19GE5025Q0138.pdf

COMBINED SYNOPSIS & SOLICITATION

Biosafety Cabinet (BSC) Class II Type A2 – Brand Name Armed Forces Research Institute of Medical Sciences (AFRIMS), Thailand

SOLICITATION NO. 19GE5025Q0138

Issued by:

Regional Procurement Support Office (RPSO) Giessener Strasse 30 60435 Frankfurt am Main Germany

August 13, 2025

Combined Synopsis and Solicitation Solicitation Number 19GE5025Q0138

Regional Procurement Support Office (RPSO) Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Biosafety Cabinet (BSC) Class II Type A2 – Brand Name on behalf of the Armed Forces Research Institute of Medical Sciences (AFRIMS), Bangkok, Thailand. All interested sellers shall review the solicitation and offer equipment in accordance with the specifications provided in this document.

Type of Contract:

The Government intends to make a single award of a firm-fixed-price purchase order, subject to the Offeror's acceptance. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

Term of Contract:

This ensuring contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

List of Attachments:

Attachment 1: Volume 1 - Price and Representations & Certifications

Regional Procurement Support Office (RPSO) Giessener Strasse 30

60435 Frankfurt am Main Germany

Email: DoschJK@state.gov

Attachment 2: Volume 2 - Technical Capability Attachment 3: Brand Name Justification

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 19GE5025Q0138 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, effective August 7, 2025.

(iv) This acquisition will be conducted under full and open competition using FAR 13 Simplified Acquisition Procedures. In accordance with FAR 19.000(b)(1)(ii), overseas acquisitions are not required to be set-aside. The applicable North American Industry Classification System (NAICS) code is 334516 – Analytical Laboratory Instrument Manufacturing; Product and Service Code (PSC) is 6640 (Laboratory Equipment and Supplies).

(v) Itemized List of Supplies – Line Numbers, Descriptions, Quantities, and Units:

Line Item Description Quantity Unit

0001 Biosafety Cabinet Class ll Type A2 SterilGARD® Model: SG304

- 1 set of UV light

- 1 set of Channel Stand

2 EA

0002 Biosafety Cabinet Class ll Type A2 SterilGARD® Model : SG404

- 1 set of UV light

- 1 set of Channel Stand

3 EA

0003 Biosafety Cabinet Class ll Type A2 SterilGARD® Model : SG404

- 1 set of UV light

- 1 set of Channel Stand

1 EA

0004 Value Added Tax (VAT), if applicable 1 Lot 0005 Free on Board (FOB) Destination

Shipping Charges to Thailand 1 Lot

(vi) Description of Requirements:

Salient Characteristics – Brand Name Product Required: Biosafety Cabinet (BSC) Class II Type A2, Baker SterilGARD® e3 – Models SG304, SG404, SG604 – manufactured by The Baker Company

The required equipment shall be the Baker SterilGARD® e3 Class II Type A2 biosafety cabinet, as manufactured by The Baker Company, and shall include the following:

1. Compliance with Biosafety Standards o NSF/ANSI 49 certified Class II Type A2 biosafety cabinet.

o Complies with applicable biosafety standards for BSL-2 and BSL-3 operations.

2. Containment Level o Provides personnel, product, and environmental protection per Baker

SterilGARD® e3 design specifications.

o Maintains containment integrity during extended operations for virus isolation, serological testing, and molecular diagnostics.

3. Airflow Design and Filtration System o Incorporates Baker’s proprietary StediFLOW™ airflow stabilization technology for consistent containment.

o HEPA supply and exhaust filters with minimum 99.99% efficiency for particles ≥0.3 microns.

o Balanced inflow and downflow airflow patterns per Baker design.

4. Control Systems o Baker SterilGARD® e3 microprocessor-based control panel with real-time airflow monitoring.

o Visual and audible alarms for unsafe airflow conditions and improper sash positioning.

5. Additional Safety Features o Integrated UV germicidal lamp with safety interlocks.

o Sash window with automatic stop at safe operating height per Baker specifications.

o Automatic shut-off and interlocks for unsafe conditions.

6. Materials and Construction o Seamless stainless steel work surface and interior per Baker manufacturing standards.

o Corrosion-resistant and smooth sealed surfaces to prevent contamination buildup.

7. Noise Level, Power Requirements, and Dimensions o Noise level not exceeding Baker’s published specifications.

o Power supply: 220V, 50 Hz, plug type - as original by factory o Dimensions per specific model:

SG304: approx. 3 feet width SG404: approx. 4 feet width SG604: approx. 6 feet width

8. Accessories and Warranty o UV light and channel stand for each unit.

o Minimum 2-year manufacturer’s warranty.

o Manufacturer’s warranty information, literature, and service documentation to be provided at delivery.

(vii) Delivery and Acceptance Terms, Location, and FOB Point:

The price of all items shall include their transportation F.O.B. Destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

The Contractor shall be responsible for all costs associated with shipping, including but not limited to freight charges, taxes, customs clearance fees, potential demurrage, and any other related expenses, ensuring door-to-door delivery to the final destination.

The Contractor shall arrange transportation and delivery to the address specified herein as soon as possible but not later than 120 calendar days from the date of purchase order acceptance.

An expedited delivery schedule is strongly preferred, provided that all contractual requirements are fully met.

Delivery Address:

1) For Overseas Vendors Vendors must clearly indicate the point of origin for the shipment of goods. Quotations shall include firm-fixed shipping charges in accordance with the following delivery requirement:

• Free On Board (FOB) Destination: Door-to-Door to the final delivery location specified in the contract.

SHIPPING ADDRESS / CONSIGNEE:

American Embassy, 120 Wireless Road Pratumwan Bangkok 10330 ATTN: AFRIMS / Department of Virology

2) For Local Vendors

a. WRAIR-AFRIMS, Department of Logistics, Supply Office 315/6 Rajvithi Road, Thung Phayathai Subdistrict, Ratchathewi District, Bangkok 10400, Thailand o Model SG404 with UV light and channel stand — 2 sets o Model SG604 with UV light and channel stand — 1 set

b. WRAIR-AFRIMS, Yothi Annex, Building 4 (BSL-3)

75/65 Yothi Road, Thung Phayathai Subdistrict, Ratchathewi District, Bangkok 10400, Thailand o Model SG404 with UV light and channel stand — 1 set

c. KAVRU (หน่วยวจิยัไวรสัวทิยา), Kamphaeng Phet Provincial Hospital 382 Ratchadamnern 1 Road, Muang District, Kamphaeng Phet 62000, Thailand o Model SG304 with UV light and channel stand — 2 sets

Partial delivery is not authorized.

Marking and Submission of Documents:

The cargo must be clearly marked with the requisition and purchase order number (*to be advised upon award). If applicable, the Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact (POC) (*to be advised upon award) in advance of delivery.

The Contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

Customs Clearance and Import Duties:

• If applicable, the Contractor shall comply with all import requirements mandated by the Government of Thailand. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

The Contractor shall state in its export license request that this is a U.S. Government funded contract.

• All manuals and literature shall be in English.

Condition of Delivered Items:

Only new supplies are authorized under this order. Grey market, refurbished, or previously used products are not acceptable. All items must be delivered in original, unopened packaging, unused, and unaltered. Upon delivery to the specified address, the U.S. Government reserves the right to inspect all items to ensure compliance with the order requirements.

(vi) FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and is incorporated by reference.

(viii) Addendum to FAR 52.212-1 Instruction to Offerors - Commercial Products and Commercial Services (Nov 2021)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors - Commercial Products and Commercial Services (Nov 2021) is augmented as follows:

1. Period for Acceptance of Offers: The period for acceptance of offers, as stated in FAR 52.212-1 (Sep 2023), is extended from 30 calendar days to 90 calendar days.

2. Preparation and Submission of Offers: Offerors shall submit their proposals in two (2) separate volumes:

• Volume 1 – Price Proposal: To be submitted using Attachment 1.

• Volume 2 – Technical Proposal: To be submitted using Attachment 2.

As a minimum, offers must show-

a. The solicitation number;

b. A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation;

c. Terms of warranty;

d. Price and any discount terms;

e. Delivery schedule and method of shipment;

f. A completed Representations and Certifications; and

g. Past performance information to include recent and relevant three (3) contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

Offerors who fail to furnish required representations or information, or who reject the terms and conditions of the solicitation, shall be excluded from consideration.

(ix) FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Compliance Review

2. Technical Capability

3. Past Performance

4. Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

The Government will conduct an initial compliance review of all quotations received to assess completeness and adherence to the terms of the solicitation. Quotations that are incomplete or fail to comply with the requirements may be rejected in accordance with FAR 52.212-1(b)(11).

In accordance with FAR 13.106-2(b)(4)(ii), the Government intends to utilize streamlined evaluation techniques under Simplified Acquisition Procedures (SAP) to promote efficiency.

Following the compliance review, the Government will pre-screen quotations and identify those demonstrating initial indicators of best value. Only these quotations will proceed to the comparative evaluation phase.

The source selection will be conducted using the comparative evaluation method, as authorized under FAR 13.106-2(b)(3). Comparative evaluation entails a direct comparison of two or more quotations on an item-by-item basis to determine which offers the best value to the Government. Evaluation criteria will include technical capability, past performance, and price, as specified in this solicitation.

This is not a Lowest Price Technically Acceptable (LPTA) or trade-off source selection. However, the Government may award to the lowest-priced quotation if it is determined to offer the best overall value based on the evaluation criteria.

Evaluation Process and Factors:

Factor 1: Compliance Review

1. A complete pricing and technical offer containing specifications for the offered products;

2. A completed Representation and Certifications;

3. Past performance information; and

4. Proof of active registration status in the System for Award Management (SAM).

After the compliance review of all offers, the Government will exclude those that do not meet the basic standards from further consideration for award. The remaining offers will undergo a comparative evaluation based on technical capability, price, and past performance.

Factor 2: Technical Capability

Technical capability will be evaluated on the basis of a direct comparison to other offers to discern if any technical quality advantages exist that would support an award to a higher priced offer. This evaluation will focus on the quality, feasibility, and strength of the proposed technical solutions.

Factor 3: Past Performance

Past performance will be evaluated to assess the offeror’s ability to successfully perform similar contracts in the past, with a focus on quality, timeliness, and customer satisfaction.

Past performance is defined as the extent to which an offeror, its subcontractors, or teaming partners have satisfied contract requirements and met customer expectations. In instances where the offeror, subcontractor, or teaming partner does not have a record of relevant past performance, or where past performance information is unavailable or so limited that no meaningful confidence assessment can be assigned, the offeror’s past performance shall be rated as "Unknown." For evaluation purposes, a rating of "Unknown" shall be considered "Acceptable."

The evaluation may include a comparative assessment of past performance across proposals.

A meaningful distinction in past performance may be used as a discriminator in the source selection decision, particularly where the Government has a high expectation – based on an offeror’s performance record – that the offeror is likely to successfully perform the required effort, thereby justifying an award to a higher-priced offer.

Factor 4: Price

The principal basis for evaluating price as a factor for award under this solicitation will be the Government’s evaluation of the reasonableness of the offeror’s proposed price. For evaluation purposes, the pricing tables are structured to calculate the grand total proposed price. A comparison of the grand total prices proposed by each offeror will be used as the basis for determining the price competition.

In accordance with FAR 13.106-3(a), the price reasonableness on competitive offers will be evaluated. This will involve comparing the proposed prices to the Government’s Independent Government Cost Estimate (IGCE) to ensure they are reasonable in relation to the market and the scope of supplies.

Responsibility Determination:

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

a. adequate financial resources or the ability to obtain them;

b. ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

c. satisfactory record of integrity and business ethics;

d. necessary organization, experience, and skills or the ability to obtain them;

e. necessary equipment and facilities or the ability to obtain them; and

f. otherwise qualified and eligible to receive an award under applicable laws and regulations.

(End of addendum)

(x) Offerors are required to submit the completed provisions at FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services, FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, and FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders - Representation and Disclosures, with its offer (see Attachment 1).

(xi) The clause at FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and is incorporated by reference.

(xii) The clause at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.

The following clauses under FAR 52.212-5 paragraph (b) are incorporated by reference:

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023) 52.204-30 Federal Acquisition Supply Chain Security Act Orders - Prohibition (Dec 2023) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025)

52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jan 2025) 52.222-50 Combating Trafficking in Persons (Nov 2021) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

(May 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management

(Oct 2018) 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by

American Security Drone Act-Covered Foreign Entities (Nov 2024)

Additional Applicable FAR and DOSAR Clauses and Provisions:

52.204-7 System for Award Management (Nov 2024) 52.204-13 System for Award Management Maintenance. (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.247-34 F.O.B. Destination (Jan 1991) 652.229-701 Excise Tax Exemption Statement for Contractors Within the United States

(Jul 1988) 652.229-71 Personal Property Disposition at Posts Abroad (Aug 1999) 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) (Aug 1999) 652.242-73 Authorization and Performance (Aug 1999) 652.243-70 Notices (Aug 1999) 652.247-70 Notice of Shipments (Feb 2015)

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at:

https://www.acquisition.gov.

The following clauses and provisions are provided in full text:

FAR 52.214-34 Submission of Offers in the English Language (Apr 1991) Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000) If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using Department of State’s foreign currency exchange rate in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

1 U.S. Based Companies

(2) On the date specified for receipt of proposal revisions.

FAR 52.252-5 Authorized Deviations in Provisions (Nov 2020) (a)The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b)The use in this solicitation of any FAR (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

FAR 52.252-6 Authorized Deviations in Clauses (Nov 2020) (a)The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter

1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b)The use in this solicitation or contract of any FAR (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

(xiii) Additional Requirements or Terms and Conditions:

Applicable laws and regulations:

This solicitation and the ensuring award are subject to laws and regulations of the United States of America.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non-compliant’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Warranty:

The Contractor shall provide a copy of standard warranty information unless indicated otherwise. All items should come with at least a one-year warranty. The warranty applies as of the date the items are received, accepted and installed at the delivery location. All parts, accessories, service and repairs, if applicable, for the items shall be available in Thailand. The price for warranty shall be included in the price for each item.

Award and Acceptance of Offer:

The written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(xiv) Reserved.

(xv) Questions and Offer Due Date:

Submission of Questions: Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 12:00 hours Central European Summer Time (CEST) on Tuesday, August 19, 2025, email to Jenina Dosch at DoschJK@state.gov, and copy to FrankfurtRPSO@state.gov. The email subject line must read “Questions 19GE5025Q0138.”

Late questions may not be considered.

Submission of Offers: Offers shall be submitted as soon as possible but not later than 12:00 hours Central European Summer Time (CEST) on Thursday, August 28, 2025, email to Jenina Dosch at DoschJK@state.gov, and copy to FrankfurtRPSO@state.gov. The email subject line must read “Offer 19GE5025Q0138.”

Offers, Volume 1 and Volume 2, shall be submitted electrically as separate files in a format compatible with Microsoft Word, Microsoft Excel, or Adobe PDF, as applicable. Each email submission shall not exceed 45 MB in size.

Late submissions shall not be considered.

Failure to furnish and deliver all requested information in accordance with these instructions may result in exclusion from further consideration pursuant to FAR 52.212-1(b)(11). The penalty for making false statements is prescribed in 18 USC 1001.

(xvi) Solicitation Contact Information: For questions or requests for clarification regarding this solicitation, contact:

Jenina Dosch Procurement Agent U.S. Department of State Bureau of Global Acquisition

A/GA/AMD/DMS/RPSO

Email: DoschJK@state.gov

Offerors are encouraged to submit inquiries in writing via email. No phone calls will be accepted. All questions must be received no later than the date specified in the solicitation to ensure a timely response.

{END OF SOLICITATION}