Amendment 001 19MX5325Q0021 Residential Elevator.docx

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 13

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

March 20, 2025

4. REQUISITION/PURCHASE REQ. NO.

PR15125926

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

American Embassy Mexico

American Embassy Mexico

19MX53

General Services Office/Contracts Paseo de la Reforma No. 305 Colonia Cuauhtemoc 06500 Mexico, D. F.

General Services Office Paseo de la Reforma No. 305 Colonia Cuauhtemoc 06500 Mexico, D. F.

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X 9a. AMENDMENT OF SOLICITATION NO.

19MX5325Q0021

9b. DATED (SEE ITEM 11) December 19, 2025

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [x] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ original to the issuing office.

1. The purpose of this amendment is:

A) To correct a section of the requirements under Part 1 – Scope of Services, Subsection C.

B) To add a section of the requirements under Part 1 – Scope of Services, Subsection 1.20.

See attached continuation to this SF-30 with the specific changes to this Solicitation.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

(Signature of Contracting Officer)

16C.DATE SIGNED

Amendment 0001 Continuation To SF-30, Block 14 Solicitation Number 19MX5325R0002

Request for Quotation Number 19MX5325R0002 Amendment Number 0001

Part 1 Section 1

a) Subsection C Invoice Requirements is renamed to Subsection 1.18.1 Invoice Requirements

b) Subsection 1.20 was added.

1.20 Elevator Supporting Photos, Drawings and Details.

Concrete walls

RFP 19MX5325Q0021 for Residential Elevator Questions & Answers

Questions & Answers

Q1. For the processing of the discharge permits there are necessary documents of the property, which we do not possess, will you provide us with all the documents requested by the local authority for us to be able to process these permits? The following is a list of those that can be required:

1. Legal Identification Documents

- Voter's Credential - Original and Single Copy(s)

- Passport - Original and Simple Copy(s)

- Driver's License - Original and Single Copy(s)

- Military Service Record - Original and Single Copy(s)

- Professional License - Original and Single Copy(s)

2. Documents of accreditation of legal personality

- Natural persons: Power of Attorney signed before two witnesses and identification of the interested party and of the person carrying out the procedure. - Original and Simple Copy(s)

- Legal persons: Articles of Incorporation, Power of Attorney and ID of the representative or attorney-in-fact. - Original and Simple Copy(s)

3. Proof of address

- Telephone bill - Original and Single Copy(s)

- Water Bill - Original and Simple Copy(s)

- Electricity Bill - Original and Single Copy(s)

4. Application form, in duplicate, duly completed, with handwritten signatures.

In person:

1. Submit the application accompanied by complete documentation

2. Review and ruling. The documents are received, reviewed, collated, stamped and delivered with acknowledgement of receipt.

3. The applicant is contacted to be notified once the response is available.

4. The Citizen goes to the citizen attention area to pick up the response.

Locate the nearest office.

Para la tramitación de los permisos de descarga son necesarios documentos de la propiedad, que nosotros no poseemos, ¿nos brindarán todos los documentos que nos solicite la autoridad local para poder nosotros gestionar dichos permisos? Que a continuación se enlistan los que pueden ser utilizados

1. Documentos de identificación oficial

2. Documentos de acreditación de personalidad jurídica

3. Comprobantes de domicilio

4. Formato de solicitud, por duplicado debidamente requisitados, con firmas autógrafas.

De manera presencial:

1. Presenta la solicitud acompañada de la documentación completa

2. Revisión y dictaminación. Recibe, revisa, coteja, sella y entrega acuse

3. Se comunica con el solicitante para efecto de notificarle que su respuesta ya esta disponible

4. Se presenta en el área de atención ciudadana, recoge su respuesta.

Localiza la oficina más cercana

A1. Any necessary documents for processing the permits will be provided to you.

Cualquier documento necesario para tramitar los permisos les será proporcionado.

Q2. Is it possible to make a hole in the machine room floor to be able to remove the machine room elements through the same elevator shaft? The hole that would be opened is one (1) meter by one (1) meter. And after the removal is completed, the shaft would be repositioned and closed. Note: this is the safest practice and based on the expertrix has proved to be the most appropriate.

¿Es posible realizar un hueco de el piso del cuarto de máquinas para poder retirar los elementos de cuarto de máquinas por el mismo cubo de elevador?, El hueco que se abriría es de un (1) metro por un (1) metro. Y posterior al término del retiro se haría la reposición y cerrado de hueco. Nota: esta es la práctica más segura y que con base a la expertriz a resultado ser la más adecuada.

A2. Under no circumstances should any holes be made in the machine room.

Bajo ninguna circunstancia se permitirá hacer ningún tipo de hueco en el cuarto de maquinas.

Q3. Due to the confined maneuvering spaces and removal of any existing elevator elements, is it possible to disassemble and, if necessary, trim with hand and/or power tools to smaller elements that are safe to handle?

Debido a lo confinado de los espacios de maniobras y retiro cualquier elemento del elevador existente, ¿Es posible desarmar y en su caso recortar con herramientas de mano y/o eléctricas a elementos más pequeños y seguros de cargar?

A3. Yes, you may cut the existing elevator into smaller sections. However, oxyfuel cutting is not permitted for this work.

Sí, se puede cortar el elevador existente en elementos más pequeños. Lo que no está permitido es utilizar oxicorte para realizar esos trabajos.

Q4. If we are favored as your supplier, is it possible to start the disassembly process as soon as possible and the shaft retrofitting process as soon as possible, even if there is a period between the completion of the shaft retrofitting and the arrival of the new elevator materials?

En caso de ser favorecidos como sus proveedores, ¿es posible iniciar con el proceso de desmontaje lo más pronto posible y adecuaciones de cubo lo más pronto posible, aunque quede un periodo de tiempo libre entre el termino de las adecuaciones de cubo y la llegada de materiales del nuevo elevador?

A4. Yes, the existing elevator can be dismantled, and civil work can commence immediately

Sí, se puede desmontar el elevador existente e iniciar con los trabajos de obra civil de inmediato.

Q5. Our equipment are manufactured under European standards whereby the load capacity is in Kg and differ in the load capacity mentioned in pounds. Do you agree with these differences?

Nuestros equipos son fabricados con forme a las normas europeas por lo que la capacidad de carga es en Kg y difieren en la capacidad de carga mencionadas en libras. ¿Están de acuerdo en estas diferencias?

A5. Yes

Sí

Q6. Do you agree that we supply an elevator that makes the best possible use of the existing shaft area? In our case it is possible to supply an elevator of 630 kg or 8 passengers

¿Están de acuerdo en que se suministre el elevador que aproveche el máximo posible el área del cubo existente?, En nuestro caso es posible suministrar un elevador de de 630 Kg u 8 pasajeros

A6. Yes

Sí

Q7. Can you confirm whether or not it is necessary to have a full-time safety officer on site or just regular visits?

¿Nos pueden confirmar si es necesario o no la presencia de un segurista de tiempo completo en la obra o solo con visitas regulares?

A7. No safety personnel are required on-site during the disassembly or assembly of the new elevator. However, a designated supervisor must visit the site to ensure that all personnel comply with local safety regulations and company installation standards. Additionally, it is necessary to submit your Safety Plan to the Embassy's Safety Department and await approval before beginning any work.

No es necesario personal de seguridad en la obra durante el desmontaje ni el montaje del nuevo elevador. Sin embargo un supervisor designado debera visitar el sitio de trabajo y verificar que su personal cumpla con las normas locales y de su compania en materia de seguridad e instalaciones. Lo que si es necesario es presentar su plan de seguridad al area de Safety de la Embajada y esperar a tener el visto bueno para iniciar los trabajos

Q8. I am writing our payment scheme concerning the elevator, to know if you agree with it.

Elevator Fees

Payments for disassembly and shaft fitting

Escribo nuestro esquema de pagos referente al elevador, para saber si están de acuerdo con el

Pagos para Elevador

Pagos para desmontaje y adecuación de cubo

A8. No Advance Payments will be made. Payments can be broken down in accordance with Line Items stated in section 1.2, Pricing.

Q9. Is it possible to submit the proposal in Dollars and Mexican Pesos or must everything be in Dollars?

¿Es posible presentar la propuesta en Dólares y en pesos Mexicanos o todo debe ser en dólares?

A9. Proposal shall be submitted in only one currency. Please refer to Amendment 0001 regarding payment to American and Local companies.

Q10. Page reference, 1.2 Pricing. Reference Text: "All prices are in [enter the name of the currency]."

Can we submit an offer in two currencies, i.e., the imported material in euros and the national material in pesos?

A10. Please refer to Q9.

Q11. Page Reference, 1.2 Pricing

Is it possible to receive an advance payment as well as partial payments during the execution of the work?

A11. Please refer to Q8.

Q12. Page Reference, 1.3 General. Reference Text: C. "The elevator portion of this Work shall be 'turnkey'."

Does the contract include additional structural adaptation work if necessary, or should these be quoted separately?

A12. The quote should include everything necessary to dismantle the existing elevator, supply a new elevator, and install that new elevator.

La cotización debe de incluir todo lo necesario para desmontar el elevador existente, suministrar un nuevo elevador e instalar ese nuevo elevador.

Q13. Page Reference, 1.3 General. Reference Text: D. "Sections designated as 'Work by Others'."

Is there a planned execution period for this coordination? How does it affect the delivery time?

A13. All work will be carried out by the contractor, and as such, the contractor will control the project timeline

Todos los trabajos serán hechos por el mismo contratista por lo tanto los todos los tiempos del proyecto van a ser controlados por el contratista.

Q14. Page Reference, 1.3 General. Reference Text: D. "Sections designated as 'Work by Others'."

Does the contract include additional structural adaptation work if necessary, or should these be quoted separately?

A14. The quote must include all labor, materials, and equipment necessary to dismantle the existing elevator and install the new elevator.

La cotización debe de incluir todos los trabajos, materiales y equipo necesarios para desmontar el elevador existente y montar el elevador nuevo.

Q15. Page Reference, 1.4 Work to be Performed. Reference Text: A. Machine Room/Control Room: 3. "Remove and dispose/recycle all used hydraulic oil."

Do we need to clarify that the removal of oil from the machine is the contractor's responsibility? Is any documentation or compliance with specific protocols required for this work?

A15. The contractor is responsible for waste management; no documentation is required.

El contratista es responsable del manejo de desechos, no es necesario presentar ninguna documentacion.

Q16. Page Reference, 1.4 Work to be Performed. Reference Text: A. Machine Room/Control Room: 4. "All gaps in the machinery room floor."

Ventilation is required for elevators without a machine room. It is important to define the placement of this ventilation, as an opening in the elevator shaft may be necessary.

A16. The existing holes in the machine room can be used for ventilation; however, if a ventilation grille is required, the contractor will be responsible for that work.

Se pueden utilizar los huecos ahora existentes en la losa del cuarto de máquinas como ventilación, sin embargo, si es necesario hacer una rejilla de ventilación el contratista será el responsable de ese trabajo.

Q17. Page Reference, 1.4 Work to be Performed. Reference Text: D. Pit: Elevator Contractor's Responsibility 1. "Provide an 'S' and 'P' wave seismic sensor."

Is it possible to install a seismic sensor without a backup battery, considering that the elevator is designed to connect to an emergency power system and the seismic sensor remains connected to the elevator's backup power?

A17. Yes

Sí

Q18. Page Reference, 1.4 Work to be Performed. Reference Text: D. Pit: Elevator Contractor's Responsibility 3. "All new wiring."

Can the conduits for the wiring be made of plastic?

A18. Yes

Sí

Q19. Page Reference, 1.4 Work to be Performed. Reference Text: F. Electrical service, conductors, and devices: third-party work.

Are there specific requirements regarding the compatibility of the new elevator with the existing electrical system?

A19. No

Q20. Page Reference, 1.5 Products. Reference Text: A. Summary – Elevator Equipment Profile

What are the allowable tolerances for the dimensions of the new elevator if space restrictions exist?

A20. There are no tolerances, the new elevator must fit into the existing shaft.

No hay tolerancia, el nuevo elevador debe de caber en el cubo existente.

Q21. Page Reference, 1.5 Products. Reference Text: C. Elevator Control Equipment 1. Controllers: (b) Compartment.

Regarding the requirement for a method to prevent overheating, what exactly is being requested? Should we provide a fan inside the control system?

A21. The requirement is that the elevator must never experience failure due to motor or control overheating. The contractor is responsible for ensuring this outcome by implementing any necessary methods or equipment they deem appropriate.

Lo que se solicita es que en ningún momento el elevador llegue a fallar por un sobrecalentamiento del motor o del control. El contratista debe de garantizar que eso no pase con el método o equipo que el contratista considere necesario.

Q22. Page Reference, 1.5 Products. Reference Text: G. Elevator Car Equipment 2. Car door equipment.

The currently installed elevator has two-panel center-opening doors. Can we provide two-panel center-opening automatic doors?

A22. Yes

Sí

Q23. Page Reference, 1.7 Preparation and Commissioning.

Will compliance with EN 81 regulations and NOM 053 be required?

A23. Yes

Sí

Q24. Page Reference, 1.8 Training.

Will compliance with NOM 207 be required?

A24. Yes

Sí

Q25. Page Reference, 1.10 Warranty. Reference Text: D. "The elevator installation contractor..."

It is kindly requested that the submission of certification in compliance with NOM 053 and NOM 207 be a mandatory requirement for the award of the project.

A25. No. Please refer to section 1.16, Quality Standards, of the RFQ for the mandatory standards to be applicable to this contract.

Q26. Page Reference, 1.15 Permits, Testing and Inspection. Reference Text: D. "Protection of the cab floor during testing is required."

Can this protection be made of plywood?

A26. Yes

Sí

Q27. Page Reference, 1.16 Quality Standards, Reference Text: B Standards.

The integration of NOM 053 and NOM 207 standards is requested.

A27. Yes

Sí Q28. Page Reference, 1.16 Quality Standards. Reference Text: B Standards.

It is respectfully requested to omit the following: -OBO-ICS IBC –

OBO 2018 Design Standards: E0905 Vertical Transportation - The requirement that non-compliant installed equipment be replaced at no cost to the U.S. Government.

This request is made since the equipment will be installed in Mexico and will fully comply with all current Mexican standards, as well as European standard EN 81.

A28. OBO audits the elevator's quality, so its standards must be applied. Therefore, all required standards must be met.

OBO es quien audita la calidad del elevador por lo tanto sus estandares deben ser aplicados. Por lo tanto se debe de cumplir con todas las normas solicitadas.

Q29. I am writing to find out if there is a document in which cabin and shaft measurements can be found?

Te escribo para saber si existe un documento en el cual se encuentren medidas de cabina y cubo?

A29. Please refer to Amendment 0001.

Concrete walls

Q30. I would like to know about the payments or advances if they are considered, I only saw the point where there is acceptance to full satisfaction, I would like to ask is the 100% payment until that moment?

Quisiera saber sobre los pagos o anticipos si se consideran, solo vi el punto que habrá aceptación a entera satisfacción, quiero preguntar es hasta ese momento el pago del 100%?

A30. Please refer to Q8.

Q31. How many months we can consider it to finish the project?

A31. Maximum 9 months Maximo 9 meses.

Q32. We will sign our contract or the Embassy format, if it’s yours Do you can send us copy of?

A32. The contract will be issued and submitted by the Embassy. The contract will be entirely the same as Section 1 and Section 2 of RFQ 19MX5325Q00021.

Q33. The project is turnkey, If our provider needs to work in the morning or night, it could be possible?

A33. No, our business hours are Monday to Friday from 8:30 a.m. to 5 p.m.

No, el horario de trabajo es de Lunes a Viernes de 8:30 am a 5 pm.

Q34. Will you consider down payment? Or how many payments will be made?

A34. Please refer to Q8.

Q35. Is it necessary that the elevator be made in the USA or only that consider the EN-81?

A35. Please refer to Q29.

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