RFP 19GT5025R0007 - Amendment 0001 - Site Visit Questions and Answers and Minutes.pdf

PAGE OF PAGESAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

1 10

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

05/21/2025

4. REQUISITION/PURCHASE REQ. NO.

PR15006915-0001

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 19GT50 7. ADMINISTERED BY (If other than Item 6) CODE

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

(X) 9A. AMENDMENT OF SOLICITATION

NO.

19GT5025R0007

x

9B. DATED (SEE ITEM 11)

03/14/2025

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers x is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is to:

1. Extend the due date for proposal submission to May 30, 2025 by COB 1700 hours.

2. Incorporate Questions and Answers and Site Visit Minutes to the solicitation.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

19GT50

X 1

Beau P. Garrett

SENSITIVE BUT UNCLASSIFIED

RFP 19GT5025R0007 – SITE UPGRADE FOR FALL HAZARD PROTECTION AND MITIGATION PROJECT

QUESTIONS AND ANSWERS

General inquiries:

Q1. Can you confirm if Embassy bathrooms can be used for contractor staff?

R1. Yes, the contractor's workers will have access to specific bathrooms that they can use within the compound during the execu�on of the project.

Q2. Can you indicate the approximate area available for placing a material storage awning?

R2. Available storage area is minimal. The contractor should expect to only be able to store onsite a week’s worth of material.

Q3. Can you indicate if water and electricity from the Embassy can be used, or must the contractor supply it?

R3. Yes, water and electricity will be provided by the Embassy for the execu�on of the project.

Q4. Can you share the pricing template in editable Excel format?

R4. Yes, please find the requested pricing template atached.

Regarding the planters:

Q5. What is the total length of railings that need to be placed on the planters?

R5. Atachment C shows the length and loca�on of the railings. The Contractor shall take measurements to reconfirm the total length prior to ini�a�ng project execu�on.

Q6. Should the measurements of the railing match the measurements of each stone on which it will be installed?

R6. Yes, the railing dimensions must match the exis�ng. Please see Atachment C drawings for measurements. The contractor shall provide details for installa�on.

Q7. What are the technical specifica�ons of the stone in the planters?

R7. As close as possible, proposed stones shall match color, texture and dimensions. Samples shall be provided to the Embassy for evalua�on and acceptance.

Q8. What is the preferred method of drilling to place the non-invasive railing over the stone top?

R8. Each contractor must indicate which drilling method they will use. Addi�onally, they must detail what type of stone will be used as replacement in case one breaks or cracks.

Q9. How is the planter conformed? Please indicate the depth and volume of soil that needs to be removed.

A. What is the depth of the garden surface to the drainage system, to calculate channels and pipes in the areas where the garden will be changed to concrete slab?

R9A. Please refer to the drawings in atachment C and the ones provided below.

B. Given that the requirement indicates that the irriga�on system must be canceled in the planters that are going to be eliminated, what is the drainage system that is installed in said planters?

R9B. The drainage system that needs to be modified is of a grate type with a pipe that goes down towards the parking building as indicated in the drawings below. The contractor shall provide a solu�on.

C. If there is a large volume that needs to be filled, could a layer of soil be removed and compacted with select material on which it can be cast?

R9C. Yes, remove topsoil and compact below. The contractor shall provide a solu�on.

Q10. Should trees/plants removed from the removed black planters be preserved? If yes, how should they be packed for movement? Where should they be transported?

R10. Yes, the plants must be preserved. The contractor shall follow industry standards to ensure the proper preserva�on of the trees and plants. The Embassy will indicate a place onsite where the plants will be relocated to.

Q11. Will the contractor be responsible for dismantling the black planters for the installa�on of the benches?

If yes, where should they be taken?

R11. The planters will not be dismantled but will need to be relocated. The Embassy will iden�fy an appropriate site within the compound here the contractor can place them.

Regarding the railings and handrails:

Q12. What area does Atachment C correspond to?

R12. Atachment C corresponds to the areas where work is to be done on the North and South planters, and west side of site handrail. Atachment C describes the guardrail, gate and handrail specifica�ons for the different areas of the project in detail with dimensions of the exis�ng guardrails, and handrails.

Q13. Can you place other types of symbols on the plans for the perimeter fence that must be installed?

R13. Please refer to atachment C: Drawings – guardrail, gate and handrail specifica�ons. In the overall site plan, color legend is on the botom right corner: Blue line shows the loca�on of stainless-steel handrails, and red dashed line indicates cable guardrail. On Atachment B, addi�onal handrails are shown in blue line at the parking exterior exit, and at the amphitheater A and B. Gates to be added to the fence, at two

(2) loca�ons also shown on Atachment B.

Q14. Can you confirm the thickness of the metal for railings?

R14. Please refer to Atachment C for specifica�ons and details of all typical handrails and guardrails.

Q15. Are there structural plans that indicate where the bars should be placed?

R15. Atachment C has all typical dimensions used for ver�cal placements.

Q16. What is the height of the 2 bars that must be installed?

R16. Please refer to atachment C for handrail height and dimensions.

Q17. Can you confirm which handrails and railings must have a tensioned cable?

R17. All guardrails around planters to have cable, please see plan on Atachment C. The red dashed line indicates the loca�on of cable guardrails.

Q18. Should the con�nuity of the exterior handrail on the street area extend to the police surveillance post?

R18. Please see Atachment C. Informa�on in detail is provided there.

Regarding the floor:

Q19. What are the measurement specifica�ons of the floor stone where the railings should be placed?

R19. Measurements by area as stated in the drawing below are as follows:

• 14 1/4 x 19 1/4 x 1 ½ inches

• 23 1/4 x 18 3/4 x 1 ½ inches

• 14 1/4 x 19 1/4 x 1 ½ inches

Contractors must provide samples of similar material to match exis�ng in color, texture and dimensions.

The contractor must provide the Embassy with a sample of the proposed material for approval.

Regarding the benches:

Q20. Could the benches listed in the requirement be cast in situ?

R20. Yes, they can be cast in situ, provided the benches match the exis�ng benches with texture, color and material, and that the contractor commits to performing a clean job and presents a comprehensive plan detailing the process, which must be authorized by the Embassy. Addi�onally, if the proposed plan does not meet the standards for security, cleanliness, safety, and other requirements, the contractor must present an alterna�ve plan to bring the benches to the site pre-assembled for plug and play installa�on.

Q21. Please confirm that all purchases from US suppliers are tax exempt and that the USG will provide an exemp�on leter for the awardee.

R21. Yes, all purchases for the US Government are tax exempt.

Q22. Please confirm all materials and services procured locally in Guatemala, by the Contractor shall not include VAT (12%).

R22. For local purchases, Invoice must include VAT. A Tax Exemp�on Form will be provided as payment for the 12% value added tax.

Q23. What is the height of the stairs to quote the fall arrest system?

R23. Per reference image from Atachment C and the measurements taken during the site visit, the heights are between 18 to 30 feet.

Q24. Is it possible to quote the hooked nosing of the steps using polished concrete or should a porcelain or similar stone piece be considered?

R24. Contractor must propose an appropriate solu�on for safety mi�ga�on. Contractors must provide sample material to match exis�ng in color, and texture. As per scope of work, provide installa�on, product data, and sample for the Embassy to approve.

Site Visit Minutes - Site Upgrade for Fall Hazard Protection and Mitigation Project Solicitation

Date: April 22, 2025

Time: 14:30 hours

Solicitation Number: 19GT5025R0007

Attendees: Anaite Orellana, FAC Engineer Jose Daniel Alvarez, FAC Acting A/POSHO Michael Rodriguez, OBO Project Manager Ingrid Cifuentes, GSO Contracting Agent Maria Jose Urzua, GSO Purchasing Agent

Introduction:

The Contracting Agent, Ingrid Cifuentes, welcomed all attendees and introduced the Facilities team representing the U.S. Embassy in Guatemala and OBO.

Agenda:

The meeting’s agenda was presented to the attendees, and the purpose of the site visit was explained in greater detail.

• Welcome to Attendees

• Review of solicitation package

• Tour of the compound areas requiring the upgrades

• Questions and Answers

• Reminder of offer submission due date/time

• Site visits wrap up and dismissal.

Discussion of the Solicitation Package:

The Contracting Agent, OBO and Facilities representatives referenced the statement of work to provide site conditions and detailed requirements. Additionally, the major sections of the solicitation were highlighted by the Contracting Office. Please see the summary below.

Questions and Answers:

Questions from attendees were compiled with questions received before and after the site visit. The Contracting Agent informed the attendees that all questions and answers would be sent to A/GA for review and approval. Conference attendees were notified that these questions and answers along with the meeting minutes and any amendments would be posted on the SAM.gov site so that other vendors are not disadvantaged for being unable to attend the site visit.

Conclusion:

Prospective offerors were reminded that doing business with the U.S. Government differs from commercial practice because the solicitation and award processes are regulated under the

FAR. Attendees were reminded that any statements made during the conference do not change the solicitation and that any changes would be made by written amendment to the solicitation and posted on the SAM.gov site. The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government and the meeting was adjourned.

Sincerely, Beau P. Garrett Contracting Officer