Q and As RFQ 19KU2026Q0012 -Chancery Annex.pdf

Enclosure A Questions and Answers

RFQ 19KU2026Q0012 - Chancery Annex Restroom, Lactation RM &Locker

Renovation of RMs

Notice Regarding Questions and Answers

The responses provided in this Questions and Answers (Q&A) document are intended solely to clarify the requirements of the solicitation. Unless expressly stated otherwise in a formal amendment to the

Request for Quotations (RFQ), these responses do not modify, revise, or supersede any requirement, specification, Statement of Work (SOW), drawing, schedule, or term and condition of the solicitation.

If the Government determines that a change to solicitation is necessary as a result of questions received or for any other reason, such change will be issued through a formal written amendment to the RFQ.

Offerors shall rely only on the solicitation, including any officially issued amendments, in preparing their quotations.

In the event of any inconsistency between this Q&A document and the solicitation, the solicitation, as amended, shall govern.

# Questions Answers

Please provide the dimensions of each room and corridor area or provide a dimensioned layout plan for better understanding.

Lactation room: width 2.6 m, length 4 m, height 3.15 m

Corridor: length 15 m, width 2.5 m, height 3.15 m

Men & Women restrooms: length 6.5 m, width 4.5 m, height 3.15 m

Consular restroom: length 2.7 m, width 1.5 m, height 2.8 m

Please provide the required thickness, height, location, length, and area of the drywall in the

Lactation Room that is required to be demolished and reinstalled.

Height: 3.15 m, Length: 4 m

Width: 2.6 m

Area of dry wall to be replaced is 12.6 m2 (12 mm moisture-resistant drywall)

Please provide the room names/labels for all rooms shown on the General Layout Plan, along with the dimensions of each room.

Lactation room: width 2.6 m, length 4 m, height 3.15 m

Corridor: length 15 m, width 2.5 m, height 3.15 m

Men & Women restrooms: length 6.5 m, width 4.5 m, height 3.15 m

(EACH)

Consular restroom: length 2.7 m, width 1.5 m, height 2.8 m

Please confirm the required finish for the drywall in the Lactation Room. Will the walls be fully painted, or will they have a combination of tile and paint, similar to the existing condition? If the finish includes tiles, please provide the extent

(area/height) of the existing wall tiles.

Tiles only for backsplash area over countertop (60 cm height by width of counter), ALL room to be painted.

Please confirm whether any additional works are required in the Corridor areas other than painting and flooring works.

Removal of obstacles for floor tiles installation.

Please confirm whether any ceiling painting works are required.

NO ceiling painting work is required.

Please confirm whether waterproofing works are limited to the Men's & Women's Toilet and shower areas only. Kindly provide the total floor and wall areas requiring waterproofing, including the extent of vertical waterproofing required on the walls.

Waterproofing is required for men, Women and consular toilets. Vertically up to a minimum of 40 cm as mentioned in SOW

Please confirm the drywall areas in the Lactation

Room and Men's & Women's Locker Room on the General Layout plan , including the room name tags.

ALL walls are drywall

Please provide the required thickness, height, location, length, and area of the drywall in the

Men's & Women's Locker Room that is required to be demolished and reinstalled.

ALL drywalls are to be replaced with 12 mm moisture-resistant drywall as tiles will be replaced. Toilets must comply with ABA/ADA requirements.

Please provide the total length of skirting required to be installed in the Lactation Room and

Corridor areas.

Lactation room: 14 linear meters

Corridor: 40 linear meters

11 Please provide the Project Magnitude. This information is not available

Please provide pictures of the Chancery Annex restroom. Also, it is not shown on the General

Layout Plan.

Please provide the restroom name/label for the

Consular Restroom shown on the General Layout

Plan, along with the restroom dimensions.

As stated in the SOW, the existing drywall partition walls between the restroom, visa waiting room, and adjacent janitorial storage room are to be removed.

Please provide the exact location, length, and area of these walls on the General Layout Plan.

Consular restroom: length 2.7 m, width 1.5 m, height 2.8 m

Janitors closet: Length 1.5 m width 1.5 m

Please provide the General Layout Plan with dimensions and room tags to facilitate preparation of the design drawings.

bathing showers

As stated in the SOW for the Men's and Women's

Locker Rooms, the sink counter (approximately

2.1 m × 0.6 m) is to be replaced. Please confirm the number of sink that require replacement, and whether the countertop is also included in the replacement scope.

Sinks: 2

Countertop replacement is included in scope.

Please confirm whether all lines shown in magenta on the General Layout Plan represent gypsum board partition walls.

ALL walls are drywall.

The tender documents require submission of a Bill of Materials (BOM) indicating rates per square meter, linear meter, or per item. Kindly clarify whether bidders are required to provide unit rates for individual materials or for completed work items, and whether both the units and corresponding rates are required in the BOM.

For individual materials.

The tender documents identify a Quality Control

Schedule as a required submission. Kindly confirm whether a preliminary Quality Control Schedule is required as part of the tender/proposal submission, or whether the detailed Quality Control Schedule is to be developed and submitted by the successful contractor during the project execution phase, prior to the commencement of site activities.

Preliminary quality control schedule.

The specification requires submission of Activity

Hazard Analysis (AHA) & Accident Prevention

Plans, Safety Plan and Construction Accident

Prevention Plan (CAPP), Detailed Safety Plans and Accident Prevention Plans. Please confirm whether these are separate documents or whether a single Construction Accident Prevention Plan

(CAPP), incorporating the required Activity

Hazard Analyses (AHAs), will satisfy the requirement.

Single CAPP will suffice.

Heat Remediation Plan and Medical Reaction

Plan, please confirm whether these plans are intended to be standalone documents or may be incorporated into the overall Safety Plan/CAPP

Offerors shall submit a Heat Remediation Plan and Medical Response Plan as a separate attachment with their quotation.

The specification requires the submission of a one-year warranty covering workmanship, installation, and components as part of the required project documents. Since warranty documents are typically issued upon project completion and final acceptance, Please clarify whether the warranty is required as part of the initial submittal package or if it is to be submitted after completion of the work and prior to final acceptance by the Government. ADA

Both. During proposal submission, offerors are required to confirm in their proposals that they comply with the RFQ warranty requirements. In addition, the awardee must provide the required warranty for the specified period, beginning on the date the work is completed and formally accepted by the Government.

(Americans with Disabilities Act)

ABA (Architectural Barriers Act) clarification regarding the following tender requirements:

* A detailed work plan for each item showing how the work will be performed, including preparatory/demolition/installation plans.

* A clear and concise project timeline chronograph, with an itemized work schedule for each item.

Could you please clarify the difference between these two requirements? Specifically, are these intended to be submitted as two separate documents, or can they be combined into a single document that addresses both requirements?

Offeror could submit one consolidated Work Plan and Project Schedule, with separate sections addressing the methodology and timeline. The key is that the submission provides enough detail for the Government to evaluate both requirements independently.

Can be combined into a single document.

The SOW does not specify the material of the existing concealed water supply pipes. Please confirm if the existing water lines are Copper, PPR, or another material.

Copper.

The photos on pages 71-72 show existing toilets equipped with exposed flush valves

(flushometers). Page 62 mandates that the "flush lever be on the open side of the stall" for ADA compliance. Are we required to demolish the walls to relocate the 1-inch main water rough-ins to shift the flush valves to the correct ADA side, or do the current rough-in locations already meet the ADA side-clearance requirements?

Demolish and relocate.

The SOW requires the installation of new floor drains in the locker rooms and the Consular

Restroom. Are there existing floor drains in these exact locations that we can tie into, or should our pricing account for concrete slab core-drilling, trenching, and routing new drainage pipes to the building's main stacks?

Existing drains area available.

The SOW states: "an extra shower is to be installed in the Women's locker room toilets. The existing hand shower pipe is to be reconfigured."

Does the term "extra shower" here refer to installing an actual bathing shower stall (which requires a new floor drain and mixing valve), or does it simply mean installing a new bidet sprayer

Installing a new bidet sprayer (shattaf), (shattaf) inside the toilet stall and concealing its pipes?

The project requires replacing the existing water cooler with an ADA-compliant unit (Elkay EZ).

ADA coolers sit significantly lower than standard ones. Does the existing concealed drainage pipe in the wall accommodate this lower height, or is wall demolition and pipe re-routing required to lower the drain trap?

Contractor will have to determine and conduct the re-routing if required.

Please provide the latest Mechanical and Plumbing

(MEP) As-Built drawings for the affected areas to help us identify hidden drainage stacks and supply lines.

Unavailable.

Expanding the Consular Restroom requires new ceiling-hung partitions that extend into the ceiling plenum. Will this new architectural wall layout require the relocation, addition, or modification of existing Fire Sprinkler heads and HVAC supply/return diffusers to maintain code compliance?

No modification to fire sprinkles or HVAC pipes is required.

Please provide extension to the proposal submission date, in order to provide best and competitive prices.

Currently there are no plans to extend proposal submission.

Kindly provide As Built existing drawings of working locations?

Only attached drawings are available.

Please provide width measurement of Shower door openings where the doors will be installed.

Shower doors new width must be in accordance to ABA/ADA requirements.

Please clarify preferred frame height (up to 76 inches in 1 inch increments) and your choice of frame finish (Satin or Matte Black) for Shower door.

Samples are to be submitted for approval.

Please clarify during demolition of Partition walls, being adjacent walls got effected repair is in

Contractor or Client scope?

Yes, damage to adjacent walls is to be rectified by contractor.

Please clarify new counter scope only in Lactation room or will provide in Men and Women room, Consular Restroom?

New counters are required for men and Women and lactation room. NO

Counter for consular

Please clarify Specification of New Counter?

ABA/ADA compliant. Size and countertop are mentioned in SOW.

Please clarify Painting of walls also included in

Men and Women Locker room or only in Lactation room?

Lactation room and corridor. Other locations will be tiled.

As per Extra shower installation, will provide new or existing shower to be installed in Women Locker room. Please clarify?

The number of showers (bathing showers) in both men and Women toilets are to remain the same.

An extra shattaf (hand sprayer) is to be added to one of the Women’s toilets.

Please provide details of Shower stall including dimensions in Men Locker and Women Locker room?

Current Depth: 1.1 m, current opening 1.0 m

Please clarify, will use Moisture resistant dry wall partition and cement board including insulation only in water contact areas related to shower or will

Provide for all location of new partition areas of

Lactation room, Men and Women Locker and

Consular room?

All areas.

Please provide brand/Make of Floor and wall tiles, will procure locally or not? Please clarify?

No specific brand is required as long as tiles meet specifications.

Please provide names of sanitary fixtures brands currently installed and any proposed brands for new installation.

Refer to SOW. Grohe, Roca, Kohler, Villeroy & Boch, or approved equivalent

Please provide a new draft layout for all proposed rooms needing renovation