Warehouse SupportService RFP Amendment0001_MINUTES AND QA_CO signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE 1 OF

7 PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

April 04, 2025

4. REQUISITION/PURCHASE REQ. NO.

PR15156662

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

19M055 7. ADMINISTERED BY (If other than Item 6)

CODE

General Services Office Procurement-Contracting Unit US Embassy Rabat KM5.7, Avenue Mohamed VI, Rabat, Morocco

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

19M05525R0001

Prospective Offerors

9b. DATED (SEE ITEM 11) March 7, 2025

10a. MODIFICATION OF

CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [X ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) Not Applicable

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [] is not, [] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

• Publish the minutes from the site visit (Attachment A)

• Post questions and USG responses (Attachment B)

• Include the certification that the contractor is not in violation with Executive Order 14173- Ending

Illegal Discrimination and Restoring Merit-Based Opportunity to be filled out by the offerors (Attachment C)

SEE NEXT PAGES FOR DETAILS.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Hirniak, Myron V

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

Attachment A

Minutes from the Site Visit 19M05525R0001 Warehouse Support Services

March 21, 2025, at 10:30 am

Introduction:

The U.S. Embassy Rabat Contracting Office opened the site visit at the warehouse location by welcoming all attendees and thanking them for their attendance, then introduced US Government employees involved in the contract

Discussion of the Solicitation Package:

The Procurement Supervisor explained the conference parameters of equal disclosure and stated that the purpose of the conference was to clarify various proposal requirements, how to submit the solicitation proposal and how the proposals will be evaluated. The specific points below were covered:

• A record of conference minutes will be prepared and posted on SAM.GOV and the U.S. Embassy Rabat website for all prospective offerors.

• All questions will have to be submitted in writing and will be answered in a combined list subsequently by posting them on SAM.GOV the U.S. Embassy Rabat website for all prospective offerors.

• Statements made at the conference do NOT change the solicitation, any changes-if necessary- will be issued by written amendment to the solicitation and will be made available to the prospective bidders on SAM.GOV and the U.S. Embassy Rabat website for all prospective offerors.

• To ensure full transparency, all offerors received the same solicitation, and they all have equal access to the information.

• The solicitation and the contracting process are conducted in accordance with United States Government regulations, i.e. Federal Acquisition Regulation (FAR), Department of State Acquisition Regulations (DOSAR) and the Office of the Procurement Executive.

• SAM: Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsive to the solicitation requirements and no further consideration will be given.

https://www.sam.gov/

The Procurement Supervisor explained how the proposal must be submitted and highlighted the various sections of the solicitation:

Section A:

SF1449: Contractor to complete Blocks 17a -19 through 27 and 30.a through 30.c

Section B:

• Pricing: Complete pricing tables for base and all option years

• VAT amount shall be priced as separate Line Item

• Temporary Additional Services separately

Section C:

Work Requirements: The COR talked briefly about the scope of work, personnel, schedule of services, type of services, working hours, holidays, duties and responsibilities, and warehouse operations services.

Section D:

Special Contract Requirements (Security- Standards of conduct- Personnel Health Requirements

Section E:

Quality Assurance and Surveillance Plan: The contractor is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Section F:

Contractors shall deliver all the items listed in the Delivery Schedule by their Delivery Dates.

Government Furnished Property

Six (6) Dollies Three (3) Hand Trucks Three (3) Carts Two (2) Forklifts Two (2) Cherry Pickers Two (2) Stair Climbers

Section G:

Period of Performance: 12 months, with four (4) one-year option periods. The initial period of performance includes any transition period authorized under the contract.

Delivery Schedule Working Hours

Section 2:

Clauses (They are all U.S. Government clauses)

Section 3:

Submission of offers (contractors should read carefully the instructions to be able to submit a complete and relevant bid. The offers should be in English

Section 4:

The contract’s awardee will be the lowest priced, technically acceptable offeror who is a responsible contractor

Section 5:

Representations and Certifications

The Contracting Office ended the Meeting by thanking the participants for their participation and interest in serving the U.S. government before adjourning the meeting.

Attachment B

Questions and answers for Warehouse Support Services No:19M05525R0001

Deadline for receipt of questions was March 28 the, 2025, at 16.45 Local time

Q1: Can you please open the documents of solicitation like the SF-1449 so we can write our offer directly by the computer

A1: Please print the SF14-49 Form and fill-out the form.

Q2: Page 8 (c) (i) a): Drawers should be fixed if not closed properly. All residential wood furniture should be polished prior to delivery. Do these operations need carpenters?

A2: The Embassy has separate in-house carpentry services. With respect to C.2.1.2 (c)(i)a) in the solicitation, “Drawers should be fixed if not closes properly refers to minor adjustments to the drawer and or railing system, if applicable to facilitate closing the drawer for transport.

Q3: Page 13 D.1.1: The Government will perform security background checks on these individuals, with each check lasting at least 30 days. How can the company furnish the embassy laborers who need to wait 30 days? And if we need to change the laborer, this condition is so hard to respect.

A3: Security background checks are required and non-negotiable. Embassy personnel have escorting privileges, so until security checks are complete, personnel performing under contract will be escorted throughout the day.

Q4: Page 15: The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site. The contractor has not truck to give the insurance in accordance with this article.

A4: With respect to D.4 (c), the solicitation does not require a truck to hold under contract;

however, the insurance refers to general liability insurance that a company will need to have to hold harmless and indemnifying the U.S. Government from any claims, except in instances of gross negligence from the U.S. Government.

Q5: Moroccan companies domiciled in Morocco are subject to Moroccan law and must therefore comply with Moroccan laws; only American laws are cited in the contract; laws reflect a country and its way of operating. Is the contractor bound by the laws cited in the contract in the same way as an American company in the US?

A5: This is US Government contract citing terms that contractors agree to when signing a US.

contract, however, Moroccan contractors must operate their business under Moroccan Laws.

Q6: In the contract you mentioned a work schedule, should the price we must offer only concern the days actually worked or should we plan to pay our employees for Moroccan and American days off?

A6: Each offeror needs to determine their pay plan and further determine if holidays merit extra salary/ or pay. If work does take place over holidays (“days off”), However, then the Government will notify the contractor in advance to confirm the availability of laborers, and the contractor must take into account that work is required over holidays or days off. See B.4 Pricing and G.4 Working Hours. Furthermore, with amendment, the statement in G.4 “Changes in work hours will not be cause for a price increase.” is changed to read “Changes in work hours may cause for a price increase.”

Q7: Is the solicitation in the market research stage? If it is, is it likely for it to be solicited within Q3FY2025, and awarded within the same quarter? Lastly, is the Embassy Rabat the program office for this work?

A7: No. The solicitation has been published on SAM.GOV and US Embassy website for approximately 30 days. For more details, please refer to 19M05525R0001 on SAM.GOV.

Q8: Is the solicitation a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

A8: This a new competitive solicitation for Warehouse services, while the existing contract 19M05520C0001. The incumbent is Benani Negoce International.

Attachment C

CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION

LAW

All Department of State contractors must certify that they do not operate any programs promoting DEI that violate any applicable anti-discrimination laws and agree that such certification is material for purposes of the government’s payment decision and therefore subject to the False Claims Act.

See 31 U.S.C. 3729(b)(4).

DIRECTIONS FOR CONTRACTORS and/or OFFERORS

1.Read the entire certification provided below.

2.After you have read the provisions, please check the appropriate boxes.

3.Upon completion of Step 2, fill out the representation below. NOTE: This certification is made by a person with the authority to bind the contractor or offeror.

4.Return completed form to the Contracting Officer/POC shown in the e-mail.

CERTIFICATION:

The Contractor or prospective offeror certifies they:

☐ are in compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 31 USC 3729(b)(4) (False Claims Act);

and

☐ do not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable Federal anti-discrimination laws.

Contractor or Offeror Name (Printed or Typed): ___________________________________________

Authorized Representative Name and Title: ______________________________________________

Authorized Representative Signature and Date:

Solicitation or Number: ___________________________________________________