DUNs__SAMs_Registration_process_powerpoint_(003).pptx

SAM and DUNS Presentation

A/OPE/EAD

October 2017

If you would like to be eligible for contract awards above US$30,000 with the U.S. Government, then you need to read the following instructions carefully.

Quick Start Guide for Entities Interested in Being Eligible for Government Contracts

Why?

Having a DUNS number and active SAM registration is a mandatory requirement for any interested entity to be eligible for contract awards above US$30,000

“Only contractors with a valid DUNS number and active SAM will be qualified and be eligible for awards contracts above US$30,000”

General Instructions What do I need to get started Before you proceed with SAM registration, you must have NCAGE Code and a DUNS number.

1. If you do not have NCAGE Code, you can request one for free by visiting the NATO Codification Tools webpage at:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

2. If you do not have a DUNS number, you can request a DUNS number for free by visiting D&B at:

http://fedgov.dnb.com/webform

General Instructions for Registering in DUNS / SAM

IMPORTANT FACTS

1. There is no registration fee for DUNS or SAM for any organization. There are businesses that will assist in registration for a fee, but you are not required to make payment to any DUNS representatives for purposes of being awarded USG contracts, grants, or cooperative agreements.

2. All organization/entity information MUST BE IDENTICAL IN DUNS, NCAGE and SAM. You cannot enter one address for DUNS and then a different address for SAM. This will cause a system error and result in significant delays. You cannot have unequal spacing between words in the primary contact information fields. Be very precise when entering all data.

First let me say SAM is the official FREE, government-operated website – there is NO CHARGE to register or maintain your entity registration record in SAM. If you receive any emails claiming that you have to register with them to sign-up or renew your SAM registration for a fee, please disregard these emails.

General Instructions for Registering in DUNS / SAM

SAM INSTRUCTIONS TO READ PRIOR TO REGISTRATION

General Instructions for Registering in DUNS / SAM

7. For SAM frequently asked questions (FAQs), go to: https://www.sam.gov/portal/public/SAM/

8. Once you have read through the formal instructions on the SAM website, you can use the instructions for basic reference when entering SAM organizational information.

1st step Request NCAGE Code Request NCAGE Code by visiting the NATO Codification Tools webpage at:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx Enter Organization Name and Country Click Search

Request New Code

Start entering requested details Click Start

Complete all steps and fill in consequent screens

Click Next

1. After you have filled all requested details and followed the directions to obtain an NCAGE Code, submit your request.

2. A validation email message will be send to the POC in the NCAGE Request for confirmation.

3. You need to confirm the NCAGE request by clicking on the link embedded in the email

2nd step Validate NCAGE Code Validate NCAGE Code

a. When the NCAGE Code is assigned, an email message will be sent to the entity POC in the NCAGE Request.

- Click on the tab labelled CAGE/NCAGE Code Request.

- Enter the NCAGE Code in the first screen, click the Enter key.

- At the bottom of the screen, a Results box will display. Click on the line of the entity/organization.

c. NSPA and the appropriate country’s NCBs will forward all NCAGE Code information to the U.S. CAGE Program Office. Depending on the assigned country, the data transmission to the U.S. CAGE Program Office will vary from daily/weekly/monthly/bi-monthly/annually based on their internal procedures for transmission to all AC/135 nations.

d. If the NCAGE Code is not assigned by NSPA/or National Codification Bureau (NCB) then the company entity POC will be contacted by email/letter from NSPA or NCB.

https://eportal.nspa.nato.int/AC135Public/default.aspx

Enter CAGE Code

Results box will display. Click on the line of the entity/organization

3rd step Validate Information in CSI Validate Information in CSI.

a. Once the NCAGE is received in the CAGE Program Office, the NCAGE Code is displayed in CAGE Search and Inquiry (CSI – formerly Business Identification Number Cross Reference System (BINCS). This should be used to verify the registration information.

b. Go to the CSI homepage at (https://cage.dla.mil/Home/UsageAgree)

c. Click “I AGREE” at bottom middle of the page

d. The easiest way to search in CSI is to search by CAGE/NCAGE or DUNS Number.

e. The entity/organization’s Legal Business Name and Physical Address must match exactly with NSPA, CSI, D&B and SAM.

f. If the NCAGE does not display in CSI but IS located in the CAGE/NCAGE Code Request, contact the DLA Contact Center at (dlacontactcenter@dla.mil) reporting this discrepancy.

g. If all information is current in CSI and CAGE/NCAGE Code Request, proceed to obtain a DUNS Number.

TIMEFRAME: CSI is updated after CAGE Program Office has received and processed the NCAGE data which may be up to 10 business days.

(https://cage.dla.mil/Home/UsageAgree) Click I Agree

Search by NCAGE or DUNS Number.

Select “Details” to display CAGE information

The entity/organization’s Legal Business Name and Physical Address must match exactly with NSPA, CSI, D&B and SAM.

4th step Request DUNS Number Request a DUNS number for free by visiting D&B at http://fedgov.dnb.com/webform

a. Register with Dun & Bradstreet (D&B) to obtain the Data Universal Numbering System (DUNS) Number by accessing the webform at http://fedgov.dnb.com/webform

b. Ensure the entity’s Legal Business Name and Physical Address match exactly with what was registered for the NCAGE Code by logging into the NSPA web portal and using the search option

c. You will receive an email from D&B with your DUNS number. After 48 hours you can proceed with your SAM registration process.

It takes 1-2 business days to obtain a DUNS http://fedgov.dnb.com/webform

Click to request your DUNS number

Click “Continue” Select Country “Kuwait”

Fill in requested details and then Submit.

If you have NO previous DUNS number, you can proceed to request a New D-U-N-S Number

Fill all fields required and then select Submit. Ensure the entity’s Legal Business Name and Physical Address match exactly with what was registered for the NCAGE Code

5th step Register with the System for Award Management (SAM)

Register with the System for Award Management (SAM)

a. You must have the NCAGE Code and the DUNS Number before registering in SAM.

b. Register in SAM once the D&B number and NCAGE Code are granted.

c. Follow the quick guide for international registrations at SAM.gov for registrants who are physically located outside the U.S. and its territories

d. Foreign vendors are NOT required to enter tax identification numbers (TIN) in SAM. If TIN information is entered, the SAM Registration will be sent to the Internal Revenue Service (IRS) for validation (which will increase the processing time) before being forwarded on to the CAGE Program Office for final validation.

e. If you are a non-U.S. registrant doing business outside the U.S. then Electronic Funds Transfer (EFT) information is not mandatory.

f. If the registration is successfully processed in SAM with the NCAGE Code and submitted to CAGE Program Office for final validation, an email confirmation will be sent to the authorized administrator user(s) of the entity/organization and the SAM status will be updated to “Pending CAGE Validation”.

g. If the registration is not complete at SAM, the status will indicate “Draft” until the Core Data is complete. “Work in Progress” indicates that Core Data is not complete.

h. Continue to complete the registration until you have submitted your SAM registration.

i. Log into SAM and check the SAM Status Tracker to check the status. The checkmarks on the left navigation menu or error messages at the top of the page will indicate what is required to complete the registration process.

Information opt-out

You may opt-out from displaying your entity information on the SAM Public search page. This may result in a reduction of federal government business opportunities.

On the screen Information Opt-out please select one of the following:

●I authorize my entity's information to be displayed in SAM’s Public Search

●I do not authorize information to be displayed in SAM’s Public Search

Then click on Save and Continue

Overseas contractor’s may want to opt-out to cut down on the number of SPAM emails. If you receive e-mails from companies requiring your company to sign up with them and pay a fee for your registration or re-registration please disregard as the US Government does not charge for registration in SAMs.

It can be accessed within the Entity, by navigating to Core Date >Information Opt Out. What this does is remove your information from the public search page however, your information will still be available for Official Use Only searches.

Contracting: please note you will have to log into the system to view entities that have Opted out of the public search pages.

5th step Register with the System for Award Management (SAM) Steps For Registering Your Entity in SAM

A. Complete “Core Data”

B. Complete “Assertions”

C. Complete “Representations and Certifications”

D. Complete “Points of Contact”

Create a Individual Account and Login www.sam.gov

Click Create Account

Click Create an Account

Start entering all required fields, and then click next Click Next

Once created, username can’t be changed in SAM

Select the country in which you are residing

This page means that you have successfully created your user account and that you must now validate it by responding to the validation email.

Select Done

The validation email comes from notification@sam.gov. The activation link is the first link in the email and may not be an active link. If it is not active you may copy and paste the address in your browser address line.

Select the activation link

The link will take you to SAM site. Now you can log in to activate your user account.

Enter your Username and Password

Once you select done on this page your account will be activated and you will be logged in to the SAM system.

Select Done.

Register/Update Entity.

Select Register

Page will display information required to complete your registration

Select Start Registration

Purpose of Registration.

The System will guide you based on your answers

Definitions

DEFINITIONS

DUNS Number Dun & Bradstreet (D&B) provides a DUNS Number (a unique nine-digit identification number) for each physical location of your business. DUNS Number assignment is FREE for all businesses required to register with the US Federal government for contracts or grants.

If your organization does not have a valid DUNS number, you must request one using one of the methods below. Regardless of the method used, requesting the DUNS number for the first time is free of charge. Please be aware that requesting and renewing a DUNS number may take up to 30 business days.

Via the DUNS website at http://fedgov.dnb.com/webform The DUNS website has information available in English only. Requesting a DUNS number is free of charge.

Via an international DUNS office:

If your organization already has a DUNS number, please verify that it is valid. The DUNS number must be renewed on an annual basis by either of the two methods below:

Directly through the DUNS website. No fee is charged.

Contacting the international DUNS office in your country. A fee is charged depending on locality and urgency of request. Contact information can be found here: http://www.dandb.com/international/http://www.dnblatam.com/DUNSRequest/ESP_Contacts.asp

DEFINITIONS

CAGE and NCAGE Code in SAM The Commercial And Government Entity (CAGE) Code is a five-character ID number used extensively within the U.S. federal government, assigned by the Department of Defense’s Defense Logistics Agency (DLA). The CAGE code provides a standardized method of identifying a given facility at a specific location. CAGE codes for entities located outside the United States are called NATO Commercial and Government Entity (NCAGE) codes. NCAGE codes are assigned internationally as part of the NATO Codification System (NCS), and are required for all foreign entities or the registration will be considered incomplete. A CAGE code or NCAGE code will be automatically assigned to you as a part of your entity's registration in SAM. NCAGE is required for all foreign entities or the registration will be considered incomplete. Information on how to obtain NCAGE codes may be found at http://www.dlis.dla.mil/Forms/Form_AC135.asp The DLA is the government agency responsible for administering CAGE codes. You should email or call the DLA Customer Interaction Center to clarify the error. Agents are available 24 hours a day, 7 days a week, including holidays. Once the error is cleared then you can go back in SAM and resubmit your registration.

Toll Free: 1-877-352-2255 Commercial: 1-269-961-7766 Email: dlacontactcenter@dla.mil To research or cross reference what is registered on a recipient’s CAGE or NCAGE code account you can visit the DLA's website (http://www.logisticsinformationservice.dla.mil/BINCS/begin_search.aspx) and search by "DUNS" or the "Name" of the entity to see CAGE or NCAGE code registration information.

DEFINISHINGS

SWIFT code is a standard format of Bank Identifier Codes (BIC) and it is a unique identification code for a particular bank. These codes are used when transferring money between banks, particularly for international wire transfers. Banks also used the codes for exchanging other messages between them. The SWIFT code consists of 8 or 11 characters. When 8-digits code is given, it refers to the primary office.

First 4 characters - bank code (only letters) Next 2 characters - ISO 3166-1 alpha-2 country code (only letters) Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character) Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits) Currently, there are over 7,500 “live” SWIFT codes. The "live" codes are for the partners who are actively connected to the SWIFT network. On top of that, there are more than 10,000 additional codes, which are used for manual transactions. These additional codes are for the passive participants. The registrations of SWIFT Codes are handled by Society for Worldwide Interbank Financial Telecommunication (“SWIFT”) and their headquarters is located in La Hulpe, Belgium.

DEFENISHINGS

NAICS

The North American Industry Classification System (NAICS) is the standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy. You do not need a NAICS code if you are a non-governmental organization applying for a grant.

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