Solicitation_19GG8018Q0001_for_Renovation_of_Residences.pdf

American Embassy Tbilisi

11 George Balanchine Street, 0131 Tbilisi, Georgia 3/14/2018

Dear Prospective Quoter:

SUBJECT: Solicitation Number 19GG8018Q0001

The Embassy of the United States of America invites you to submit a quotation for Renovation of U.S. Embassy Tbilisi Residences.

The Embassy intends to conduct a pre-quotation conference, and all prospective quoters who have received a solicitation package will be invited to attend. See Section 3 of the attached

Request for Quotations (RFQ).

Submit your quotation in a sealed envelope marked "Proposal Enclosed" to the US Embassy

Tbilisi with attention to: GSO, Christopher Easley on or before 4/17/2018 5:00pm local time

Tbilisi, Georgia (GMT+4). No quotations will be accepted after this time.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1 pricing;

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

Direct any questions regarding this solicitation to Contracting Officer Christopher Easley by letter or by telephone at 995 32 227 70 00 during regular business hours.

Sincerely, Christopher Easley, Contracting Officer

19GG8018Q0001

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19GG8018Q0001 Prices, Block 23

Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement, Section 1 - B through H

Attachment 1 to Description/Specifications/Statement of Work, Government Furnished

Property

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR6936988

PAGE 1 OF PAGES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6.

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Nana Bregvadze

b. TELEPHONE NUMBER(No collect calls)

2277000

8. OFFER DUE DATE/ LOCAL

TIME

9. ISSUED BY CODE GG800 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

AMERICAN EMBASSY TBILISI

11 GEORGE BALANCHINE STREET, ATTN:

GSO/PROCUREMENT

TBILISI

GEORGIA

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB EMERGING SMALL BUSINESS

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY TBILISI

11 GEORGE BALANCHINE STREET, ATTN:

WAREHOUSE

TBILISI 0131

GEORGIA

AMERICAN EMBASSY TBILISI

11 GEORGE BALANCHINE STREET, ATTN: GSO/PROCUREMENT

GEORGIA

17a. CONTRACTOR/ CODE 506861774 FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY TBILISI

11 GEORGE BALANCHINE STREET, ATTN:

FINANCIAL OFFICE

TBILISI

GEORGIA

CODE

OFFEROR

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

0.00 GEL

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __2__ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _______ __________ OFFER DATED

__ ___________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

Christopher Easley

31c. DATE SIGNED

07/14/2017

19GG8018Q0001

1 Renovation of U.S. Embassy Tbilisi Residences

See attached schedule

SOLICITATION ISSUE DATE

3-14-2018

4-17-2018, 5:00pm

X

X

X

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19GG8018Q0001

PRICES, BLOCK 23

SECTION 1 - B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

This request is for supplies and services needed to insure all U.S. Government leased/owned apartments or houses are renovated/refurbished to provide new incoming

American families with a safe and comfortable place to live in Tbilisi, Georgia. The

Contractor shall complete all work including, but not limited to managerial, labor, administrative, tools, equipment and logistics as called for and defined in Section 1 - B, C- Statement of Work.

The goal of this IDIQ solicitation is to ensure all U.S. Government leased/owned apartments and houses are renovated/refurbished to the highest workmanship standards to provide new incoming families with a nice, comfortable, safe place to live in Tbilisi

Georgia.

The Contractor shall furnish all managerial, labor, administrative, tools, equipment and logistics, supplies, services necessary to comply with all U.S. OSHA standards, laws, and regulations as specified in the Contract Documents. All work shall be subject to the terms and conditions of this contract.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for make-ready. The contractor shall furnish services according to task orders issued by the Contracting

Officer. Oral task orders maybe necessary for emergencies, however, they shall be issued in writing within three days after issuance of the oral instructions. The task orders shall specify the location and type of work requested.

The contract will be for a one-year period from the date of the contract award, with 2

(two) one-year options. For each effective year of the contract, the U.S. Government guarantees a minimum order of 1,000 USD (Equivalent in local currency GEL) worth of services. The maximum amount of services ordered under each year of the contract will not exceed 50,000 USD (Equivalent in local currency GEL) worth of services.

B.3 PRICES/COSTS

The prices will include all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in section B.3.3. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-5), overhead, and profit.

B.3.1 VALUE ADDED TAX.

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the

CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

B.3.2 CURRENCY

All prices shall be in U.S. Dollars.

B.3.3 PRICING - BASE PERIOD

A. The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. Description of services below will be to the highest workmanship standards. If work is determined not to be to the highest standards, the

Contractor will be responsible for redoing the work at no cost to the Government.

The fixed unit prices, estimated quantities, and ceiling for each category are:

CLIN Description of Service Unit of

Measure

Price per Unit in

USD

Estimated Quantity

*Total

Estimated Price in USD

Preparation Work (works include CLIN section 1 through 4): Clean and wash old paint surfaces with a general cleaning detergent, remove all existing nails /anchors and patch, repair plaster, prime with one coat and smooth surface (Section C.2.1.3)

Square meter

Painting walls, with latex paint, following surface preparation (Section C.2.1.4)

Square meter

Painting walls, One per coat "Caparol

"Alpina" Water paint "Kinder Zimmer"

Havana 16" or approved equal 1can. 15lt.

With 2lt. Base grounding, following surface preparation (Section C.2.1.4)

Square meter

Painting walls with oil based paint, glossy finish, following surface preparation (Section

C.2.1.4)

Square meter

Painting metal grilles and railings, oil based paint, glossy finish, following surface preparation (Section C.2.1.4)

Square meter

Painting ceilings, with "Caparol "

'MUSKAT18/2' paint", or approved equal following surface preparation (Section

C.2.1.4)

Square meter

Painting trim/baseboards, with oil-based paint, glossy finish, following surface preparation (Section C.2.1.4)

Linear meter

Painting of damaged surfaces with Kilz primer or approved equal (Section C.2.1.4)

Square meter

Repair texture walls and ceiling (Section

C.2.1.4 - 20, 21)

Square meter

Painting of textured surfaces with latex paint

(Section C.2.1.4)

Square meter

Remove and replace of wallpaper (Section

C.2.1.4 - 22)

Square meter

Preparation, refinishing of wooden floors, following surface preparation (Section C.2.2)

Square meter

Removal and replacement of hardwood floors

(Section C.2.2)

Square meter

Preparation, refinishing of wooden stairs and railings, following surface preparation

(Section C.2.3)

Square meter

Preparation, removal, replace and finishing of drywall. (Section C.2.1.4 –18-19)

Square meter

Preparation, removal, replace and finishing of stucco. (Section C.2.1.4. - 26)

Square meter

Preparation and finishing exterior grills, railings or other metal (Section C.2.1.4. - 24)

Square meter

Preparation and finishing exterior trim

(Section 2.1.4. - 25)

Square meter

Janitorial/Cleaning services – House (Section

C.2.5)

Square meter

20 Roofing services (Section C.2.6) Square meter

21 Concrete & Masonry services (Section C.2.7) Square meter

Remove generator's concrete pad per 12 cm thick ( Section C.2.7)

Square meter

Cut, prep and removal of existing concrete per 10 cm thick (sidewalks) (Section C.2.7)

Square meter

Prep and install new reinforce concrete that is 10 cm thick ( Section C.2.7)

Square meter

25 Remove concrete pavers Square meter

26 Prepare and install new concrete pavers Square meter

Remove safe haven metal door and install back landlord's owned door. Patch holes and paint around the door

Set 1

28 Removal and cleaning of debris Cubic meter

29 Install new floor moulding, plastic Linear meter

30 Install new floor moulding, wood Linear meter

31 Install new ceiling moulding, plastic Linear meter

32 Install new ceiling moulding, wood Linear meter

33 Install new window trim, plastic Linear meter

34 Install new window trim, wood Linear meter

35 Install new door trim, plastic Linear meter

36 Install new door trim, wood Linear meter

37 Repair existing floor moulding, plastic Linear meter

38 Repair existing floor moulding, wood Linear meter

39 Repair existing ceiling moulding, plastic Linear meter

40 Repair existing ceiling moulding, wood Linear meter

41 Repair existing window trim, plastic Linear meter

42 Repair existing window trim, wood Linear meter

43 Repair existing door trim, plastic Linear meter

44 Repair existing door trim, wood Linear meter

Total for Services: _____________

DBA Insurance: _____________

Base Year Total, Estimated*: _____________

*This estimated amount is based on total estimated Government requirements for this period of performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

**Contract Minimum and Maximum Amounts

1. Contract Minimum: During the contract period, the Government shall place orders for a minimum of 1,000.00 USD. This is the contract minimum for this period of performance.

2. Contract Maximum: During the contract period, the amount of all orders shall not exceed 50,000.00 USD. This is the contract maximum for this period of performance.

B.3.3.1 PRICING – OPTION YEAR ONE

A. The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of

12 months. Description of services below will be to the highest workmanship standards. If work is determined not to be to the highest standards, the Contractor will be responsible for redoing the work at no cost to the Government.

The fixed unit prices, estimated quantities, and ceiling for each category are:

Measure

Price per Unit in

USD

Estimated Quantity

*Total

Estimated Price in USD

Preparation Work (works include CLIN section 1 through 4): Clean and wash old paint surfaces with a general cleaning detergent, remove all existing nails /anchors and patch, repair plaster, prime with one coat and smooth surface (Section C.2.1.3)

Square meter

Painting walls, with latex paint, following surface preparation (Section C.2.1.4)

Square meter

Painting walls, One per coat "Caparol

"Alpina" Water paint "Kinder Zimmer"

Havana 16" or approved equal 1can. 15lt.

With 2lt. Base grounding, following surface preparation (Section C.2.1.4)

Square meter

Painting walls with oil based paint, glossy finish, following surface preparation (Section

C.2.1.4)

Square meter

Painting metal grilles and railings, oil based paint, glossy finish, following surface preparation (Section C.2.1.4)

Square meter

Painting ceilings, with "Caparol "

'MUSKAT18/2' paint", or approved equal following surface preparation (Section

C.2.1.4)

Square meter

Painting trim/baseboards, with oil-based paint, glossy finish, following surface preparation (Section C.2.1.4)

Linear meter

Painting of damaged surfaces with Kilz primer or approved equal (Section C.2.1.4)

Square meter

Repair texture walls and ceiling (Section

C.2.1.4 - 20, 21)

Square meter

Painting of textured surfaces with latex paint

(Section C.2.1.4)

Square meter

Remove and replace of wallpaper (Section

C.2.1.4 - 22)

Square meter

Preparation, refinishing of wooden floors, following surface preparation (Section C.2.2)

Square meter

Removal and replacement of hardwood floors

(Section C.2.2)

Square meter

Preparation, refinishing of wooden stairs and railings, following surface preparation

(Section C.2.3)

Square meter

Preparation, removal, replace and finishing of drywall. (Section C.2.1.4 –18-19)

Square meter

Preparation, removal, replace and finishing of stucco. (Section C.2.1.4. - 26)

Square meter

Preparation and finishing exterior grills, railings or other metal (Section C.2.1.4. - 24)

Square meter

Preparation and finishing exterior trim

(Section 2.1.4. - 25)

Square meter

Janitorial/Cleaning services – House (Section

C.2.5)

Square meter

20 Roofing services (Section C.2.6) Square meter

21 Concrete & Masonry services (Section C.2.7) Square meter

Remove generator's concrete pad per 12 cm thick ( Section C.2.7)

Square meter

Cut, prep and removal of existing concrete per 10 cm thick (sidewalks) (Section C.2.7)

Square meter

Prep and install new reinforce concrete that is 10 cm thick ( Section C.2.7)

Square meter

25 Remove concrete pavers Square meter

26 Prepare and install new concrete pavers Square meter

Remove safe haven metal door and install back landlord's owned door. Patch holes and paint around the door

Set 1

28 Removal and cleaning of debris Cubic meter

29 Install new floor moulding, plastic Linear meter

30 Install new floor moulding, wood Linear meter

31 Install new ceiling moulding, plastic Linear meter

32 Install new ceiling moulding, wood Linear meter

33 Install new window trim, plastic Linear meter

34 Install new window trim, wood Linear meter

35 Install new door trim, plastic Linear meter

36 Install new door trim, wood Linear meter

37 Repair existing floor moulding, plastic Linear meter

38 Repair existing floor moulding, wood Linear meter

39 Repair existing ceiling moulding, plastic Linear meter

40 Repair existing ceiling moulding, wood Linear meter

41 Repair existing window trim, plastic Linear meter

42 Repair existing window trim, wood Linear meter

43 Repair existing door trim, plastic Linear meter

44 Repair existing door trim, wood Linear

Option Year 1 Total, Estimated*: _____________ performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

period of performance.

B.3.3.2. PRICING – OPTION YEAR TWO

A. The Contractor shall provide the services shown below for Option Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of

12 months. Description of services below will be to the highest workmanship standards. If work is determined not to be to the highest standards, the Contractor will be responsible for redoing the work at no cost to the Government.

The fixed unit prices, estimated quantities, and ceiling for each category are:

Measure

Price per Unit in

USD

Estimated Quantity

*Total

Estimated Price in USD

Preparation Work (works include CLIN section 1 through 4): Clean and wash old paint surfaces with a general cleaning detergent, remove all existing nails /anchors and patch, repair plaster, prime with one coat and smooth surface (Section C.2.1.3)

Square meter

Painting walls, with latex paint, following surface preparation (Section C.2.1.4)

Square meter

Painting walls, One per coat "Caparol

"Alpina" Water paint "Kinder Zimmer"

Havana 16" or approved equal 1can. 15lt.

With 2lt. Base grounding, following surface preparation (Section C.2.1.4)

Square meter

Painting walls with oil based paint, glossy finish, following surface preparation (Section

C.2.1.4)

Square meter

Painting metal grilles and railings, oil based paint, glossy finish, following surface preparation (Section C.2.1.4)

Square meter

Painting ceilings, with "Caparol "

'MUSKAT18/2' paint", or approved equal following surface preparation (Section

C.2.1.4)

Square meter

Painting trim/baseboards, with oil-based paint, glossy finish, following surface preparation (Section C.2.1.4)

Linear meter

Painting of damaged surfaces with Kilz primer or approved equal (Section C.2.1.4)

Square meter

Repair texture walls and ceiling (Section

C.2.1.4 - 20, 21)

Square meter

Painting of textured surfaces with latex paint

(Section C.2.1.4)

Square meter

Remove and replace of wallpaper (Section

C.2.1.4 - 22)

Square meter

Preparation, refinishing of wooden floors, following surface preparation (Section C.2.2)

Square meter

Removal and replacement of hardwood floors

(Section C.2.2)

Square meter

Preparation, refinishing of wooden stairs and railings, following surface preparation

(Section C.2.3)

Square meter

Preparation, removal, replace and finishing of drywall. (Section C.2.1.4 –18-19)

Square meter

Preparation, removal, replace and finishing of stucco. (Section C.2.1.4. - 26)

Square meter

Preparation and finishing exterior grills, railings or other metal (Section C.2.1.4. - 24)

Square meter

Preparation and finishing exterior trim

(Section 2.1.4. - 25)

Square meter

Janitorial/Cleaning services – House (Section

C.2.5)

Square meter

20 Roofing services (Section C.2.6) Square meter

21 Concrete & Masonry services (Section C.2.7) Square meter

Remove generator's concrete pad per 12 cm thick ( Section C.2.7)

Square meter

Cut, prep and removal of existing concrete per 10 cm thick (sidewalks) (Section C.2.7)

Square meter

Prep and install new reinforce concrete that is 10 cm thick ( Section C.2.7)

Square meter

25 Remove concrete pavers Square meter

26 Prepare and install new concrete pavers Square meter

Remove safe haven metal door and install back landlord's owned door. Patch holes and paint around the door

Set 1

28 Removal and cleaning of debris Cubic meter

29 Install new floor moulding, plastic Linear meter

30 Install new floor moulding, wood Linear meter

31 Install new ceiling moulding, plastic Linear meter

32 Install new ceiling moulding, wood Linear meter

33 Install new window trim, plastic Linear meter

34 Install new window trim, wood Linear meter

35 Install new door trim, plastic Linear meter

36 Install new door trim, wood Linear meter

37 Repair existing floor moulding, plastic Linear meter

38 Repair existing floor moulding, wood Linear meter

39 Repair existing ceiling moulding, plastic Linear meter

40 Repair existing ceiling moulding, wood Linear meter

41 Repair existing window trim, plastic Linear meter

42 Repair existing window trim, wood Linear meter

43 Repair existing door trim, plastic Linear meter

44 Repair existing door trim, wood Linear

Option Year 2 Total, Estimated*: _____________ performance. If more than one award is made, the estimated amount of work awarded under task order(s) to any single Contractor will be less than the amount shown.

period of performance.

The Grand Total Estimated Contract Amount for the base and 2 optional periods of performance is ______________.

B.4 ORDERING - The Government shall issue task orders for ordering all services under this contract. Task orders may be issued from the effective date of the contract until the end of the

"Period of Performance." All task orders are subject to the terms and conditions of this contract.

This contract shall take precedence in the event of conflict with any task order.

The ordering office is the following:

American Embassy

General Services Office

11 George Balanchine St.

Tbilisi Georgia 0131

B.4.1 ISSUANCE OF TASK ORDERS - The Contracting Officer may be the only person to issue task orders orally but will confirm them in writing within three days.

B.4.2 SURVEY OF PROPERTY - Before performing work, the contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist.

The contractor shall be responsible for any errors that might have been avoided by such a survey/review. The contractor shall immediately report any discrepancies to the COR or the

Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for make-ready services on an as-needed basis. Task orders shall include:

(a) Date of order

(b) Contract number

(c) Task order number

(d) Location of property

(e) Amount of work (square meters or linear meters)

(f) List of works to be performed

(g) Point of contact for questions

Procedures

1. Before issuing a task order, the Government may issue a written request for quotation that includes the work to be performed and the required completion date. The Contractor shall respond to that request for quotation in writing within three working days.

Alternatively, the Government may simply issue a firm-fixed price task order, if it has the measurements of the work to be performed.

2. If requested to submit a firm-fixed price quotation for a task order, the Contractor shall compute a price for the required work by multiplying the unit prices in Section B by the amount of work required.

SELECTION OF AWARDEE FOR INDIVIDUAL TASK ORDERS

A. If more than one Contractor receives an award for these services, the following procedures shall govern the issuance of individual task orders. The Contractor shall perform no work without a task order issued by the Contracting Officer.

B. As the need for services arises, the Government will develop a price estimate.

If the estimate does not exceed US$3,500.00, the Government will follow the procedures in paragraph C. below. If the estimate exceeds US$3,500.00, the

Government will follow the procedures in paragraph D. below.

C. Orders not exceeding US$3,500.00 - The Government will select a Contractor for the task order. This decision will be based on the Government's best interests, which may include factors such as estimated price; past performance record; need to meet contractual minimums; or desire to avoid exceeding task order limitations set forth in

FAR 52.216-19, "Order Limitations".

D. Orders exceeding US$3,500.00

1. Unless one of the exceptions in paragraph E. below applies, the

Government will make its award selection based on the prices in the contract and past performance information gained as a result of Contractor performance under this contract.

2. Selection of Contractors shall not be protestable to GAO under Subpart

33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. The Department of State has an

Acquisition Ombudsman who will review complaints by Contractors to ensure that all

Contractors are afforded a fair opportunity to be considered for these task orders under the terms of this contract.

E. Exceptions to the procedures in Paragraph D above:

1. The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

2. It is necessary to place an order to satisfy a minimum guarantee.

B.4.4 COMPLETION DATES UNDER TASK ORDERS - The following are maximum completion times that will be included in individual task orders, dependent upon the type and amount of work to be done:

Type of House Square Meter Ranges

GROSS

Number of calendar days for

Make Ready

Extra Large House 601-1200 17

Large House 301-600 14

Medium House 201-300 12

Small House 140-200 10

Small Apartment 80-160 5

Medium Apartment 161-230 6

Large Apartment 231-360 7

The time period specified above shall not begin until the contractor is afforded reasonable access to the work site.

The time period specified above may be shortened if mutually agreed to by the contractor and the

Government.

The completion date is fixed and may be extended only by a written modification signed by the

Contracting Officer.

SECTION 1 - C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL - The American Embassy Tbilisi requires renovation/refurbishment services to be performed by a Contractor under this task orders on US Government owned and leased properties. The contractor shall include, but not limited too managerial, labor, equipment, tools, cleaning, logistics, administrative and direct operational personnel to accomplish all work as required. Any and all materials for any part of this contract must be new and pre-approved by the Contracting Officer prior to application for it purpose to fulfill the assigned or agreed contract. The Contracting Officer has the right that if any material was used and not agreed upon prior, to force the Contractor to remove and or replace with a product, service or specific material typically used by the US Embassy at the Contractor`s expence to remedy the problem.

C.1.2 ENGLISH SPEAKING REPRESENTATIVE - The contractor shall designate an English speaking representative who shall supervise the contractor's workforce and be the contractor's liaison with the Government.

The designated representative shall be located on site in an office designated by the

Contracting Officer during normal working hours (see Section F.8) and shall have supervision as its sole function during the times while on duty. The contractor's employees shall be on site only for contractual duties and not for any other business or purposes.

C.1.2. PERSONNEL -. The Contractor shall be responsible for providing qualified technicians

(with at least one of each trade at the journey-man level or equivalent) from the labor category listed under B.3.3 section with relevant experience of more than 3 years to meet the minimum requirements established below to perform the renovation/refurbishment services in accordance with the Statement of Work. Helper positions do not need to meet this 3 year minimum requirement. The Contractor shall provide a list of employees and resumes intended for this contract to the Government. The Contractor must get approval from the Government of all planned employees intended for this contract prior to starting any work.

C.1.3 DEFINITIONS (see also FAR clause 52.202-1, Alt. 1 [April 1994]).

Protective covering or protection - Minimum 8 oz leak proof canvas drop cloth.

HVAC - Heating Ventilation and Air Conditioning.

Make-ready Services – Preparation of residential units for occupancy, including all items in this contract.

C.2 STANDARDS

C.2.1 APPLICABLE PAINTING STANDARDS AND PAINT SPECIFICATIONS

The Contractor shall provide painting, drywall/plaster repair, and related services for real property owned or managed by the U.S. Government.

C.2.1.1 LOCAL/INDUSTRY PAINTING STANDARDS

Painting and preparatory work shall be in accordance with the instructions given below.

In cases where local standards and those listed in this contract are in conflict, the stricter of the two shall apply.

C.2.1.2 PAINTING MATERIALS SPECIFICATIONS AND WARRANTY

Paint used shall be latex, or oil-base. Color will be specified separately for each individual task order.

The Contractor shall provide all new necessary painting supplies and equipment, including brushes, rollers, buckets, mixers, space heaters, drop cloths, scrapers, sanding gear, electric sprayers, and texture sprayers if necessary to perform the work. The Government will not furnish any materials.

The warranty shall be valid for 1 year after the final inspection. During the warranty period, the Contractor shall repair or replace, free of charge, any occurring defects or ensuing damages. If the Contractor fails to do so after receipt of a written request to that effect, the

Government may have such discrepancies remedied at the Contractor's expense.

C.2.1.3 PREPARATION AND PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property items (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect and return such property to its original position upon completion of work in that area. The contractor shall move, protect, and return such property to its original position.

The Contractor shall be responsible for all the furniture located in the residence during the renovation/refurbishment. The Contractor shall sign an inventory list presented by the

Embassy before commencing renovation work. By signature the Contractor acknowledges the responsibility of receiving, acceptance and care for the furniture during the make ready.

Contractors or sub-contractors will not use any Government property or furniture at the work site at any time for any reason. A clear definition of protective covering or protection for furniture, surfaces, floors ect. below will be a minimum eight (8) oz leak proof drop cloths. Clear vinyl or plastic is not accepted as protective covering or protection.

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The contractor shall move, protect, and return such property to its original position.

The contractor shall first remove furnishings (such as furniture, rugs) or protect them with protective covering prior to any painting. Protective covering shall be minimum 8 oz leak proof canvas drop cloth. The contractor shall also protect floors from soiling and paint spills.

The contractor shall not wash wooden floors under any circumstances. To protect floors (of all types) from damage, the contractor shall use a suitable protective cover and provide ladders and scaffolding with clean rubber shoes or similar protection devices.

If the contractor spills any paint, or in any way soils the floors, the Contractor shall clean up using a specialist floor finishing company at the contractor’s expense shall perform the cleanup. After completion of the painting work, the contractor shall return all furnishings to their original position, and clean the work area free of litter and debris. The Contractor shall leave some paint for further touchup needs. The quantity of paint shall be agreed with the COR.

The Government cannot ensure that utilities will be available at all properties at all times.

The Contractor shall have an alternate source of power (generator) available if utility power is not available. The Contractor shall not adjust the heating or air conditioning controls in properties with utilities turned on to maintain temperature. The Contractor shall have its own source of water available for clean up if water has been turned off in the property for winterization of the plumbing system.

C.2.1.4 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

a. Interior and Exterior Painting

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) Paint: This category includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions to the COR for each paint material proposed for use, prior to starting work. The Contractor shall list each material and cross-reference specific coating and finish system and application as an attachment to the above submittal. The Contractor shall identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: The Contractor shall provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: The Contractor shall provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification are not acceptable.

(5) Material Delivery: The Contractor shall deliver materials to the job site in manufacturer's original, unopened packages and the containers shall bear the manufacturer's name and label with trade name and manufacturer's instructions.

(6) Material Storage: The Contractor shall store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of

45 degrees F (7 degrees C). The Contractor shall protect materials from freezing and keep storage area neat and orderly. Contractor shall remove oily rags and waste daily.

(7) Project Conditions: The Contractor shall not apply paint when the relative humidity exceeds 85 percent, or at temperatures less than 5 degrees F (-15 degrees

C) above the dew point, or to damp or wet surfaces. The Contractor shall apply paint only in temperatures that comply with the manufacturer's specifications.

(8) Preliminary Examination: The Contractor shall examine substrates and conditions under which painting will be performed for compliance with requirements and shall not begin application until unsatisfactory conditions have been corrected.

(9) Preparation:

(a) The Contractor shall remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping, prior to surface preparation and painting. (Taping includes windows, door jams, etc.)

(b) The Contractor shall clean and prepare surfaces to be painted following the manufacturer's instructions before applying paint or surface treatments. This preparation includes removal of oil, dust, direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, chipping, etc.

All surfaces must be clean and dry. The Contractor shall schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(c) The Contractor shall notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas.

Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed. Replace all electrical covers with new covers after painting.

(10) Materials Preparation: The Contractor shall mix and prepare paint following the manufacturer's directions.

(11) Application: The Contractor shall apply paint following the manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(a) Unless otherwise specified, the Contractor shall use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, door frames, and window frames. The Contractor shall use a flat or satin flat latex base paint (containing no lead or mercury) in the remainder of the unit. The color shall be consistent with the balance of the room, which will normally be an off-white. The Contractor shall provide samples of the color on sample of the type of material to be painted before actual paint date is scheduled.

(b) On exterior surfaces, the Contractor shall apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior of the property, or a color as otherwise specified by the COR. Prior to painting, the Contractor shall scrape, sand, fill, and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work prior to painting. The Contractor shall not apply exterior paint in snow, rain, fog or mist, or when the relative humidity exceeds 85 percent; or to damp or wet surfaces.

(c) The Contractor shall provide finish coats that are compatible with primers used.

(d) The number of coats and film thickness required is the same regardless of application method. The Contractor shall not apply succeeding coats until previous coat has cured. The Contractor shall sand between applications where required to produce a smooth, even surface.

(e) The Contractor shall apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(12) Scheduling Painting: The Contractor shall apply the first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not recoat until paint has dried.

(13) Minimum Coating Thickness: The Contractor shall apply materials at the manufacturer's recommended spreading rate. The Contractor shall provide a total dry film thickness of the system as recommended by the manufacturer.

(14) Prime Coats: Before application of finish coats, the Contractor shall apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and which has not been prime coated.

(15) Brush Application: The Contractor shall brush-out and work brush coats into surfaces in an even film. The Contractor shall eliminate cloudiness, spotting, lap marks, brush marks, runs, sags, or other surface imperfections. The Contractor shall draw neat glass lines and color breaks.

The Contractor shall apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(16) Mechanical Applications: The Contractor shall use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

Wherever spray application is used, the Contractor shall apply each coat to provide the equivalent hiding of brush-applied coats. The Contractor shall not double-back with spray equipment building-up film thickness of two coats in one pass, unless recommended by the manufacturer.

(17) Upon completion of painting, the Contractor shall clean the glass and paint-spattered surfaces. The Contractor shall remove spattered paint by washing, scraping or other proper methods using care not to scratch or damage adjacent finished surfaces.

(18) The Contractor shall remove temporary protective wrappings after completion of painting operations.

(a) DRYWALL/PLASTER REPAIR

Patch defective drywall with a similar thickness and fire rated drywall. Joints must be taped in a manner so they are not readily visible. The patch must be textured with a texture consistent with the rest of the surface being patched. All nail heads must be set and spackled. Joints must be taped and covered with a joint compound. Spackled nail heads and tape joints must be sanded smooth and all dust removed prior to painting. Exterior surfaces must be spackled with exterior grade compounds.

(19) REMOVE AND REPLACE DRYWALL

Remove drywall in designated area(s) along with fasteners and replace drywall with a similar thickness and fire rated drywall. Joints must be taped in a manner so they are not readily visible. The patch must be textured with a texture consistent with the rest of the surface being patched. All nail heads must be set and spackled. Joints must be taped and covered with a joint compound. Spackled nail heads and tape joints must be sanded smooth and all dust removed prior to painting. Exterior surfaces must be spackled with exterior grade compounds.

(20) TEXTURE ONLY - WALLS

Occasionally, the Government may require a wall to be textured that has not previously been textured. The contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the contractor shall furnish and apply a texture type material. If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room. The minimum assignment for this requirement will be one room within a unit.

(21) TEXTURE ONLY - CEILING

Occasionally, the Government may require that a ceiling be textured that has not previously been textured. The contractor shall prepare the ceiling by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the contractor shall furnish and apply an "acoustic" type texture. The minimum assignment for this requirement will be one room within a unit.

(22) REMOVE WALL COVERING

By task order, remove the designated wall covering (such as wallpaper, cork, mirror, and tile). After removing the wall covering the area shall be cleaned and made ready for painting. The contractor shall remove and properly dispose of the old wall covering.

(23) PLASTER

Repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

(24) EXTERIOR GRILLS, RAILINGS OR OTHER METAL

Apply a high quality exterior grade oil base paint that matches as closely as possible the existing color on the exterior grills, railings, metal of the property, or a color as specified by the COR. The metal is to be scraped, wire brushed, sanded, filled, and primed with an oil base primer, prior to painting. The contractor should plan on extensive preparatory work prior to painting. The specifications for exterior paint apply, unless otherwise specified.

(25) PAINT EXTERIOR TRIM

Apply a high quality exterior grade latex base paint that matches as closely as possible the existing color on the exterior trim of the property, or a color as specified by the COR.

The trim is to be scraped, sanded, filled, and primed with a latex base primer, prior to painting. The contractor should plan on extensive preparatory work prior to painting.

The specifications for exterior paint apply, unless otherwise specified.

(26) STUCCO

Remove any damaged or loose stucco. Repair damaged interior or exterior stucco as directed by the COR before applying paint. The stucco material shall be of a similar material that matches as closely as possible the existing stucco in texture and color.

C.2.2 HARDWOOD FLOOR REFINISHING

Hardwood floor refinishing shall not disturb or damage any fixed property

(including light fixtures and baseboards). The contractor shall protect or move and return such property to its original position.

(a) Remove any and all furniture from room where work is to be performed.

Move to a secure, safe area and protect by covering. Form a protective barrier sealed from dust or any other foreign debris. Remove any transition strips from existing floor. Cover any door or openings and encapsulate work area with plastic sheeting to stop dust or other debris from leaving designated work area.

(b) With professional drum (belt) sander, start sanding parallel to grain using

80 grit sandpaper until entire existing finish is removed. Sweep up and remove all access dust not picked up from drum sander.

a. Must use a Lagler Superhummel drum sander (300 mm belt sanding machine or preapproved equivalent)

(c) With professional orbital floor sander, using100 grit sandpaper repeat sanding same area and clean up as above.

a. Must use a Lagler Trio 3 disc sanding machine or preapproved equivalent

(d) With professional edge sander repeat using 80 then 100 grit sandpaper in all areas unable to sand above with previous machines.

a. Must use a Lagler Flip edge sanding machine or preapproved equivalent.

(e) Once the entire floor is smooth without any high or low spots, free of any previous finishes, scratches and defects the contractor will do a final cleaning up all leftover dust and debris. Once completed the contractor will thoroughly vacuum the entire surface of floor and walls using a professional dust free vacuum. After remove all plastic at room entrances once deemed necessary to continue.

(f) Once clean and dust free the contractor will apply four coats of pre-approved high quality professional finish to floor following manufactures application instructions.

(g) Once dry per manufacturer’s instructions new pre-approved transition strips will be put in place being sure not to cause any damage to newly finished flooring.

(h) Return all furniture holding off floor to its original location being careful not to scratch or damage newly refinished flooring.

(i) To prevent possible damage put protection on newly finished floor where any foot traffic will be for the duration of make ready.

C.2.3 INTERIOR STAIRS AND RAILINGS

(a) By use of hand held sandpaper or professional hand held orbital sander, sand accordingly to remove all surface defects to include scratches, gouges, high spots and uneven surfaces. Fill all cracks with a flexible long-lasting product that matches final color of finish. Disc sanders are not allowed to be used.

(b) Match original color finish and apply four coats of pre-approved finish per manufacturer’s instructions.

(c) Provide and place temporary protection on stairs for the duration of Make

Ready.

C.2.4 HARDWOOD FLOOR REPLACEMENT

(a) Remove all transition strips and existing flooring in designated area.

Contractor is responsible for removal of all flooring debris from jobsite.

(b) Prepare and or repair subfloor as necessary and clean surface

(c) Install a free floating flooring system by applying one layer of foam vapor barrier and a second layer of underlayment corking. All flooring material and floor color must be pre-approved by the Contracting Officer`s

Representative.

(d) Install new pre-approved 14 mm minimum engineered flooring according to manufacturing installation instructions along with new pre-approved base molding and transition strips.

(e) Clean up all leftover debris and remove from job site.

C.2.5 JANITORIAL/CLEANING STANDARDS

The Contractor shall provide all necessary janitorial supplies and equipment, including mops, brooms, dust rags, environmentally preferable chemical cleaning products, detergents, cleaners, vacuum cleaners, ladders etc. to perform the work identified in this contract/order.

House Cleaning Services shall include the following works:

Sweeping and vacuuming or polishing all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Furniture and appliances shall be tilted or moved to clean underneath. When completed, the floor shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

Dusting and cleaning all furniture, tops of tall furniture, and tops of picture frames. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

Vacuuming and Shampooing rugs and carpets so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any furniture or moveable items shall be moved to vacuum underneath, and then replaced in the original position.

Thorough cleaning of all the…