Landscaping__and_Gardening_Solicitation_19KE5019Q0001_Mod_1_SF30.pdf

2 AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE 1 OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

March 4, 2019

4. REQUISITION/PURCHASE REQ.

NO.

PR8004616

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

U.S. Embassy Nairobi, Kenya

P.O. Box 606-00621, Village Market

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19KE5019Q0001

9b. DATED (SEE ITEM 11)

February 15, 2019 10a. MODIFICATION OF

CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[X] is extended, [ ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ___3____ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or© By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The solicitation is amended to remove property CMR R02002 per attached documents as follows;

i. Under Section 1 – The Schedule is amended per, paragraphs 2.2 pages 4 and 5; 2.3 pages 6 and 7; 2.4 pages 8 and 9; 2.5 pages 10, 11 and 12; 2.6 pages 13 and 14.

ii. Under continuation to SF 1449, the schedule of services is amended per paragraphs 1.14 page 22; 1.16, 1.17, 1.18, 1.19 pages 23 and 24.

ii. Attachment 3 Page 33 unimproved areas are amended, Per i, ii and iii above, replace these pages with the previous ones in the solicitation.

B. The closing date is extended until March 27, 2019 at 12 noon local time.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Lance Posey

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

2.2 BASE PERIOD Firm Fixed Price For Landscaping Services

SR.No

Property

ID

Dimensions of area

(Square

Meter)

PRICE PER MNTH *

PRICE PER YEAR (12

MONTHS) **

1 R13013, Residence

12,388

2 R600, Rosslyn

Ridge (common areas)

45,000

3 R16000

Chancery 16000

48,310

4 FBO 478- FBO

497 Shanzu

Gardens(common

1,669

5 R507 -514

(Rosslyn Villas

(common areas)

3,790

6 FBO557-560

Rockstone Villas

1,784

7 R516 (common

5,375

8 R546 (Vacant Lot)

2,787

9 FBO 553 (DAO

Residence 1,675

10 FBO 780-785 and

FBO 797 – 800

1,021

11 R5005, Makueni

12 FBO 847 New

Warehouse

13 R04004

Maintenance compound

14 FBO 815 (NEC

Overflow parking)

2,799

15 FBO 849 Swing

Space Parking Lot

4,181

16 FBO816/817

(Karura Avenue common

Compound -swimming pool area)

17 FBO854-861 Fair

Field Common

Areas

12,263

18 FBO834-835

(Royal Palm common areas)

1,329

19 FBO823-839

(Jaitan Villas

1,742

20 LE 388 DCM

SOM

1,302

A Totals ** 149,472

B Base Period Unit Firm-Fixed Price for Temporary Additional Services for this Contract:

B1.

Price per Square Meter* *

B2 Estimated Number of Square Meter for Base Period 238,854

B3 Total Temporary Additional Services Not To Exceed (NTE) Price for Base Period (Total = items B1x B2) **

C Base Period Total for All Services (Total = items A +B3) **

*[Offeror/Bidder: Insert price]

**[Offeror/Bidder: Insert total price]

2.3 FIRST OPTION YEAR PRICES Firm Fixed Price For Landscaping Services

PRICE PER MONTH *

Chancery

16000

48,310

4 FBO 478- FBO

497 Shanzu

Gardens(comm on areas)

Rockstone

Villas (common

8 R546 (Vacant

Lot)

Residence) 1,675

10 FBO 780-785

and FBO 797 –

800 (common

11 R5005, Makueni

13 R04004 953

Overflow parking)

Space Parking

Lot

(Karura Avenue common

Compound -

17 FBO854-861

Fair Field

Common Areas

12,263

18 FBO834-835

B Option Period 1 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

B1.

Price per Square Meter* *

B2 Estimated Number of Square Meters for Option Period 1 238,854

B3 Total Temporary Additional Services Not To Exceed (NTE) Price for Option Period 1 (Total = items B1x B2) **

Option Period 1 Total for All Services (Total = items A +B3) **

2.4 SECOND OPTION YEAR PRICES

PRICE PER MTH *

PRICE PER YEAR (12 MTHS) **

Chancery 16000 48,310

4 FBO 478- FBO

497 Shanzu

Gardens(commo n areas)

8 R546 (Vacant

Lot)

Residence) 1,675

10 FBO 780-785

and FBO 797 –

800 (common

Space Parking

Lot

(Karura Avenue common

Compound -

Fair Field

Common Areas

12,263

18 FBO834-835

B Option Period 2 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

B1.

Price per Square Meter* *

B2 Estimated Number of Square Meters for Option Period 2 238,854

B3 Total Temporary Additional Services Not To Exceed (NTE)

Price for Option Period 2 (Total = items B1x B2) **

Option Period 2 Total for All Services (Total = items A +B3) **

2.5 THIRD OPTION YEAR PRICES

PRICE PER MNTH *

2 R600, Rosslyn

Ridge

(common

Chancery

16000

48,310

4 FBO 478-

FBO 497

Shanzu

Gardens(com mon areas)

(Rosslyn

Villas

Rockstone

Villas

7 R516

8 R546

(Vacant Lot)

9 FBO 553

(DAO

Residence)

1,675

10 FBO 780-785

and FBO 797

– 800

11 R5005, Makueni

12 FBO 847

New

Warehouse

14 FBO 815

(NEC

15 FBO 849

Swing Space

Parking Lot

(Karura

Avenue common

Compound -swimming pool area)

Fair Field

Common

Areas

12,263

18 FBO834-835

(Royal Palm common

(Jaitan Villas common

B Option Period 3 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

B1.

Price per Square Meter* *

B2

Estimated Number of Square Meters for Option Period 3 238,854

B3 Total Temporary Additional Services Not To Exceed (NTE) Price for Option Period 3 (Total = items B1x B2) **

Option Period 3 Total for All Services (Total = items A +B3) **

2.6 FOURTH OPTION YEAR PRICES

Property ID

PRICE PER MONTH *

1 R13013, Residence

2 R600, Rosslyn Ridge

3 R16000 Chancery

16000 48,310

4 FBO 478- FBO 497

Shanzu

Gardens(common

5 R507 -514 (Rosslyn

Villas (common

8 R546 (Vacant Lot)

Residence) 1,675

10 FBO 780-785 and

FBO 797 – 800

Warehouse (common

Overflow parking)

Space Parking Lot

16 FBO816/817 (Karura

Avenue common

Compound -swimming pool area)

17 FBO854-861 Fair

Field Common Areas 12,263

18 FBO834-835 (Royal

Palm common areas)

19 FBO823-839 (Jaitan

Villas common

LE 388 DCM SOM

B Option Period 4 Unit Firm-Fixed Price for Temporary Additional Services for this Contract:

B1.

Price per Square Meter* *

B2 Estimated Number of Square Meters for Option Period 4 238,854

B3 Total Temporary Additional Services Not To Exceed (NTE) Price for Option Period 4 (Total = items B1x B2) **

Option Period 4 Total for All Services (Total = items A +B3) **

i. Never leave equipment unattended while filling to prevent overflow;

ii. Use back flow preventers on hoses when connected to water outlets when filling spray tank; and,

iii. Inspect equipment and the area during application to insure proper and safe treatment.

b. Pesticide spills and decontamination. The Contractor shall be responsible for properly cleaning, decontaminating, and reporting pesticide spills.

c. Remove and dispose of all excess pesticides, debris and empty containers off the U.S.

Government controlled premises at approved facilities for such disposal in accordance with

Kenyan laws and regulation.

d. Rinse water may be developed in a spray operation. The Contractor shall either empty the tanks by spraying on the treatment site, collect the rinsing for future use, or save for disposal in accordance with Kenyan laws and regulation.

Records and Reports: The Contractor shall prepare, maintain, and submit daily records of all pest control operations for safety and effect. The Contractor shall furnish the reports to the COR within five working days of pesticide application, showing the results of a pesticide application plan.

1.12 HAZARDOUS AND TOXIC SUBSTANCES.

It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement. The Contractor shall report all incidences of chemical safety mishap to the safety officer

(POSHO- Post Occupational Safety Health Officer) through the COR.

1.13 GENERAL CLEARING

The Contractor shall clear all premises, including lawn areas, shrubbery, roads, walkways, stairs and parking lots by removal of debris such as paper, tree limbs, and branches, cans, bottles, animal droppings and other trash on a daily basis. Accumulated debris and weeds in in joints, ditches, cracks, gutter, wall stones, manholes, drainage and pavement shall be removed.

1.14 TENNIS/BASKETBALL COURT CLEARING

The Contractor shall keep the tennis courts and basketball court at Rosslyn Ridge R600 (line item 2) compounds, free of leaves and debris. The Contractor shall clean the tennis courts and basketball court by sweeping two times per week.

1.15 FOOTBALL FIELD AND CHILDREN’S PLAY AREA

The Contractor shall maintain the Rosslyn football field lawn area and keep the children’s play area at Rosslyn

Ridge R600 (line item 2) and Shanzu FBO 478-FBO 497 (line item 4) Compound, free of leaves and debris.

The football field lawn care and children’s play area sweeping shall be part of the monthly grounds maintenance schedule.

1.16 INDOOR POTTED / MOVABLE PLANTS

The contractor shall provide regular maintenance to all movable plants in all office buildings, club houses in

Shanzu FBO 478-FBO 497 (line item 4) and Rosslyn Ridge R600 (line item 2) compounds, commissaries

(Chancery R16000 to include the USAID Building- line item 3 and Rosslyn Ridge R600- line item 2), R04004

Maintenance Compound (line item 13), and DCMR R13013 (line item 1). This includes replacement of un-healthy flowers, pest control and watering.

1.17 UNIMPROVED AREAS

The attached site plans (see Attachment 3 – Unimproved Areas) indicate areas of the Chancery compound & retention pond, DCMR, Rosslyn Ridge, Rosslyn Lone Tree, Locab, and satellite parking areas that are not lawn or garden areas. In general these are steeply sloping areas where lawn has not been introduced or cultivated.

These are referred to as unimproved areas. The specifications of this contract apply to the unimproved areas, with the exception of the lawn care, trimming, edging, and watering. Debris removal, weed and pest control, and tree and shrub trimming and pruning specifications all apply. Grass shall be maintained in these areas so that it does not exceed seventeen (17) cm in height.

1.18 FLOWERBED AND PLANTER BOX MAINTENANCE

The Contractor shall maintain the established flowerbeds and planters at the R16000 (line item 3), R04004

(line item 13) and R13013 (line item 1). The flowering annual plants, except flowering perennial plants, shall be replaced three (3) times per year with those of seasons. The flowering perennial plants shall be replaced at times as required to maintain the flowerbeds for good appearance.

1.19 LOCATIONS FOR LANDSCAPING, GARDENING AND CLEARING SERVICES

All standard services are to be delivered on regular Post working days.

# Property ID Location Name Physical Address

1 R13013 Residence Kyuna Rd

2 R600 Rosslyn Ridge (Common areas) Limuru Rd

3 R16000 Chancery 16000 UN Avenue

4 FBO 478- FBO 497 Shanzu Gardens(common areas) Shanzu Rd. Hill

5 R507 -514 Rosslyn Villas (Common areas) Rosslyn Lone tree

6 FBO557-560 Rockstone Villas (common areas) Runda Estate

7 R516 GOP-R516(common areas) Runda Estate

8 R546 GOP R546 Runda Drive

9 FBO 553 FBO 553( DAO head) Runda Estate

10 FBO 780-785 and FBO780-785 and 797 - 800 (Common areas) Kiambu Road

FBO 797 - 800

11 R5005 Makueni compound (common areas) Makueni Rd

12 FBO 847 New warehouse Ridge ways

13 R04004 Maintenance Compound R04 Peponi Rd

14 FBO 815 NEC Overflow parking 815 UN Avenue

15 FBO 849 FBO 849 Swing space Parking Lot UN avenue

16 FBO816/817 Common Compound :816/817( swimming pool area) Karura

17 FBO854-861 Fair Field Lone Tree 854-861(Common areas) Limuru Road

FBO834-835

Royal Palm :834-835(Common areas) Hill View Rise

19 FBO823-839 Jaitan Villas: 823-839 (Common areas) Brookside

20 LE 388 LE 388( SOM) Red Hill Nyari

Note: Common areas work instructions: All common areas require limited ground maintenance which includes items: 1.4, 1.5, 1.7 1.8, and 1.13.

2. WORKING HOURS

All work shall be performed during the hours of 7:30 AM and 4:30 PM Monday through Friday except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer's

Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above. All standard services are to be delivered on regular Post working days.

3. DELIVERABLES

The following items shall be delivered under this contract:

DELIVERABLE DUE DATE

Ground Maintenance Plan (1.3.5)

10 days of contract award and monthly during the period of performance of the contract.

ATTACHMENT 3

UNIMPROVED AREAS

These are referred to as unimproved areas. The specifications of this contract apply to the unimproved areas, with the exception of the lawn care, trimming, edging, and watering. Debris removal, weed and pest control, and tree and shrub trimming and pruning specifications all apply. Grass shall be maintained in these areas so that it does not exceed seventeen (17) cm in height.

1. Waste water treatment plant, waste water pond vegetation and the surroundings -1,394 square meters;

2. DCMR – Area from the Servant quarter to the fence by Lower Kabete- 9,290 square meters;

3. Rosslyn Ridge – Lowest area facing Limuru Road-11,613 square meters;

4. Rosslyn Lone Tree – lowest area from the last two houses to Limuru Road- 8,361 square Meters;

5. Locab compound vacant lot- 2,787 square meters.