19GE5026Q0005-0002 OS.pdf

SBU - CONTRACTING AND ACQUISITIONS

Original Signed

Document Number: 19GE5026Q0005 DRAFT Page 2 of 4

Section A - Solicitation/Contract Form

Line Item Summary

Solicitation Number:

19GE5026Q0005

Contract Number: Title:

INL Quito Vehicles

Date of Solicitation:

05/29/2026

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 5.0

Change: 0.0

Current: 5.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 001 Double Cabin Pick Up 4x4 – Manual Transmission

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 002 Van - capacity up to 15 passengers

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 2.0

Change: 0.0

Current: 2.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 003 Double Cabin Pick Up 4x4 – Automatic Transmission

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 2.0

Change: 0.0

Current: 2.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 004 Compact SUV

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 005

THIS CLEAN IS REMOVED FROM THE RFQ

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Document Number: 19GE5026Q0005 DRAFT Page 3 of 4

Description: CLIN 006

THIS CLEAN IS REMOVED FROM THE RFQ

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 007 Value Added Tax (VAT), if applicable

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 008 Delivery (F.O.B Destination)Van - capacity up to 15 passengers

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 3.0

Change: 0.0

Current: 3.0

EA Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN1001 Double Cabin Pick Up 4x4 - Manual Transmission

OPTIONAL CLINS

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 1002 Value Added Tax (VAT), if applicable

OPTIONAL CLINS

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: 2310

PSC Description: PASSENGER MOTOR VEHICLES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

LT Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Description: CLIN 1003 Delivery (F.O.B Destination)

OPTIONAL CLINS

Document Number: 19GE5026Q0005 DRAFT Page 4 of 4

CLIN Funding: Cost:

Base Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Exercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Unexercised Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

Base and Options Totals: Original: $0.00

Change: $0.00

Current: $0.00

Original: $0.00

Change: $0.00

Current: $0.00

COMBINED SYNOPSIS & SOLICITATION

United States Consulate General Frankfurt, Germany

Acquisition of Vehicles for U.S. Embassy Quito, Ecuador

SOLICITATION NO. 19GE5026Q0005

Amendment 00002

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Combined Synopsis and Solicitation

Solicitation Number 19GE5026Q0005 – Amendment 0002

(i) Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 19GE5026Q0005 is issued as a request for quotation (RFQ), for

Firm Fixed Priced Purchase Order (PO) for Acquisition of Vehicles on behalf of

U.S. Embassy Quito, Ecuador.

This acquisition is not set aside for small business concerns.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) List of line-item number(s) and items, quantities, and units of measure

BASE CLINS Description

CLIN No. Vehicle Unit Unit Cost Qty Total Cost

CLIN 001

Double Cabin Pick Up 4x4 –

Manual Transmission Ea

CLIN 002

Double Cabin Pick Up 4x4 –

Manual Transmission

Brand:

MAZDA BT-50 double-cab manual pickup

CLIN 003

Van - Certified for 15 passengers

(including driver)

CLIN 004

Double Cabin Pick Up 4x4 –

Automatic Transmission

Brand:

MAZDA BT-50 double-cab automatic pickup

CLIN 005 Compact SUV Ea 2

CLIN 006

Single Cabin Pick Up 4x4 (Super

Duty) – Automatic Transmission

CLIN 005 Sedan Yellow Color Ea 1

CLIN 006

Value Added Tax (VAT), if applicable Lt

CLIN 007 Delivery (F.O.B Destination)* Lt 1

BASE TOTAL

http://www.acquisition.gov/

OPTIONAL CLINS - Description

CLIN No. Vehicle Unit Unit Cost Qty Total Cost

CLIN

Double Cabin Pick Up

4x4 - Manual

Transmission

CLIN

Value Added Tax (VAT), if applicable

CLIN

Delivery (F.O.B

Destination)*

OPTION TOTAL

*Shipping costs shall include all costs associate it with delivery including International Insurance

Container & Customs clearance.

THE CONTRACTOR SHALL STATE CURRENCY: ________________________

Prices

The contractor shall complete all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed unit prices indicated below and within the time specified herein. These individual prices shall include all labor, materials, profit, and, if applicable, value-added tax (VAT).

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

The currency shall be fixed and cannot be changed by modification to the contract.

Value Added Tax (VAT)

• Definitions

“VAT” or “IVA” (Impuesto al Valor Agregado) means the value-added tax imposed under the laws of the Republic of Ecuador on taxable transactions within Ecuador.

“Host-Country VAT Reimbursement”: Means the process by which the United

States Embassy / Bureau of International Narcotics and Law Enforcement Affairs

(INL) seeks and receives a refund or reimbursement of paid VAT from the

Government of Ecuador pursuant to bilateral agreements, international law, and the

Vienna Convention on Diplomatic Relations.

“Output VAT” means value-added tax, goods and services tax, sales tax, or similar indirect tax that the Contractor is legally authorized and required under the laws of the country of performance to assess, collect from the customer (here, U.S.

Government), and remit to the applicable host-country taxing authority in connection with services provided under this contract.

“Input VAT”: Means VAT or similar indirect tax paid by the Contractor to its own subcontractors, suppliers, or vendors on purchases, imports, materials, supplies, equipment, overhead, or other business inputs incurred in the performance of this contract.

• VAT Application and Proposal Inclusion

- Separate Line Item Requirement

If VAT is applicable under the Offeror’s proposed execution structure, the

Offeror/Contractor shall identify Output VAT as a strictly separate, standalone line item in Section (ii) (List of line-items, CLIN 006 and CLIN

1002). Offerors shall not blend, bundle, or include Output VAT within service/ supplies prices, labor rates, or material costs.

- Prohibition On Double Recovery

The fixed contract price established in Section (ii) is deemed to include all costs of performance. VAT reimbursement under the respective CLIN is separate from and in addition to the fixed contract price and is available solely for legally required Output VAT as defined in “Double recovery of VAT” through any combination of price inclusion, separate billing, input VAT credit, or any other mechanism is prohibited and shall constitute a basis for recovery and disallowance.

• VAT Framework - INL Contracts in Ecuador

- Government Reimbursement Framework

To enable the INL, U.S. Embassy Quito to successfully claim and receive host-country reimbursement for the Output VAT paid to the Contractor, the

Contractor must function as a legally compliant tax conduit in Ecuador. This pathway is available only to Contractors that are legally registered to conduct business in Ecuador and hold a valid registration as required by local law.

Offerors are advised that VAT registration status in Ecuador directly affects eligibility for the VAT exemption and, accordingly, the pricing structure of proposals submitted under this solicitation.

- Requirements to Enable Government Reimbursement

In order for INL, U.S. Embassy Quito, Ecuador, to receive reimbursement for

VAT, the Contractor must satisfy all of the following conditions:

(a) The Contractor must be in possession of a valid Ecuadorian VAT registration number, and the registration number must be included in all payment requests and invoices.

(b) The Contractor’s invoices must be issued by the exact Contractor entity identified in Block 7 of the award document (OF347), and the Contractor must have obtained formal authorization to operate and conduct business in

Ecuador.

(c) The Contractor’s invoices must explicitly reflect Output VAT as a separate line item.

(d) VAT costs incurred by Subcontractors or suppliers and billed to the prime

Contractor do not represent value addition by the Contractor; such costs are considered Input VAT and shall not be included in the separate VAT Pricing

Schedule (CLIN 006 and CLIN 1002).

Unsubstantiated, inaccurate, or non-compliant invoicing that causes the host government to reject the U.S. Embassy's reimbursement claim shall result in the immediate disallowance of the associated invoice amounts and trigger potential recovery actions by the U.S. Government.

• VAT Treatment For Contractors Not Registered In Ecuador

A Contractor that does not hold a valid RUC and does not meet the local registration requirements prevents the U.S. Government from recovering VAT under Ecuadorian law. In such cases, the following strict rules apply:

(a) Mandatory Disclosure: The Offeror shall clearly and disclosures its non-registered status within its initial technical and price proposals.

(b) Pricing Integration: The Offeror shall include in its price proposal all applicable Ecuadorian taxes at the legally binding rate as a separate, clearly identified cost element.

(c) Evaluation Treatment: The U.S. Government will evaluate such proposals with the full VAT amount included in the total evaluated price. Because this VAT cannot be recovered by the U.S. Government, it will be factored as a permanent cost, which may negatively affect the competitiveness of the offer relative to locally registered Contractors.

(d) No Government Recovery: The Contractor acknowledges that host-country

VAT reimbursement is legally unavailable to the U.S. Government where the

Contractor does not hold a valid local registration.

• Input VAT And Subcontractor Cost Limitations

- Contractor Responsibility for Input VAT

Input VAT incurred by the Prime Contractor on materials, supplies, equipment, subcontracts, imports, overhead, or other business inputs shall not be separately billed, itemized, or charged to the U.S. Government.

The recovery, credit, offset, or refund of Input VAT is strictly a commercial and regulatory matter between the Contractor and the host country, in accordance with Ecuadorian tax law. All such net costs must be natively incorporated into the Contractor’s base price proposal under the applicable cost elements.

- Subcontractor VAT Restrictions

If the Contractor engages subcontractors pursuant to DOSAR 652.242-73(b), and those subcontractors charge VAT to the Prime Contractor, such charges constitute Input VAT to the Prime Contractor.

(a) Subcontractor VAT does not represent value addition by the Prime

Contractor, therefore, such costs shall not be passed through to or separately billed under the separate VAT Pricing Schedule (CLIN 006 and CLIN 1002).

(b) Such costs must be absorbed and incorporated into the Contractor’s base price proposal under the applicable design, construction, or operational cost elements.

(c) The Prime Contractor is solely responsible for managing subcontractor

VAT treatment in accordance with Ecuadorian law.

• VAT Invoice Requirements

- Rate Changes During Performance

The VAT rate applicable shall reflect the legally required rate under host country law at the time of invoicing. In the event of a change in the applicable

VAT rate during contract performance, the Contractor shall notify the

Contracting Officer Representative and the contracting Office an in writing within 15 calendar days of the effective date of the rate change, providing the legal citation for the new rate and the effective date of the change. The

Contractor shall not invoice at a rate other than the legally applicable rate and shall not use a rate change as a basis for claiming additional compensation beyond the adjusted VAT amount itself.

(iii) Description of requirements

The vendor shall supply and deliver vehicles as described in the following specifications.

All vehicles shall be new, unused, model year 2025 or newer of high-quality and shall meet

Ecuadorian standards. All vehicles shall be capable of being maintained commercially by trained mechanics, in Ecuador with spare parts available locally at a reasonable cost.

Refurbished, used, or previously owned vehicles are not acceptable.

The offeror shall:

• Provide brand, model, version, and complete technical specifications of all vehicles offered and shall provide detailed documentation for the vehicles, including certificates of conformity, certificates of origin, and any other relevant documentation required for the importation process.

• Provide all technical documentation, including data sheets and user manuals, in both

Spanish and English.

• Provide proof that all vehicles offered are Latin American versions and shall comply with Ecuadorian import, and homologation regulations. For the CLINs 003 and 006, if the vehicles are not currently marketed in Ecuador, the vendor shall provide all necessary documentation and homologation certificates to ensure full registration and legal operation without delays in Ecuador.

• Ensure that all parts and components required for maintenance and warranty services are available in Ecuador through authorized dealers or service centers.

• Indicate extended warranties and maintenance plans.

• Include in the quotation all shipping and delivery costs as INCOTERM DDP (Delivery duty paid – Final Destination: Quito, Ecuador).

• Specify the delivery timeframe for each lot of vehicles, including insurance coverage during transportation

• Provide a complete list of serial numbers/VINs for each vehicle, in accordance with the

Technical Specifications specified below in this document.

Shipping Condition:

All bid prices shall include shipping FOB Destination. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Warranty

At a minimum, the vendor shall provide the manufacturer’s standard warranty or dealer warranty in Ecuador. Vehicles shall include not less than three (3) years warranty or

100,000 kilometers (62,137 miles), whichever is greater. The warranty applies as of the date the vehicles are received and accepted at the delivery location. Vehicles or parts that fail or malfunction during the warranty period shall be repaired or replaced. The price for the warranty shall be included in the price for the vehicles.

Payment Schedule and Invoice Submission (Fixed-Price):

Payment to The Contractor can only be made once the goods have been custom cleared and delivered to the agreed final destination, respecting all the conditions listed here in this solicitation, and upon confirmation and acceptance by means of a receiving report from

Post. Thereafter, payment will be processed within 30 days. Unless a separate remittance address is specified, payment shall be made to the contractor’s address as specified on the cover page of the issued contract.

Duty-Free Clearance

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Ecuador.

Duty-free clearance shall include all imported materials, equipment, and all shipping containers or otherwise related to this contract. The Contractor shall follow the instructions in the purchase order regarding the proper marking and labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free customs clearance. The Contractor shall be solely responsible without right of reimbursement from the Government, for the payment of customs duties, if any, which:

1. are imposed on items which are not labeled and processed in accordance with the contract instructions,

2. Are imposed on vehicles, spare parts, accessories, or related items imported under this contract that are not eligible for duty-free entry; or

3. Are otherwise determined by Ecuadorian customs authorities to be ineligible for duty-free entry.

The Contractor shall estimate a reasonable number of days for custom clearances and delivery.

In the event that the contractor fails to provide any required paperwork for the custom clearance process to the U.S. Embassy Quito Shipping Office, and the custom clearances procedure is delayed, the Contractor shall be responsible to pay any additional costs incurred (e.g., storage fees). When the goods are imported to Ecuador, the U.S. Embassy

Quito can provide a letter for customs clearance and exemption for customs import taxes.

To avoid rejection, coordination with POC prior to shipping is required.

To obtain a free entry for the goods the contractor shall provide the COR with the following documentation 30 calendar days prior to the delivery of goods:

• Detailed description of goods

• Approximate weight

• Number of crates

• Approximate value of goods

• Mode of shipment

INL Quito will assist to obtain this exemption as soon as the Government receives copies of the commercial invoice, packing list and rated ocean bill of lading (OBL) from the shipper.

The contractor shall contact and coordinate with the COR and INL, U.S. Embassy Quito, Ecuador before shipping any goods.

Should the contractor fail to provide any required paperwork for the custom clearance process to the U.S. Embassy Quito, Ecuador, shipping office and the custom clearances procedure is delayed the contractor shall be required to pay any additional costs occurred

(storage fees).

TAX-EXEMPT NUMBER:

Department of State Tax Identification Number: DOS 54-1352940

Documentation and Compliance

The Contractor shall:

a) Maintain complete records of registration, filings, VAT remittances or exemption documentation, and subcontractor invoices throughout contract performance and for the retention period required under applicable law and FAR 4.703;

b) Submit VAT compliance documentation at intervals consistent with applicable host country filing periods

c) Make all records available to the Contracting Officer upon request.

d) Non-compliance with host-country VAT registration, filing, or remittance requirements, or failure to safeguard the U.S. Government's reimbursement interests under this contract, may be reflected in the Contractor's performance assessment under the Contractor Performance Assessment Reporting System (CPARS) in accordance with FAR 42.1503. Such documented non-compliance may also be considered by future contracting officers in making responsibility determinations under FAR 9.104-1

e) Prior to final payment request, the Contractor shall submit a final VAT compliance certification, signed by an authorized representative, confirming that: (1) all VAT amounts reimbursed by the Government under this contract have been remitted to the respective authority; or (2) identifying any amounts for which remittance obligations remain pending.

f) The Contractor is advised that submission of a false certification under this provision may constitute a violation of the False Claims Act, 31 U.S.C. §§ 3729-3733, and 18

U.S.C. § 1001, and may subject the Contractor and its principals to civil and criminal liability.

Brand Name:

There is a brand name requirement for CLIN 002 and CLIN 004. The vehicle shall be

MAZDA BT-50 double-cab automatic/manual pickup.

Inspections:

The Government shall conduct inspections of the equipment upon delivery.

Unauthorized work:

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Vendor of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO). Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of this contract.

Technical Specifications:

CLIN 001 and CLIN 002 - Double Cabin Pick Up 4x4 – Manual Transmission

Type Double Cabin

Warranty At least 100,000 km or 3 years

General

Specifications required

Seats 5 passengers

Year of Manufacture 2025 or newer

Powertrain

Performance

Engine displacement ≥2.0 L diesel, 4-cylinder (Turbo alternative is acceptable)

Traction Type 4X4

Power (Hp) ≥ 155HP

Torque (Nm) ≥ 400 Nm

Transmission Manual

At least 6-speed

Dimensions

& Chassis

Wheelbase ≥3,090 mm

Length ≥ 5,200 mm

Height ≥ 1,790 mm

Ground clearance ≥ 220 mm

Suspension Rear suspension: Rigid axle with leaf springs or multi-link with rigid axle.

Fuel &

Range

Fuel tank ≥70 liters

Fuel type Diesel, Latin America market version

Breaks &

Safety

Brakes Front: ventilated discs

Rear: drum or disc acceptable

Airbags Driver and passengers.

Safety systems ESC, TCS, ABS, HAS

Alarm Factory-installed alarm system

Comfort &

Equipment

Systems A/C and head system (factory installed)

CLIN 003 - Van - Certified for 15 passengers (including driver)

General

Specifications required

Type Passenger Van

Warranty At least 100,000 km or 3 years

Seats Certified for 15 pax (including driver).

Year of Manufacture 2025 or newer

Powertrain

Performance

Engine displacement ≥3.0L gasoline or diesel (LATAM homologated)

Traction Type 4X2

Power (Hp) ≥270 hp (gasoline) or ≥ 200 hp (diesel)

Torque (Nm) ≥350 Nm

Transmission Automatic or manual transmission

≥6 speeds

Dimensions

& Chassis

Roof height Medium of High roof required, low roof not acceptable

Gross vehicle weight

(GVW)

≥11,000 lb (≈ 4,990 kg)

Wheelbase ≥ 3 750 mm

Length ≥ 5,800 mm approx.

Height ≥ 2,000 mm

Suspension Front: Independent suspension with stabilizer bar.

Rear: Reinforced suspension with leaf springs or coil springs, equipped with heavy-duty shock absorbers.

Fuel &

Range

Fuel tank ≥95L

Fuel type Gasoline or Diesel (LATAM homologated for

Ecuador)

Breaks &

Safety

Brakes Ventilated disco brakes front and rear, ABS

Airbags Driver and passengers

Safety systems ESC, traction control, Roll Stability Control (RSC), Hill Start Assist

Alarm Factory-installed alarm system

Comfort &

Equipment

Systems A/C and head system (factory installed)

CLIN 004 - Double Cabin Pick Up 4x4 – Automatic Transmission

Specifications required

Type Double Cabin

Warranty At least 100,000 km or 3 years

Seats 5 passengers

Year of Manufacture 2025 or newer

Powertrain

Performance

Engine displacement ≥2.0 L diesel, 4-cylinder

Traction Type 4X4 Traction

Power (Hp) 147 hp

Torque (Nm) 400Nm 1600 rpm

Transmission Automatic, 6 speed

Dimensions

& Chassis

Wheelbase ≥3,090 mm

Length ≥ 5,200 mm

Height ≥ 1,790 mm

Ground clearance ≥ 220 mm

Suspension Rear suspension: Rigid axle with leaf springs or multi-link with rigid axle

Fuel &

Range

Fuel tank ≥70 liters

Fuel type Diesel, Latin America market version

Breaks &

Safety

Brakes Front: Ventilated disc brakes (with standard OEM caliper system)

Rear: Drum brakes (OEM standard, disc optional depending on model)

Airbags Driver and passengers.

Safety systems ESC, TCS, ABS, HAS

Alarm Factory-installed alarm system

Comfort &

Equipment

CLIN 005 – Compact SUV

Specifications required

Type Compact SUV

Warranty At least 100,000 km or 3 years

Seats 5 passengers

Year of Manufacture 2025 or newer

Powertrain

Performance

Engine displacement ≥1.5L gasoline (LATAM homologated)

Traction Type 4X2

Power (Hp) ≥114 Hp

Torque (Nm) ≥156 Nm

Transmission Manual Transmission, at least 5 speed + reverse

Dimensions

& Chassis

Wheelbase ≥ 2674mm

Length ≥ 4,341 mm

Height ≥ 1,693 mm

Ground clearance ≥ 209 mm

Suspension Front: Pseudo MacPherson, coil springs, hydraulic telescopic shock absorbers

Rear: H-beam torsion axle, semi-independent wheels, coil springs, hydraulic telescopic shock absorbers

Fuel &

Range

Fuel tank 13.6 gallon

Fuel type Gasoline (LATAM homologated for Ecuador)

Brakes &

Safety

Brakes Front: Ventilated Disc

Rear: Drum Brake

Systems: ABS, EBD, BA

Airbags Driver and passengers.

Safety systems Traction System (TCS)

Vehicle Stability Control (VSC)

Slope Control Assistance (HAC)

Traction Control (TRAC)

Alarm Factory-installed alarm system

Comfort &

Equipment

CLIN 006 - Single Cabin Pick Up 4x4 (Super Duty) – Automatic Transmission

General Specifications required

Type Single Cabin

Warranty At least 100,000 km or 3 years

Seats

3 passengers

Engine displacement ≥6.6 L turbo diesel, Powertrain &

Performance

Traction Type 4X4 required

Power (Hp) ≥ 370 hp

Torque (Nm) ≥950 Nm

Transmission Automatic, ≥ 6-speed

Dimensions & Chassis Wheelbase ≥3,500 mm

Length ≥ 5,800 mm

Height ≥ 2,000 mm

Ground clearance ≥ 220 mm

Suspension Rear suspension: heavy-duty leaf springs.

Fuel & Range Fuel tank ≥115 liters

Fuel type Diesel only (LATAM homologated for

Ecuador)

Breaks & Safety Brakes Ventilated discs (all 4 wheels) + ABS

Airbags Minimum 6 (front, side, curtain)

Safety systems ESC, TCS, ABS, HAS, TSC, Tow/Haul

Mode

Alarm Factory-installed alarm system

Comfort & Equipment Systems A/C and head system (factory installed)

Towing Package 1.Vehicles shall be delivered with OEM towing package, including:

• Class V receiver hitch

• 7-pin/4-pin wiring

• Integrated brake controller

• Heavy-duty cooling system

• Tow/Haul mode calibration

2.Vehicles must be rated for minimum

9,000 kg conventional towing capacity

(Class V hitch).

CLIN 005 - Sedan – Yellow Color

General Specifications required

Type Yellow Sedan

Warranty At least 100,000 km or 3 years

Seats 5 passengers

Year of Manufacture 2025 or newer

Powertrain &

Performance

Engine displacement 1.0L turbo, gasoline

Traction Type 4X2

Power (Hp) ≥114 hp

Torque (Nm) ≥160 Nm

Transmission ≥ 5-speed manual (6-speed auto optional)

Dimensions & Chassis Wheelbase ≥ 2,600 mm

Length 4,474 mm

Height ≥1,450 mm

Ground clearance ≥ 145 mm

Suspension Front: Independent, coil springs, hydraulic shock absorbers (MacPherson or equivalent

OEM)

Rear: Semi-independent or independent, coil springs, hydraulic shock absorbers (OEM or equivalent)

Fuel & Range Fuel tank ≥44L

Fuel type Gasoline (LATAM homologated for

Ecuador)

Breaks & Safety Brakes Front: Ventilated Disc

Rear: Drum (OEM standard, disc optional depending on model)

Airbags Minimum 6(front, side, curtain)

Safety systems ABS, ESC, TCS, Hill Start Assist

Alarm Factory-installed alarm system

Comfort & Equipment Systems A/C and head system (factory installed)

Note: The Government will accept vehicles that are painted yellow or the use of a professionally applied vinyl wrap in yellow color in lieu of factory paint, provided that the following conditions are met:

A. For painting:

• The painting is performed using professional, automotive-grade materials and processes;

• The quality of the finish meets manufacturer or industry standards;

• The painting does not void or negatively impact the manufacturer’s warranty; and

• The final product ensures durability, uniformity, and suitability for operational use.

B. For application of vinyl wrap:

• The vinyl wrap shall be automotive-grade, high-quality, and suitable for long-term operational use.

• The installation shall be performed by a certified and experienced provider.

• The wrap shall not void or negatively impact the manufacturer’s warranty.

• The final appearance shall be consistent, durable, and compliant with professional automotive standards.

Additionally, the required yellow color shall correspond to a “taxi yellow” standard. The contractor shall submit the exact Pantone or color specification for review and prior written approval by the

Contracting Officer’s Representative (COR) before application or painting. It is acceptable for the authorized dealer to coordinate the wrapping process through a qualified third-party provider;

however, full responsibility remains with the contractor.

(iv) Date and Place of Performance/ Delivery

Period of Performance/ Delivery: delivery shall be made within 180 calendar days from the date of award.

Place of Performance/ Delivery: The vehicles shall be delivered to Quito and

Guayaquil, Ecuador. The exact delivery address will be provided and coordinated with the vendor prior to delivery.

Delivery Place:

Delivery shall be made F.O.B destination (Final delivery Quito & Guayaquil, Ecuador as indicated in the table below) not later than 180 calendar days after the date of the contract award. Delivery shall be coordinated with the COR.

The exact delivery address will be provided and coordinated with the vendor prior to delivery.

The Equipment shall be delivered on F.O.B destination in accordance with FAR clause

52.247-34, F.o.b. Destination (Nov 1991).

TO AVOID REJECTION OF THIS ORDER AT POINT OF DELIVERY IT IS

ESSENTIAL:

A) NOT TO CONSOLIDATE THIS ORDER WITH ANY OTHER

B) TO ENSURE THAT THIS ORDER IS CORRECTLY AND CLEARLY MARKED

ON THE OUTSIDE OF THE PACKAGE/

CRATE WITH (a) THE ORDER NUMBER, (b) THE REQUISITION NUMBER, AND

(c) THE REQUISITIONING OFFICE ADDRESS; AS PROVIDED IN BLOCKS 3, 4

AND 10 ON PAGE ONE OF THE PURCHASE ORDER.

BASE CLINS Description

CLIN No. Vehicle Unit Qty Delivery location

CLIN 001

Double Cabin Pick Up 4x4 – Manual

Transmission Ea 3

Guayaquil, Ecuador /

Quito, Ecuador

CLIN 002

Double Cabin Pick Up 4x4 – Manual

Transmission

Brand:

MAZDA BT-50 double-cab manual pickup

Ea 2 Guayaquil, Ecuador /

Quito, Ecuador

CLIN 003

Van - Certified for 15 passengers

(including driver) Ea 1 Quito, Ecuador

CLIN 004

Double Cabin Pick Up 4x4 –

Automatic Transmission

MAZDA BT-50 double-cab automatic pickup

Ea 2 Quito, Ecuador

CLIN 005 Compact SUV Ea 2 Quito, Ecuador

CLIN 006

Single Cabin Pick Up 4x4 (Super

Duty) – Automatic Transmission Ea 1 Guayaquil, Ecuador

CLIN 005 Sedan Yellow Color Ea 1 Guayaquil, Ecuador

OPTIONAL CLINS - Description

CLIN No. Vehicle Unit Qty Total Cost

CLIN 1001

Double Cabin Pick Up 4x4 - Manual

Transmission Ea 3 Guayaquil, Ecuador

(v) List of solicitation provisions that apply to this acquisition:

FAR52.212-1 Instructions to Offerors-Commercial Products and Commercial

Services (Sep 2023) (RFO DEVIATION January 30, 2026)

As specified in FAR 52.212-1, offers shall provide the following:

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds

Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award

Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

Addendum to FAR52.212-1

Preparation and Submission of Quotation.

The offeror shall provide the following information with their quotation:

Volume 1 (Price Volume) containing the following:

1. Pricing - Pricing Table in paragraph (ii): All applicable portions of this form shall be completed in each relevant category. The Currency shall be stated.

2. Representations and Certifications - Completed Attachment 1

3. Trafficking in Persons Plan – As per FAR 52.222-50 Trafficking in Persons and

FAR 52.222-56 Certification Regarding Trafficking in Persons & reasona Plan, the contractor shall provide a Trafficking in Persons compliance plan and a certification stating that the offeror, nor its agents or subcontractors, have engaged in any human trafficking related activities.

4. Proof of active SAM registration

Volume 2 (Technical Volume) containing the following:

1. A technical description of the items being offered in sufficient detail and the delivery schedule compliance confirmation to evaluate compliance with the requirements in the solicitation. Offerors shall address each of the individual vehicle specifications as listed in each CLIN Technical Specifications. This shall also include product literature, or other documents and terms of any express warranty.

2. Past Performance Information - Completed Attachment 2 to include three (3) recent and relevant contracts, over the past five (5) years, for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

Simply repeating or paraphrasing solicitation sections is not compliant and may cause the USG to give the offeror a non-compliance rating.

VAT Impact on Evaluation

Offerors are advised that their local VAT registration status in Ecuador directly impacts the U.S. Government’s legal ability to reclaim paid VAT from the host country. Accordingly, registration status affects the total cost evaluation and competitiveness of proposals submitted under this solicitation. The Government will evaluate proposals based on total evaluated cost, including any non-reimbursable VAT, which may impact the competitiveness of non-registered

Offerors.

52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021)

(RFO DEVIATION January 30, 2026).

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotations:

1. Technical Compliance

2. Price

3. Past performance

(b) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of a quotation furnished to the successful Offeror within the time for acceptance specified in the quotation, shall result in a binding Purchase Order without further action by either party. Before the offer’s specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

BASIS FOR AWARD

(a) The evaluation of offers will be based on best value using comparative evaluation authorized under RFO FAR 12.203(c)(2). A comparative evaluation is defined as the act of comparing two or more offers in response to the RFQ. The line-by-line comparison is performed by comparing each offer directly to one another to determine which provides the best value to the Government. This is NOT a lowest priced technically acceptable or trade-off process. While this is not a lowest-priced, technically acceptable (LPTA) or trade-off process, the process does not prohibit or rule out award on a low-priced quotation.

This selection process will utilize RFO FAR 12 procedures.

(b) After preliminary consideration of all offers, the Department will no longer consider offers that do not meet basic standards to be eligible for award. The offers that remain will be subject to a comparative evaluation.

The preliminary evaluation process shall include the following:

COMPLIANCE REVIEW. The Government will perform an initial review of proposals/quotations received to determine completeness and compliance with the terms of the solicitation. Proposals failing to include following mandatory minimum requirements may be rejected and excluded from further consideration pursuant to FAR

52.212-1(b)(11):

• Volume 1, Pricing: Pricing Table in paragraph (ii)

• Volume 1, Representations and Certifications - Completed Attachment 1

• Volume 1, Trafficking in Persons Plan

• Volume 1, Proof of active SAM registration

• Volume 2, A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation

• Volume 2: Delivery Time confirmation and method

• Volume 2, Past Performance Information

Moreover, proposals valid less than 90 calendar days shall be rejected. During this phase, the

Government will determine whether a proposal satisfies all of the Mandatory Minimum

Requirements of the Solicitation. Proposals that do not meet the mandatory minimum requirements shall be eliminated from the competition. (Pass/Fail). Following the preliminary/compliance review of quotations received, proposal that remains will be subject to Comparative Evaluation.

(c) EVALUATION CRITERIA. Proposals will be evaluated on the basis of a direct comparison to other offers to discern if there is any kind of performance quality superiority that would support an award to a higher priced offer as described below.

1. Technical: Technical will be evaluated on the basis of a direct comparison to other offers to discern if there is any kind of technical quality superiority that would support an award to a higher priced offer.

• Offeror shall include confirmation of the delivery schedule, and

Method of delivery as part of its technical proposal.

2. Past Performance: Past performance will be evaluated on the basis of a direct comparison to other offers to discern if there is any significant past performance superiority that would support an award to a higher priced offer. Past performance as a discriminator may be appropriate where based on the offeror’s performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

3. Price: Price will be evaluated to ensure the proposed price is fair and reasonable.

The price will be determined by multiplying the offered prices times the estimated quantities in “Prices – Section (ii)”, and arriving at a grand total, including all options. Price will be evaluated to ensure the proposed price is fair and reasonable. The Contracting Officer's selected method of determining price reasonableness will be informed by the degree of competition.

(d) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(e) RESPONSIBILITY DETERMINATION: The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

• Necessary organization, experience, and skills or the ability to obtain them;

• Necessary equipment and facilities or the ability to obtain them; and

• Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(f) ELIGIBILITY FOR AWARD: To be eligible for award, offerors are required to meet all solicitation requirements, such as terms and conditions, non-price and price instructions in paragraph (iii). Failure to comply with all or any specific solicitation requirements and instructions may result in the offeror being removed from award consideration.

The Government may reject, without consideration of past performance or price, any proposal that has been rated “non-compliant” under any non-past performance and non-price factor. Such proposal will be considered non-compliant.

The Government may reject any proposal from an offeror is determined to be not responsible. The determination of offeror responsibility will be made by the Contracting

Officer and will be assessed on the pass/fail basis. The Government will make its determination of offeror responsibility in accordance with FAR 9.1 by using information provided in the proposal and information available from other sources.

(g) VAT IMPACT ON EVALUATION. The Government will evaluate all price proposals based on the Total Gross Firm-Fixed Price, inclusive of all applicable host-country taxes, duties, and VAT.

For evaluation purposes, no deductions, offsets, or assumptions regarding potential future

Host-Government VAT reimbursements to the USG will be made.

Offerors must include all projected host-country tax liabilities (including input VAT passed down by local subcontractors) directly within their firm-fixed unit rates. The USG will award the contract based on the total evaluated price committed to the contract, independent of separate diplomatic tax recovery mechanisms.

Provisions provided by reference:

FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions (Sep 2024)

FAR52.203-18, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation (Jan 2017)

FAR52.204-7, System for Award Management—Registration (RFO Deviation

1/31/2026)

52.209-12, Certification Regarding Tax Matters (OCT 2025)

FAR52.217-5, Evaluation of Options (Jul 1990)

FAR52.222-56, Certification Regarding Trafficking in Persons Compliance Plan (RFO

Deviation 1/31/2026)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (RFO

Deviation 1/31/2026)

DOSAR 652.225-70 Arab League Boycott of Israel (Aug 1999)

Provision provided by full text:

DOSAR 652.206-70 – ADVOCATE FOR COMPETITION / OMBUDSMAN (FEB 2015)

(Deviation)

a. The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting officer for the solicitation. If concerns remain unresolved, contact the Department of State Advocate for Competition at HYPERLINK

"mailto:cat@state.gov"cat@state.gov

b. The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the preaward and postaward phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Sharon D. James. For an

American Embassy or overseas post, refer to the numbers below for the Department

Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of

State Acquisition Ombudsman at (703) 516–1680, by fax at (703) 875–6155, or write to:

Department of State, Acquisition Ombudsman, Global Acquisition (A/GA), Suite 603, SA–6, Washington, DC 20522–0602.

(End of provision)

(vi) List of Clauses that apply to this acquisition:

FAR52.212-4, Terms and Conditions—Commercial Products and Commercial Services (RFO

Deviation 1/31/2026)

FAR52.203-6 Alt I, Restrictions on Subcontractor Sales to the Government (Jun 2020)

FAR52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)

FAR52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017)

FAR52.204-13, System for Award Management—Maintenance (RFO Deviation 1/31/2026)

FAR52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (RFO Deviation 1/31/2026)

FAR52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (RFO

Deviation 1/31/2026)

FAR52.222-19, Child Labor—Cooperation with Authorities and Remedies (RFO Deviation

1/31/2026)

FAR52.222-50, Combating Trafficking in Persons (RFO Deviation 1/31/2026)

FAR52.225-5, Trade Agreements (Nov 2023)

FAR52.225-14 Inconsistency Between English Version and Translation of Contract (Feb

2000)

FAR52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May

2024)

FAR 52.229-6, Taxes-Foreign Fixed-Price Contracts (Feb 2013)

FAR52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct

2018)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (RFO

Deviation 1/31/2026)

FAR52.233-3, Protest After Award (RFO Deviation 1/31/2026)

FAR52.233-4, Applicable Law for Breach of Contract Claim (RFO Deviation 1/31/2026)

FAR52.240-91, Security Prohibitions and Exclusions (RFO Deviation 1/31/2026)

FAR52.240-93, Basic Safeguarding of Covered Contractor Information Systems (RFO

Deviation 1/31/2026)

FAR52.246-2 Inspection of Supplies-Fixed-Price (Aug 1996)

FAR52.244-6, Subcontracts for Commercial Products and Commercial Services (RFO

Deviation 1/31/2026)

FAR52.246-16 Responsibility for Supplies (Apr 1984)

FAR52.247-34, F.o.b. Destination (Jan 1991)

FAR52.252-6, Authorized Deviations and clauses (Nov 2020)

DOSAR652.232-70, Payment Schedule and Invoice Submission (Fixed-Price) (Aug 1999)

DOSAR 652.242-70 Contracting Officer's Representative (COR) (Aug 1999)

DOSAR652.242-73, Authorization and Performance (Aug 1999)

DOSAR652.243-70, Notices (Dec 2013)

(vii) Due date and point of contact

Questions

Questions may be submitted as soon as possible but not later than 1500hrs Central European

Time (CET) on April 03, 2026, via email to Mr. Hakim Dyane at DyaneA@state.gov.

mailto:DyaneA@state.gov

Due Date for Quotations

The offer shall be submitted as soon as possible but not later than 1500hrs Central European

Time (CET) on June 17 2026, per email to Hakim Dyane at DyaneA@state.gov. The email subject line must read “Solicitation 19GE5026Q0005”.

Delivery via a cloud file storage service (e.g. Google Drive, etc.) is not allowed.

If the proposal is sent in multiple emails, the email shall be labeled accordingly (e.g. file 1 of

2). Individual emails may not exceed 50MB and shall not include compressed files (zip /rar).

Late submissions shall not be considered.

i) All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The only Exception is Pricing Document which may be submitted in Microsoft Excel format. The limit per e-mail is 50MB. Zipped files (zip or .rar) are not permitted. The Government shall not be responsible for an offeror being unable to successfully transmit emails due to due to any file size constraints of e-mail systems. Contractors shall ensure that emails have been transmitted and that messages have not been returned “undeliverable”.

USE OF ELECTRONIC DEPOSITORIES IS NOT PERMITTED (for…