Pre-Solicitation Notice 19GE5025R0081.pdf

April 29, 2025

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5025R0081

The U.S Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

FLAT ROOF REPLACEMENT

U.S. CONSULATE GENERAL FRANKFURT, GERMANY

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price

Construction Type Contract in the fourth quarter of Fiscal Year 2025.

The U.S. Consulate General in Frankfurt, Germany has a requirement to obtain construction services for the replacement of five (5) flat roofs at the Consulate Compound. The offeror shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of this contract within the established timeframe.

The flat roof replacement consists of, but is not limited to:

• Removal and disposal of existing roof system down to the existing concrete deck

• Repair of existing fireproofing

• Replacement of existing gutter and downspout

• Lowering of existing internal roof drains

• Installation of roof membrane

• Installation of new sheet metal flashings at penetrations, curbs, expansion joints, walls, and perimeters

• Installation of drainage course, rigid roof insulation, filter fabric and concrete pavers

• Installation of gypsum cover board

• Installation of bolt-on ladder safety system to existing roof access ladder

• Installation of tapered insulation

• Painting of existing façade

U.S CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3331

E-Mail: Pfannkuches@state.gov mailto:Pfannkuches@state.gov

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $500,000.00 and $1,000,000.00 U.S. Dollars (Note: the prescribed

FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms. Sarah Pfannkuche at Pfannkuches@state.gov no later than May 27, 2025, using the solicitation number 19GE5025R0081 in the subject line.

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s #), Name, Telephone and Email

Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall not be placed on SAM.gov as the documents contain

SBU information. Only companies submitting a letter of interest and complete “Application for

Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Additionally, you are required to complete and include in your expression of interest the below checklist. All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform construction work in Germany.

A pre-proposal conference and site visit will be scheduled. Precise dates will be provided to interested offerors with the solicitation package.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

SOLICITATION NO. 19GE5025R0081

COMPANY NAME: _________________________________

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE

(AUG 1999 it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in the country of Germany. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. The US Government will not provide any assistance with Visas.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier* and have been SAM** registered, please include below.

Please note that the requirement to obtain a Unique Entity Identifier and for your company to be

SAM registered, shall be a mandatory requirement before contract award.

Unique Entity Identifier: ________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier: www.sam.gov

** System for Award Management: www.sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Ms. Sarah Pfannkuche, email:

Pfannkuches@state.gov http://www.sam.gov/ http://www.sam.gov/