Questions_and_Answers_at_Pre-proposal_conference_for_RFQ__19GG8018Q0001.pdf

Questions and Answers at Pre-proposal conference for RFQ# 19GG8018Q0001 for

Renovation of Residences;

March 22, 2018

Question 1: What documents are required to be submitted so that the offer is considered technically acceptable?

Answer: Contractor must submit a filled out SF 1449 on page 3, Section 1 – B.3.3 –

Prices – pages 6-16; SAM registration record + additional information as required in Section 3 – page 68-69.

All documents must be submitted in a sealed envelope marked "Proposal for RFQ#

19GG8018Q0001 Enclosed” with attention to: GSO, Christopher Easley. Proposals must be delivered to the US Embassy Tbilisi, 11 George Balanchine street, on or before April 17, 2018 5:00pm local time Tbilisi, Georgia (GMT+4).

Question 2: What kind of insurance is required under RFQ# 19GG8018Q0001?

Answer:

2.1. DBA insurance, page 68; sources for obtaining price quotes can be found on the Department of Labor website: -https://www.dol.gov/owcp/dlhwc/lscarrier.htm

2.2. See paragraph H.4.1 AMOUNT OF INSURANCE on page 40 according to FAR

52.228-5, "Insurance - Work on a Government Installation”. Insurance/Licenses &

Permits shall be submitted to CO 10 days after award; see page 35 – paragraph F.3.

DELIVERABLES.

Question 3: What is the contract period?

Answer: The contract will be for a one-year period from the date of the contract award, with 2 (two) one-year options.

Question 4: What type of Contract is this?

Answer: This is an indefinite-delivery, indefinite-quantity (IDIQ) type contract for renovation of residences. The contractor shall furnish services according to task orders placed against the IDIQ contract. Refer to paragraph B.4 on page 17.

https://www.dol.gov/owcp/dlhwc/lscarrier.htm

Question 5: What should a Contractor consider under the proposed price?

Answer: The prices shall include all work, including furnishing all labor, materials, equipment and services. The prices shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-5), overhead, and profit.

Proposed prices shall be valid during the contract period.

Question 6: What are completion dates for renovation of residences? Is it possible to change the timelines set in the SOW of solicitation package considering type and complexity of work required to perform for an individual residence.

Answer: The Contractor shall assess the renovation work under each task order and provide completion dates for approval. If such dates are not provided, the

Contract completion dates shall govern the completion dates under task orders.

For details please refer to paragraph B.4.4 COMPLETION DATES UNDER TASK

ORDERS on page 19.

Question 7: What kind of protective covering must be used before painting?

Answer: Protective covering or protection for furniture, surfaces, floors etc. shall be at a minimum eight (8) oz. leak proof drop cloths. Clear vinyl or plastic is not accepted as protective covering or protection. Please, refer to paragraph C.2.1.3

PREPARATION AND PROTECTION OF WORK AREA on page 21.

Question 8: What should a Contractor take into consideration in order to have the work accepted by the U.S. Government?

Answer: First, during preparation of works, the Contractor shall protect and cover fixed property items (including light fixtures, floors, carpets, or windows). The

Contractor shall move, protect and return such property to its original position upon completion of work in that area.

During each renovation project the job site shall be clean and free from debris by the end of each day. The contractor shall remove all waste, trash, garbage from the territory. After all work is done, the Contractor shall provide cleaning service according to standards identified on paragraph C.2.5 JANITORIAL/CLEANING

STANDARDS on page 29-30. After cleaning, the site shall be with no streaks, smears, swirl marks, detergent residue, dirt, grime or dust and shall be ready for housing.

Question 9: How many residences are considered for renovation during the year?

Answer: There is no definite or estimated number of residences which will need renovation during the year. The Government bears the responsibility to place orders for a minimum of 1,000.00 USD during a contract period.

Question 10: How will the proposals be evaluated?

Answer: An award will be made to the lowest priced, technically acceptable, responsible quoter. For details please, refer to Section 4 - Evaluation factors on

Question 11: What is the communication language?

Answer: The communication language is English. All proposals shall be submitted in English to be considered for evaluation.

During the contract period the Contractor shall designate an English speaking representative who shall supervise the Contractor's workforce and be the contractor's liaison with the Government. See paragraph C.1.2 ENGLISH

SPEAKING REPRESENTATIVE on page 20.

Question 12: Does the U.S. Embassy Tbilisi seek a US-based firm to complete this work?

Answer: This is a full and open competition with no restrictions. All of this work takes place in Tbilisi, Georgia, so if the company can place a competitive bid knowing that all the work takes place in the Republic of Georgia, we would consider it.