19GE5025R0110 Pre-Proposal Conference Slides.pdf

Interpretation & Translation Services Program of Technical Cooperation

U.S. Embassy Riyadh Solicitation No. 19GE50-25-R-0110

Pre-Proposal Conference Thursday, August 7, 2025

David Machen – Contract Specialist

Regional Procurement Support Office (RPSO) Giessenerstrasse 30 60435 Frankfurt am Main Germany

Email: machendd@state.gov

Volume 1

PRICE PROPOSAL

Proposal Volumes

PROPOSAL PACKAGE:

Part I Price Proposal Part II Technical Proposal

Firm, Fixed Price

• PRICES AND PERIOD OF PERFORMANCE

The contractor shall provide language services to support the mission of the Program of Technical Cooperation – U.S. at the U.S. Embassy Riyadh. The firm, fixed price contract shall be for one 12-month base year period, plus four option year periods.

Multi-Award IDIQ contract with 2-3 contract’s anticipated to be awarded.

• VALUE ADDED TAX (VAT)

VAT (Saudi Arabian 15% VAT) shall be included as a separate line item.

Invoiced as a separate line item (only when a Saudi VAT liability exists).

The Three areas of Pricing Data

1. Standard Form 1449 (SF-1449)

2. Price Schedule (pgs. 4-13)

3. Section B.3.1 Pricing Summary

Pricing 1: SF-1449 Page 1

Pricing 1: SF-1449 Page 2-5

Pricing 2: Section B

SCOPE OF WORK cont.

• 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

The contractor warrants the following:

– That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

– That is has obtained all necessary licenses and permits required to perform this contract;

and,

– That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

– If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

Section 3

PROPOSALS

SECTION 3 – SOLICITATION PROVISIONS

Summary of proposal instructions.

Each offer must consist of the following physically separate volumes:

Volume 1: Price Proposal One (1) Electronic version sent via email

Volume 2: Technical Proposal One (1) Electronic version sent via email

SECTION 3 – SOLICITATION PROVISIONS

Volume 1: Price Proposal

• A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, and 30 as appropriate),

• Price Schedule, Pricing has been filled out

• Section K, Representations and Certifications completed

• SAM Registration

• IRS Form W-14

IRS Form W-14

SAM Registration

FAR 52.204-7 – SYSTEM FOR AWARD MANAGEMENT

To obtain a UEI number and for your company to be SAM registered, will be a mandatory requirement to submit a proposal.

https://sam.gov https://sam.gov/

TECHNICAL PROPOSAL:

Strategic Plan

Strategic Plan: Describe the approach you will use to successfully perform the services as described in the Performance Statement (PWS)

a) A thorough and clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the PWS.

b) Evidence that the offeror can provide the necessary qualified personnel, and equipment needed to perform the work. "Qualified personnel" shall be defined as having both technical training and professional experience in translating and interpreting to and from English and Gulf Arabic.

"Evidence" to be provided shall include, but is not limited to, resumes and copies of certifications, diplomas, and other relevant documents and credentials of proposed interpretation/translation staff. If the offeror intends to subcontract any part of the services required in the contract, the offeror must provide subcontractor information and demonstrate their ability to perform the required services (to include evidence of qualified personnel).

Strategic Plan (cont.)

c) If any services are sub-contracted or a teaming arrangement is proposed, an explanation of how the offeror intends to coordinate performance to meet the contract requirements..

d) A description of any information technology (IT) equipment and software (i.e. professional translation applications) to be employed.

e) Confirmation and description of how the contractor is able to perform services in all the performance locations required in thecontract.

Management Plan

Management Plan: Describe the plan to obtain and manage personnel and resources to successfully perform the work

a) Provide a detailed resume and the experience of the project manager;

b) Evidence that the offeror operates an established business with a permanent address and telephone listing. The offeror shall fully demonstrate how it shall fully comply with DOSAR clause 652.242-73 Authorization and Performance (Aug 1999);

c) A description of the offeror's Quality Management Plan, which shall ensure that services are rendered as specified in the PWS

d) Demonstrate that there is/will be adequate insurance coverage

e) List of subcontractors (if any)

f) Employment of Third Country Nationals (TCN);

– Recruitment Plan

– Housing Plan

TECHNICAL PROPOSAL: Management Plan (continued)

g) Human Trafficking Compliance Certification (see FAR 52.222-56)

The certification shall state that-

(1) It has implemented a compliance plan to prevent any prohibited activities identified in paragraph (b) of the clause at 52.222-50, Combating Trafficking in Persons, and to monitor, detect, and terminate the contract with a subcontractor engaging in prohibited activities identified at paragraph (b) of the clause at 52.222-50, Combating Trafficking in Persons; and

(2) After having conducted due diligence, either-

(i) To the best of the Offeror’s knowledge and belief, neither it nor any of its proposed agents, subcontractors, or their agents is engaged in any such activities; or

(ii) If abuses relating to any of the prohibited activities identified in 52.222-50(b) have been found, the Offeror or proposed subcontractor has taken the appropriate remedial and referral actions.

TECHNICAL PROPOSAL: Management Plan (continued)

Contractors, contractor employees, and their agents shall not:

• Engage in severe forms of trafficking in persons,

• Procure commercial sex acts,

• Use forced labor,

• Destroy, conceal, confiscate, or deny access to an employee’s passport or other ID and immigration documents

• Use misleading or fraudulent practices to recruit employees

• Charge employees, or potential employees, recruitment fees

• Fail to provide return transportation upon the end of employment

• Provide housing that fails to meet the host country housing standards

• If required by law, fail to provide an employment contract in writing

TECHNICAL PROPOSAL: Past Performance

Past Performance Information: Provide references for recent and relevant contracts and/or projects

– The Offeror shall provide for each past performance points of contact:

• Company/Division name/Contracting Agency/Customer Name

• Description of service provided (to include square footages and locations

• Contract number (if applicable)

• Contract value

• Period of performance

• Verified, up-to-date name, address, email

– If a teaming arrangement is contemplated, provide complete information as to the arrangement

– Provide a letter from all subcontractors, consenting to the release of their past performance information to the prime contractor.

SECTION 4 – EVALUATION FACTORS

• Compliance Review. The Government will perform an initial review of proposals/quotations received to determine compliance with the terms of the solicitation. The Government may reject as unacceptable proposals/quotations which do not conform to the solicitation.

– A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, and 30 as appropriate, plus SF30, amendment, if any),

– Pricing Schedule,

– Section K, Representations and Certifications

– SAM Registration

• Technical Capability: The government will evaluate technical proposals and the below listed sub-factors on a scale of Highly Qualified, Qualified, Marginally Qualified, or Unsatisfactory

a. Strategic Plan

b. Management Plan

c. Past Performance

• Price Evaluation. Prices will be evaluated for price reasonableness, primarily through comparison of the price with all the other price offers.

• Responsibility Determination. The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

– Adequate financial resources or the ability to obtain them;

– Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

– Satisfactory record of integrity and business ethics;

– Necessary organization, experience, and skills or the ability to obtain them;

– Necessary equipment and facilities or the ability to obtain them; and

– Otherwise qualified and eligible to receive an award under applicable laws and regulations.

Submission of Proposals

As specified on page 65, proposals must be emailed with the header “PROPOSAL 19GE5025R0110,” no later than Tuesday August 26, 2025, at 15:00 (CEST), to:

machendd@state.gov mailto:machendd@state.gov

Evaluation of Proposals

Volume 1 Pricing RPSO Contracting Team

Volume 2 Technical Technical Evaluation Panel

Evaluation of Offers

Trade-Offs

The Government intends to award a contract resulting from this solicitation to the offers whose proposal is the most advantageous to the Government. Not more than three awards will be made.

Technical Capability and Past Performance, when combined, are equal to price.

Technical Proposals

Question & Answers

Submit questions per email to:

machendd@state.gov

No later than 17:00 CET on August 11, 2025 mailto:machendd@state.gov