minutes disclosure:

Attendees were notified that Site Visit minutes would be posted on sam.gov Contracts Opportunities in order that other vendors are not disadvantaged for not being able to attend the site visit.

General directions for this conference:

• This Site Visit was held in English and Spanish so that all the attendees had a thorough understanding.

• Attendees were told to avoid asking questions individually to any person leading the visit. All questions were asked aloud for all the attendants to hear both the question and the answer.

• The contracting team compiled all questions received and included those questions in the Question and Answer (Q&A) document, in addition to all the questions received via e-mail as per RFQ instructions. This file will be also posted on beta.sam.gov.

• Prospective offerors were reminded that doing business with the U.S. Government differs from commercial practice because the solicitation and award processes are regulated under Federal Acquisition Regulations (FAR).

Attendants’ attention was called to the following:

Statements:

The statements made during the site visit do NOT change the solicitation. All changes would be made by written amendment to the solicitation.

Amendments:

Amendments are intended to clarify or modify the solicitation. They may originate from:

- Issues raised by suppliers during the pre-proposal stage, at the conference, site visit, or at any time;

- To modify the dates on which proposals are received from suppliers;

- To clarify ambiguities, or;

- To change dates, dates of delivery, or specifications.

All amendments will be posted on Contracts Opportunities on sam.gov. The U.S. Government implements the Fair Release of information, in other words, what you tell one, you must tell all.

Questions

Prospective Offerors were requested to submit their questions via email to be compiled and included in the Q&A file.

The Q&A will be posted on Contracts Opportunities in sam.gov.

Site Visit

Prospective Offerors walked through different buildings on different dates where they were able to see:

o Tuesday, January 14, 2025, Location: Paseo de la Reforma 305, Col. Cuauhtemoc:

- The points of entry and exit to gather and collection of assets.

- The workstations, electronic devices, printers, servers, the contents of the marked cabinets, blackboards, the paintings, works of art, medical supplies, and miscellaneous items to be moved.

- The desks, chairs, plants, personnel assets, fire extinguishers, cabinets, shelves, and miscellaneous items not to be moved.

- The number and size of the safes to be collected.

- The elevators to be used during the process.

- The pathway and distance from each office to be moved to the loading dock area.

- The logistics regarding personnel present during the process.

- The requested protection of the offices against possible damages to be caused during the transfer of the items.

- The work stations need to be assembled or disassembled during pick up.

o Wednesday, January 15, 2025, Locations: Paseo de la Reforma 265, Col. Cuauhtemoc, Liverpool 312, Colonia Juárez, and Sierra Nevada 115, Col. Lomas de Chapultepec:

- The points of entry and exit to gather and collection of assets.

- The workstations, electronic devices, printers, servers, blackboards, the contents of the marked cabinets, paintings, works of art, medical supplies, and miscellaneous items to be collected.

- The Desks, chairs, plants, personnel assets, fire extinguishers, cabinets, shelves and miscellaneous items are not required to be moved.

- The elevators to be used during the process.

- The pathway and distance from each office to be moved to the loading dock area.

- The logistics regarding the personnel present during the process.

- The requested protection of the offices against possible damages to be caused during the transfer of the items.

- The workstations need to be packed and;

o Thursday, January 16, 2025, Location: Presa Angostura 225, Col.

Irrigación:

- The points of entry and exit to deliver the assets.

- A view of the general layout of the offices where the assets will be placed.

- The elevators to be used during the process.

- The pathway and distance from each office where the items are to be placed to the loading dock area.

Prospective Offerors were reminded that:

o Prospective Offerors must not contact the Requiring Office for any issue or question related to this process.

o An active SAM registration is required to submit a proposal.

o This is a Best Value solicitation process that will be based on Section 4, Evaluation Factor, which was reviewed during the Pre-Proposal Conference.

o To be acceptable and eligible for evaluation, proposals must be prepared in accordance with Sections 3 and 4 and shall meet all the requirements set forth in the other sections of this solicitation.

o The U.S. Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the U.S.

Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Submission deadlines:

1. Questions: Tuesday, February 4, 2025, before 12:00 hours (noon), Mexico City time.

2. Proposals: Thursday, March 20, 2025, before 12:00 hours, local time.

Q&A File:

All questions received via e-mail were added to the Q&A file as questions Q- 29-Q126

Conclusion

The Site Visit concluded, and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.