Landscaping_and_Gardening_Services_Pre-proposal_conference_agenda_(003).docx
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- Attached to
- Landscaping and Gardening Services
- Solicitation number
- 19KE5019Q0001
- Issued by
-
Department of State US Embassy Nairobi
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Landscaping and Gardening Services pre- pro-proposal conference agenda
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Landscaping & Gardening Services Contract Pre-proposal Conference, U.S. Embassy Nairobi March 15th, 2019 at 9:30 am
AGENDA
I. INTRODUCTION
a. Distribution of agenda and passing around the sign-in sheet” (All participants must sign the attendance record) TBA
b. Opening Remarks: Welcoming offerors to the conference. Lance
c. Introduction: Offerors and Embassy Team.
d. Collect all written questions from offerors. Explain two part conference sessions Eric
· Solicitation guidance.
· Site visit.
e. Minute taking. Dan II. REVIEW OF SOLICITATION PROCESS Dan
a. Explain purpose of the conference
b. Solicitation deadline (March 27th,2019- 12 noon and By delivery to US Embassy, Nairobi – UN Avenue Gigiri at Truck Transfer-Embassy delivery entrance next to CAC 2)
c. Draw attention to the solicitation amendment.
III. PROJECT OVERVIEW Eric
a. Instructions on populating SF 1449 (12,17,19-24, 30a, 30b, 30c)
b. Discuss Section 1 The Schedule. 1.0 Scope of the Contract; 2.0 Pricing; 2.2; 2.3; 2.4; 2.5; 2.6; 2.7. Discuss solicitation description: discussion of the SOW (Statement of Work, Section C ) overall intent of the SOW, delivery requirements and expectations, and any special terms and conditions.
c. Attachment 1 Reserved; Attachment 2; Attachment 3. Discuss significance
d. Discuss Quality Assurance & Surveillance Plan-Complaints & Procedures COR verification & Role Section 1 Pg. 28
e. Discuss Section 1- Deliverables Pg. 24,28,29
f. Discuss Section 2. Clauses. Page 44 Mention option to extend the term of the contract. Maximum contract period, SAM registration. Order limitations and IDIQ.
g. Discuss Payments Section 2 page 46. Submission of Invoices, Credits & Refunds.
h. Discuss section COR designation Pg. 49
i. Discuss Section 3-Solicitation Provisions – Submission requirements. Pg. 52-53
j. Discuss Section 4. Evaluation Criteria- See summary of instructions Section 3 Pg. 52-53. Evaluation factors Pg. 56.
k. Discuss Section 5- Representations and Certifications.
IV. SUBMITTAL REQUIREMENTS Dan Section 3
a. Original + 2 Copies Technical and Price Proposals separately in a sealed envelope indicating Solicitation Number 19KE5019Q0001.
b. Instructions to Offerors:
· Follow Section 3 of the solicitation.
c. Evaluation Factors (Section 4)
d. Review SF 1449, block 12,17,19-24, 30a, 30b, 30c.
e. RFQ submission date is March 27th, 2019.
V. ANSWERS TO THE QUESTIONS THAT WERE SUBMITTED IN WRITING Eric
a. All contractual written questions should be submitted to the CO in writing, at this email NairobiGSO-Contracts@state.gov by March 18th, 2019 by 12noon
b. Answers pertaining to the contract will be disseminated to all offerors electronically along with the meeting minutes on March 20th , 2019.
VI. Site visit to Residences Hussein
a. Begin with Chancery
VII. Q & A.
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