Pre-proposal Conference Minutes.pdf

December 29, 2022

U.S. Embassy 1-10-5 Akasaka Minato-ku, Tokyo 107-8420 Japan

Minutes from Pre-Proposal Conference of December 15, 2022, for Request for Quotations No. 19JA8023Q0002 – Warehouse Operations Services

Introduction

The Procurement Agent welcomed all attendees, introduced the Embassy staff.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

(1) System for Award Management (SAM) database registration stated in the Cover Letter;

(2) Subsection 3.1.2 Summary of Instructions under SECTION 3:

SOLICITATION PROVISIONS;

(3) Subsection 1.2 Schedule of Supplies/Services under SECTION 1:

THE SCHEDULE;

(4) Subsection 1.2.7 Insurance under SECTION 1: THE SCHEDULE;

(5) Subsection 1.2.10 Deliverables under SECTION 1: THE SCHEDULE;

(6) FAR clause 52.222-50, Combating Trafficking in Persons, under

SECTION 2: CONTRACT CLAUSES;

(7) DOSAR Clause 652.242-70, Contracting Officer’s Representative (COR), under SECTION 2: CONTRACT CLAUSES;

(8) SECTION 4: EVALUATION FACTORS;

(9) FAR clause 52.204-26, Covered Telecommunications Equipment or Services – Representation, under SECTION 5: REPREENTATIONS AND

CERTIFICATIONS;

(10) FAR Clause 52.229-11, Tax on Certain Foreign Procurements –

Embassy of the United States of America

Tokyo, Japan

Notice and Representation, under SECTION 5: REPREENTATIONS AND

CERTIFICATIONS;

(11) Attachments of the solicitation; and

(12) A walk-through was conducted for two warehousing facilities at North Dock in Yokohama.

Questions

Participants were asked to submit all questions in writing.

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government.

The meeting was adjourned.

Sincerely, Russell Cornelia Contracting Officer

12/29/2022