19JA8026Q0019 - CoverLetter RFQ Exhhibit J-1 and J-2.pdf

March 23, 2026

Dear Prospective Quoters:

Subject: Request for Quotations (RFQ) Number 19JA8026Q0019

Bathroom Restoration Services

Enclosed is a Request for Quotations (RFQ) for Bathroom Restoration Services. If you would like to submit quotation, follow the instructions in Section L of the RFQ, complete the required portions of the attached document, and submit it to the email address shown on the Standard Form (SF) 1442 that follows this letter.

The U.S. Government intends to award an indefinite-delivery, indefinite-quantity (IDIQ) type contract to the responsible company submitting an acceptable quote at the lowest price. The U.S.

Embassy Tokyo intends to award the contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

1. Pre-quotation Conference and Site Visit:

(a) The Embassy intends to conduct a pre-quotation conference and walk-through at the site, which will be held at the following Date/Time and Location.

Date: Tuesday, March 31, 2026 (Tuesday) Time: From 10:00 a.m. to on/about 12:00 p.m. (Japan Standard Time) Location: Meet at 9:50 a.m. in front of the West Gate (previously known as Shirota

Gordon Gate) of the U.S. Embassy housing compound, 2-1-1 Roppongi, Minato-ku, Tokyo 106-0032.

(b) Prospective quoters should contact Miyuki Mita via email at MitaMX@state.gov by 3:00 p.m., Friday, March 27, 2026 (JST) and submit individual name(s) (limited to three people per company), company name/address, telephone/fax numbers, and email address to arrange entry to the compound.

NOTE: No entry request will be accepted after the specified date/time, regardless of whether or not the participant(s) hold(s) Embassy issued ID badge.

(c) Attendee(s) must present an identification (ID) card with a photo (e.g. driver’s license, passport, etc.) as it is required for entering the compound.

2. Questions:

Following the conference, quoters may submit questions (in English) regarding this RFQ by 12:00 noon, Friday, April 3, 2026 (JST) via email to MitaMX@state.gov. All questions will be consolidated, and one response document will be prepared and posted on the Embassy’s website, the same website from where you obtained the solicitation documents.

NOTE: No questions will be accepted after the specified date/time.

Embassy of the United States of America

Tokyo, Japan mailto:MitaMX@state.gov

- 2 -

3. Quotations:

Quotations are due by 11:00 a.m, Tuesday, April 14, 2026 (JST). No quotations will be accepted after this date/time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to Miyuki Mita via email to MitaMX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed the 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Miyuki Mita by phone (Office: 03-3224-5755 or Mobile: 090-1110-9320) or email to confirm the receipt of quotation.

4. Bonds: Performance and payment bonds are NOT required.

It is understood that no payment will be made for preparation and submission of your quotation.

Thank you in advance for your interest and your time in participating in the request for quotations process.

Sincerely, Christopher G. Staff Contracting Officer

Enclosure:

Request for Quotations No. 19JA8026Q0019

03/23/2026 04:36 GMT

Staff, Christopher (StaffCG@state.gov)

SOLICITATION, OFFER, AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19JA8026Q0019

2. TYPE OF SOLICITATION

[ ] SEALED BID (IFB)

[] NEGOTIATED (RFQ)

3. DATE ISSUED

March 23, 2026

PAGE OF PAGES

1 / 98

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NO.

PR15874168 / PR15863326

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

Procurement/Contracting Office U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420, Japan

Miyuki Mita Email: MitaMX@state.gov Subject: RFQ 19JA8026Q0019

9. FOR INFORMATION CALL: A. NAME

Miyuki Mita

B. TELEPHONE NO.(NO COLLECT CALLS)

03-3224-5755 / 090-1110-9320

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS:

SECTION A: SOLICITATION, OFFER, AND AWARD*

*This is the Standard Form 1442 (SF-1442), i.e. pages 1 and 2 of this document.

SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D: PACKAGING AND MARKING

SECTION E: INSPECTION AND ACCEPTANCE

SECTION F: DELIVERIES OR PERFORMANCE

SECTION G: CONTRACT ADMINISTRATION DATA

SECTION H: SPECIAL CONTRACT REQUIREMENTS

SECTION I: CONTRACT CLAUSES

SECTION J: LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K: REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

SECTION L: INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M: EVALUATION FACTORS FOR AWARD

EXHIBIT J-1 – SAMPLE TASK ORDER FORM

EXHIBIT J-2 – HAZARD ASSESSMENT SHEET

11. The Contractor shall begin performance within three (3) working days after receipt of Task Order and complete (see Specified Time Table under subsection B.4.4) after work commencement.

This performance period is [ ]mandatory, [ ]negotiable.

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE OR PAYMENT BOND?

[ ]YES, [ ]NO

12B. CALENDAR DAYS AFTER CONTRACT

AWARD N/A

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Quotations are due at the email address specified in Item 8 by 11:00 a.m., Tuesday, April 14, 2026 (JST). After submission of quotation, quoters shall contact Miyuki Mita by phone (Office: 03-3224-5755 or Mobile: 090-1110-9320) or email to confirm the receipt of quotation.

B. An offer guarantee [ ]is, [ ]is not required.

C. All quotations are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Quotations providing less than 120 calendar days for Government acceptance after the date offers/quotes are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE AND FAX NUMBERS (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the

Government within ________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D.

Failure to insert any number means the offeror accepts the minimum in Item 13D.

¥0

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each.

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE 20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

Subsections B.3.3

22. AMOUNT

¥0

23. ACCOUNTING AND APPROPRIATION DATA

Fiscal data will be provided on task orders placed against this IDIQ contract.

24. SUBMIT ONE ORIGINAL INVOICE TO

ADDRESS SHOWN IN

ITEM

Subsection G.2.7

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

Procurement/Contracting Office U.S.

Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420

Financial Management Center U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return one copy to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA 31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

Request for Quotations (RFQ) No. 19JA8026Q0019

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The U.S. Embassy Tokyo requires a qualified construction services Contractor to perform all works and construction activities including furnishing all labor, material, and equipment required for branch piping repair services and associated refinishing services in bathrooms, powder rooms and laundry rooms in U.S. Government Apartment Compound (also known as Mitsui Housing Compound, or MHC). The Contractor shall replace deteriorated valves, branched piping, and fittings of Domestic Hot Water Supply and Cold-Water Supply with Contractor-furnished new ball valve and new header style polyethylene piping system, and the branched Vent pipes, all of which are inside the pipe shafts of dwelling units in Perry, Harris, Sirota Gordon Towers, and Temple and Mitsui Townhouses at the Mitsui Housing Compound as described below. After the pipe repair work, the Contractor shall install new bathtubs, lavatory cabinet and countertop, new wall panels, new floor tiles and associated accessories as described below in Sections B and C of this contract, and the exhibits in Section J.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity (IDIQ) type contract for obtaining bathroom restoration services. The Contractor shall furnish services according to task orders issued by the Contracting Officer. Verbal task orders maybe necessary for emergencies, however, they shall be issued in writing within three days after issuance of the verbal instructions. The task orders shall specify the location and type of work requested (see subsection B.4 ORDERNIG and the example in

SECTION J, EXHIBIT J-1 SAMPLE TASK ORDER FORM).

The contract will be for a one-year period from the date specified in Notice to Proceed with four one-year options. For the effective year of the contract, the U.S. Government guarantees a minimum order of $10,000 or its equivalent in Japanese Yen worth of services. The maximum amount of services ordered under the contract will not exceed $345,000 in the effective contract year or its equivalent in Japanese Yen worth of services.

B.3 PRICES/COSTS

B.3.1 General.

The prices shall contain all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in Subsection B.4.3 CONTENTS OF TASK RDERS. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

NOTE TO VENDOR - Japanese Consumption Taxes

The U.S. Embassy Tokyo is exempt from Japanese consumption taxes; therefore, such taxes shall not be included in the price nor charged on invoices. After receipt of the Contractor’s invoice, the Government will provide the Contractor with a signed Certificate of Tax Exemption Purchase for Foreign Establishments.

For non-Designated Stores, please visit the following link for registration:

(Ministry of Foreign Affairs of Japan) Japanese: https://www.mofa.go.jp/mofaj/ms/po/page22_003420.html English: https://www.mofa.go.jp/ms/po/page22e_000946.html https://www.mofa.go.jp/mofaj/ms/po/page22_003420.html https://www.mofa.go.jp/ms/po/page22e_000946.html

(National Tax Agency) Japanese: https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm

B.3.2 Offers and Payment in U.S. Dollars:

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S. dollars should commit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporate under the laws of a state within the United States.

Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in Japanese Yen.

B.3.3 PRICES

(starting on the date stated in the Notice to Proceed and continuing for a period of 12 months)

Description of Services Unit of

Measure

Price per Unit x

*Estimated Quantity =

Total Estimated

Price

PRICEING OPTION A-1 – UNRENOVATED BATHROOMS

Price for one set of pipe repair work and bathroom/powder room/laundry room refinish (for evaluation purposes only).

Countertop Type 1 Bathroom floor sizes under 6.0 ㎡ with one set of lavatory sink set ¥ 10 sets ¥

Countertop Type 2 Bathroom floor sizes over 6.0 ㎡ with one or two sets of lavatory sink(s) set ¥ 10 sets ¥

Powder Room For any sizes set ¥ 5 sets ¥

Laundry Room For any sizes, possibly with associate closet set ¥ 10 sets ¥

Bathtub Replacement In accordance with C.3, C.15.1 & C.15.3.b, Bathtub & Drain Set are Government Furnished Property (GFP) set ¥ 10 sets ¥

Estimated Total (Option A) for Base Year: ¥ https://www.nta.go.jp/taxes/tetsuzuki/shinsei/annai/shohi/annai/23120184.htm

*PRICING OPTION A-2 is same as PRICING OPTION A-1 except the vent pipe system shall be fully replaced from the mechanical room to the wall vent grille.

*PRICING OPTION B is same as PRICING OPTION A-1 & A-2 except it does not include pipe replacement work.

PRICEING OPTION A-2 – UNRENOVATED BATHROOMS, MITSUI TOWNHOUSE (MH)

Price for one set of pipe repair work and bathroom/powder room/laundry room refinish (see C.15.2.f) (for evaluation purposes only).

Countertop Type 1 Bathroom floor sizes under 6.0 ㎡ with one set of lavatory sink set ¥ 6 sets ¥

Countertop Type 2 Bathroom floor sizes over 6.0 ㎡ with one or two sets of lavatory sink(s) set ¥ 4 sets ¥

Powder Room For any sizes set ¥ 4 sets ¥

Laundry Room For any sizes, possibly with associated closet set ¥ 4 sets ¥

Bathtub Replacement In accordance with C.3, C.15.1 & C.15.3.b, Bathtub & Drain Set are Government Furnished Property (GFP) set ¥ 6 sets ¥

Estimated Total (Option A - MH) for Base Year: ¥

PRICEING OPTION B – UNRENOVATED BATHROOMS

Price for one set of bathroom/powder room refinish only (no pipe repair work) (for evaluation purposes only).

Countertop Type 1 Bathroom floor sizes under 6.0 ㎡ with one set of lavatory sink set ¥ 20 sets ¥

Countertop Type 2 Bathroom floor sizes over 6.0 ㎡ with one or two sets of lavatory sink(s) set ¥ 2 sets ¥

Powder Room For any sizes set ¥ 5 sets ¥

Bathtub Replacement In accordance with C.3, C.15.1 & C.15.3.b, Bathtub & Drain Set are Government Furnished Property (GFP) set ¥ 20 sets ¥

Estimated Total (Option B) for Base Year: ¥

*PRICING OPTION C – Bathtub replacement only – The Contractor shall pick up the new government furnished bathtub from the Temple parking storage space and load the new tub into the bathroom. Bathroom solid wood door needs to be removed temporary for loading work if necessary. Install the bathtub at the original location. Install the proper concrete support. Connect new drainpipe from new bathtub to pipe shaft.

Install a proper tub cap with OPEN/CLOSE devise. The Contractor shall replace all dry boards, rusted metal stud and thermal insulations on 3 sides of the bathtub, install a Corian finish on the spacer plates between the bathtub and the wall if a space will be created between the bathtub and the tile floor. The wall panel shall be replaced if necessary to be able to install the new bathtub. Old bathtubs shall be disposed on by the Contractor.

*PRICING OPTION D – FULL WALL/CEILING BOARD AND INSULATION REPLACEMENT

1. The contractor shall remove all the board and ceiling in a bathroom including the wall panel around the bathtub, wall tiles if there is and the mirrors and dump outside the MHC under local laws.

2. The contractor shall remove and re-install the bathroom sink, medicine cabinets, lighting fixtures, switches, outlets, sink, towel hangers, handlebars, Corian plates and all the water/plumbing fixtures in the bathrooms.

3. The contractor shall remove all the insulation in between the dry boards in the bathrooms and dump outside the MHC under local laws.

4. The contractor shall restore back the insulation using 50mm fiberglass insulation and the dry boards using anti-mold dry boards.

5. The contractor shall restore back the finished putty work.

ESTIMATED TOTAL PRICE for 12 MONTHS

PRICEING OPTION C – RENOVATED BATHROOMS

Price for one set of bathtub replacement in renovated bathrooms only (for evaluation purposes only).

Bathtub Replacement In accordance with C.3, C.15.1 & C.15.3.b, Bathtub & Drain Set are Government Furnished Property (GFP) set ¥ 20 sets ¥

Estimated Total (Option C) for Base Year: ¥

PRICEING OPTION D – FULL WALL/CEILING BOARD AND INSULATION

REPLACEMENT

Price for one set of bathtub replacement in renovated bathrooms only (for evaluation purposes only).

Bathtub Replacement In accordance with C.3, C.15.1 & C.15.3.b, Bathtub & Drain Set are Government Furnished Property (GFP) set ¥ 20 sets ¥

Estimated Total (Option C) for Base Year: ¥

OPTION A-1 – UNRENOVATED BATHROOMS ¥

OPTION A-2 – UNRENOVATED BATHROOM (Mitsui Townhouse – MH) ¥

OPTION B – UNRENOVATED BATHROOMS ¥

OPTION C – RENOVATED BATHROOMS (Bathtub replacement only) ¥

OPTION D – FULL WALL/CEILING BOARD AND INSULATION

REPLACEMENT ¥

Estimated Grand Total for 12 Months: ¥

B.3.4 MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option year that might be exercised, the United States Government (USG) shall place orders totaling a minimum of $50,000. This reflects the contract minimum guarantee for the total five years. The amount of all orders, for base and all option years shall not exceed $345,000. This reflects the contract maximum.

B.4 ORDERING - The U.S Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the commencement date specified in the Notice to Proceed until the end of the "Period of Performance" (see subsection F.2 PERIOD OF PERFORMANCE). All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any task order.

B.4.1 ISSUANCE OF TASK ORDERS - The Contracting Officer may issue task orders verbally but will be confirm them in writing within three (3) working days.

B.4.2 SURVEY OF PROPERTY - Before performing work, the Contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the Contracting Officer’s Representative (COR) or the Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for bathroom restoration services on an as-needed basis. See Exhibit J-1 - SAMPLE TASK ORDER FORM. Task Orders shall include, but not limited to:

a. Date of order;

b. Contract and Task Order numbers;

c. Description of services;

d. Location of property to be replaced;

e. Amount of work; and

f. unit price and total amount;

g. Service date;

h. Survey or inspect the area before the work commences;

i. Obtain approval, if appropriate, after the survey or inspection.

B.4.4 COMPLETION DATE –The maximum allowable time for the completion of work on each task order will be determined from the following specified time table.

Specified Time Table

Price Option Type Maximum Allowable Workdays

Option A-1 (2-bathroom apartment) 18 calendar days plus 3 calendar days for every additional bathroom

Option A-2 (MH)(2-bathroom apartment) 24 calendar days plus 3 calendar days for every additional bathroom

Option B (2-bathroom apartment) 14 calendar days plus 3 calendar days for every additional bathroom

Option C (renovated bathrooms) 12 calendar days

Option D 20 calendar days (full wall/ceiling board and insulation replacement)

The time period specified above may be shortened if mutually agreed to by the contractor and the U.S.

Government.

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL - The U.S. Government requires a bathroom restoration service contractor to perform task orders on the U.S. Embassy housing compound in Tokyo, Japan (also known as Mitsui Housing Compound or MHC). The Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required.

C.1.2 DESIGNATED REPRESENTATIVE - The Contractor shall designate a representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the U.S. Government. The designated representative shall be located on site in an office designated by the Contracting Officer during normal working hours (see Section F.8 WORKING HOURS) and shall have supervision as its sole function during the times while on duty. The Contractor's employees shall be on site only for contractual duties and not for any other business or purposes.

C.1.3 PERSONNEL - The Contractor shall be responsible for providing a qualified work force capable of providing the services specified in this contract. The Contractor shall insure that all personnel employed in the performance of this contract are qualified and possess the necessary licenses required in their respective trades. (see Sub-Section L.4.2 (6), Experience and Past Performance of the solicitation and L.4.2 (d)(8), Licenses and Permits). The Contractor shall ensure adequate staffing levels to safely perform the work and maintain continuous supervision during all activities.

C.1.4 CHEMICAL SAFETY AND HAZARD COMMUNICATION – The Contractor shall comply with the U.S. Mission to Japan Hazardous Comminication Program Policy No. 2025-005. Prior to commencing work, the Contractor shall submit all anticipated chemical hazards, associate mitigation strategies, and Material Safety Data Sheets (MSDS) for review and approval by the Contracting Officer’s Representative (COR). No chemical shall be introduced or used without express written approval from the COR. Safety documentation shall be reviewed and approved prior to mobilization, and the Contractor shall maintain continuous vigilance to protect health and safety throughout execution.

(See also Section C.7 for hazardous materials submittal requirements.)

C.1.5 OCCUPIED SPACE SENSITIVITY AND CONDUCT – Work may occur in actively occupied residential or operrational environments. The Contractor shall take all reasonable and proactive steps to preserve comfort, privacy and daily continuity for building occupants. Disrutions – incluidng noise, dust, odor and rstricted access – shall be minimized through thoughful scheduleing and coordination with facility personnel. The Contractor shall implement appropriate dust-control measures, including containment barriers and HEPA-equipped vaccums, to prevent migration of dust into adjacent occupied areas. The Contractor shall maintain a professional and courteous presence at all times, recongizing that respectful inteaction and attention to details are essential to protecting the Governemnt spaces and the well-being occupants.

C.1.6 NOISE MANAGEMENT AND ACOUSTIC COMPLIANCE – The Contractor shall implement noise-mitigation measures to ensure work activities remain within sound thresholds appropriate to the facility type. In residential o sensitive areas, sound levels shall not exceed 45 dB without explicit written authorization. The Contractor’s Safety Plan shall define methods to limit acourstic impact, including the use of dampening equipment, barriers and scheduling adjustments. When nosie-producing activities are unavoidable, the Contractor shall provide advance written notice to facility managemenet and affected occupants and coordinate any required accommodations.

C.1.7 SAFETY – The Contractor shall comply with all applicable occupatinal safety and health laws, regulations and standards in Japan, as well as the U.S. Department of State requirements. The Contractor hsall establish and maintain a safety program to protect the health and safety of its employees, the U.S. Governement personnel and building occupants.

The Contractor shall ensure that all work areas are maintained in a safe condition. Tools, equipment and materials shall be used and stored in a manner that prevents hazards. Work shall not create unsafe conditions for occupants or interfere with emergency egress routes.

The Contractor shall furnish and maintain all personal protective equipment (PPE), including specialized protective fear such as arc rated clothing, fall arrest systems and respiratory protetion, as required by applicable safety standards and the nature of the work performed. The Contractor shall ensure PPE is properly fitted, maintained and used by its employees. The Governement furnished equopment will be provided only where specifically identified by the COR.

For any work involiving elevated risk to personnel or facilities including but not limited to scaffoling, working at heights, welding, confined space entry, hot work or other activities identified by the COR, the Contractor shall submit proposed safety measures in advance. The Contractor shallnot proceed with such work until the COR has reviewed and approved the safery measures. This requirement is in accordanc with DOSAR 652.23670, Additional Safety Mesures.

The Contractor shall immedicately report to the COR any accidents, injuries or unsafe conditions observed during BPA performanc. The Contractor shall cooperate fully in any investigation of safety incidents.

C. 2 SCOPE OF SERVICES

C.2.1 GENERAL - The Contractor shall provide all labor, tools, equipment, transportation, materials, supervision, and services, unless otherwise specified, to complete the work required herein. All the work and procedures in the contract shall be performed in conformity to the specifications. All local labor standards for occupational safety and health apply to this contract.

C.2.2 SCOPE OF WORK - The Contractor shall provide personnel, supplies and equipment for branch piping repair services and associated refinishing services in bathrooms, powder rooms and laundry rooms for the U.S. Embassy Housing Compound in Tokyo, Japan (also known as Mitsui Housing Compound, or MHC). The Contractor shall replace deteriorated valves, branched piping, and fittings of Domestic Hot Water Supply and Cold-Water Supply with Contractor-furnished new ball valve and new header style polyethylene piping system, and the branched Vent pipes, all of which are inside the pipe shafts of dwelling units in Perry, Harris, Sirota Gordon Towers, and Temple and Mitsui Townhouses at the Mitsui Housing Compound as described below. After the pipe repair work, the Contractor shall install new bathtubs, lavatory cabinet and countertop, new wall panels, new floor tiles and associated accessories in accordance with the following Statement of Work.

C.2.3 WORK SITE - The work site shall be in the apartment units of Perry, Harris Sirota Gordon Towers and Temple and Townhouses located in the Mitsui Housing Compound, 2-1-1 Roppongi, Minato-ku, Tokyo 106-0032.

C.2.4 TECHNICAL STANDARD - All work and procedure shall meet the local labor standards for occupational safety and health and shall be accomplished in conformance with the Water Works Standard Specification of Japan Water Works Association (JWWA), Heating, Air-conditioning and Sanitary Standards (HASS), established by the Society of Heating, Air-conditioning and the Sanitary Engineering of Japan (SHASE).

C.3 MATERIALS

C.3.1 GOVERNMENT FURNISHED PROPERTY (GFP)

Bathtubs and drain set with the following specifications will be provided by the U.S. Government for incorporation into the work by the Contractor:

a. American Standard PRINCETON Model Bathtubs Model No.: 2392 for left drain and,

b. American Standard PRINCETON Model Bathtubs Model No.: 2393 for right drain or equivalent model bathtubs. Model Sample of the bathtubs are available.

c. Drain set of Brand: Kohler, Model: K-11660-CP, Series: SWIFLO, Color: Brass /Polished Chrome or equivalent model. The brass pipe of USG provided drain set may be short in length. The Contractor shall extend the drain pipe by connecting an extension pipe of the same material or equivalent. The extension pipe shall be connected properly and safety. The Contractor shall perform leak test on the drain connection. Sample of the drain set is available.

d. Ceiling lights and Ground Fault Circuit Interrpter (GFCI) outlets – a wall AC outlet with built-in circuit breaker.

C.3.2 Contractor shall furnish all other materials that are necessary to accomplish the required services in this contract. All materials shall be new and compatible with the existing facility and used in accordance with original design and manufacturer’s intent.

C.3.3 All work and procedures and shall meet or exceed the local labor standards for occupational safety and health and shall be accomplished in conformance with the Japanese Industrial Standards (JIS), the Japan Water Work Association (JWWA) and the Sanitary Engineering of Japan (SHASE).

C.3.4 Thermal Insulation and Gasket materials shall be “Asbestos Free.”

C.3.5 Paint and primer materials that contain lead over 0.06% by weight of nonvolatile content, or zinc-chromate or strontium-chromate shall not be used.

C.4 PROTECTION OF WORK AND CLEAN UP

C.4.1 Work Protection - The Contractor shall provide and maintain adequate protection on all work and shall insure that it is continuously protected and secured so as to prevent any accident or damage to the adjacent property and/or personnel, until completion of the contract and final acceptance by the Contracting Officer's Representative. The Contractor shall further be responsible for the proper care and protection of all materials and equipment/tools that are delivered to the work site throughout the contracted work. Any damages to the existing Government property resulting from contractor's performance, shall be repaired or replaced in an approved manner to its original condition at Contractor's expense.

C.4.2 Cleaning - On completion of the services, the Contractor shall thoroughly clean the entire work area in broom-clean conditions prior to turnover to the U.S. Government.

C.4.3 Debris Disposal - The Contractor shall always keep the work site neat and clean. During the work, debris shall not be allowed to spread unnecessarily into adjacent areas nor accumulate in the work area itself. At the end of each workday and/or at the completion of the job, all such debris, excess materials, removed items, and parts shall be cleaned up and set aside to an approved location and shall be properly disposed of outside the Mitsui Housing Compound in accordance with the applicable local codes, for industrial waste disposal.

C.5 SCHEDULE OF WORK

The work shall be done during the residences’ vacancy period/make-ready cycle. The vacancy period/make-ready cycle or schedule may change based on the departure schedule of the residents. In those cases, the contractor shall adjust their schedule. Prior to commencement of work, the Contractor shall submit a work plan & progress schedule, setting forth date, time, description of work, list of personnel and any other information required by the Contracting Officer's Representative (COR) for approval. The work shall be scheduled in a manner to minimize the effect to the neighbors where access to their residences is necessary.

C.6 WORKING HOURS

The Contractor shall arrange its work schedule during the hours between 08:30 – 17:30, Monday through Friday except Japanese/American Holidays. Should the Contractor need to work in the premises other than the hours specified herein, the Contractor shall submit a written request for any changes of the schedule to the COR 24 hours advance for approval (see also Sub-Section F.8 of the solicitation).

C.7 HAZARDOUS MATERIALS

The Contractor shall provide the Contracting Officer’s Representative (COR) a hazardous material (HM) inventory and material safety data sheets (MSDS) in English before such HM comes to the work site if such material are to be brought to the job sites or used under this contract.

C.8 CONTRACTOR’S SUBMITTAL

C.8.1 Safety Plan - The Contractor shall submit a safety plan report prior to starting the services.

C.8.2 Product Data - The Contractor shall submit a catalog data with product specifications of the new pipe and fitting materials, valves, thermal insulation materials, and a shop drawing of the proposed layout of the piping installation to the COR for approval prior to commencement of the work.

C.8.3 Report - Upon work completion, the Contractor shall submit two (2) sets of reports consisting of end-product data, as-built drawing, and sufficient photographs of before, during, and after completion of the work.

C.8.4 Unforeseen Conditions - If the Contractor finds an unusual condition during the work performance, the Contractor shall immediately report the status, its causes and countermeasures, followed with necessary cost estimates to the COR.

C.8.5 Hazard Assessment and Safety The COR or COR’s designee will review and identify the safety, health and environmental requirements based on the hazards anticipated for the construction project. The Contractor shall fill in the attached Hazard Assessment Sheet (see Exhibit J-2) and submit to the A/POSHO for approval. It is noted that the Contractor shall fully understand and implement the Hazard Assessment. Based on the hazard assessment, the Contractor shall put necessary controls in place for safety, health and environmental requirements from the start through the completion of the contract, at no additional cost to the U.S. Government. The COR or COR’s designee will inspect the site regularly and inform Contractors of any non-compliance with safety requirements. Non-conformance with this requirement is subject to work suspension, which may lead to contract termination. The Contractor shall follow all U.S. Government and Japanese safety laws. The Contractor shall provide a list of safety items being used; the type of training that has been given on these items and to have a training session with the Embassy’s Safety Coordinator prior to the commencement of work.

C.9 TESTING AND OPERATION

Leak check and operation test must be performed accordingly, upon completion of the installation work.

This will include the Hot Water Storage Tanks operation of Cold-Water supply and Hot Water circulation. The Contractor shall ensure all air and rusty water is purged out from the system.

C.10 GUARANTEE

The Contractor shall guarantee all the work completed under this contract against any defects resulting from the Contractor’s performance and/or Contractor furnished materials for the period of one (1) year after final inspection and acceptance of the work by the COR. During the guarantee period of one (1) year, any found defects attributed to the Contractor’s responsibilities shall be corrected by the Contractor accordingly at no additional cost to the Government.

C.11 MAJOR REPAIRS

The Contractor shall immediately inform the COR or the Embassy Facility Management Office of major safety problems and the need for major and/or specialized repairs to any part of the serviced area of the residential unit. The Contractor shall also inform the COR of a major problem in the residential unit in a system or area that is not being serviced as well. The Contractor shall be liable for the costs for any damage that occurs as a result of the Contractor’s negligence in its duty to inform the COR. The Contractor shall make efforts to minimize such trouble or damage in systems or areas being serviced until proper corrective action can be taken.

Major and specialized repairs shall be carried out by the Government, independent of this contract.

C.12 CONTRACTOR PERSONNEL

All personnel assigned by the Contractor for the performance of the respective services shall be regular employees of the Contractor, and shall be supervised by the Contractor. There shall be no employer-employee relationship between the U.S. Government and the personnel. Subcontractors may only be employed with the express written consent of the Contracting Officer.

C.13 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system including:

(a) Develop and maintain checklists of duties to be carried out,

(b) Ensure these duties are carried out by the supervisory staff and senior employees, and

(c) Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

The Contractor shall provide copies of all inspection reports to the COR.

The Contractor shall promptly correct and improve any shortcomings and/or substandard conditions noted in such inspections. The Contractor shall to the attention of the Contracting Officer or COR, for disposition, any conditions beyond the responsibility of the Contractor.

C.14 INSPECTION BY GOVERNMENT

The services performed and the supplies furnished for this contract will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any corrective action at no additional cost to the U.S. Government (see sub-Section E.1, FAR 52.246-12 of the solicitation), within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

C.15 TECHNICAL PROVISIONS FOR PIPE RENOVATION

C.15.1 Removal Work:

a. Removal work in Bathrooms:

- Remove and dispose of sink, faucet, countertop and cabinet.

- Remove existing toilet but save for restoration.

- Remove and dispose of all ceramic wall tiles and plywood that formed a counter space along the bathtub edges.

- Remove and dispose of baseboard tiles and ceramic floor tiles.

- Remove and dispose of lighting fixture.

- Remove and dispose of pipe hanger for shower curtain, medicine cabinet, towel hungers.

- Remove the old bathtub and associated drainpipe connected to the main pipe in the pipe shaft and dispose outside the MHC.

- Remove all old drywall and expose metal studs.

- Replace rusted metal studs.

- Remove and dispose of old glass wool insulation inside the bathroom.

- Remove and dispose of full-length mirror.

- Remove the dry board ceiling and dispose.

b. Removal work in powder rooms:

- Remove and dispose of sink, faucet, countertop and cabinet.

- Remove existing toilet but save for restoration.

- Remove and dispose of baseboard tiles and ceramic floor tiles.

- Remove and dispose of lighting fixture.

- Remove and dispose of towel hungers.

- Remove and dispose of full-length mirror.

- Remove dry wall from back of sink to back of toilet.

- Remove old drywall and expose metal studs. The Contractor shall apply anti-mold grow spray against exposed metal studs and other existing drywall in the removed areas.

- Remove and dispose of old glass wool insulation inside the bathroom.

c. Removal work in laundry rooms:

The Contractor shall remove dry wall in the laundry/utility room and/or inside the closet to gain access to the pipe shaft. (The other side of the plumbing shaft will be the kitchen.)

The Contractor shall temporarily remove wall cabinet, dryer’s duct, power outlets and water valves and demolish the wall along the pipe shaft in the Utility room and possibly the walls outside the Utility room. Steel studs can be remained if the plumbing workspace is adequately established.

C.15.2. Pipe Replacement

a. Hot Water Piping (existing pipe type “CUP”). The Contractor shall secure the Hot Water Supply (HWS) and Hot Water Return (HWR) pipe in the specific pipe shaft riser by closing the ball valves located in the ceiling of the basement 1F level and drain out the hot water from the drain valves. This applies to the affected rooms on the Low Zone (1F to 8F). For High Zone (9F to 14F), the valve location will be either in the hallway ceiling or the ceiling inside the dwelling unit located in the 8F.

Draining the hot water for the piping worked on High Zone shall be performed from the hallway drain valves.

The Contractor shall cut and remove the branch HWS copper pipe together with the existing Gate Valve, from the branch “Tee” on the affected apartment floor. The vertical HWR copper pipe shall remain as is. (Refer to the below). Care shall be taken from any water damage.

b. Cold Water Supply (exist pipe type “VLP”). The Contractor shall secure the Cold Water (CW) and drain out the water by same procedure as HWS & HWR piping. The Contractor shall cut and remove the branch CW pipe together with the existing Gate Valve, from the branch “Tee” on the affected apartment floor. The Contractor shall take care from any water damage.

c. Cold Water for Water Closet (CWC) Branched Piping. The Contractor shall secure and drain out the water in the vertical riser pipe by the same practical method as above. The Contractor shall entirely remove the existing branched CWC piping (ELP) and the existing Gate Valve for toilet flushing water, from the branched Tee. A brass plug shall be installed at the Tee of the vertical riser pipe, which will remain. The new CW branch pipe from the header will be the new water source for the Toilet Flush Water. The Contractor shall replace the angle/stop valve for the toilet water supply with a new Japanese standard stop valve.

d. New Header System and Branch Piping Installation for HWS, CW, and CWC. The Contractor shall replace all existing branch pipes with DOUBLE LOCK JOINT (WL/WH Series) Header Piping System using PEX polyethylene tubing/pipe with appropriate protection jacket/insulation, from ONDA Seisakusho or equivalent. A manufacturer recommended insulation material shall be installed for the tube pipes, headers and fittings. This new tube piping shall be installed and supply Cold & Hot water for the lavatory, toilet, shower, laundry, kitchen sinks and for dishwashers. The Contractor shall install a new Ball Valve – 10K, JIS B0203 Threaded Ends, Full Bore Type, KITZ Keepaloy (lead-free) Type, T-Ball Series, Model TLNF or equivalent, before the new Header, for the isolation of the new branched piping. Size of the valve shall match the existing size. The handle for the ball valve shall be color coded (RED for Hot Water). The Contractor shall replace all the associated stop/angle valves for the lavatory, toilet, laundry washer, dishwasher, and kitchen sink faucets. The stop/angle valve for lavatory, toilet and kitchen sink shall be JV22J-13 from San-Ei or equivalent. The stop valve for laundry washer and dishwasher shall be V231AG-20 from San-Ei or equivalent. The Contractor shall use the manufactured fittings, headers, and pipe with jacket/insulation on both Hot Water Supply and Cold-Water Supply. The new pipe size shall be 20A for the header incoming and 13A for each branch piping; however, the sizes shall be verified by the Contractor based upon the drawing, and shall calculate and design the piping system for proper water flow/volume required for the quantity of plumbing fixtures, etc.. The new ball valves and the headers for HWS and CW shall be properly marked and located near the access inspection hatch. Each branched piping shall also be labeled as to where it is supplied. Installation method/procedure shall be in strict accordance with the manufacturer’s instruction, and must be performed only by a certified plumber who has well experiences of installing these products. The Contractor shall ensure to install a fire-proofing material on all pipes penetrating the slab inside the pipe riser shaft. Such material shall be heat expansion fire block type (FIBLOCK) manufactured by SEKISUI or its equivalent.

e. Vent Pipe Replacement for Drain - Perry, Harris, Sirota Gordon Towers & Temple Townhouses).

The Contractor shall replace the existing branch vent pipe and fittings (ELP) with a PVC pipe and fittings, ELSON Fireproof VP Pipe (FS-VP) of SEKISUI or equivalent. Sizes shall be the same as existing vent pipe. The joint for new PVC branch vent pipe and existing Main Vent Pipe (CIP – Cast Iron Pipe) shall be made by use of flexible rubber coupling/joint tightened with stainless steel band clamp (ACHILLES made or equal), or other type jointing material, such as MD or LA mechanical flange joint, whichever is feasible.

f. Vent Pipe Replacement for Drain - Mitsui Townhouses.

The Contractor shall fully replace the vent pipe from the basement mechanical room to the end pipe on the 3F roof. Unlike in the Perry, Harris, Sirota Gordon Towers and the Temple Townhouses apartment units, there is no main vertical vent pipe inside the pipe shaft for Mitsui Townhouses. Instead, the vent pipe runs from the basement mechanical room to the kitchen, bathrooms, laundry room and ends on the 3F roof.

g. The Contractor shall install appropriate supports at proper intervals for all the new piping system.

C.15.3 Restoration and Refinish in Bathroom

a. HWS, CW, and CWC Main Riser Pipe. The Contractor shall restore the water supply for the main riser pipes as soon as the new branch main pipe from the Tee and the new isolation Ball Valves are installed in the affected pipe shafts. The branch piping can be worked while the ball valves at the branched ‘Tees’ are closed.

b. Bathtub. The Contractor shall pick up the new government furnished bathtub from the Temple parking storage space and load the new tub into the bathroom. Bathroom solid wood door needs to be removed temporary for loading work if necessary.

Install the tub at the original location. Install the proper concrete support. Connect new drainpipe from new tub to pipe shaft. Install a proper tub cap with OPEN/CLOSE devise.

The contractor shall replace all dry boards and thermal insulations around the bathtub, install a Corian finish on the spacer plate between the bathtub and the wall and if a space will be created between the bathtub and the floor.

c. Drywall. The Contractor shall install anti-mold type drywall to close the pipe shaft. All other dry boards in the bathroom shall be anti-mold type dry board. The Contractor shall make sure to furnish the same drywall thickness as the existing. Thermal insulation on the walls inside the pipe shaft shall be restored properly to original condition using brand new materials.

d. Access Hatch/Doors. The Contractor shall restore the existing access hatch to the proper location as directed. For Temple Townhouses, the Contractor shall install a new access hatch.

e. New Basin Cabinet. The Contractor shall furnish and install basin cabinet, acrylic marble countertop, lavatory and faucet. The Contractor shall furnish and install new China countertop lavatory L-2149FC with new faucet LF-E340S of INAX or its equivalent. Furnish and install acrylic marble countertop equivalent to Dupon Corean series. Two sizes of countertops are available in various bathroom types: Countertop Type 1 is for single basin - approximately 700x600mm sized basin countertop with W900xD150mm countertop over toilet, located in 3.8m2 – 5.9m2 size bathrooms. Countertop Type 2 is 1400X600mm countertop size for 2 sets of basins with W900xD150mm countertop over toilet, located in 6.0m2 or larger bathrooms. Exposed cabinet doors and cabinet side faces shall be finished with melamine films and inside base cabinet shall be finished with polyester films. The Contractor shall submit the shop drawing of the cabinet and receive approval from the COR prior to the fabrication.

f. Wall panel around the bathtubs. Install new waterproof drywall around bathtubs. Furnish and install acrylic urethane resin base wall panel ARULIGHT series from KYOLITE or equivalent for the walls around the bathtubs.

g. Corian plate shall be installed on the spaces between the bathtub and the wall. Corian plates shall be installed on the space between the wall and the bathtub. The plate shall be properly supported at the bottom.

h. Furnish and install mixing valves and shower heads TMN40STE3Z from TOTO or equivalent.

Furnish and install height adjustable slide bar for each shower head.

i. The Contractor shall furnish and install one set of mirror matched the size with existing, one set of toilet paper holder YH50 from TOTO, cabinet knobs, two sets of towel-hangers, two sets of soap dishes S6N from TOTO or equivalent, one set of I-shape grab bar in the bathtub TS134GKY8S from TOTO or equivalent, and one set of L-shape grab bar in the bathtub TS134GLCY8S from TOTO or equivalents. The Contractor shall install one set of medicine cabinet equivalent to the existing model.

Furnish and install one set of bathrobe hook on each door.

j. Any removed toilets shall be reinstalled to its original condition.

k. Lighting. Remove one set of lighting fixture on the bathroom ceiling, relocate the associated metal box and cable to space above the bathtub and in front of the sink ceiling and install new government furnished ceiling mount type 120V damp-proof LED light fixture. government furnished ceiling mount type 120V damp-proof LED down light fixture.

l. Floor. Adjust concrete slab leveling with mortar cement and install 300x150mm new ceramic floor tiles ALS-315/1 or equivalent. Approximate floor space is 3.9 ~ 5.9 m2 is for Type 1 and 6.0 ~ 8.0 m2 is for Type 2 bathroom.

m. Power for future warm toilet seat. The Contractor shall run hard conduit with VVF wire inside wall for…