RFQ 19MX5325Q0025.pdf

19MX5325Q0025 for NEC and Warehouse Trash Collection Service

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation to SF-1449, RFQ Number 19MX5325Q0025, Prices, Block 23

• Continuation to SF-1449, RFQ Number 19MX5325Q0025, Schedule of Supplies/Services, Block20 - Description/Specifications/Work Statement

• Attachments

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12.

SECTION 1– THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5325Q0025

PRICES, BLOCK 23

1.1. SCOPE OF SERVICES

1.1.1. General

The Contractor will be responsible for the collection and disposal of organic, inorganic, sanitary waste and construction demolition debris produced at the U.S.

New Embassy Compound (NEC) and U.S. Warehouse (WHA) in Mexico City. The contractor must demonstrate a high level of expertise, along with the necessary abilities, resources, licenses, and permits to perform the specified activities in compliance with all applicable local and federal Mexican regulations. Additionally, the contractor shall adhere to the highest industry standards and maintain superior quality in the execution of these duties. Excellence in customer service is also required as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

1.2. CONTRACT TYPE

This is a firm-fixed price Contract.

1.3. PERIOD OF PERFORMANCE

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months. This contract also contains FAR 52.217-9. “Option to Extend the Term of the Contract”. This option allows two

(2) additional 12-month periods of performance. And FAR 52.217-8 Option to Extend Services that do not exceed 6 months.

1.4. CURRENCY

1.4.1. Offers and payment in U.S. Dollars

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S.

dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.4.2. Offers and Payment in Pesos, Mexican Currency

Any firm that is not a U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

1.5. VALUE ADDED TAX

1.5.1. U.S. Firms

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firms rates or Invoices.

1.5.2. Local Companies

Value Added Tax (VAT) for offers submitted by local companies, either in U.S.

Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.6. PRICING

The fixed prices established below for the Base Year of Trash Collections services + 2 Option Years are fully loaded rates that include all work, including furnishing any managerial, administrative, and direct labor (in compliance with any local regulations), materials, overhead, insurance, and profit. Any costs not separately priced shall be considered to be included in the overhead and other indirect costs.

The U.S. Government will not pay any additional expenses.

1.6.1. Base Year Prices

The firm fixed-price for this Base Year shall be a fully loaded rate. (see 1.14 Invoicing and Payment).

As per paragraph 1.4 above, Base Year Prices are in _______________ [Insert Currency].

CLIN Description Unit Qty Monthly Price

Year Price

0001 U.S. New Embassy Compound (NEC) TRASH COLLECTION Month 12 $ $

0002 CLEANING OF WASTE CONTAINERS

AND STORAGE AREA (NEC) Month 12 $ $

0003 WAREHOUSE TRASH COLLECTION Month 12 $ $

0004 NEC DEBRIS DISPOSAL Service 15 $ $

Sub-total $ $

Value Added Tax (VAT) $ $

BASE YEAR TOTAL PRICE $ $

1.6.2. First Option Year Prices

The firm fixed-price for this Option Year shall be a fully loaded rate (see 1.14 Invoicing and Payment).

As per paragraph 1.4 above, First Option Year Prices are in _______________ [Insert Currency].

CLIN Description Unit Qty Monthly Price

Year Price

0001 U.S. New Embassy Compound (NEC) TRASH COLLECTION Month 12 $ $

0002 CLEANING OF WASTE CONTAINERS

AND STORAGE AREA (NEC) Month 12 $ $

0003 WAREHOUSE TRASH COLLECTION Month 12 $ $

0004 NEC DEBRIS DISPOSAL Service 15 $ $

Sub-total $ $

Value Added Tax (VAT) $ $

BASE YEAR TOTAL PRICE $ $

1.6.3. Second Option Year Prices

The firm fixed-price for this Option Year shall be a fully loaded rate (see 1.14 Invoicing and Payment).

As per paragraph 1.4 above, Second Option Year Prices are in _______________ [Insert Currency].

CLIN Description Unit Qty Monthly Price

Year Price

0001 U.S. New Embassy Compound (NEC) TRASH COLLECTION Month 12 $ $

0002 CLEANING OF WASTE CONTAINERS

AND STORAGE AREA (NEC) Month 12 $ $

0003 WAREHOUSE TRASH COLLECTION Month 12 $ $

0004 NEC DEBRIS DISPOSAL Service 15 $ $

Sub-total $ $

1.6.4. 6-Month Period as per 52.217-8

This extended 6-month period will be applicable if the Contracting Officer determines to exercise FAR clause 52.217-8.

As per paragraph 1.4 above, 6 Month period Prices are in _______________ [Insert Currency].

CLIN Description Unit Qty Monthly Price

Year Price

0001 U.S. New Embassy Compound (NEC) TRASH COLLECTION Month 12 $ $

0002 CLEANING OF WASTE CONTAINERS

AND STORAGE AREA (NEC) Month 12 $ $

0003 WAREHOUSE TRASH COLLECTION Month 12 $ $

0004 NEC DEBRIS DISPOSAL Service 15 $ $

Sub-total $ $

1.7. GRAND TOTAL

As per paragraph 1.4 above, Grand Total is in _______________ [Insert Currency].

Base Year: $

First Option Year: $

Second Option Year: $

52.217-8 Extended 6-Month Period Total

Grand Total for Base + All Option Years

CONTINUATION TO SF-1449,

RFQ NUMBER 19MX5325Q0025

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.8. PURPOSE

The purpose of this firm-fixed price contract is to acquire Trash Collection Services for the U.S. New Embassy Compound (NEC) and U.S. Warehouse (WHA) in Mexico City in accordance with the requirements and specifications described in this work statement.

1.9. DEFINITIONS AND ACRONYMS

Business Day – Monday through Friday, except holidays listed in Section 2, DOSAR 652.237-72, “Observance of Legal Holidays and Administrative Leave”.

CFDI – This stands for Comprobante Fiscal Digital por Internet. This is the official electronic invoice that all companies registered before Mexican fiscal authorities (SAT) must provide.

CLIN – Contract Line Item.

CO – Contracting Officer.

COR – Contracting Officer's Representative. See Section 2, DOSAR 652.242-70, Contracting Officer's Representative (COR).

DOS – Department of State.

Embassy – Refers to U.S. Embassy Mexico.

Government – U.S. Government, including all participating U.S. Government agencies, unless otherwise stated.

Ordering Officer – The Contracting Officer of the Embassy of the United States of America in Mexico.

Services – The services performed, workmanship, and equipment furnished or utilized in the performance of the services.

1.10. STATEMENT OF WORK (SOW)

The United States Government (U.S.G) requires the professional services of a company for the collection and disposal of solid waste in the U.S. New Embassy Compound (NEC) and U.S. Warehouse (WHA) in Mexico City.

The contractor will be responsible for the collection and disposal of organic, inorganic, sanitary waste and construction demolition debris produced at the NEC.

The contractor must demonstrate a high level of expertise, along with the necessary abilities, resources, licenses, and permits to perform the specified activities in compliance with all applicable local and federal Mexican regulations.

Additionally, the contractor shall adhere to the highest industry standards and maintain superior quality in the execution of these duties. Excellence in customer service is also required.

1.10.1. Waste collection and disposal at the NEC

The contractor shall perform the following activities, in phases, included but not limited to collect solid wastes with sufficient frequency as follows:

a) Five times a week waste collection in the U.S. New Embassy Compound (NEC) (Monday to Friday); located in Col. Irrigación, Miguel Hidalgo, 11500 Ciudad de México, CDMX, México. This service must be scheduled from 02:00 pm to 03:00 pm. The service must be performed in the designated space for trash collection (see attachment of the drawing with measures and map of the space ATTACHMENT 1 – Trash Area Dimensions).

b) The contractor shall collect and dispose of organic and inorganic waste and package trash. The estimated total amount of solid waste is approximately 30 m3 per week (approx. 12 tons of trash per week).

c) Ensure no waste to be collected and disposed of are abandoned or left behind.

d) Ensure that when emptying containers into the vehicle(s), garbage is handled in a manner that prevents any leakage or spillage.

e) Ensure that when transporting the waste, the vehicle does not leak, and trash does not fall from it.

f) Ensure that waste is properly sorted in the appropriate categories and adequately transported.

g) Ensure that after emptying the containers into the vehicle, no wheel tracks are marked in the floor.

h) Containers must be strategically placed within the SOW premises to create an optimized route of collection.

i) Waste is collected either manually or mechanically according to spaces and needs specified in this SOW.

j) Contractor’s personnel will collect all waste bags and/or bins located outside the designated containers, ensuring a clean temporary storage area.

k) Final waste disposal is carried out at authorized sites based on waste type (organic, recyclable inorganic, non-recyclable inorganic, and/or bulky waste).

1.10.2. Three times a week waste collection in the Warehouse

a) Three times a week waste collection in Warehouse (Monday, Wednesday, and Friday) located in Col. Verónica Anzures from 09:30 am to 11:00 am.

b) The service must be performed in the front of the Warehouse, Col.

Veronica Anzures.

c) Total amount of solid waste collection: approx. 3 m3 of solid waste per service at week.

d) All collection must follow the specifications stated on paragraph 1.10.1

1.10.3. Cleaning of waste containers and waste storage area at NEC

Cleaning of waste containers and the waste storage area will be performed only in the NEC trash collection area and must be carried out weekly, preferably on Fridays.

a) The contractor must wash and dry all the corresponding waste containers and the waste storage area. Refer to attachment 1 to see the trash area dimensions.

b) Assemble the equipment for cleaning services that might include but is not limited to brushes, high-pressure washer, low-pressure spray, or foaming equipment for sanitizer applications and use appropriate Personal Protective Equipment.

c) Send a complete list of washing equipment, washing liquids, detergents and chemicals, and Personal Protective Equipment to the COR prior to the start of the period of performance. Please note that this shall be approved by FAC/POSHO. Any change(s) shall be notified by email to the COR at least 48 hours to the start of the cleaning service.

d) Place all containers inside the area must be placed in a place that can get wet and won’t drain to the gutter or storm drain. The cleaning area must act as a filter and must have a place for discharge water to go.

e) The cleaning of containers must be performed as per the SOW

f) The cleaning process shall include but is not limited to prepare detergent and sanitizer solutions following manufacturer’s directions.

g) Maintain an operating log noting the temperature of wash and rinse waters, detergent, and sanitizer concentrations.

h) Dry clean by brushing or scraping to remove accumulated organic matter and soil.

i) Wash with detergent solution using brushes or a high-pressure washer and rinse with clean water.

j) Apply sanitizing solution and allow sanitizing surfaces to dry, or dry with specialized mechanical equipment.

k) Inspect for cleanliness and repeat wash procedure if necessary.

1.10.4. Collection and disposal of debris

a) For the NEC removal and proper disposal of industrial, construction, and debris demolition, the vendor must furnish a container of at least 3m3. This service will be scheduled as per COR call.

b) Upon COR request, authorization and coordination, the contractor shall properly collect and dispose industrial, construction, and demolition debris.

The estimated quantity for this service is fifteen (15) requests and services per year. For each service, the vendor shall furnish the necessary PPE, tools, equipment and containers.

c) All collection must follow the specifications stated on paragraph 1.10.1

1.10.5. Waste storage area specifications

Measurements can be found in Attachment 1. The contractor shall also note the bollard in the middle of the entrance (see Attachment 1) and ensure the container dimensions allow for all necessary maneuvers to be completed.

1.10.6. Work Requirements

1.10.6.1. Containers

The U.S. Government will provide the waste containers, which have the following specifications:

• External dimensions (L x W x H): 52 x 37 x 36 inches

• Internal dimensions (L x W x H): 42 x 26 x 30 inches

The number of containers may be adjusted, either increased or decreased, based on the Embassy’s needs. Containers that are deteriorated (e.g., cracked, rusted) or leaking must not be used, and such cases must be reported to the COR immediately.

Waste stored in defective containers must be transferred to containers in good condition.

Any container damaged as a result of the vendor’s mishandling shall be replaced—at no cost to the U.S. Government—within no more than 48 hours with a new container.

1.10.6.2. Vehicle

a) The vehicle(s) to be used by the contractor shall be regularly maintained and comply with local regulations regarding emissions, transit and safety standards. This includes a valid insurance policy.

b) Free of leaks, including motor and waste container area.

c) Equipped with all the necessary and fully functional visual and audible signals to minimize the risk of accidents, such as sirens and a reverse movement alarm.

d) Equipped with at least 1 fire extinguisher approved by FAC/safety.

e) Furnished with fully functional turn signals and stop lights.

1.10.6.3. Contractor´s personnel

a) The contractor shall ensure that its personnel are equipped with all the necessary uniform garments and Personal Protective Equipment (PPE) for the required services. The uniform and PPE shall be worn by the assigned contractor's staff at all times while on USG premises.

b) Ensure that the assigned staff have a valid driver´s licenses in accordance with the size of the vehicle(s) to be used.

c) Issue face ID´s or badges that shall be worn by the assigned contractor's staff at all times while on USG premises. The ID or badge should be easily visible and shall display the contractor´s name, logo and staff member´s name.

d) Provide all the necessary training to its staff, including a training on the use of fire extinguishers.

e) All personnel assigned by the contractor for the performance of the respective services shall be supervised by the contractor. There shall be no employer - employee relationship between the USG and the contractor's personnel. Subcontractors may only be employed with the express written consent of the COR.

1.10.6.4. Customer service

a) The contractor shall appoint a customer service representative, which will serve as the main POC, and a backup.

b) Ensure that email correspondence and communication is responded in no more than 48 hours.

c) Ensure that any change in the assigned staff roster is communicated at least 48 hours in advance.

d) Ensure that the service is on time and no delays or tardiness is experienced.

If any unforeseen delay is experienced, it shall be immediately communicated to the COR and USG escort assigned.

1.10.6.5. Technical Requirements/Specific Requirements:

a) Ensure that the waste handling is according to Mexico City and Federal Environmental laws in Mexico.

i. Handle the waste in a separate way according to its nature (organic or not).

1.10.6.6. Commencement, Completion of Work and Working Hours

a) The service at the NEC shall be completed by the contractor within 3 consecutive workdays from the Award letter issued by the Contracting Officer.

b) The waste collection and disposal service shall be performed with sufficient frequency to inhibit the propagation or attraction of vectors, and the creation of nuisances. Therefore, the service will be provided Monday through Friday, from 2:00 pm to 3:00 pm. If a holiday falls on one of these days, the service will be omitted for that day at no charge to the USG.

c) The waste storage area cleaning service shall be performed every Friday from 1:30 pm to 3:00 pm. If a holiday falls on a Friday, the cleaning services will be rescheduled to the preceding working day at no charge to the USG.

d) When unforeseen circumstances such as early release, or excused absence granted to the USG employee prevent the service to be completed, the service of that day will be omitted.

e) The selected contractor shall notify the COR at least 48 hours in advance in the event they are unable to perform a scheduled pickup.

f) The contractor shall sign a log journal upon arrival at post to record the date and time of service.

g) More than three (3) absences (missed pickups without proper notification) will result in an administrative warning. The same applies in cases where the contractor arrives later than the time frame stipulated in this SOW.

Repeated non-compliance may result in contract review and possible termination.

1.11. MANAGEMENT AND SUPERVISION

1.11.1. Contracting Officer Representative (COR)

See DOSAR clause 652.242-70 in Section 2, Contract Clauses.

1.11.2. Government Technical Monitor (GTM)

The Contracting Officer may appoint an individual(s) to assist the Contracting Officer’s Representative (COR) in monitoring the contractor’s performance. This individual is called a Government Technical Monitor (GTM). A GTM may be designated to provide technical monitoring, advice, and assistance, to aid the COR in the monitoring and evaluation of the contractor’s performance.

1.11.3. Contractor’s Project Manager

The Contractor shall designate a Project Manager who shall be the Contractor’s point of contact. The Project Manager shall be responsible for managing the Contractor’s work under this contract, including the management and overall supervision of the entire waste collections services effort through day-to-day operations, acting as a liaison with the COR. The Project Manager must have a minimum of 5 years’ experience and must have sufficient English language skills and knowledge to be able to communicate with the COR and the Contracting Officer.

The Contractor’s Project Manager designated under this Contract is:

Project Manager:

Telephone Number(s):

E-mail:

Note to Offerors: Please provide a Project Manager.

1.11.4. Replacement of the Project Manager after First 90 Days

After the first 90 days, the Contractor may replace the Project Manager if the Contractor determines the change to be necessary. However, prior to making any replacement the contractor shall provide a resume that adequately demonstrates the proposed replacement possesses qualifications comparable to the Project Manager being replaced.

1.11.5. COR Approval of Project Manager Replacement

Whenever a Project Manager replacement is requested, the Contractor shall sign the resume of the proposed replacement certifying that the resume is accurate and complete and that the proposed replacement possesses the required qualifications. The COR will notify the Contractor in writing within five (5) calendar days after receipt of the resume whether the proposed replacement is acceptable.

If needed, the COR may request additional information if a determination of acceptability cannot be made based on the resume alone. If the COR determines that a proposed replacement is not acceptable, the COR will provide the contractor with the reason that led to this determination. The Contractor will then be required to propose another replacement to the COR for consideration.

1.11.6. Weekly Meetings, Schedules, and Reports

The Project Manager shall participate in weekly scheduled meetings with the COR at the location determined by the latter. The day before a meeting, the Contractor shall deliver a performance schedule covering the work that was performed during the previous week and what is planned for the upcoming week.

The Contractor shall be responsible for coordinating all work to be performed under this contract with the COR. The Contractor shall maintain work schedules.

On a weekly basis, the Contractor shall submit to the COR the daily report of attendance of the employees. If one employee is absent, the Contractor is responsible to provide a replacement staff.

1.12. SCHEDULE

1.12.1. Standard Services for the Full-time setup workers shall be provided from 07:30 a. m. to 4:30 p. m. with one hour lunch.

1.13. MINIMUM PERSONNEL REQUIREMENTS

1.13.1. General

The Contractor shall provide set up workers who possess:

• At least one (1) year of experience in Trash collection labor is required.

• Good working knowledge of Spanish in reading, writing, and speaking is required.

• Limited knowledge of English in reading, writing, and speaking is required.

• Must have the physical ability to perform loading and unloading. Must be able to handle heavy objects smoothly and efficiently. Must be able to able to lift a maximum of 51 lbs. (23kg) under U.S. OSHA safety standards.

• Must be able to use collection tools and safely operate equipment such as electronic lifters, etc.

• Must be able to perform assigned tasks in all types of weather and environmental conditions to include at times of severe cold, extreme heat, wet or dry weather conditions, and high winds.

• Team Leaders will have to provide transportation to the team on-site at the NEC and other locations as required.

• Responsible for ensuring the team follows proper safety regulations/guidelines, proper procedures, and ensures accountability of USG property.

• Attends meetings, as needed, to coordinate manual labor assignments for the team.

1.14. INVOICING AND PAYMENT

1.14.1. Payment Period

In consideration of satisfactory performance of all scheduled services required under this contract, the Government will pay the Contractor a firm-fixed-price per month.

The monthly rate for Standard Services is a fully loaded rate, including, but not limited to:

(a) All direct and indirect labor costs (including any taxes or premiums relating to overtime, holidays, nightshift, etc.;

(b) All direct and indirect material costs;

(c) All overhead and indirect costs, including general and administrative expenses (G&A);

(d) Profit;

(e) Value Added Tax (VAT)

(f) Any other expense related to providing the services required under this Contract and as per local labor laws.

1.14.2. Invoice Submission

The Accounts Payable section of the US Embassy has a paperless Voucher processing system known as ILMS VENDOR PORTAL. Please follow the guidelines stated in Attachment 6, to submit a payment request through the VENDOR PORTAL.

Paper or emailed invoices are no longer accepted.

Please include the following documents with your payment request:

(a) Original PDF electronic invoice (no scan copies).

(b) Banking form information (for new vendors. Completed and signed).

(c) COR Name

1.14.3. Invoice Requirements

To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905, as well as the following minimum requirements:

a. Electronic Invoice;

b. Contractor’s name and complete legal address;

c. Contractor’s Tax ID (RFC) and SAM Unique Entity ID

d. Date issued;

e. Issue Invoice as follows:

Embajada de los Estados Unidos de América

Paseo de la Reforma No. 305, Colonia Cuauhtémoc, México, CDMX., C.P. 06500;

RFC: EEU 930201 289;

g. Contract number;

h. Service period covered by the Invoice;

h. CLIN number

i. A summary of services provided as stated in the Contract. It should include the cost breakdown of each line item.

i. IVA broken down (if applicable);

j. Amounts shall be in numbers and spelled out;

k. Prompt payment discount, if any

If an invoice does not contain the above information, the United States Government reserves the right to reject the invoice as improper and return it to the Contractor within 7 calendars days. The Contractor must then submit a proper invoice.

1.14.4. Invoice Receipt Confirmation

If the Invoice is correct and accepted, the payment system will provide you with a voucher number within 3 business days after the payment request is submitted.

If the payment request is incomplete or incorrect, the system will notify you of any missing information. Contact the financial vouchering section at the email below if confirmation is not received within 3 business days:

mexfmccustomervoucher@state.gov mailto:mexfmccustomervoucher@state.gov

1.14.5. Invoice Revision

The COR will review each summary invoice and approve invoices for payment. It shall be the COR who will interact with the Contractor on any invoice problems.

1.14.6. Payment

Payment shall be made via Electronic Funds Transfer (EFT) within 30 days after receipt of the proper Invoice in the currency stated in section 1.6, Pricing, as per section 1.4, Currency.

1.15. DISCLOSURE OF INFORMATION

Any information made available to the Contractor by the Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. This information might include names, positions, sections, agencies and any other proprietary information as applicable.

1.16. POST AWARD CONFERENCE

Within 10 calendar days after contract award, a post award conference will be scheduled with the awarded Contractors, the Contracting Team and the COR.

Further instructions will be provided by the Government at time of award.

1.17. AUTHORIZATION AND APPROVAL

1.17.1. Authorization to Give Instructions and Directions

No person or agency other than the Contracting Officer (CO) is authorized to give instruction, orders or directions on behalf of the Government to the Contractor or his employees, unless such person or agency is authorized in writing by the CO to so act. The authority of such person or agency is strictly limited to the written authorization provided by the CO. The duty is upon the Contractor to determine the authority of such person or agency. Any questions regarding the authority of such person or agency should be directed to the CO in writing.

1.17.2. Delegation of Authority

The CO may designate and authorize a representative(s) to act on his/her behalf under this contract. Such representative(s) as may be appointed shall be designated by a letter from the CO and a copy of the letter shall be given to the Contractor. The COR shall represent the CO as specified in his/her delegation of authority letter. The COR shall not be authorized to issue change orders or adjustments. Changes in the Scope of Work/Specifications or any increase or decrease in the work called for by this contract shall be made by the CO by an executed modification to this contract.

1.18. OPTION PERIODS

This Contract includes two (2) year option periods. Therefore, the U.S. Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

These option periods are priced in paragraphs 1.6.2, First Option Year Prices, 1.6.3, Second Option Year and 1.6.4, 6-Month period. If exercised, the option period shall commence at the expiration of the previous period of performance and will continue for 12 months.

1.19. DELIVERABLES

The vendor shall deliver weekly reports to the COR detailing the daily tonnage of waste collected, separated into two distinct entries:

• Waste collected from the Chancery (NEC)

• Waste collected from the Warehouse

To ensure accuracy, the vendor must be equipped with a functioning scale capable of measuring the weight of each load.

The reports shall include, at a minimum, the following information:

• Date of each collection

• Location of collection (Chancery or Warehouse)

• Weight (in tons) of each pickup

• Condition of containers observed at time of pickup (e.g., damaged, leaking, clean)

• Notes on any incidents or irregularities (e.g., access issues, container replacements, delays)

• Reports must be submitted every Monday for the previous week’s activities unless otherwise instructed by the COR.

1.20. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the U.S. Government, is responsible for management and quality control to meet the terms of the contract.

The role of the U.S. Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs

Performance Threshold

Services.

Performs all waste collection services as set forth in the Performance Work Statement (PWS).

1.10

All required services are performed on time and no more than one (1) customer complaints are received per month.

1.20.1. Surveillance

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

1.20.2. Standard

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

1.20.3. Procedures

a. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

b. The COR will complete appropriate documentation to record the complaint.

c. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

d. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

e. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

f. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

g. The COR will consider complaints as resolved unless notified otherwise by the complainant.

h. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

1.20.4. Inspection System

The Contractor shall institute an appropriate inspection system including:

a. Develop and maintain checklists of duties to be carried out.

b. Ensure these duties are closely monitored by the foremen staff and skilled workers.

c. Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

1.21. CONTRACTOR QUALITY CONTROL MANAGEMENT (QCMP)

The Contractor shall be responsible for quality control and management throughout the contract terms. The Contractor, within 30 days of award and prior to start of services, shall provide a Quality Control Management Plan (QCMP) for COR review and approval. This plan must be approved before the start of services.

The QCMP shall define:

1. The contractor's approach to Quality Control on the contract.

2. An overview of the contractor's approach to planning, organization, direction, and control of quality-related activities associated with the delivery and performance of products and services.

3. The procedures to perform Quality Metrics, Quality Checklist, and Quality Assurance and Quality Control.

1.21.1. Purpose

This plan is designed to provide an effective method to promote effective Contractor performance. The QCMP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance using the Departments QASP, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management of quality control to meet the terms of the contract. The role of the Government is to monitor the conduct of the Contractor as it relates to quality assurance to ensure that contract standards are achieved.

1.21.2. Documentation

The Contractor shall measure and document its performance against the scope of work and performance outcome requirements. The frequency at which one’s performance is evaluated is largely a function of the customer’s expectations as reflected in the scope of work or performance outcome.

1.21.3. Measurement

The Contractor shall use one or more of the following measurement tools:

1. Surveys

2. Complaint logs

3. Customer evaluations

1.21.4. Feedback

The Contractor shall respond to both positive and negative customer feedback and shall fully investigate complaints. Feedback shall be part of the contractor’s ongoing effort to improve service. Regular and on-going communication between the Contractor and COR is essential to meeting customer expectations.

1.21.5. Evaluation of Progress and Continuous Improvement Plan

Appropriate levels of management should follow a documented process in reviewing performance results. There should be a written corrective plan of action that is consistent with the contractor’s policies and procedures in the QCMP. The QCM plan should describe how the contractor will measure, report, and implement performance improvement.

1. Surveillance

2. The COR may receive and document all complaints from Government personnel regarding the services provided.

1.21.6. Standard

The performance standard is that the Government receives no more than one (1) customer complaint per month for Trash Collection Service.

1.22. LIST OF ATTACHMENTS

• Attachment 1 – Trash Area Dimensions

• Attachment 2 – Safety Plan and POSHO

• Attachment 3 – Payment Registration Form – Pesos

• Attachment 4 – Payment Registration Form – U.S. dollars

• Attachment 5 – Payment Registration Form – U.S. dollars in Mexican Bank

• Attachment 6 – Vendor Portal Registration

• Attachment 7 – Guide for NCAGE and SAM Registration

• Attachment 8 – Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law.

ATTACHMENT 1 – NEC - Trash Area Dimensions

ATTACHMENT 2 – Safety Plan and POSHO

Safety Plan and POSHO forms are included as separate documents.

ATTACHMENT 3 – PAYMENT REGISTRATION FORM - PESOS

Company Information

New Registration of Account Change of Account Fiscal Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number(s) E-mail Address Company Address

UEI

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name CLABE Interbancaria (18 digits) Currency of Account MXN

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF format.

ATTACHMENT 4 – PAYMENT REGISTRATION – USD TO A BANK IN THE UNITED

STATES

Company Information

New Registration of Account Change of Account

Name of the account holder Name - Point of Contact Telephone Number E-mail Address Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number Currency of Account USD

ATTACHMENT 5 – PAYMENT REGISTRATION – USD TO A BANK IN MEXICO

Company Information

New Registration of Account Change of Account Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number E-mail Address Address

UEI

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits) Currency of Account USD

INTERMEDIATE BANK INFORMATION

Bank Name SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

ATTACHMENT 6 – Vendor Portal Registration

Attachments are included as separate files as part of the Solicitation Package.

ATTACHMENT 7 – GUIDE FOR NCAGE AND SAM REGISTRATION

1. Background

To be eligible for an award, all prospective Offerors shall have a SAM Unique Entity ID; a Commercial and Government Entity (Cage)/North Atlantic Treaty Organization (NATO) = (NCAGE) Code; and an active registration in System for Award Management (SAM). Refer to FAR 4.605(b).

Vendors have experienced difficulty registering in SAM. One of the most common issues is inaccurate address validation. SAM first validates that addresses entered when requesting NATO Commercial and Government Entities (NCAGE) and unique entity ID match. If SAM.gov cannot validate your entity, you can create a help ticket with the Federal Service Desk at www.fsd.gov.

NOTE: it is very important that each company/entity register with their fiscal company name and address in NCAGE as well as in SAM and without misspelling/typos. The information shall match and be exactly the same on all registrations, if not, the process will take much longer.

2. NATO Commercial and Government Entity (NCAGE) Code:

Foreign entities shall obtain a NCAGE code for each Unique Entity ID they plan to register in SAM, before starting the registration process. Make sure the name and address information provided to obtain the NCAGE code matches that of the Unique Entity ID. Allow up to three (3) business days to receive the NCAGE code.

The direct link NCAGE Request Tool is:

NATO Codification System - AC135 http://www.fsd.gov/ https://www.nato.int/structur/ac/135/welcome.htm

3. Unique Entity ID

On April 4, 2022, the federal government stopped using the DUNS number to uniquely identify entities. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov.

Therefore,

a. Any entity (contractor, corporation, partnership, organization, or individual) wishing to do business with the federal government under a Federal Acquisition Regulation (FAR) based contract, or anyone applying for federal grants, cooperative agreements, or other forms of federal financial assistance through Grants.gov, must be registered in SAM.gov. Overseas federal acquisition awards up to $30,000 are granted an exception.

b. Current SAM.gov registrants have already been assigned their Unique Entity Identifier and can view it within SAM.gov; there is no further action required. Existing registered entities can find their Unique Entity ID by following the steps here.

c. After April 4, 2022, entities registering in SAM.gov will no longer have to go to Dun & Bradstreet and acquire a DUNS number.

https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254

4. System for Award Management (SAM)

Offerors must register the entity in SAM at – SAM.gov | Entity Registrations

Please allow plenty of time before the contract application deadline. Allow up to 10 business days after submission before the registration is active in SAM.

See SAM Entity Registration Checklist to know more about the information that will be requested during your registration.

Note to Offerors: Opening an account at sam.gov does not mean that you are registered. You need to click on and follow the system guidance to complete the registration.

https://sam.gov/content/entity-registration https://iae-prd-videos.s3.amazonaws.com/pdf/entity-checklist.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Date=20220408T170943Z&X-Amz-SignedHeaders=host&X-Amz-Expires=86399&X-Amz-Credential=AKIAY3LPYEEXWOQWHCIY%2F20220408%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Signature=b121ba263d8b1ce303d3c6ef0f64f70894bb25e849f78f3f236383edb06eea21

If you completed or started your registration before May 2021, please note that sam.gov has changed. Please see the main changes description in the following link:

https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7 ae54bcb0d

5. Federal Service Desk

For further guidance and help please contact the Federal Service Desk at https://www.fsd.gov

• Live Chat

• Web Form https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7ae54bcb0d https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7ae54bcb0d https://www.fsd.gov/ https://www.fsd.gov/

• Call

ATTACHMENT 8 – CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE

FEDERAL ANTI-DISCRIMINATION LAW.

DIRECTIONS FOR CONTRACTORS

1. Read the entire certification provided below.

2. After you have read the provisions, please check the appropriate boxes.

3. Upon completion of Step 2, fill out the representation below. NOTE: This certification is made by a person with the authority to bind the contractor or offeror.

4. Return completed form to the Contracting Officer.

CERTIFICATION:

The Contractor certifies they:

☐ are in compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 31 USC 3729(b)(4) (False Claims Act); and

☐ do not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable Federal anti-discrimination laws.

Contractor or Offeror Name (Printed or Typed):

Authorized Representative Name and Title:

Authorized Representative Signature and Date:

Solicitation Number: 19MX5325Q0025

SBU - CONTRACTING AND ACQUISITIONS

SECTION 2– CONTRACT CLAUSES

2.1. FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), is incorporated by reference. (See SF-1449, block 27a).

Addendum – None

2.2. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) [(DEVIATION FEB 2025)]

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title II).

__ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204-30.

_X_ (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved]

__ (18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (19) https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.acquisition.gov/far/part-52#FAR_52_209_6 https://www.govinfo.gov/link/uscode/31/6101 https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_6

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii)…