SOW Production 4OJ 2024 -Site Visit (002).pdf

STATEMENT OF WORK

PRODUCTION SERVICES FOR JUNE 27, 2024

I. Scope of Services

A. The Contractor shall provide to the US Embassy Mexico City: Production Logistics Services for the 4th of July Event, which will be celebrated on June 27, 2024 in Lomas de Chapultepec CDMX, in accordance with the specifications, terms and conditions set forth herein.

B. This is a firm-fixed price type of purchase order.

C. The prices listed below shall include all labor, materials, overhead, profit, and transportation necessary to produce, develop, organize, and manage the logistics for audio setup, lighting, pipe and drape setup and video camera, on the date and to the location stated in paragraph IV, Delivery Instructions.

D. The selected Contractor shall have the complete elements to produce, develop, organize, and take care of the logistics for Audio, Lighting, Pipe & Drape, Video Camera, and Banner Printing setup, details below:

a) Audio

• 1 – Audio Console

• 8 – Linear active stack systems TTL33 to RCF

• 4 – Active Subwoofers TTS-56 RCF

• 6 – Floor Monitors

• 2 – Wired microphones (for podium)

• 6 – Wireless Microphones

• 8 – Active cabinets NMX 15 RCF (placed around the reception area)

• Wiring and plugs as needed

• 1 – Operator/Technician

b) Lighting

• 1 – Pearl console Titan mobile

• 40 – Leekos 26 grade

• 40 – PAR Cans

• 2 – Power center (Generators) – main and back-up

• 1 – Rack Dimmers

• Wiring and plugs as needed

• 15 – 12in x 12in x 10ft in standing position with floor plates. One on each corner and two in the middle in line with hanging truss.

• Necessary lighting for the second garden (next to the main stage)

• 1 – Operator/Technician

• Temporary structures as needed (rigging), for all the lighting – including technicians.

*** please consider the comments for the stage lighting to avoid shadows in the back screen***

c) Stages

• 1 – Main Stage – 6 meters (width), 10 meters (length), 1.00 meter (height) with 2 handrails (side and front)

• 1 – Marines stage – 1.22 meters (width), 2.44 meters (length), 0.30 meters (height)

• 4 – Press stages - 1.22 meters (width), 2.44 meters (length), 0.30 meters (height)

• 1 – Music band stage – 3.66 meters (width), 3.66 meters (length), 0.30 meters

(height)

**all of them painted in wood**, should match the flooring.

d) Pipe & Drape

• 1 – Pipe & drape in event entrance (16m x 12m x 5 m tall)

• 2 – Pipe & drape in receiving line (3m x 6m x 3m tall)

• 1 – Press tent (8.80 m x 3 m tall)

• 1 – VIP line (7 m x 2.20m tall)

• 1 – Balcony – 35 meters x 1.00 meters tall

• 1 – Railing above bathroom’s swimming pool 23.50 meters x 1.20 m tall

• Provide extra navy cloth for masking temporary structures:

o 1 – Main Stage o 1 – Marines stage o 4 – Press stages o 1 – Music band stage o Cover trusses as needed

Notes:

Blue exact color for the pipe and drape (not the structures) is Royal Blue pantone PMS 287 Proof – please provide a sample before buying the fabric.

e) Video

• 1 – LED Screen for the main stage (10 m long by 2.5 m tall)

• 4 – 80’’ LCD Screens (with close circuit to replicate)

• Closed circuit television to two Sony HD cameras, Digital switcher, tripods and wiring required.

• 1 – Technician

• 2 – Camera Operators

• Wiring and plugs as needed Note: Winning bidder is NOT permitted to video tape event.

Set up for singers (talent):

5 music stands 1 Pioneer DJM-900NXS2 4-channel professional mixer 2 pioneer CDJ-3000 / Monitor speaker for DJ 1 Ampeg BA 115 Combo amplifier and instrument microphone set for the music group

4 sennheiser G4 iem in-ear monitors + 1 sennheiser antenna combiner ac41 + 1 set of Sennheiser a 2003 uhf antennas for the music group

f) Design & Print Backdrops Design a banner with the logos of all the sponsors for display and use it as a background for pictures.

a. A double view for inside – 2.44 m x 3.66 m with side covers

b. One side for outside – 2.44 m x 3.66 m

g) Pool decoration

Please suggest a festive (not expensive or too elaborate) decoration for the pool.

E. The site visit will be on April 9, 2024, at 10:30am. Prospectors should send their proposals individually for each competition.

F. The Contractor shall provide qualified technicians and equipment. All production equipment shall be in perfect conditions and adequate to perform the services needed and shall furnish management, administrative, and direct operational personnel to accomplish all work as required in this Contract.

G. The Contractor shall provide hours of availability from 08:00 hours until at least 18:00 hours, with flexibility for earlier or later services and logistics and have weekend availability for delivery, assembly, and installation, as needed by the Government performing all services within appropriate periods.

H. Due to the sensitivity of the event timing, the Contractor will not be allowed to be delayed even in the assembly activities or the disassembly activities and Any exceptions shall be made only in extenuating circumstances, at the discretion of the Government.

I. The Contractor shall designate an individual who shall be the Contractor’s point of contact and delegated authority to lead the project. S/He shall be responsible for managing the Contractor’s workforce under this contract and shall be the Contractor's liaison with the U.S. Embassy. The POC shall be available at all times during the performance period of these services to receive and implement orders or special instructions from the Embassy requester section and ensure a smooth and effective operation.