Pre-proposal Conference Presentation 19MU3026Q0002 Travel Management Services.pdf

U.S. DEPARTMENT of STATEU.S. DEPARTMENT of STATE

19MU3026Q0002

Travel Management Services

US Embassy Muscat

Pre-proposal conference

Agenda

● Introduction

● Solicitation

● Requirement and SOW

● Q&A

Introductions

U.S. DEPARTMENT of STATE 4

IDIQ (Indefinite Delivery Indefinite Quantity)

Firm Fixed Price (FFP) Contract

Base Year + 4 Option Years

The U.S. Government intends to award a contract/purchase order to the responsible offeror submitting the lowest-priced, technically acceptable (LPTA) quotation.

Contract Type & Award Basis

Solicitation Summery

● Section 1: Pricing Schedule

● Section 2: Contract Clauses

● Section 3: Solicitation Provisions

● Section 4: Evaluation Factors

● Section 5: Representations and Certifications

U.S. DEPARTMENT of STATE 6

For a quotation be considered for award, quoters must submit the following:

• SF-1449 form (blocks 12, 17, 19-24, and 30, as appropriate)

• Section I – Pricing

• Offer Submittal Requirements as specified in Section 3 (Pg. 57)

• Completed IRS Form W-14 Available at: www.irs.gov/w14

• Proof of active SAM registration

• For non-SAM entities:

NCAGE Code Registration (NATO Commercial and Government Entity), and Completion of Section 5 (Representations and Certifications)

Quotation Submission Requirements http://www.irs.gov/w14

Requirement and

Scope of Work The Contractor shall provide corporate travel services for official domestic and international travel of U.S.

Government employees and their dependents. Domestic and international travel includes travel within the country in which the U.S. Embassy Muscat, Sultanate of Oman is located and travel outside that country, including travel within the U.S and other countries.

U.S. DEPARTMENT of STATE 8

Pricing table

Transaction Description Base Period Option

Period 1 Option

Period 2 Option

Period 3 Option

Period 4

One-Way Ticket Fee includes reservation, ticketing, and transportation to/from Muscat International

Airport per travel order. The maximum number of travelers in one travel order is up to ten (10) travelers.

Travel may be domestic, international, or a combination of both.

Roundtrip Ticket Fee includes reservation, ticketing, and transportation to/from Muscat International

Airport per travel order. The maximum number of travelers in one travel order is up to ten (10) travelers.

Travel may be domestic, international, or a combination of both.

Multicity Ticket Fee includes reservation, ticketing, and transportation to/from Muscat International

Airport per travel order. The maximum number of travelers in one travel order is up to ten (10) travelers.

Travel may be domestic, international, or a combination of both.

U.S. DEPARTMENT of STATE 9

Contract Minimum and Maximum

The contract guarantee minimum for the entire contract (base and all option years) is Two hundred fifty (250) Tickets. The contract maximum for base and all option years is Six thousand (6,000) Tickets.

U.S. DEPARTMENT of STATE 10

Contract DBA

DEFENCE BASE ACT (DBA)

Defense Base Act (DBA) insurance premium costs covering employees must be included in the price.

The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

U.S. DEPARTMENT of STATE 11

Section 4 – Evaluation Factors

The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Otherwise, qualified and eligible to receive an award under applicable laws and regulations.

• Copy of the IATA certificate must be included in the offer package.

• Provide the biodata of at least two qualified staff who completed the reservation and ticketing course.

• List of clients serviced for the last three years.

• Evidence that the agency can provide the personnel, equipment, and financial resources needed to perform.

• Representation at Muscat Airport is desirable.

Reminders!

● Questions and/or clarifications are accepted until January 08, 2026 – 1400hrs.

● Quotations are due on January 21, 2026, 1400hrs

All correspondence should be sent to MuscatProcurement@state.gov

With the subject line “Quotations/Questions for

19MU3026Q0002”

mailto:MuscatProcurement@state.gov

Questions?