19GR1026Q0008.pdf

January 13, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19GR1026Q0008

The U.S. Government is interested in entering into an agreement for passenger transportation services, on an as needed basis.

Your quotation must be submitted electronically by email with the subject line

"Quotation 19GR1026Q0008 Enclosed" to Athensoffers@state.gov on or before 14:00 noon (Athens Time) on January 29, 2026. Quotations submitted to any other email address or after the cut-off date and time will not be accepted. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe

Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each. Offerors are advised to check their inbox for the automated email acknowledgement confirming receipt of their submission. If no acknowledgment is received, it may indicate the submission was not successfully delivered, and follow-up action may be required.

The U.S. Government intends to award an agreement to the responsible company submitting an acceptable quotation at the lowest price. We intend to award an agreement based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Embassy of the United States of America

Athens, Greece mailto:Athensoffers@state.gov

For a quotation to be considered, you must also complete and submit the following:

1. SF-18.

2. Attachment 1, Pricing List.

3. Additional information as required in the solicitation.

4. Section 5, Representations and Certifications, FAR Provisions

52.204-24 and 52.204-2.

5. Proof of SAM Registration.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of quotation submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Please direct any questions regarding this solicitation in writing to the attention to AthProcurement@state.gov. Questions must be written in English and may be sent no later than 12.00 hours local time, on January 20, 2026.

Sincerely, Dresden A. Kalin

Contracting Officer https://www.sam.gov/ mailto:AthProcurement@state.gov

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (Rev. 6-95)

Previous edition not usable Prescribed

RFQ Number 19GR1026Q0008

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ [ ] IS [ ] IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGES

1. REQUEST NO.

19GR1026Q0008

2. DATE ISSUED

Jan. 13, 2026

3. REQUISITION/PURCHASE

REQUEST NO.

PR15762534

4. CERT. FOR NAT.

DEF. UNDER BDSA

REG. 2 AND/OR DMS

REG. 1

RATING

5A. ISSUED BY U.S. Embassy Athens – GSO/Procurement

91 Queen Sophia Avenue, 101 60 ATHENS

6. DELIVER BY (Date)

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY

FOB DESTINATION OTHER (See Schedule) NAME

Mr. Iosif Dalezios (email: AthProcurement@state.gov)

TELEPHONE NUMBER

AREA

CODE

NUMBER

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE c. CITY d.

STATE

e. ZIP CODE

10. PLEASE FURNISH

QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK

5A ON OR BEFORE CLOSE

OF BUSINESS (Date)

14:00 Athens Time – Jan. 29, 2026

To Athensoffers@state.gov

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM

NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Passenger Transportation Services, on an as-needed basis.

Oral or facsimile quotations will not be accepted.

12. DISCOUNT FOR PROMPT PAYMENT a. 10

CALEN

DAR

DAYS

b. 20 CALENDAR

DAYS

c. 30 CALENDAR

DAYS

d. CALENDAR DAYS

NUMB

ER

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON

AUTHORIZED TO SIGN

QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

c. COUNTY a. NAME (Type or print) b. TELEPHONE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) AREA CODE

NUMBER

mailto:Athensoffers@state.gov

The American Embassy Athens, Greece invites you to enter into this BPA that establishes the terms and conditions applicable to future purchases of:

Passenger transportation services

This consists of provision of passenger transportation services between the city and the airport of Athens, Greece, and passenger transportation services for business taking place within the city of Athens and surroundings Attica areas, in accordance with the specifications and Attachment 1 contained in this

Agreement.

2. Expiration Date

The period of performance of the BPA shall be one (1) year. Each BPA Call placed under this BPA will have its own period of performance within the

BPA’s performance period.

3. Embassy Estimate:

The Embassy estimates that the volume of services through this agreement will not exceed $150,000 or the equivalent in local currency.

4. Terms and Conditions

• The Embassy is not obligated to purchase any definite amount under this agreement.

• No single purchase will exceed USD 15,000 or the equivalent in local currency. The total amount ordered under this agreement will not exceed $150,000 or the equivalent in local currency. The estimated value is the Government’s best estimate of prices for performance over the one-year period.

• The prices to the Government shall be as low or lower than those charged your most favored customers for comparable quantities under similar terms and conditions, in addition to any discount for prompt payment.

5. Project Manager

The BPA holder shall designate a Project Manager who shall be the BPA

Holder’s point of contact. The Project Manager shall be responsible for managing the BPA holder’s work under this agreement, including delegating requests to drivers with any instruction required and ensuring a smooth and effective operation. The BPA Holder’s Project Manager and telephone number are:

Project Manager: ____________________ [Offeror to complete]

Telephone Number: _______________ [Offeror to complete]

6. General

Documentation of Usage – Ticket Procedures

The authorized caller who places the order will provide full information of the time and location of where the vehicle must be. The vendor shall provide all information of the vehicle (plate number, color and make and model of the vehicle). After the service has been provided, the driver shall obtain a certifying signature from the vehicle user on Daily Vehicle Use Record at the end of service each day. The vendor shall attach this form to the invoice as a supporting document to verify the hours of service.

Types of Vehicles

The Government requires the following types of vehicles, if ordered under this agreement. All vehicles shall be of the latest model and in excellent condition with air conditioning. The BPA Holder shall provide registration numbers before the vehicles are used.

Vehicle Type Size and Description

Sedan Four-door, capable of carrying 4 passengers

SUV Four-door, capable of carrying 4 passengers

Minivan Capable of carrying 7+1 or 8+1 passengers

Preferred Colors: White, Black, Gray and Silver

(Offeror to specify models and provide photos)

Replacement/Servicing

The BPA Holder shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, or any other reason within one (1) hour notice by the driver.

Communication Equipment

The BPA Holder shall provide two-way hands-free communication equipment

(such as cellphones with Bluetooth earpieces or radios) which will be available for use by the driver at all times during the shift.

Dispatch Points

Dispatch points will be stated in each individual call order.

Level of Service – Response Time

Vehicles shall be available to pick up passengers at the dispatch points listed in individual call orders at the time set in the call. The vendor must be able to provide vehicles at short notice.

Personnel

The BPA Holder shall provide qualified drivers for work to be performed under this BPA. Drivers employed to perform services shall be experienced and competent in the performance of such services and shall possess the appropriate license and insurance. The BPA Holder shall provide the Government with all information required for drivers with any I.D. information, vehicle access and licenses required to provide services under this BPA. The BPA Holder shall be responsible for any corrective action, within the scope of this BPA, which may be required by the Government because of ascertained poor services.

Within five days after award, the BPA Holder shall submit the following minimum number of names for drivers for the types of vehicles listed below:

Type of Vehicle Minimum Number of Drivers

Sedan/SUV/Minιvan 6

The Government will run background checks on these individuals. It is anticipated that security checks will take thirty (30) days to perform. For each individual the list shall include:

Complete application forms provided by the Embassy

Copy of ID card

Passport

Penal record of type A

Language Standards

English Skills – Each driver must be able to speak English at least a level 2.

This level is defined as follows:

Able to Satisfy Routine Social Demands and Limited Work Requirements

Local Knowledge

Be completely familiar with the metropolitan Athens area so as to know alternate routes should primary routes be impassable or otherwise not the best alternative at any given time.

Liability

The BPA Holder assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the BPA Holder’s personnel in the performance of the services required under this agreement.

Insurance

The BPA Holder, at its own expense, shall provide and maintain during the entire period of performance of this Agreement, whatever insurance is legally necessary.

Type of Coverage Minimum Required Amount

a. Bodily injuries (to include passengers riding in the Euros 1,300,000.00 per victim vehicle other than the driver)

b. Property damages Euros 1,300,000.00 per accident

Supplies and Equipment

The BPA holder shall provide all managerial, administrative, direct labor personnel, vehicles, drivers (if required), communication equipment, all running expenses (i.e., e-Pass, tolls, fuel, oil, etc) including all servicing and insurance of such vehicles that are necessary to accomplish all work required by this agreement.

Standards of Conduct

(a) General. The BPA Holder shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, confidentiality and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each BPA Holder employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the BPA Holder to remove an employee from the worksite for failure to comply with the standards of conduct. The BPA Holder shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

For the safety of drivers and passengers, the following activities are strictly prohibited while vehicles are in motion:

• Eating

• Smoking (no smoking is permitted inside vehicles at any time)

• Using cell phones

• Wearing headphones

• Failing to wear a seatbelt

• Driving while fatigued

• Using drugs or alcohol during or within 8 hours prior to duty

• Exceeding posted speed limits or the maximum speed of 120 km/h

• Aggressive or reckless driving

(b) Uniforms. The BPA Holder's employees shall wear clean, neat and identifiable uniforms, although not necessarily identical uniforms. All employees should wear accreditation at all times.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned.

Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(e) Intoxicants and Narcotics. The BPA Holder shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(f) Criminal Actions. BPA Holder employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; and organizing or participating in gambling in any form.

Personnel Health Requirements

All employees must be in good general health without physical disabilities that would interfere with the acceptable performance of their duties. To the extent permissible under local law, all employees shall be free from communicable disease. They shall possess binocular vision, correctable to 20/30 (Snellen) and shall not be colorblind. They shall be capable of hearing ordinary conversation.

6. Authorized Employees

The following employees are authorized to place orders:

Name Job Title Dollar Limitation

No other employee may place an order against this BPA unless authorized in writing by the Contracting Officer.

7. Invoices

The BPA holder shall submit an invoice after completion of each BPA Call.

The invoice shall identify the BPA call number covered therein, stating the total cost, and supported by recent copies of the trip tickets to verify the hours of service.

Billing Instructions: Electronic invoicing is the preferred means of submitting invoices. The vendor is encouraged to create and submit electronic invoices for this agreement, in lieu of paper copies, to

ATHFMCVOUCHER@state.gov.

The invoice shall identify the “PR number” or the “BPA Call Number” covered therein, the total value, and supported by the necessary documentation only.

Information for the invoice:

Name: ΠΡΕΣΒΕΙΑ ΗΝΩΜΕΝΩΝ ΠΟΛΙΤΕΙΩΝ ΑΜΕΡΙΚΗΣ

Business Type: ΠΡΕΣΒΕΙΑ

Address: ΒΑΣ. ΣΟΦΙΑΣ 91

City/Postal Code: ΑΘΗΝΑ 10160

Phone: 210-693-4911

Tax ID: 099338767

Tax Office: ΚΕΦΟΔΕ ΑΤΤΙΚΗΣ

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 calendar days after receipt of the proper statement. Payments may be made directly to any bank account established by the BPA Holder to receive payments. If there is a wire fee for the wire transfer, this fee is the responsibility of the beneficiary. Inquiries pertaining to payment will only be addressed to telephone number 210-693-4774.

If any of the services do not conform to agreement requirements, the

Government may require the Vendor to perform the service again at no extra cost. The U.S. Government is exempt from the payment of Value Added Tax

(VAT) by virtue of Law No. 1268/30/12/2011. If no VAT exemption is granted by the Ministry of Foreign Affairs, then the U.S. Government is mailto:ATHFMCVOUCHER@state.gov obliged to pay the applicable VAT. The BPA Holder shall show Value Added

Tax (VAT) as a separate item on invoices submitted for payment.

8. Delivery Schedule

The following items shall be delivered under this Agreement.

Description Delivery Date Deliver To:

DBA Insurance 10 days after clearance of personnel Contracting Officer

List of Personnel 5 days after award BPA Administrator

9. FAR and DOSAR Clauses

The FAR and DOSAR clauses attached to this BPA shall apply to all purchases made under this BPA. In the event of an inconsistency between the provisions of this BPA and your invoice, the provisions of the BPA shall take precedence.

10. Acceptance

You are requested to acknowledge acceptance of this BPA, including its terms, conditions, and clauses, by signing and returning a copy to

GSO/Procurement, American Embassy Athens, Greece.

Sincerely, Dresden A. Kalin

Contracting Officer

BPA Accepted:

Signature Date

Typed/Printed Name and Title of Signer

Please indicate the remittance or check mailing address in the space provided below if different from the address to which this agreement was addressed:

ATTACHMENT 1

PRICING LIST

For the purposes of this solicitation, the following seasonal periods shall apply for passenger transportation services in Attica:

• Low Season: November 1 through March 31

• Medium Season: April 1 through June 30 and October 1 through

October 31

• Peak Season: July 1 through September 30

Offerors shall provide fixed pricing for each vehicle type and service unit according to these defined seasonal periods. All proposed rates must correspond to the specified dates for each season.

Rates proposed in response to this solicitation shall remain firm and fixed for the entire period of performance of the Blanket Purchase Agreement

(BPA). No adjustments to the seasonal periods or rates will be permitted after award.

The fixed rates proposed shall apply to all reservations, including those made on short notice or for immediate service. No additional surcharges or fees for last-minute or urgent reservations will be permitted.

All prices shall be in Euros. It is clarified that the U.S. Government will not make any advance payments.

A. VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this agreement and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

B. DAILY/HOURLY RATE PRICING

The daily rate shall be charged for any consecutive 10-hour or 4-hour period within a calendar day. For services beyond 10-hour period the BPA Holder is entitled to the Overtime Hourly Rate Pricing.

The basic hour of service is ____ AM to ____ PM. [Offeror to complete].

Night overtime hours are considered between the hours of _____ PM to _____

AM. [Offeror to complete].

During this time of operation, a different overtime rate will apply. For

Overtime Hourly Rate Pricing see chart below.

The below daily rates with drivers shall include all the costs necessary to accomplish the work as required by this contract, including all managerial cost, administrative cost, vehicles (unlimited mileage), drivers, communication equipment, and all vehicle operation expenses, including but not limited to road assistance, e-pass device, tolls, fuel, oil and all other maintenance of such vehicles. The daily rates should not include the cost of

DBA Insurance coverage (see para. 3 below).

1. Airport Transfer

The Airport passenger transportation services shall include transporting of personnel at designated pick-up points and designated drop off points between the city of Athens and the Athens International Airport “Eleftherios Venizelos"

(AIA).

CLIN

Description

Unit

Low Season

Unit Price in

Euro

Medium

Season Unit

Price in

Euro

Peak Season

Unit Price in

Euros

Airport Transfer to

AIA in Sedan (4 pax) with driver.

One way trip either from an address in Athens to the airport or from the airport to an address in Athens.

One

Trip

Airport Transfer to AIA in SUV with driver.

One way trip either from an address in Athens to the airport or from the airport to an address in Athens.

Airport Transfer to AIA in

Minivan (7/8 pax) with driver.

One way trip either from an address in Athens to the airport or from the airport to an address in Athens.

2. Vehicle with Driver

Daily Rate Pricing – 10-Hour Coverage

Unit Price in

Euro

Medium

Season Unit

Price in

Euro

Peak Season

Unit Price in

Euros

SEDAN

Unlimited mileage Day

001a Overtime Hourly Rate – Day

Hour

001b Overtime Hourly Rate – Night

SUV

002a

002b

MINIVAN 7+1 or 8+1 PAX

003a

003b

3. Vehicle with Driver

Daily Rate Pricing – 4-Hour Coverage

Unit Price in

Euro

Medium

Season Unit

Price in

Euro

Peak Season

Unit Price in

Euros

SEDAN

SUV

MINIVAN 7+1 or 8+1 PAX

004 Extra Hour Hour

*Each vehicle shall be stocked with sufficient umbrellas at passenger’s disposal of black color and bottled water if required.

4. Defense Base Act (DBA) Insurance

The vendor must include Defense Base Act (DBA) insurance premium costs to cover employees, and may obtain DBA insurance directly from any

Department of Labor approved provider found on the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

One-year DBA Insurance - _____________ (Offeror to specify)

The vendor will be reimbursed for DBA only to the extent the vendor provides documentary proof that DBA premium has been paid and only to the extent quoted in the Pricing above.

The vendor shall submit proof of DBA insurance coverage for all personnel assigned to this agreement within ten (10) days after completion of all required personnel security checks.

C. ALLOWABLE VEHICLE SUBSTITUTIONS

If the specified number of sedans are not available, substitutions may be allowable if they are approved by the Contracting Officer.

If the Contracting Officer authorizes a substitution and the BPA Holder makes substitutions, billing and payment shall be at the contract rate for type of vehicle ordered by the Government.

D. CANCELLATION POLICY

(Offeror to specify).

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

SECTION 2 - CLAUSES FOR BLANKET PURCHASE AGREEMENTS

AWARDED BY OVERSEAS CONTRACTING ACTIVITIES

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan

2025) (DEVIATION FEB 2025)

(a)The Contractor shall comply with the following Federal Acquisition

Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1)52.203-19, Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2)52.204-23, Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab Covered Entities (Dec

2023) (Section 1634 of Pub. L. 115-91).

(3)52.204-25, Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4)52.209-10, Prohibition on Contracting with Inverted Domestic

Corporations (Nov 2015).

(5)52.232-40, Providing Accelerated Payments to Small Business

Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)

(Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b)The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1)52.203-6, Restrictions on Subcontractor Sales to the Government (Jun

2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2)52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021)

(41 U.S.C. 3509)).

__ (3)52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5).

(Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4)52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41

U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the

Coast Guard, or applicable elements of the intelligence community—see FAR

3.900(a).

X (5)52.204-10, Reporting Executive Compensation and First-Tier

Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6)[Reserved].

__ (7)52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

__ (8)52.204-15, Service Contract Reporting Requirements for Indefinite-

Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9)52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023)

(Section 102 of Division R of Pub. L. 117-328).

__ (10)52.204-28, Federal Acquisition Supply Chain Security Act Orders—

Federal Supply Schedules, Governmentwide Acquisition Contracts, and

Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

__ (11)(i)52.204-30, Federal Acquisition Supply Chain Security Act Orders—

Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

__ (ii)Alternate I (Dec 2023) of 52.204-30.

X (12)52.209-6, Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, Proposed for Debarment, or

Voluntarily Excluded. (Jan 2025) ( 31 U.S.C. 6101 note).

__ (13)52.209-9, Updates of Publicly Available Information Regarding

Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14)[Reserved].

__ (15)52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct

2022) ( 15 U.S.C. 657a).

__ (16)52.219-4, Notice of Price Evaluation Preference for HUBZone Small

Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17)[Reserved]

__ (18)(i)52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15

U.S.C. 644).

__ (ii)Alternate I (Mar 2020) of 52.219-6.

__ (19)(i)52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020)

(15 U.S.C. 644).

__ (ii)Alternate I (Mar 2020) of 52.219-7.

__ (20)52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15

U.S.C. 637(d)(2) and (3)).

__ (21)(i)52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15

U.S.C. 637(d)(4)).

__ (ii)Alternate I (Nov 2016) of 52.219-9.

__ (iii)Alternate II (Nov 2016) of 52.219-9.

__ (iv)Alternate III (Jun 2020) of 52.219-9.

__ (v)Alternate IV (Jan 2025) of 52.219-9.

__ (22)(i)52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C.

644(r)).

__ (ii)Alternate I (Mar 2020) of 52.219-13.

__ (23)52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C.

657s).

__ (24)52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15

U.S.C. 637(d)(4)(F)(i)).

__ (25)52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-

Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible

Under the SDVOSB Program (Feb 2024) (15 U.S.C. 657f).

__ (26)(i)52.219-28, Postaward Small Business Program Rerepresentation

(Jan 2025) (15 U.S.C. 632(a)(2)).

__ (ii)Alternate I (Mar 2020) of 52.219-28.

__ (27)52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct

2022) (15 U.S.C. 637(m)).

__ (28)52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-

Owned Small Business Concerns Eligible Under the Women-Owned Small

Business Program (Oct 2022) (15 U.S.C. 637(m)).

__ (29)52.219-32, Orders Issued Directly Under Small Business Reserves

(Mar 2020) ( 15 U.S.C. 644(r)).

__ (30)52.219-33, Nonmanufacturer Rule (Sep 2021) ( 15 U.S.C. 637(a)(17)).

__ (31)52.222-3, Convict Labor (Jun 2003) (E.O. 11755).

X (32)52.222-19, Child Labor—Cooperation with Authorities and Remedies

(Jan 2025)( E.O. 13126).

__ (33)52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (34)(i)52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

__ (ii)Alternate I (Feb 1999) of 52.222-26.

__ (35)(i)52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C.

4212).

__ (ii)Alternate I (Jul 2014) of 52.222-35.

__ (36)(i)52.222-36, Equal Opportunity for Workers with Disabilities (Jun

2020) ( 29 U.S.C. 793).

__ (ii)Alternate I (Jul 2014) of 52.222-36.

__ (37)52.222-37, Employment Reports on Veterans (Jun 2020) ( 38 U.S.C.

4212).

__ (38)52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (Dec 2010) (E.O. 13496).

X (39)(i)52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C.

chapter 78 and E.O. 13627).

__ (ii)Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O.

13627).

__ (40)52.222-54, Employment Eligibility Verification (Jan 2025) ( Executive

Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (41)(i)52.223-9, Estimate of Percentage of Recovered Material Content for

EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii)Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (42)52.223-11, Ozone-Depleting Substances and High Global Warming

Potential Hydrofluorocarbons (May 2024) ( 42 U.S.C. 7671, et seq.).

__ (43)52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration

Equipment and Air Conditioners (May 2024) ( 42 U.S.C. 7671, et seq.).

__ (44)52.223-20, Aerosols (May 2024) ( 42 U.S.C. 7671, et seq.).

__ (45)52.223-21, Foams (May 2024) ( 42 U.S.C. 7671, et seq.).

X (46)52.223-23, Sustainable Products and Services (May 2024) ( E.O.

14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C.

7671l).

__ (47)(i)52.224-3 Privacy Training (Jan 2017) ( 5 U.S.C. 552 a).

__ (ii)Alternate I (Jan 2017) of 52.224-3.

__ (48)(i)52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter

83).

__ (ii)Alternate I (Oct 2022) of 52.225-1.

__ (49)(i)52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act

(NOV 2023) ( 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public

Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii)Alternate I [Reserved].

__ (iii)Alternate II (Jan 2025) of 52.225-3.

__ (iv)Alternate III (Feb 2024) of 52.225-3.

__ (v)Alternate IV (Oct 2022) of 52.225-3.

__ (50)52.225-5, Trade Agreements (NOV 2023) ( 19 U.S.C. 2501, et seq., 19

U.S.C. 3301 note).

X (51)52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021)

(E.O.’s, proclamations, and statutes administered by the Office of Foreign

Assets Control of the Department of the Treasury).

__ (52)52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National

Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

__ (53)52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007)

(42 U.S.C. 5150).

__ (54)52.226-5, Restrictions on Subcontracting Outside Disaster or

Emergency Area (Nov 2007) (42 U.S.C. 5150).

X (55)52.226-8, Encouraging Contractor Policies to Ban Text Messaging

While Driving (May 2024) ( E.O. 13513).

__ (56)52.229-12, Tax on Certain Foreign Procurements (Feb 2021).

X (57)52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

__ (58)52.232-30, Installment Payments for Commercial Products and

Commercial Services (Nov 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

X (59)52.232-33, Payment by Electronic Funds Transfer-System for Award

Management (Oct2018) ( 31 U.S.C. 3332).

(60)52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (61)52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (62)52.239-1, Privacy or Security Safeguards (Aug 1996) ( 5 U.S.C. 552a).

X (63)52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or

Assembled by American Security Drone Act-Covered Foreign Entities (Nov

2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

__ (64)52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15

U.S.C. 637(d)(13)).

__ (65)(i)52.247-64, Preference for Privately Owned U.S.-Flag Commercial

Vessels (Nov 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631).

__ (ii)Alternate I (Apr 2003) of 52.247-64.

__ (iii)Alternate II (Nov 2021) of 52.247-64.

(c)The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1)52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C.

chapter67).

__ (2)52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014)

(29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3)52.222-43, Fair Labor Standards Act and Service Contract Labor

Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018)

(29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4)52.222-44, Fair Labor Standards Act and Service Contract Labor

Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter

67).

__ (5)52.222-51, Exemption from Application of the Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or Repair of Certain

Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6)52.222-53, Exemption from Application of the Service Contract Labor

Standards to Contracts for Certain Services-Requirements (May 2014) (41

U.S.C. chapter 67).

__ (7)52.222-55, Minimum Wages for Contractor Workers Under Executive

Order 14026 (Jan 2022).

__ (8)52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022)

(E.O. 13706).

__ (9)52.226-6, Promoting Excess Food Donation to Nonprofit Organizations

(Jun 2020) (42 U.S.C. 1792).

__ (10)52.247-69, Reporting Requirement for U.S.-Flag Air Carriers

Regarding Training to Prevent Human Trafficking (Jan 2025) ( 49 U.S.C.

40118(g)).

(d)Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1)The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2)The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3)As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1)Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any

FAR clause, other than those in this paragraph (e)(1), in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i)52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021)

(41 U.S.C. 3509).

(ii)52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41

U.S.C. 4712).

(iii)52.203-19, Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iv)52.204-23, Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab Covered Entities (Dec

2023) (Section 1634 of Pub. L. 115-91).

(v)52.204-25, Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(vi)52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023)

(Section 102 of Division R of Pub. L. 117-328).

(vii)(A)52.204–30, Federal Acquisition Supply Chain Security Act Orders—

Prohibition. (Dec 2023) ( Pub. L. 115–390, title II).

(B)Alternate I (Dec 2023) of 52.204–30.

(viii)52.219-8, Utilization of Small Business Concerns (Jan 2025) ( 15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(ix)52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(x)52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(xi)52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(xii)52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020)

(29 U.S.C. 793).

(xiii)52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C.

4212).

(xiv)52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xv)52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C.

chapter 67).

(xvi)(A)52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C.

chapter 78 and E.O. 13627).

(B)Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O.

13627).

(xvii)52.222-51, Exemption from Application of the Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or Repair of Certain

Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xviii)52.222-53, Exemption from Application of the Service Contract Labor

Standards to Contracts for Certain Services-Requirements (May 2014) (41

U.S.C. chapter 67).

(xix)52.222-54, Employment Eligibility Verification (Jan 2025) ( E.O.

12989).

(xx)52.222-55, Minimum Wages for Contractor Workers Under Executive

Order 14026 (Jan 2022).

(xxi)52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022)

(E.O. 13706)

(xxii)(A)52.224-3, Privacy Training (Jan 2017) ( 5 U.S.C. 552a).

(B)Alternate I (Jan 2017) of 52.224-3.

(xxiii)52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National

Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxiv)52.226-6, Promoting Excess Food Donation to Nonprofit Organizations

(Jun 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxv)52.232-40, Providing Accelerated Payments to Small Business

Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(xxvi)52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or

Assembled by American Security Drone Act-Covered Foreign Entities (Nov

2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

(xxvii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial

Vessels (Nov 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2)While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (48 CFR

CHAPTER 1) CLAUSES ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND

FIRST-TIER SUBCONTRACT AWARDS (JUN 2020)

52.204-12 UNIQUE ENTITY IDENTIFIER MAINTENANCE (OCT

2016)

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE (OCT 2018)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED

APPLICATION (JUN 2023)

52.222-19 CHILD LABOR-COOPERATION WITH

AUTHORITIES AND REMEDIES (JAN 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV

2021)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN

TEXT MESSAGING WHILE DRIVING (JUN 2020)

52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE

(DEC 2007)

52.228-3 WORKERS’ COMPENSATION INSURANCE

(DEFENSE BASE ACT) (JUL 2014) (SERVICES ONLY)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.229-6 FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-24 PROHIBITION OF ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-36 PAYMENT BY THIRD PARTY (FEB 2010)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED

OBLIGATIONS (JUNE 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS (MAR 2023)

52.233-1 DISPUTES (JUL 2002) ALTERNATE I (MAY 2014)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL

ITEMS - ALTERNATE (OCT 2018) IS INCORPORATED BY

REFERENCE (SEE SF-1449, BLOCK 27B)

ADDENDUM TO 52.212-4

NONE

DEPARTMENT OF STATE ACQUISITION REGULATION (DOSAR)

CLAUSES (48 CFR CHAPTER 6):

DOSAR TITLE AND DATE

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION

CARD ISSUANCE PROCEDURES (FEB 2015)

652.225-71 SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT

OF 1979 AS AMENDED, (AUG 1999)

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR

CONTRACTORS WITHIN THE UNITED STATES (JUL 1988)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE (FEB 2015)

652.242-70 CONTRACTING OFFICER’S REPRESENTATIVE (AUG

1999)

652.242-71 NOTICE OF SHIPMENTS (JUL 1988)

652-242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT, AND

ARE APPLICABLE FOR ORDERS FOR SERVICES:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government e-mail.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an e-mail signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever Contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION

(FIXED-PRICE) (AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed price stated in this contract.

(a) Billing instructions. The electronic invoicing is the preferred means of submitting invoices.

The contractor is encouraged to create and submit electronic invoices for this contract, in lieu of paper copies, to ATHFMCVOUCHER@state.gov.

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 calendar days after receipt of the proper statement. Payments may be made directly to any bank account established by the Contractor to receive payments. If there is a wire fee for the wire transfer, this fee is the responsibility of the beneficiary. All inquiries regarding payment should be made to Financial Management Office at telephone number 210-693-4773.

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE

(DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause:

Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense

Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c) mailto:ATHFMCVOUCHER@state.gov

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

DOSAR 652.239-802 VENDOR LOCK-IN PROVISION (DEVIATION)

(SEP 2025)

(a) Definitions. As used in this provision-

Vendor Lock-In-The term vendor lock-in refers to a situation in which the

Government’s ability to operate, maintain, or transition a system, data, software, or related capability is limited due to dependency on proprietary technologies, formats, or services controlled by a specific contractor. This includes restrictions on access to models, training data, source code, documentation, or technical interfaces that would prevent or burden the

Government’s ability to transition to alternative solutions or providers.

(b) Vendor Lock-In Mitigation. The Government requires that offers submitted in response to this solicitation that incorporate AI technologies include terms that reduce vendor lock-in risk,…