RFQ19GT5026Q0014 Diplomatic Mail Handling Services Amendment 1.pdf

PAGE OF PAGESAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

1 2

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

03/18/2026

4. REQUISITION/PURCHASE REQ. NO.

PR15873579-0001

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE GT500 7. ADMINISTERED BY (If other than Item 6) CODE

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

(X) 9A. AMENDMENT OF SOLICITATION

NO.

19GT5026Q0014

x

9B. DATED (SEE ITEM 11)

03/03/2026

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, x is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is to incorporate the Questions and Answers as official attachment to the solicitation. This document is hereby added as:

Attachment 1: Questions and Answers.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

Attachment 1: RFQ 19GT5026Q0014 – Diplomatic Mail Handling Services

Questions and Answers

Q1. For outgoing mail, will the airline booking details and the designated airline contact responsible for receiving the mail be shared with us in advance?

R1. Yes, the U.S. Embassy will include Contractor’s Distribution List to the conversations with the Airline.

Q2. Who determines which incoming and outgoing mail must undergo X-ray screening or any other type of security inspection?

R2. COMBEX’s operations is familiar with both types of mail. Unclassified Pouch Mail is considered dry cargo and they will not X-ray it. Outgoing DPO Military mail will be X-rayed.

Contractor is encouraged to verbally remind COMBEX’s operation to not X-ray the Unclassified Pouch.

Q3. Are there any established procedures or protocols if the outgoing cargo is not ready by 6:00 AM? In such cases, who assumes responsibility for any resulting delays with the airline?

R3. Cargo is prepared the day prior to be picked up and U.S. Embassy Guatemala personnel should be ready to deliver at 6:00 AM. The U.S. Embassy Guatemala can create a WhatsApp Communication Group to inform of any possible delay or provide updates.

Q4. What is the standard processing time for blank diplomatic pass applications? Additionally, what is the processing time for letters required to authorize document collection by airlines or other entities?

R4. Blank Diplomatic Passes and letters will be ready for immediate delivery upon Contractor’s Request. Contractor is encouraged to request to the U.S. Embassy Guatemala passes and letters when Contractor’s inventory/stock is low.

Q5. In the event of extraordinary or uncontrollable circumstances (such as strikes, road blockades, security threats, etc.), what procedures should be followed?

R5. The U.S. Embassy Guatemala through the WhatsApp Communication Group will inform on days of operation and determine which services will be required following U.S. Embassy security guidelines.

End of Questions and Answers