19GE5025R0079-P0002-signed.pdf

Document Number: 19GE5025R0079 PROCESSED Page 1 of 17

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

07/09/2025

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

DE

Guido Arnold

NAME

TEL.

arnoldg@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

DE

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

19GE5025R0079

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

07/23/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1. integrate Questions and Answers received, from Q1. to Q.14 (see attachment);

2. correct performance period to start on Sep 1, 2025 in the first line item to match with solicitation D.8 Period of Performance,

3. extend the closing date for proposals to August 1, 2025.

4. remove entirely Attachment 7 - Price Proposal Breakdown and any reference to it. Price proposal shall be provided in Section B.

CLOSING DATE/TIME:

08/01/2025 - 12:00 Europe/Amsterdam

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Travis Keon

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

07/22/2025

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

Document Number: 19GE5025R0079 PROCESSED Page 2 of 17

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs The Schedule

D Packaging and Marking D Contract Administrative Requirements and Procedures

J List of Attachments L Instructions, Conditions, and Notices to Offerors and Respondents

Document Number: 19GE5025R0079 PROCESSED Page 3 of 17

Section B - Supplies or Services and Prices/Costs

Line Item Summary

Solicitation Number:

19GE5025R0079

Contract Number: Title:

Post Brussels - Janitorial Services

Date of Solicitation:

07/22/2025

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: G099

PSC Description: OTHER SOCIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

EA Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Period of Performance: 09/01/2025 - 08/31/2026

Description: Base Year

Janitorial services for the base year period as per SOW.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: G099

PSC Description: OTHER SOCIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

EA Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Description: First Option Year

Janitorial services for the first option year period as per SOW.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: G099

PSC Description: OTHER SOCIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

EA Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Description: Second Option Year

Janitorial services for the second option year period as per SOW.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: G099

PSC Description: OTHER SOCIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

EA Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Description: Third Option Year

Janitorial services for the third option year period as per SOW.

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

PSC: G099

PSC Description: OTHER SOCIAL SERVICES

Type of Contract Pricing: Firm Fixed Price

Original: 1.0

Change: 0.0

Current: 1.0

EA Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Description: Fourth Option Year

Janitorial services for the second fourth option year period as per SOW.

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CLIN Funding: Cost:

Base Totals: Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Exercised Options Totals: Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Unexercised Options Totals: Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Base and Options Totals: Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

Original: EUR0.00

Change: EUR0.00

Current: EUR0.00

The - Schedule

CONTINUATION TO SF-1449

RFP NUMBER 19GE5025R0079

PRICES, BLOCK 23

A. General

The Contractor shall perform janitorial services, toilet disinfection, air freshening and sanitary services and maintenance/replacement of devices, including furnishing all labor, materials such as but not limited to soap, paper products and sanitary supplies and bins (*), equipment and services, for all office buildings of the U.S. Embassy in Brussels, Belgium and for four (4) listed US Embassy Brussels, Belgium owned residences located in the Brussels localities. The price listed below shall include all labor, materials, insurances (see FAR 52.228-4 and 52.228-5), certifications, overhead, and profit. The US Embassy will pay the Contractor the fixed price per month for standard services and a fixed rate per square meter/each for temporary additional services.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in the Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

• Minimum: The US Embassy Brussels, Belgium shall place orders totaling a minimum of Euro 1,000 annually. This reflects the contract amount minimum for the base year and each option period for temporary/additional services.

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• Maximum: The amount of all orders for temporary/additional services shall not exceed Euro 60,000. This reflects the contract maximum for the base year and each option period for temporary/additional services.

• The performance period of contract is from the start date in the Notice to Proceed and continuing for 12 months, with four (4), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

1.2 Offers and Payment in U.S. Dollars

U.S. Firms:

- U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

Foreign Firms:

- Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of a U.S. firm shall submit its prices and receive payment in local currency (EURO).

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE:

UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS

PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C

B. PRICING

1.3. Base Year Pricing:

A. Standard Services. The firm fixed price for the First Option Year of the contract is:

A.1. Offices Price per Month Quantity of Months Price per Year All Office Buildings

€ x 12 €

A.2. Standard Off-Site Services. The firm fixed price for the First Option Year of the contract is:

A.2. Residences Price per Month Quantity of Months Price per Year

USEU R136

CMR

€ X12 €

USEU R186

DCR

€ x 12 €

NATO R077

CMR

€ X12 €

NATO R182

DCR

€ x 12 €

B. Temporary Additional Services. The unit price (firm-fixed-price) for the Base Year of the contract is:

B.1.Temporary Additional Services – All Office Buildings

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to Exceed per Year

Document Number: 19GE5025R0079 PROCESSED Page 6 of 17

Additional Standard Cleaning € 500 m² € Window Cleaning (interior and exterior) € 100 m² € Shampooing or steam cleaning of carpet € 500 m² € Cleaning of blinds (water & soap) € 100m² € Cleaning of the Hoover Francqui meeting rooms € 500m² €

B.2.Temporary Off-Site Additional Services – All Residences

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to Exceed per Year

Additional Standard Cleaning € 100 m² € Window Cleaning (interior and exterior) € 10 each € Shampooing or steam cleaning of carpet € 100 m² € Cleaning of blinds (water & soap) € 100 m² € Pergola cleaning (R136 CMR) € 5 each € Exterior wall cleaning (R136 CMR) € 5 each €

C. Value Added Tax

D. Total Estimated Price for the Base Year 1 (A+B+C)

No cost-of-living adjustments will be applied during the entire duration of this contract.

1.4. First Year Pricing:

A. Standard Services. The firm fixed price for the First Option Year of the contract is:

A.1. Offices Price per Month Quantity of Months Price per Year All Office Buildings

€ x 12 €

A.2. Standard Off-Site Services. The firm fixed price for the First Option Year of the contract is:

A.2. Residences Price per Month Quantity of Months Price per Year

USEU R136

CMR

€ X12 €

USEU R186

DCR

€ x 12 €

NATO R077

CMR

€ X12 €

NATO R182

DCR

B. Temporary Additional Services. The unit price (firm-fixed-price) for the Base Year of the contract is:

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to

Document Number: 19GE5025R0079 PROCESSED Page 7 of 17

Window Cleaning (interior and exterior) € 100 m² € Shampooing or steam cleaning of carpet € 500 m² €

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to Exceed per Year

Additional Standard Cleaning € 100 m² € Window Cleaning (interior and exterior) € 10 € Shampooing or steam cleaning of carpet € 100 m² € Cleaning of blinds (water & soap) € 100 m² € Pergola cleaning (R136 CMR) € 5 each €

1.5. Second Option Year Pricing:

A. Standard Services. The firm fixed price for the Second Option Year of the contract is:

A.1. Offices Price per Month Quantity of Months Price per Year All Office Buildings

€ x 12 €

A.2. Standard Off-Site Services. The firm fixed price for the First Option Year of the contract is:

A.2. Residences Price per Month Quantity of Months Price per Year

USEU R136

CMR

€ X12 €

USEU R186

DCR

€ x 12 €

NATO R077

CMR

€ X12 €

NATO R182

DCR

B. Temporary Additional Services. The unit price (firm-fixed-price) for the Base Year of the contract is:

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to

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Shampooing or steam cleaning of carpet € 500 m² €

B.2.Temporary Off-Site Additional Services

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to Exceed per Year

Additional Standard Cleaning € 100 m² € Window Cleaning (interior and exterior) € 10 € Shampooing or steam cleaning of carpet € 100 m² € Cleaning of blinds (water & soap) € 100 m² € Pergola cleaning (R136 CMR) € 5 each €

(*) NOTE: No cost-of-living adjustments will be applied during the entire duration of this contract.

1.6. Third Option Year Pricing:

A. Standard Services. The firm fixed price for the Third Option Year of the contract is:

A.1. Offices Price per Month Quantity of Months Price per Year All Office Buildings

€ x 12 €

A.2. Standard Off-Site Services. The firm fixed price for the First Option Year of the contract is:

A.2. Residences Price per Month Quantity of Months Price per Year

USEU R136

CMR

€ X12 €

USEU R186

DCR

€ x 12 €

NATO R077

CMR

€ X12 €

NATO R182

DCR

B. Temporary Additional Services. The unit price (firm-fixed-price) for the Base Year of the contract is:

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to

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Shampooing or steam cleaning of carpet € 500 m² €

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to Exceed per Year

Additional Standard Cleaning € 100 m² € Window Cleaning (interior and exterior) € 10 € Shampooing or steam cleaning of carpet € 100 m² € Cleaning of blinds (water & soap) € 100 m² € Pergola cleaning (R136 CMR) € 5 each €

1.7. Fourth Option Year Pricing:

A. Standard Services. The firm fixed price for the Fourth Option Year of the contract is:

A.1. Offices Price per Month Quantity of Months Price per Year All Office Buildings

€ x 12 €

A.2. Standard Off-Site Services. The firm fixed price for the First Option Year of the contract is:

A.2. Residences Price per Month Quantity of Months Price per Year

USEU R136

CMR

€ X12 €

USEU R186

DCR

€ x 12 €

NATO R077

CMR

€ X12 €

NATO R182

DCR

B. Temporary Additional Services. The unit price (firm-fixed-price) for the Base Year of the contract is:

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to

Document Number: 19GE5025R0079 PROCESSED Page 10 of 17

Shampooing or steam cleaning of carpet € 500 m² €

Price per Square Meter/Each

Estimated Quantity of Square

Meters/Each

Total Additional Services Not to Exceed per Year

Additional Standard Cleaning € 100 m² € Window Cleaning (interior and exterior) € 10 € Shampooing or steam cleaning of carpet € 100 m² € Cleaning of blinds (water & soap) € 100 m² € Pergola cleaning (R136 CMR) € 5 each €

*Estimated quantity for evaluation purposes only. Actual number may be lower or higher than the estimates in the solicitation/contract.

STATE CURRENCY: ______Euro____________________________

1.8. Grand Total of Base and all Option Years

Base Year Total € Option Year 1 Total € Option Year 2 Total €

Option Year 3 Total € Option Year 4 Total € Grand Total of Base and all Option Years €

B.2 Value Added Tax (VAT)

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Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are Sections 1.3 (Base Year) thru Section 1.7 (Option Year 4).

B.3 Defense Base Act (DBA) Insurance

The Department of Labor has waived the DBA insurance for the countries in paragraph (b) of this subsection.

United States citizens or residents and individuals hired in the United States, regardless of citizenship shall be required to obtain DBA insurance. Evidence of DBA insurance shall be submitted within 15 days of award.

The DBA Insurance shall be obtained from any U.S. Department of Labor (DOL) authorized DBA insurance broker. A list of DOL-authorized insurance brokers is available at the following address: http://www.dol.gov/ owcp/dlhwc/lscarrier.htm. DBA insurance cost will be evaluated as part of the total evaluated firm fixed price and included in the firm fixed price of the task order. The Contractor shall be reimbursed for the cost of DBA insurance only upon providing proof of payment.

The DOL has waived DBA insurance for the following countries of performance under this contract: https:// www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm:

Belgium is listed on the DOL Active DBA Waiver list and therefore DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs), performing under this contract is not required. However, DBA Insurance for U.S. citizens and individuals hired in the United States (regardless of citizenship) performing under this contract is required.

The Contractor will be reimbursed for DBA insurance only to the extent the contractor provides documentary proof that DBA insurance has been paid and only to the extent quoted in CLIN 0002.

Section D - Packaging and Marking

D - Contract Administrative Requirements and Procedures

D.1 Miscellaneous Contractor Requirements

D.1.1 A contract with the U.S. Government conveys no special privileges or immunities to the Contractor.

The Contractor is an independent commercial concern and not a part of the U.S. Mission. The contractor's employees are not U.S. Government employees. Registration of this contract with the local government, if required by law, will be the sole responsibility of the Contractor, and any fees, taxes, or other duties shall be payable by the Contractor without recourse to the Government of the amounts thereof.

D.1.2 Licenses and Local Laws: The Contractor shall possess all permits, licenses, and any other appointments required for the prosecution of work under this contract, all at no additional cost to the Government. The Contractor shall perform this contract in accordance with local laws.

D.2 Laws and Regulations

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Compliance Required: If the Contractor has or will establish a local office, he shall without additional expense to the U.S. Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction.

Labor, Health and Safety Laws and Customs: If the Contractor has or will establish a local office, he shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

The only items that the U.S. Government will consider for price adjustments are those that are mandated e.g.

changes in the VAT rate (if applicable) or minimum hourly wage rate.

D.3 Invoices, Review and Payment

D.3.1 The Contractor shall submit monthly invoices to the designated billing office at the address in paragraph B of this Section and electronically to the email address at: BruFMCAccountsProc@state.gov and copy to the COR at (*to be determined upon award).

Payment will be made in the currency specified by the Contractor in Section B Pricing.

D.3.2 The Contractor will send all invoices to the following address:

U.S. Embassy Belgium ATTN: Budget and Finance Office Boulevard du Régent 27 1000 Bruxelles, Belgium

D.3.3 A proper invoice must include the following information:

• Contractor’s name and bank account information for Electronic Funds Transfer (EFT) payments.

• Invoice date and number.

• Contract number.

• A summary listing each line item with the total monthly price per line. A detailed invoice for each agency must be attached to the summary invoice, showing a cost breakdown by telephone line in accordance with the pricing schedule.

• A detailed list of all calls made for each line.

• Any prompt payment discount, if applicable.

• Value Added Tax (VAT), if applicable, shall be listed as a separate line item on each invoice.

• Contact details (name, title, phone number, and address) for inquiries related to invoice discrepancies.

If the invoice does not meet these requirements, the Government reserves the right to reject it as improper and return it to the Contractor within seven (7) calendar days. The Contractor shall then resubmit a corrected invoice.

D.4 Erroneous Payment

If the U.S. Government becomes eligible for a refund of payment because of erroneous overpayment or other cause, the Contractor shall refund the amounts or use them to offset future payments owed by the U.S.

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Government, whichever the U.S. Government prefers. The Contractor shall refund any refunds not complete or discovered after the completion date of this contract.

D.5 Changes in Ownership

The Contractor shall furnish the COR advance notification (90 calendar days prior to the effective date) of any disposition or the change in ownership or terms of lease of any facilities utilized by him for performance of any service under this contract.

D.6 Choice of Law

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Civilian Board of Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

D.7 Other Pertinent Information or Special Considerations

Authorized Instruction to Contractor

(a) No person or agency other than the Contracting Officer (CO) is authorized to give instruction, orders or directions on behalf of the Government to the Contractor or his employees, unless such person or agency is authorized in writing by the CO to so act. The authority of such person or agency is strictly limited to the written authorization provided by the CO. The duty is upon the Contractor to determine the authority of such person or agency. Any questions regarding the authority of such person or agency should be directed to the CO in writing.

(b) Contracting Officer’s Representative (COR): The CO may designate and authorize a representative(s) to act on his/her behalf under this contract. Such representative(s) appointed shall be specified and listed in the contract document. The COR shall not be authorized to issue change orders or adjustments. Changes in the Scope of Work/Specifications or any increase or decrease in the work called for by this contract shall be made by the CO by an executed modification to this contract.

D.8 Period of Performance

The performance period is set to commence on September 1, 2025.

The period of performance is one (1) year, with four (4) one-year options. The Government may exercise the option set forth at FAR 52.217-9 Option to Extend the Term of the Contract.

Notwithstanding the expressed contract expiration date, this contract shall remain in full force and effect until the last items or services ordered hereunder have been delivered and accepted by the Government.

D.9 Contract Administration Data

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All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual.

This contract will be administered as follows:

Contracting Officer:

Daniel Jackson Contracting Officer Regional Procurement Support Office (RPSO)

Contract Administrator:

Guido Arnold Procurement Agent Regional Procurement Support Office (RPSO) Telephone: +49-69-7535-3316 Email: ArnoldG@state.gov

Contracting Officer’s Representative (COR):

Michelle Olive-Godzan

D.10 List of Attachments

• Attachment 1: Devices and Maintenance schedules

• Attachment 2: Windows – Locations and surface areas

• Attachment 3: Description Specifications Performance Furnished Property

• Attachment 4: Definitions

• Attachment 5: W-14 Form

• Attachment 6: W-14 Instructions

• Attachment 7: Price Proposal Breakdown

Section J - List of Attachments Identifier Title Date Number of

Pages 2 19GE5025R0079-0001-signed.pdf - ADDED 07/09/2025

Section L - Instructions, Conditions, and Notices to Offerors and Respondents

52.212-1 Addendum - Instructions to Offerors - Commercial Products and Commercial Services

Summary of Instructions*:

Document Number: 19GE5025R0079 PROCESSED Page 15 of 17

*Failure to furnish and deliver all requested information in accordance with these instructions may result in a non-responsive proposal and removal from award consideration. The penalty for making false statements is prescribed in 18 USC 1001.

SUBMISSION OF OFFERS:

a) Each offer shall consist of the following physically separate volumes.

Volume 1: Price Proposal

One (1) Electronic version sent via email

1. Completed SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section B, Pricing, has been filled out.

2. Completed Price Proposal Breakdown (Attachment 7). Provide a comprehensive breakdown of the price proposal the total of which shall match that of the firm fixed-price inserted in Section B, Pricing. Adjust the breakdown sheet as necessary.

Reserved.

3. Completed Section 5 Representations and Certifications.

4. Provide the evidence of SAM registration as required in FAR 52.204-13. The SAM status must be “active”.

5. Completed form W-14 (Attachment 5) if the offeror has represented that it is not a U.S. person and is eligible for exemption from the 2% excise tax.

Volume 2: Technical Proposal

One (1) Electronic version sent via email

1. Company information.

2. Resume of Team Leaders as described in Section C.3.2 of the SOW. The proposed Team leaders shall be able to converse in English and French.

3. List of clients over the past 5 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in the host country, then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity/business conduct. The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal.

In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

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1. Evidence that the offeror can provide the necessary personnel, equipment, and financial resources needed to perform the work.

2. The Offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided. Additionally, the offeror must provide evidence of operating an established business in Belgium, including a permanent address and telephone listing.

3. The offeror’s plan janitorial services to include but not limited to:

A work plan considering all work elements in Section C, Performance Work Statement.

If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

Site Visit

A Site Visit will take place on July 7th, 2025 at 10:30 AM CEST which all prospective offerors are invited to attend. A second site visit will take place on July 15, 2025 at 10:30 AM CEST.

Offerors shall express their interest to attend the Site Visit.

Registration is essential should you wish to participate in the site visit. Companies are therefore required to submit, via email:

1. Full name

2. Title/Company

3. Date of Birth

4. Place of Birth

5. Passport/ID #

6. Country of Passport/ID

7. Passport/ID expiration date to Guido Arnold at ArnoldG@state.gov no later than July 11th, 2025, at 12:00 PM CEST.

Admittance to the conference cannot be guaranteed unless the government receives your registration by this due date. Attendance is limited to no more than 2 people per company. No substitutes or additional persons may attend the site visit. Attendees are requested to carry their Photo ID along with them. Without Photo ID you may be refused entry to the Site.

Those individuals who timely submitted company's name, name of attendee, nationality and provided the passport ID-number shall meet at:

U.S. Embassy, Regentlaan 27 Boulevard du Régent, B-1000 Brussels, Belgium

Note: The U.S. Embassy cannot provide parking for any offerors who wish to attend the site visit. TDY apartment is not included in the site visit.

Offeror Questions and Clarifications

Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing and submitted to Contract Specialist, Guido Arnold, at email ArnoldG@state.gov, no later than 15:00 hours Central European Summer Time (CEST) on, July 18, 2025.

Any questions or clarifications submitted should identify the topic (e.g. technical, cost), and must refer to the applicable section of the solicitation (e.g. section, paragraph, and subparagraph, provide solicitation number).

Document Number: 19GE5025R0079 PROCESSED Page 17 of 17

No questions by telephone will be accepted. Answers and responses by the Government may form the basis of an amendment to the solicitation.

Deadline of Submission of Proposals

The proposals shall be submitted as soon as possible but not later than 12:00 hours Central European Summer Time (CEST) on, August 1, 2025, to Guido Arnold at ArnoldG@state.gov. The subject should read “Proposal 19GE5025R0079”.

Submittal of Electronic Proposals:

Electronic offers/proposals shall be submitted in a format readable by Microsoft (MS) Word, MS Excel, or Adobe PDF, as applicable. Individual email size shall not exceed 45 MB.

The Government shall not be responsible for an offeror being unable to successfully transmit emails due to any file size constraints of their email systems. Contractors shall ensure that emails have been transmitted and that messages have not been returned “undeliverable”.

Use of electronic depositories is not permitted (for example, Google Drive).

Definition. “Electronic proposal,” as used in this provision, means a proposal, revision, or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via electronic means.

The Government reserves the right to make award solely on the electronic proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror shall promptly submit the complete original signed proposal.