19GR1026Q0029.pdf

July 23, 2026

Dear Prospective Offeror:

SUBJECT: Solicitation Number 19GR1026Q0029 – Move services

The Embassy of the United States of America invites you to submit a quotation for move services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

Your quotation must be submitted electronically by email with the subject line "Quotation 19GR1026Q0029 Enclosed" to Athensoffers@state.gov on or before 14:00 noon (Athens Time) on August 19, 2026. Quotations submitted to any other email address or after the cut-off date and time will not be accepted. Quotations must be in English and incomplete quotations will not be accepted.

The Government will hold a site visit on July 30, 2026, at 9:30 am starting at the PBC Office Building, 109-111 Messoghion Avenue, Athens. Afterward, participants will meet at the Chancery Office Building, entrance from Kokkali Street, Athens. The Government will allow access to two (2) individuals to represent each company at the site visit. Offerors should send an email to AthProcurement@state.gov to make appropriate arrangements no later than 12.00 hours on July 28, 2026.

Embassy of the United States of America Athens, Greece mailto:Athensoffers@state.gov mailto:AthProcurement@state.gov

It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format.

The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Offerors are advised to check their inbox for the automated email acknowledgement confirming receipt of their submission. If no acknowledgment is received, it may indicate the submission was not successfully delivered, and follow-up action may be required.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449.

2. Section 1, Paragraph II, Pricing Schedule.

3. Additional information as required in Section 3, Solicitation Provisions, Paragraphs (6), (7) and (8).

4. Additional information as required in Section 4, Evaluation Factors.

5. Section 5, Security Prohibitions and Exclusions Representations and

Certifications, FAR Provisions 52.240-90.

Please direct any questions regarding this solicitation in writing to the attention to AthProcurement@state.gov. Questions must be written in English and may be sent no later than 12.00 hours local time, on August 3, 2026.

Sincerely, s Dresden A. Kalin Contracting Officer

Enclosure mailto:AthProcurement@state.gov

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16020195

2. CONTRACT NUMBER

3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19GR1026Q0029

6. SOLICITATION

ISSUE DATE

July 23, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ms. Aleka Kouyentaki

b. TELEPHONE NUMBER (no collect calls) AthProcurement@state.gov

8. OFFER DUE

DATE August 19, 2026, 14:00 hrs.

LOCAL TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB

DESTINATION

UNLESS

12.

DISCOUNT

TERMS

American Embassy -GSO [ x] UNRESTRICTED

[ ] SET ASIDE % FOR

BLOCK IS MARKED

[ ] SEE SCHEDULE

91 Queen Sophia Avenue

101 60 ATHENS

[ ] SMALL BUSINESS

[ ] SMALL DISADV BUSINESS

13a. THIS CONTRACT IS RATED

ORDER

UNDER DPAS (15 CFR 700)

[ ] 8(A) 13b. RATING

SIC: 14. METHOD OF SOLICITATION

SIZE STANDARD: [ ] RFQ [ ] IFB [ ] RFP

15. DELIVER TO CODE 16 . ADMINISTERED BY CODE

17a. CONTRACTOR / CODE

OFFEROR

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

Electronic Funds Transfer (EFT) payment

[ ] 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS

BLOCK BELOW IS CHECKED

[ x] SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Move services – Phase 3

(Attach additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt.

Use Only) Euros

[X] 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA [x] ARE [ ] ARE NOT ATTACHED.

[ ] 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA [ ] ARE [ ] ARE NOT ATTACHED.

[ ] 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO ISSUING

OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR

OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS

AND CONDITIONS AND CONDITIONS SPECIFIED HEREIN.

[ ] 29. AWARD OF CONTRACT: REFERENCE _____________ OFFER

DATED ____________. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________ .

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR

PRINT)

DRESDEN A. KALIN

31c. DATE

SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

[ ] RECEIVED [ ] INSPECTED [ ] ACCEPTED, AND CONFORMS TO THE

CONTRACT, EXCEPT AS NOTED

33. SHIP NUMBER

34. VOUCHER NUMBER 35. AMOUNT

VERIFIED

CORRECT FOR

[ ] PARTIAL [ ] FINAL

36. PAYMENT 37. CHECK

NUMBER

32b. SIGNATURE OF AUTHORIZED GOVT. REPRESENTATIVE 32c. DATE [ ] COMPLETE [ ] PARTIAL [ ] FINAL

38. S/R ACCOUNT

NUMBER

39. S/R VOUCHER

NUMBER

40. PAID BY

42a. RECEIVED BY (Print) 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c . DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL

CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION SF 1449

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19GR1026Q0029, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19GR1026Q0029, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement.

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in

Part 12

• Attachment 1 – Statement of Work

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

Prescribed in Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not

Prescribed in Part 12

Section 5 - Offeror Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19GR1026Q0029

PRICES BLOCK 23

1. BACKGROUND AND PURPOSE

The United States Embassy Athens, Greece, is moving from the Politia Business Center, located at 109-111 Messoghion Avenue, Athens to the Chancery Building, located at 91 Vas. Sofias Avenue, Athens. See Attachment 1, in the Description/Specifications/Work Statement.

2. SCOPE OF SERVICES

The Contractor shall provide all necessary personnel, supervision, packing materials, moving supplies, equipment and vehicles to efficiently accomplish the Embassy’s office move. Services will include planning, pick up and loading of property, transporting to the Chancery Building, delivering property to the designated room(s), and positioning at the new location. In addition, padding and packing/crating of certain items, disassembly of property, moving of bulky, reassembly of property, and heavy items will be required.

3. TYPE OF CONTRACT

This is a fixed price completion type contract.

4. TYPES OF SERVICES

Moving Services. The Contractor shall provide move planning and moving services as specified in Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement. Performance may be required outside the normal workday to avoid traffic tie-ups, prepare staged materials or meet other schedule requirements.

5. PRICING

(a) The Government will pay the Contractor a fixed price upon satisfactory completion of the move.

(b) The Contractor shall include the cost of all equipment, materials, labor (including any premium pay for services required for overtime and holidays), overhead, and profit in the fixed price for moving services.

(c) The Government will make payment in Euros.

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

6. PRICE

Moving Services. The fixed price, as described herein, is: Euros _________.

CONTINUATION TO SF-1449,

RFQ NUMBER 19GR1026Q0029

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. WORK REQUIREMENTS

1.1 General. The Contractor shall provide all equipment, materials, managerial, administrative, and direct labor personnel to accomplish the work in this contract.

Contractor employees shall be on site only for contractual duties and not for other purposes.

1.2 Definitions.

“CO” means the Contracting Officer “COR” means the Contracting Officer Representative "PBC" means the existing building (Politia Business Center) “Chancery” means the new building “GSO” means the General Services Office “MGT” means the Management Section “RSO” means the Regional Security Office “FAC” means the Facility Management Office “POSHO” means the Post Occupancy Safety and Health Officer

1.3 Move items. The Embassy anticipates moving boxed files, boxed personal items, loose items, safes (some filled and some empty), office equipment, computers, monitors, printers, fax machines, copiers, refrigerators, microwaves, coffee pots and other items as listed in Attachment 1. All files, office supplies, desk and personal items to be moved will be self-packed by embassy personnel. A very few number of office furniture/furnishings will be moved, however, some items to be moved may include the following: desks, chairs, computer tables, telephone tables, bookshelves, coat racks, umbrella stands, pictures, maps, telephones, lamps, fire extinguishers and other common items found in an office environment. All items shall be wrapped in a protective element to prevent damage to include scratching and denting the item. The Embassy will disconnect and reconnect computers and other electrical items.

1.4 The Sites

• Origin Site A (External): Offices at Politia Business Center (6th, 7th, and 8th floors), Messogion Ave., Ampelokipi area.

• Origin Site B (Internal): U.S. Embassy Chancery, North Building (OBC-North) (Designated Office, Laboratory, and Storage Rooms).

• Destination Site: U.S. Embassy, South Building (OBC-South).

• Alternative Destination (Specific Section): Chancery North Building (3rd Floor) for designated relocation segments.

PBC Building (Ampelokipi Facility). Moving crews must adhere strictly to the physical limits of the elevator chambers at the Ampelokipi facility to prevent mechanical breakdowns:

- Elevator 1 & 2 Door Dimensions: 39" W x 78" H (1.0m W x 2.0m H).

- Elevator 1 Chamber Dimensions: 49" W x 66" D x 78" H (1.25m W x 1.70m D x 2.0m H).

- Elevator 2 Chamber Dimensions: 51" W x 66" D x 78" H (1.30m W x 1.70m D x 2.0m H).

- Weight Capacity Limitation: Maximum weight capacity of 1,050 kg / 2,314 lbs per elevator.

New Office Building. The Chancery Building has stairwells and two passenger elevators only (no goods elevator available). Technical specifications are— Passenger 1: 900kg capacity (Platform: 1600x1560mm, Door: 1000x2100mm);

Passenger 2: 1250kg capacity (Platform: 2000x1560mm, Door: 1100x2100mm);

both feature two-speed side-opening doors. The passenger elevators can be used for the movement of boxes only and items under the weight capacity indicated.

Movers must protect walls and corners.

1.5 Duties and Responsibilities.

1.5.A. Move plan. Working closely with the COR, the Contractor will develop a move plan that fits within the embassy’s overall moving plan. This plan will include a color keyed labeling system for boxes by embassy sections and by floors. Contractor shall schedule move priorities as directed by the COR.

The move plan shall:

Describe materials, manner, and process for protection of facilities, including grounds, floors, carpets, doors, elevators, and walls.

Describe packing materials, manner, and protection of items being moved.

Describe method of handling and packing for fragile, electronic and bulky items.

Specify number of trucks, number and types of personnel to be utilized (the final updated move plan will include specific names of personnel and vehicles).

Emphasize safety requirements so that accidents or injuries do not occur.

Describe the Personal Protective Equipment provided to your staff.

Emphasize security requirements so that accidental security violations do not occur.

The draft move plan will be developed and delivered to the COR within 5 days of contract award. After review by the COR, the final move plan will be updated and delivered to the COR 15 days before the move.

1.5.B. Deliverables. Within two (2) weeks prior to the finalized move date, the Contractor shall deliver wrapping paper, boxes, tape and labels for self-pack of files and desk items.

1.5.C. Packing. The Government will self-pack files, office supplies, desk and personal items to be moved. The Contractor shall pack and label other items. The Contractor's responsibility for damage to items is equal to that for contractor-packed items. If the Contractor has concerns about the sufficiency of any packing, the contractor may re-pack.

Packing and moving of Government-owned materials/equipment is a highly specialized function. The measure of performance shall be the condition of articles upon arrival at their destination. The contractor must always take the greatest care in handling and packing articles.

1.5.D. Housekeeping. The Contractor is responsible for removal of trash and moving debris so that an orderly and safe environment is maintained. During the move the contractor shall remove trash daily. For ease of congestion, the contractor shall keep all packing materials in one area of each section being packed. USG employees will place all unpacked packing materials in one common area for pickup by the Contractor at the new location. The Contractor shall pick-up the unpacked packing materials two working days after completion of the move and five working days after completion of the move for the last pick-up. The USG will be responsible for all trash removal after this time period.

1.5.E. Personnel. The Contractor shall provide a qualified work force meeting the contract requirements. The workforce shall be able to efficiently provide the services identified in this section. It is anticipated that the Contractor will provide:

Project Manager – ________________________ [ Offeror to complete].

Deputy Project Manager – ________________________ [ Offeror to complete].

Team Leaders/Supervisors Truck Drivers Laborers

The Project Manager is considered key personnel and cannot be substituted during the performance of this contract. The Project Manager shall be fluent in the English language.

All Contractor employees shall:

Be courteous at all times;

Arrive promptly at the work site and already in uniform at the scheduled time with all tools and/or materials necessary to properly complete the job.

Present credentials identifying themselves as employees of the company;

Be in good general health and free from communicable diseases;

Refer any unresolvable questions to the Project Manager, who will consult with the COR;

The Contractor’s employees shall not at any time:

smoke in the U.S. Government facility;

arrive at the facility under the influence of drugs or alcohol, or even with alcohol on the breath;

drink alcoholic beverages on the job, even if offered;

engage in prolonged discussion or argument regarding the job;

perform any work not specified in this contract.

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s).

The Government reserves the right to deny access to U.S-owned or U.S-operated facilities to any individual.

1.5.F. Vehicles. The Contractor shall ensure vehicles used in this move are in proper mechanical condition to ensure their full availability during the move period and to assure that US Government property is reliably and safely transported. The Contractor shall provide all fuel and lubricants for their vehicles and equipment.

Some loaded vehicles will require a U.S. Government escort to be present on the vehicle at all times during the move. The Contractor shall ensure that the vehicle has sufficient passenger space for the escort. The vehicle shall not depart without the escort. The Contractor shall follow instructions by the escort unless such instructions violate the laws of Greece. Non-availability of suitable vehicles or equipment shall not constitute acceptable justification for either late performance or additional cost to the Embassy. The Contractor shall provide a list of all vehicles to be used in the move (make, model/description, license number) as part of the updated move plan.

2. MANAGEMENT AND SUPERVISION

2.1 Supervision. The Contractor shall designate a Project Manager who shall be responsible for on-site supervision of the Contractor's workforce at all times. This Project Manager shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The Project Manager shall have supervision as his or her sole function.

2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services.

Contractor personnel shall coordinate break times not to take place with half-loaded or fully loaded vehicles, but with empty vehicles.

2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis.

2.4 The Contractor shall be responsible for work site safety during the move.

2.5 When moving items that require a U.S. Government escort, the escort will control the progress of moving/loading/departing/unloading, etc and the movers shall not do anything without specific approval of the identified escort.

3. CONTRACTOR FURNISHED MATERIALS

The Contractor shall provide all equipment, materials, supplies, and clothing required to perform the services as specified in this contract. Such items include, but are not limited to boxes, tape, tape dispensers, wrapping, padding, uniforms, ladders or step stools, dollies, jacks, tools, cleaning supplies, floor coverings, corner bumper guards, lifting equipment, vehicles, cranes, containers, and any other operational or administrative items required for performance of the duties and requirements of this contract. The Contractor shall maintain sufficient parts and spare equipment for all Contractor-furnished materials to ensure uninterrupted service during the move.

4. GOVERNMENT FURNISHED PROPERTY.

The Government does not intend to make any equipment or materials available to the Contractor as "Government furnished property (GFP)" for performance under the contract.

5. DELIVERY SCHEDULE

The following items shall be delivered under this contract:

Description

Quantity

Delivery Date

Deliver to:

1.5.A. – Draft Move Plan 1 5 days after contract award COR 1.5.A. – Final Move Plan 1 15 days prior to move date COR 1.5.B. - Packing Items as needed

2 weeks prior to final move date

COR

1.5.E. - Employee Security Checks

2 with Draft Move Plan COR

1.5.F. - Vehicle List 3 with Final Move Plan COR 8 – Insurance 1 Within 5 days after contract award

CO

10 – Permits 1 Within 5 days after contract award

CO

6. INVOICES AND PAYMENT

The Embassy Accounting Department is responsible for:

• Ensuring that all transactions are properly authorized

• Processing payments for invoices on a timely basis to avoid late payment charges.

Payment will be made upon completion and acceptance of all services ordered against the contract. No progress payments are authorized.

Electronic invoicing is the preferred means for submitting invoices for payment to the Embassy. The invoice must be submitted in PDF format to email ATHFMCVOUCHER@state.gov. CAUTION: The order number must be stated on the invoice or it may be returned for correction. Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 calendar days after receipt of the proper statement. Payments may be made directly to any bank account established by the Contractor to receive payments. If there is a wire fee for the wire transfer, this fee is the responsibility of the beneficiary. All inquiries regarding payment should be made directly via email or via phone at telephone number 210-693-4773.

7. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage to include the landscaping or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract. Any injury, or property damage must be reported to FAC/POSHO or FAC/POSHO Assistant.

8. INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims, except in the instance of gross negligence on the part of the Government.

Personal Injury, Property Loss or Damage (Liability). The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services required under this mailto:ATHFMCVOUCHER@state.gov contract. The Contractor's assumption of absolute liability is independent of any insurance policies.

Workers' Compensation and Employer's Liability

Accidental Death € 10,000.00 per person (Statutory, as required by local law)

Impairment due to an accident € 10,000.00 per person (Statutory, as required by local law)

9. BONDING OF EMPLOYEES

The Government imposes no bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to equipping of any employees engaged in providing services under this contract, if legally required by the local government or local practice.

10. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

11. PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of seven (7) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall begin. The move shall be completed within [Note to Offeror: insert a number of days] ____ calendar days after the start date. This time period does not include the unpacked packing material collection days after completion of the move.

Operational Window: All physical move operations shall be scheduled to occur within the performance window between September 14 and September 30, 2026.

Moving activities during active operational days are scheduled to take place strictly between the hours of 9:00 AM and 10:00 PM (22:00 PM).

Relocation Weekend (TBD): The specific move weekend for the external Ampelokipi (PBC) relocation segment remains To Be Determined (TBD) within this overall window. The Project Manager will finalize and coordinate the selected weekend with the Contractor. The Contractor must still plan for weekend-only operations for all PBC move segments.

Weekend-Only Constraint: Relocation activities from the external Ampelokipi building (PBC) are designated strictly as weekend-only operations.

It is the Contractor’s responsibility to ensure that working hours do not violate local laws and regulations.

This contract includes work on weekends and possible holidays. The Contractor shall not be entitled to additional compensation for these times but shall include all costs in the price.

12. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Para Performance Threshold

Services.

Performs all New Embassy Compound moving services set forth in the scope of work.

1. thru 11. All required services are performed and no more than one (1) customer complaint is received per month.

Monitoring Performance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

Standard. The performance standard is that the Government receives no more than one (1) customer complaint during the period of performance. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items, if any of the services exceed the standard).

PROCEDURES.

If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the

COR.

The COR will complete appropriate documentation to record the complaint.

If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

The COR will consider complaints as resolved unless notified otherwise by the complainant.

Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the period of performance, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

STATEMENT OF WORK

(See next pages)

STATEMENT OF WORK (SOW)

SERVICES FOR EMBASSY RELOCATION — PHASE 3

1. PROJECT LOCATIONS

• Origin Site A (External): Offices at Politia Business Center (6th, 7th, and 8th floors), Messogion Ave., Ampelokipi area.

• Origin Site B (Internal): U.S. Embassy Chancery, North Building (OBC-North) (Designated Office, Laboratory, and Storage Rooms).

• Destination Site: U.S. Embassy, South Building (OBC-South).

• Alternative Destination (Specific Section): Chancery North Wing (3rd Floor) for designated relocation segments.

2. SCOPE OF WORK SUMMARY

This Statement of Work (SOW) defines the requirements for packing, loading, transporting, delivering, and placing U.S. Government (USG) property. The move is structured into two main parallel operations:

1. External Relocation: Transporting office furniture, files, technical assets, and heavy security items from the Politia Business Center (PBC) to the U.S. Embassy South Wing.

2. Internal Relocation: Moving 7 distinct office areas from the North Building (OBC-N) to designated ground, basement, and upper-level zones in the South Building (OBC-S).

To maximize administrative efficiency, ensure physical security, and prevent structural damage to the facility infrastructure, the entire technical inventory has been organized systematically by origin location. Within each origin site, items are divided strictly into two responsibility classes: Contractor Packed (Furniture & Large Equipment) and USG Self-Packed (IT Workstations & Paper Files). The Contractor shall supply all vehicle(s), licensed driver(s), skilled workmen, surface-protecting materials, and heavy-duty moving equipment required to complete all transport operations safely.

3. SCOPE OF WORK DETAILS & TIMELINE

A. Pre-Move Requirements & Advanced Material Delivery

• Pre-Move Walkthrough: The Contractor shall conduct a walkthrough with designated technical points of contact to confirm baseline item readiness, special handling needs, and final inventory counts.

• Advanced Material Delivery Mandate: The Contractor shall deliver all professional-grade packing materials, structural boxes, and wrapping accessories to the designated U.S. Embassy receiving zone no later than two (2) weeks prior to the finalized move date. All materials must comply with the standardized dimensions and baseline quantities outlined in the table below. The finalized volume of packing materials shall be established during the mandatory pre-move walkthroughs with technical representatives.

Large Box (210 Units)(Double-Wall)80cm x 60cm x 55cm CPUs, computer monitors, and fragile workstation IT equipment (Allocated at 2 per workstation).

Medium Box (120 Units )60cm x 40cm x 40cm Employee personal items, desk drawer contents, and small office accessories

(Allocated at 1 per person).

Small Box (400 Units )(Heavy-Duty)50cm x 35cm x 35cm Active paper files, archives, and heavy binders (Allocated as needed).

Packing Tape (200 rolls)Standard Roll (Heavy-Duty)Securing and structural sealing of all carton types.

Bubble Wrap (40 rolls) Standard Roll Shock-absorption wrapping for sensitive IT peripherals and fragile assets.

• Contractor Move Schedule: The Contractor must submit a comprehensive, hour-by-hour move schedule to the Project Manager no later than 15 days prior to move date to ensure seamless coordination with internal embassy operations. No changes to this schedule will be made without the express agreement of the Project Manager.

B. Execution of the Physical Move

• Operational Window: All physical move operations shall be scheduled to occur within the performance window between September 14 and September 30, 2026.

Moving activities during active operational days are scheduled to take place strictly between the hours of 9:00 AM and 10:00 PM (22:00 PM). Relocation Weekend (TBD): The specific move weekend for the external Ampelokipi (PBC) relocation segment remains To Be Determined (TBD) within this overall window. The Project Manager will finalize and coordinate the selected weekend with the Contractor. The Contractor must still plan for weekend-only operations for all PBC move segments.

• Weekend-Only Constraint: Relocation activities from the external Ampelokipi building (PBC) are designated strictly as weekend-only operations.

• Labeling & Inventory: All boxes will bear a structured label indicating the destination zone. U.S. Embassy personnel will track the loading and unloading of boxes with an inventory list. Movers shall assist in the precise placing, arranging, and stacking of items inside the destination workspaces strictly according to the direction shared by the technical representatives.

• Unpacking Restriction: Contractor personnel are strictly prohibited from unpacking any boxes or contents; unpacking will be managed internally by USG staff.

• Debris Removal: Immediately following the delivery phase, the Contractor shall arrive at the designated areas to clear and completely remove all discarded packing materials, emptied boxes, and project tape from the facility.

4. TOTAL VOLUMETRIC BASELINE & DIVISION OF LABOR

Based on the professional pre-move survey and exact physical counts, the overall move is divided into two strict logistical categories:

• Contractor Packed. Includes indicated furniture, heavy security equipment, large floor safes, active photocopy machines, bookcases, and large paintings.

The Contractor is responsible for full handling—including disassembly (where required), structural wrapping, padding, loading, safe transit, and reassembly at the final destination.

• USG Self-Packed. Includes active paper files, stationery, loose office items, desktop IT workstations, and personal files. The Contractor's responsibility is limited to delivering packing materials in advance (including the number of boxes required for self-packing), loading pre-packed boxes/bins, and transporting them.

5. PART A: EXTERNAL RELOCATION (PBC INVENTORY BY FLOOR)

5.1 PBC 6th Floor

Logistical Parameters:

• Destination: OBC-S (2nd & 3rd Floors)

A. Contractor-Packed Inventory (Furniture & Large Equipment):

• 20 office chairs

• 8 Safes: 4 Safes (1-door), 4 Safes (2-door) (Mosler brand)

• 10 Filing Cabinets (4 medium, 6 small) and 1 Bookcase

• 7 Cabinets (1 blue cabinet, 6 standard cabinets)

• 11 Coat stands and 4 Recycling bins

• 4 Dexion shelving racks

• Breakroom & Misc: 2 Fridges, 3 Space heaters, 1 Fan, 2 Shredders (1 large, 1 small), 1 Miscellaneous machine, 4 Wrapped pictures

B. USG / Embassy Self-Packed Inventory (IT & Personal Files):

• 250 pre-packed Archive/Boxes (files and stationery)

• 208 pre-packed Workstation boxes (52 workstation setups x 4 boxes/setup)

• Workstation IT Peripherals: 16 Printers, 23 Scanners, 10 Power Transformers, 1

Fax machine, 1 Television (TV)

• Loose Office Items: 9 Footrests, 1 Paper cutter, 1 Hand sanitizer unit

5.2 PBC 7th Floor

Logistical Parameters:

• Destination: OBC-S (2nd & 3rd Floors)

A. Contractor-Packed Inventory (Furniture, Large Equipment & Security Scanners):

• 8 Office Chairs (4 standard, 4 security) and 4 Armchairs

• 1 Coffee Table (Heavy marble top) and 1 Side table

• 10 Bookcases, 5 Coat stands, 1 Podium, 1 Reading stand, and 1 Magazine stand

• 20 Cabinets (5 standard, 3 black, 2 blue, 5 standard filing cabinets, 4 security filing cabinets, 1 4-drawer cabinet)

• 11 Dexion shelving racks, 4 Storage cases, 1 Pallet, 3 Transport trolleys, 1

Bench, and 2 Recycling bins

• Highly Sensitive Scanners: 1 Security Body Scanner, 1 Security X-Ray Machine (Requires specialized rigging; see Section 7)

• Appliances & Misc: 3 Fridges, 1 Space heater, 7 Shredder units (1 standard, 6 security), 2 Machines (1 standard, 1 security), 1 Medical equipment unit, 1 Platform/floor scale, 1 Vacuum, 25 Pictures, 2 Flags

B. USG / Embassy Self-Packed Inventory (IT & Personal Files):

• 200 pre-packed Archive/Boxes (files and stationery)

• 100 pre-packed Workstation boxes (25 workstation setups x 4 boxes/setup)

• 10 pre-packed Security Boxes and 1 Bubble wrap roll

• Workstation IT Peripherals: 16 Printers (15 standard, 1 security), 3 Stand-alone

PCs, 5 Televisions (TVs), 1 Projector, 2 Photocopy Machines (Leasing), 2 Security Camera Machines, 1 Audio equipment tower, 2 Teleprompters

• 1 Hand sanitizer unit

5.3 PBC 8th Floor

Logistical Parameters:

• Destination: OBC-N (3rd Floor)

A. Contractor-Packed Inventory (Furniture, Large Equipment & Heavy Safes):

• 12 Workstation desks (furniture portion)

• 8 Heavy-Duty Safes: 1 Safe (Heavy), 5 Safes (2-door), 1 Safe (4-door), 1 Safe

(5-door) (Heavy)

• Seating: 6 Folding chairs and 5 Armchairs

• Storage: 3 Bookcases, 3 Filing Cabinets (5-drawer)

• 8 Coat stands, 1 Coffee table, 1 Side table, 1 Whiteboard, and 1 Projector Screen

• Appliances & Misc: 2 Fridges, 2 Space heaters, 1 Shredder unit, 2 Fitness balls, 3 Flags, 2 Pictures B. USG / Embassy Self-Packed Inventory (IT & Personal Files):

• 150 pre-packed Archive/Boxes (files and stationery)

• 48 pre-packed Workstation boxes (12 workstation setups x 4 boxes/setup)

• Workstation IT Peripherals: 14 Stand-alone PCs, 9 PC towers, 7 Monitors, 8

Printers, 1 TV, 1 Projector

• 1 Hand sanitizer unit

6. PART B: INTERNAL RELOCATION (7 CHANCERY OFFICES)

The 7 internal Chancery offices are relocated from specified office and laboratory rooms in the North Building (OBC-N) to designated ground, basement, and upper-level zones in the South Building (OBC-S). The inventory is presented with identical structural consistency to Part A:

6.1 Office 1 — North Building Ground Floor

Logistical Parameters:

• Destination: OBC-S (3rd Floor)

A. Contractor-Packed Inventory (Furniture & Large Equipment):

• Storage Infrastructure: Storage cabinets and lockers for uniform storage, paperwork filing cabinets, and storage systems for high-value vehicle maintenance tools/equipment

• Lounge Area Setup: Lounge seating (for 4–6 people), 1 TV/monitor, 1 refrigerator, 1 table, 4 chairs

B. USG / Embassy Self-Packed Inventory (IT & Personal/Supply Boxes):

• 16 pre-packed Workstation boxes (4 workstations x 4 boxes/setup)

6.2 Office 2 — North Building ground floor

Logistical Parameters:

• Destination: OBC-S (3rd Floor)

A. Contractor-Packed Inventory (Furniture & Large Equipment):

• 1 Workstation desk and office chair (furniture portion)

• 2 heavy-duty cash safes (See Section 10 for safety compliance)

• 1 filing cabinet B. USG / Embassy Self-Packed Inventory (IT & Personal/Supply Boxes):

• 4 pre-packed Workstation boxes (1 workstation x 4 boxes)

• Workstation IT Assets: 1 computer setup and miscellaneous peripheral electronic devices

6.3 Office 3 — North Building ground floor

Logistical Parameters:

• Destination: OBC-S (Basement Level)

A. Contractor-Packed Inventory (Furniture, Storage & Heavy Equipment):

• Workstation Desk (1 Unit): Secure drawer pedestals and protect surfaces.

• Shelving & Racks (6 Sets): Wrap heavy-duty rolling metal racks and white shelving units.

• IT & Mailing Technology (14 Units Total): 7 computers (with monitors), 2 printers, 3 Zebra label printers, and 1 sensitive Franking machine (See section 7).

• Loose Mail Logistics: All loose mail tubs, trays, and envelopes must be packed in secure bins prior to Contractor loading.

• Specialty Cabinets & Sorters (8 Units):

o 1 rolling printer/workstation cabinet.

o 1 mobile mail sorter / envelope rack.

o 2 large blue metal storage/filing cabinets.

o 2 tall gray multi-drawer cabinets (for keys/seals).

o 2 gray mail sorting cabinets.

• Heavy Equipment & Appliances:

o Platform Floor Scale (1 Unit): Heavy precision unit. Keep strictly upright, disconnect power, protect scale face/platform, and place as directed.

o Refrigerator (1 Unit): Inclusion to be confirmed during pre-move walkthrough.

o Clear Shredding Tray / Mail Bin (1 Unit): Move with nearby cabinets.

o Wall-Mounted TV & Bulletin Board (TBD): Inclusion to be confirmed during walkthrough.

B. USG / Embassy Self-Packed Inventory (IT Assets, Mailing Gear & Boxes):

• Pre-Packed Boxes (19 Boxes Total): 15 supply boxes and 4 workstation content boxes.

6.4 Office 4 — North building ground floor

• Destination: OBC-S (Ground Floor) A. Contractor-Packed Inventory (Furniture & Large Equipment):

• 3 Workstation setups (furniture portion)

• Furniture: 1 table (for coffee supplies), 1 small cabinet, 1 big cabinet (for office supplies), 3 tall cabinets (for community materials), 1 clothing stand

• 7 Breakroom Appliances: 1 ice-cone machine, 1 ice machine, 1 mini fridge, 1 microwave, 1 coffee machine, 1 water fountain, 1 dehumidifier

• Transport Gear: 1 large cart, 1 small foldable cart B. USG / Embassy Self-Packed Inventory (IT & Personal/Supply Boxes):

• 12 pre-packed Workstation boxes (3 workstations x 4 boxes/setup)

• 9 pre-packed Personal boxes (3 boxes per employee)

• 15 pre-packed Plastic bins of party supplies

• Workstation IT Assets: 3 computers (with 2 screens/monitors each), 1 multi-machine (printer, scanner, copier)

• Event/Office Supplies: 1 big coffee pot, 1 small coffee pot, 2 coolers, sodas/waters stock

6.5 Office 5 —X-Ray Machine, North Building ground floor

Logistical Parameters:

• Destination: OBC-S (Basement - RST Workshop)

• Calculated Volume: 2.00 m³ Contractor Packed

A. Contractor-Packed Inventory (Furniture & Large Equipment):

• 1 High-Sensitivity ESC X-Ray Machine (Requires custom packaging, palletizing, and strict tilt monitoring; see Section 7) B. USG / Embassy Self-Packed Inventory (IT & Personal/Supply Boxes):

• None (Cargo moved entirely under Contractor Packed classification)

6.6 Office 6 — North Building 3rd floor

Logistical Parameters:

• Destination: OBC-S (2nd Floor)

• Calculated Volume: 1.80 m³ Contractor Packed | 1.32 m³ USG Self-Packed

• Estimated Boxes/Cartons: 12 Workstation Boxes

A. USG / Embassy Self-Packed Inventory (IT & Personal/Supply Boxes):

• 12 pre-packed Workstation boxes (3 workstations x 4 boxes/setup)

• IT Assets: 2 stand-alone printers

6.7 Office 7 — North building 3rd floor

• Destination: OBC-S (Designated Relocation Area)

A. Contractor-Packed Inventory (Furniture & Large Equipment):

B. USG / Embassy Self-Packed Inventory (IT & Personal/Supply Boxes):

• 8 pre-packed Workstation boxes (2 workstations x 4 boxes/setup)

7. SPECIAL HANDLING PROTOCOLS

A. High-Sensitivity Security Equipment (Office 5 X-Ray Machine)

• Palletization & Strapping: The ESC X-Ray machine must be professionaly palletized and tightly strapped in place to eliminate shifting during transit.

• Tilt Limitations: The machine must not exceed a 30% tilt angle at any point during handling, loading, transport, or unloading. Movers are required to monitor the visible tilt indicators located on the machine's exterior.

• Supervised Delivery: An embassy team member must be present on-site during packing, transport, and delivery to provide directional oversight. The final placement is inside the RST workshop in the South Building.

B. Precision Equipment (Office 3 - Platform Floor Scale) The platform floor scale is a heavy, precision instrument. The Contractor must disconnect power (if applicable), carefully protect the scale's platform and dial/face from friction, keep the unit upright during transport, and place it precisely as directed by the Office Representative.

8. TRANSPORTATION, EQUIPMENT, & LABOR REQUIREMENTS

• Vehicle Capacity: If exterior routing between building loading docks is required, the contractor must provide an enclosed transport vehicle featuring a lift gate capable of handling at least a 2,000 lb capacity.

• Moving Gear: The Contractor shall supply a professional tier of heavy-duty dollies, hand trucks, surface-protecting tarps, and specialized tools capable of transitioning heavy technical assets safely over internal floors and doors.

• Welfare & Hydration: The Contractor is solely responsible for providing sufficient hydration (water/fluids) to keep moving crews continuously hydrated throughout the operational windows.

• Labor Sufficiency: The Contractor must supply enough qualified movers to handle simultaneous phases of the move without causing delays.

9. SECURITY & CHAIN OF CUSTODY PROTOCOLS

• Facilities Access: The USG reserves the right to deny access to any individual.

Background checks will be performed on all proposed Contractor employees.

• Submission of Personnel Data (5-Day Window): Within five (5) calendar days after contract award, the Contractor must submit clear, legible copies of passports or national ID cards for all primary and backup personnel assigned to this task order, alongside vehicle license information.

• Escort Compliance: Moving crews must strictly adhere to all security escort protocols managed by the Project Manager. Detailed instructions regarding escort and logistical details will be shared directly with the contractor on or before move day.

10. PHYSICAL LOGISTICS & FACILITY CONSTRAINTS

• Facility Protection Mandate: The Contractor is fully responsible for protecting elevators, walls, door frames, and all other facility infrastructure from scratches, dents, or structural damage during all transportation operations.

• Internal Routing Constraints: Moving crews must verify that all equipment, safes, and transported boxes comply strictly with the physical boundaries, overhead clearances, and weight constraints of the internal pathways, elevators, and available ramps within the Chancery.

• Contractor Compliance (Heavy Safes): Heavy units (such as floor safes and multi-drawer cabinets) must be structurally stabilized, verified as completely empty, and locked before being transitioned along ramps or elevator structures.

• Elevator Physical Constraints (Ampelokipi Facility): Moving crews must adhere strictly to the physical limits of the elevator chambers at the Ampelokipi facility to prevent mechanical breakdowns:

• - Elevator 1 & 2 Door Dimensions: 39" W x 78" H (1.0m W x 2.0m H).

• - Elevator 1 Chamber Dimensions: 49" W x 66" D x 78" H (1.25m W x 1.70m

D x 2.0m H).

• - Elevator 2 Chamber Dimensions: 51" W x 66" D x 78" H (1.30m W x 1.70m

D x 2.0m H).

• - Weight Capacity Limitation: Maximum weight capacity of 1,050 kg / 2,314 lbs per elevator.

11. CONTINGENCY PLANS

A. Inclement Weather Protocols

The contractor shall continuously monitor the local weather forecast and, if necessary, implement immediate provisions (such as heavy-duty plastic wrapping or waterproof tarps) to protect sensitive technical equipment from water damage during transitions.

• In the event of inclement weather, any exposed outdoor transfers will cease, and routing will pivot entirely to secure internal subterranean tunnel networks connecting the wings.

B. Structural Delay Management

• If an internal elevator restriction or ramp bottleneck occurs, moving teams must actively manage traffic flow to prevent hallways from becoming congested and adjust pacing under the direction of the Project Manager.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL

ITEMS (NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (MAR 2026)

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section4655&num=0&edition=prelim

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

__ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L.