Questions_And_Answers.pdf

QUESTIONS AND ANSWERS

(Site Visit held on July 30, 2026)

Q1. Is DBA Insurance required for this solicitation?

A1. The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any

Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm ]

The Defense Base Act (DBA) Insurance premium cost shall be included in Article

6, PRICE.

Additionally, the contractor is required to submit all required insurance policies within 5 days after award.

Q2. Is SAM registration required for this requirement?

A2. Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement (required for quotations above $40,000 in value).

Q3. Please clarify if the moving company will handle goods from the Control

Booth located on the 7th floor of PBC building.

A3. The moving company will not transport any of the items inside of the guard booth. Please refer to the question below regarding the equipment in the entrance lobby, 7th floor.

Q4. Please clarify if the moving company will handle goods from Guards

Booth located on the 7th floor of PBC building. If yes, are these the goods mentioned as Security in the provided list?

A4. The moving company will not transport any of the items inside of the guard booth. Please refer to the question below regarding the equipment in the entrance lobby, 7th floor.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm https://www.sam.gov/

Q5. How many shelving racks do we need to move from 6th floor of PBC building in total.

A5. For estimation purposes consider the 4 Dexion shelving racks indicated in section 5.1.A (Steel Shelving - 72 x 24 x 72"), in addition to the 7 cabinets listed in the section (Storage Cabinet - 36 x 18 x 72")

Q6. Please provide dimensions and weight of Heavy-Duty Cash Safe located in Office 2 of OBC-N on ground floor that we did not have access to during the on-site survey.

A6. For the Office 2 please consider the following items to be transported.

-Safe: Average Dimensions: ~60" Height x 19.25" Width x 28" Depth, weigh right around 600 lbs empty.

-4 pre packed I equipment boxes.

- Storage Cabinet - 36 x 18 x 72"

-Multi functional printer

-6-8 standard filing boxes pre packed.

-2 small boxes of various devices (pre packed).

Q7. Please confirm that only one Platform/Floor Scale is to be transported that is located OBC-N, as there is one more mentioned in the Solicitation among the goods located in PBC building on the 7th floor. If there is a second scale to be moved, please advise if the same special handling protocols apply.

A7. The item listed in 5.2.A for the 7th floor is a platform/floor scale. For estimation purposes please consider a 18”x24”x5” platform with a weight not exceeding 60lbs. No special handling is required, other than packing by the moving company.

Q8. Please confirm that the doors nearest to the elevators on the 6th, 7th and

8th floors of the building at 109–111 Mesogeion Avenue will remain unlocked and accessible to our removal personnel throughout the move.

A8. The Embassy will coordinate the operations to maintain access to the personnel elevators for the three floors; however, the contracting company should consider alternative methods of transportation or alternative routes and adjustments as indicated in the contingency requirements, Section 11.B (Structural Delay

Management)

Q9. Please advise whether the tunnel connecting the buildings will be available for use during both phases of the project:

o the internal office move within the Vasilissis Sofias premises; and o the relocation from 109–111 Mesogeion Avenue to the Vasilissis

Sofias premises.

A9. The Embassy plans to have the subterranean tunnel connecting the wings available for move operations between buildings at the Embassy compound.

However, in accordance with Attachment 1, Section 8, Section 10, and Section 11 the moving company must maintain a contingency plan to utilize alternate routes

(such as outside ramps, secondary vehicle access points, or exterior dock-to-dock routing) as indicated during the walkthrough or in the event of operational bottlenecks

Q10. Please confirm that all items suitable for boxing (including computers, files, stationery, books, decorative items and small framed pictures) will be packed, labelled and prepared for transport by U.S. Embassy personnel using the cartons supplied by our company prior to the move.

A10. Confirmed. Unless specifically designated as Contractor Packed in the inventory lists (such as furniture, heavy safes, specialized security equipment, bookcases, and large paintings), all remaining items observed during the site visit—including files, stationery, books, desktop IT equipment, personal items, and small decorative or framed items—will be packed, labeled, and prepared for transport by U.S. Embassy personnel using the cartons supplied by the Contractor.

Q11. Please confirm that all paintings and artwork that cannot be packed into cartons will be professionally packed by our company for transportation, while the unpacking, installation and hanging of these items at the destination will remain the responsibility of U.S. Embassy personnel.

A11. Confirmed. All artwork and paintings larger than the standard cartons provided by the moving company will require professional packing and wrapping by the Contractor. Unpacking, hanging, and installation of these items are not included in the scope of work for this solicitation and remain the responsibility of

U.S. Embassy personnel

Q12. Please confirm that all filing cabinets will be emptied prior to the move, with their contents packed into properly labelled cartons by U.S. Embassy personnel.

A12. All filing cabinets, multi-drawer cabinets, and safes will be verified as completely emptied, structurally stabilized, and locked by U.S. Embassy personnel prior to being moved by the Contractor.

Q13. Please confirm that the equipment rack serving the conference room at the Mesogeion premises will be emptied prior to the move, with all equipment packed and labelled by U.S. Embassy personnel. Additionally, please confirm that the reinstallation and reconnection of the equipment at the destination will be performed by U.S. Embassy personnel.

A13. U.S. Embassy personnel will empty the equipment rack/tower, and pack, wrap, and label all sensitive electronic and audio equipment using contractor-supplied packing materials prior to the move.

Q14. Please advise whether there are any additional items located at the security desk, apart from the X-ray machine, that will require relocation by our company.

A14. Offerors should, for estimation and pricing purposes, consider the following provisional additional item:

Enclosed Server Cabinet (1 Unit - Provisional): Standard floor-standing metal

IT/network rack cabinet (estimated dimensions up to standard 42U size: approx.

80 cm W × 100 cm D × 200 cm H or smaller wall/floor enclosure). The

Contractor shall budget for handling, protective wrapping, and transporting the empty cabinet chassis, while internal electronic components/gear will be disconnected, packed, and reconnected by U.S. Embassy personnel.

Q15. Please confirm that, in addition to proper labelling, designated Embassy representatives will be available at both the 109–111 Mesogeion

Avenue and Vasilissis Sofias premises to direct our crews and identify the destination office for each item being delivered.

A15. Confirmed. Designated U.S. Embassy technical representatives and escorts will be present on-site at both origin and destination premises throughout all move operations to guide moving crews and specify the final location for every item, box, and package.

In addition:

• Dedicated Escorts for Safes & Sensitive Assets: In accordance with Section

1.5.F, Section 2.5, and Attachment 1 Section 9 (pages 11, 26), assigned U.S.

Government personnel will directly escort specific items, including safes and high-security equipment, along the entire transportation route

(controlling the progress of loading, vehicle transit, unloading, and final placement).

• Visual Directional Maps: Simplified floor plans displaying color-coded zones, sections, and primary transit routes will be posted at the entrance of each building and on every floor landing.

Q16. Please confirm that the unpacking of all boxed items and their placement in the appropriate locations at the new premises will be carried out by U.S. Embassy personnel.

A16.

• Self-Packed Items: All items self-packed by U.S. Embassy personnel

(including boxed files, stationery, personal items, and desktop IT equipment) will be unpacked exclusively by U.S. Embassy personnel.

• Contractor-Packed Items: Any furniture, heavy equipment, or items wrapped, crated, or packed by the moving company will be unpacked, unpadded, and reassembled by the Contractor.

• Placement Guidance: The final location and positioning of all items, furniture, and packages will be specified on-site at the destination points by designated U.S. Embassy personnel.