19GE5025Q0121.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy London, United Kingdom Preventive maintenance service for chillers

SOLICITATION NO. 19GE5025Q0121

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

July 15, 2025

Combined Synopsis and Solicitation

Solicitation Number 19GE5025Q0121

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Preventive maintenance for chillers at U.S. Embassy London, United Kingdom for duration of one base year and four optional one-year periods. All interested offerors shall review the solicitation and Statement of Work provided in Attachment A and offer services in accordance with the specification provided in this document.

The evaluation of offers will be based on Comparative Evaluation in accordance with FAR 13.106-2(b)(3).

This acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5025Q0121 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04, effective June 11, 2025.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3331 E-mail: PfannkucheS@state.gov

Type of Contract:

The Government intends to award a single firm fixed-price definite commercial service contract in the currency indicated in the proposal. The total price shall include all labor, overhead, profit, insurance, warranty, transportation, equipment, tools, supplies and materials, and all other expenses necessary to deliver the required service. No additional sums will be payable on account of any escalations in the cost of labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates. The currency provided in the price quote shall be fixed and cannot be changed by modification to the contract.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all services are received and accepted by the Government. The period of performance is for one base year and four one-year optional periods which will be exercised upon issuance of a prior notification to the contractor in accordance with FAR 52.217-8.

Evaluation Procedures:

The evaluation of offers will be based on best value using comparative evaluation authorized under FAR 13.106-2(b)(3). A comparative evaluation is defined as the act of comparing two or more offers in response to the RFP. The line-by-line comparison is performed by comparing each offer directly to one another to determine which provides the best value to the Government.

This is NOT a low price technically acceptable or trade-off process.

The Government intends to establish a firm-fixed price service contract that includes a one-year base plus four 12-months options, resulting from this solicitation to the responsible Contractor whose proposal conforms to the solicitation and represents the best value to the Government, price and other factors considered utilizing FAR 13 Comparative Evaluation.

This selection process will utilize FAR 13 procedures.

After preliminary consideration of all offers, the Department will no longer consider offers that do not meet basic standards to be eligible for award. The offers that remain will be subject to a comparative evaluation.

The preliminary evaluation process shall include the following:

COMPLIANCE REVIEW. The Government will perform an initial review of proposals/quotations received to determine completeness and compliance with the terms of the solicitation. The Government may reject as unacceptable proposals/quotations that do not conform to the solicitation.

EVALUATION CRITERIA:

Proposals will be evaluated on the basis of a direct comparison to other offers to discern if there is any kind of performance quality superiority that would support an award to a higher priced offer by comparing past performance, ability to provide preventive maintenance services for chillers, and total price for base year and four option years.

Payment terms:

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

Payment shall be made in accordance with the U.S.G. Prompt Payment Act, i.e. within 30 days after completion of service or receipt of invoice, whichever is the latter.

Invoices shall include the items listed in Addendum to FAR 52.212-1 and all items listed in FAR 52.212-4g.1 and shall be addressed to the address, which will be specified in field 18a on page 1 of the award document.

Invoices shall be sent to: LondonFMCInvoices@state.gov

Value Added Tax:

If applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item. The VAT shall also be a separate cost item on all invoices.

The contractor will be reimbursed for VAT only up to the amount listed in the contract and upon presentation of proof that VAT has been paid to the host country government against a valid VAT registration number.

Any refund of VAT to the contractor shall be paid to the Government to the extend the Government reimbursed the contractor for VAT payment.

Excise Tax:

James Zadroga 9/11 Victims Health and Compensation Act of 2010 Notice: Unless a waiver or exception applies, payments subsequent to this procurement are subject to an excise tax of 2% pursuant to 26 U.S.C. 5000C. If applicable, the Offeror shall provide form W-14 provided in attachment B following the instructions on form W-14 provided in attachment C. The contractor shall refer to FAR clause 52.229-12 and FAR provision 52.229-11 provided in Attachment B.

Defense Base Act Insurance:

(a) DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S.

overseas contracts. Only the countries listed currently on the Department of Labor’s (DOL) Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas. (See website for country waivers: https://www.dol.gov/agencies/owcp/dlhwc/dbawaivers/dbawaivers).

(b) The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub- Section I.13, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL (Department of Labor) approved insurance carrier. A list of DOL approved carriers may be found at https://www.dol.gov/agencies/owcp/dlhwc/lscarrier.

(c) The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted.

(d) DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 30 calendar days from the date of award.

(e) The United Kingdom is listed on the DOL Active DBA Waiver list and therefore DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs), performing under this contract is not required. However, DBA insurance for U.S. citizens, U.S. residents, and individuals hired in the U.S. regardless of citizenship performing under this contract is required.

(f) The Contractor will be reimbursed for DBA insurance only to the extent the contractor provides documentary proof that DBA insurance has been paid and only to the extent quoted in the proposal.

https://www.dol.gov/agencies/owcp/dlhwc/dbawaivers/dbawaivers https://www.dol.gov/agencies/owcp/dlhwc/lscarrier

Insurance requirements:

The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this Contract. The Contractor's assumption of absolute liability is independent of any insurance policies. The Contractor, at it's own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary.

Notice to Proceed:

After contract award, submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

Transitions:

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

Contracting Officer Representative:

The following is the designated contact personnel between the U.S. Embassy and the Contractor:

COR

_(to be provided upon award)_____________-Facility Manager XXXX@state.gov

The Contracting Officer Representative (COR) will be the contractor’s point of contact at the U.S. Embassy. All questions concerning coordination of service activities while at post shall be directed to the COR.

mailto:XXXX@state.gov

Quality Assurance Plan (QAP):

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective SOW Para Performance Threshold Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 8 & Attachment A

All required services are performed and no more than one (1) customer complaint is received per month

Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the contractor for corrective action.

Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

Procedures.

If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

The COR will complete appropriate documentation to record the complaint.

If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

If the contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

The COR will consider complaints as resolved unless notified otherwise by the complainant.

Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

Acquisition Method and Extent of Competition:

This solicitation is utilizing Simplified Acquisition Procedures at FAR 13. Competition is full and open.

List of Attachments:

Attachment A – Statement of Work (SoW) Exhibit 1 – O&M for MagLev centrifugal chiller (Water Cooled) Exhibit 2 – O&M for Air Cooled Chiller Exhibit 3- O&M for Dedicated Heat Recovery Chiller Exhibit 4- Equipment Data

Attachment B – Representations and Certifications Attachment C – Form W-14 Attachment D – Instructions on form W-14

APPLICABLE CLAUSES AND PROVISIONS

The full text of the referenced FAR clauses and provisions may be accessed electronically at https://www.acquisition.gov/browse/index/far

The full text of the referenced DOSAR clauses and provisions may be accessed electronically at https://www.acquisition.gov/dosar

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

CLAUSE/PROVISION TITLE AND DATE

FAR 52.212-1 Instructions to Offerors - Commercial Product and Commercial

Services (Sep 2023) https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dosar

FAR 52.212-4 Contract Terms and Conditions - Commercial Product and

Commercial Services (Nov 2023)

FAR 52.204-7 System for Award Management (Nov 2024)

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

FAR 52.204-13 System for Award Management Maintenance. (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug

2020)

FAR 52.204-22 Alternative Line Item Proposal (Jan 2017)

FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders—

Representation and Disclosures (Dec 2023)

FAR 52.217-5 Evaluation of Options (July 1990)

FAR 52.228-4 Workers’ Compensation and War-Hazard Insurance Overseas (Apr

1984)

FAR 52.228-5 Insurance-Work on Government Installation (Jan 1997)

FAR 52.229-6 Taxes-Foreign Fixed-Price Contracts (Feb 2013)

FAR 52.232-18 Availability of Funds (Apr 1984)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(Mar 2023)

FAR 52.243-1 Alt II Changes – Fixed-Price (Aug 1987)

FAR 52.249-4 Termination for Convenience of the Government (Services) (Short

Form) (Apr 1984)

FAR 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

DOSAR 652.204-70 Department of State Personal Identification Card Policy and

Procedures (Feb 2015)

DOSAR 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF

1979, AS AMENDED (AUG 1999)

DOSAR 652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD

(AUG 1999)

DOSAR 652.229-70 Excise Tax Exemption Statement for Contractors Within the

United States (Jul 1988)

DOSAR 652.229-71 Personal Property Disposition at Posts Abroad (Aug 1999)

DOSAR 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) (Aug

1999)

DOSAR 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE (FEB 2015)

DOSAR 652.242-73 Authorization and Performance (Aug 1999)

DOSAR 652.243-70 Notices (Aug 1999)

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025) - the applicable clauses under paragraph (b) are: 52.203-6; 52.203-17; 52.204-10; 52.204-14; 52.204- 27; 52.209-6; 52.222-21; 52.222-50; 52.225-5; 52.225-13; 52.226-8; 52.229-12; 52.232-33.

The following clause is provided in full text:

FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

(a)Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means– (1)Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2)For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3)Telecommunications or video surveillance services provided by such entities or using such equipment; or (4)Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means– (1)Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2)Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i)Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or (ii)For reasons relating to regional stability or surreptitious listening;

(3)Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4)Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5)Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or (6)Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 ( 50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b)Prohibition.

(1)Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2)Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title50-section4817&num=0&edition=prelim https://www.acquisition.gov/far/4.2104#FAR_4_2104 https://www.acquisition.gov/far/4.2104#FAR_4_2104

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c)Exceptions. This clause does not prohibit contractors from providing— (1)A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or (2)Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d)Reporting requirement.

(1)In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2)The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause (i)Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii)Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause:

any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e)Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph

(e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

https://dibnet.dod.mil/ https://dibnet.dod.mil/

RECRUITMENT OF THIRD COUNTRY NATIONALS FOR PERFORMANCE ON

DEPARTMENT OF STATE CONTRACTS (MAY 2023)

1. Where contracts exceeding the Simplified Acquisition Threshold will require the recruitment of Third Country Nationals (TCNs), the offeror is required to submit a Recruitment Plan as part of its proposal. Offerors providing employer furnished housing are required to submit a Housing Plan. All plans are assessed on a pass/fail basis.

2. Recruitment Plans must:

a. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the Contractor intends to recruit them.

b. Explain how the Contractor intends to attract candidates and the recruitment strategy including the recruiter.

c. State in the offer that the recruited employee will not be charged recruitment fees as defined in FAR 22.1702 and FAR 52.222-50. The Contractor or employer pays the recruitment fees for the worker if recruited by the Contractor or Subcontractor to work specifically on Department of State contracts.

d. Recruitment fees included by the prime Contractor in the contract price must be allowable by country law, allocable to the contract based on benefit to the program, and reasonable based on what a prudent businessperson would pay for similar expenses and charges. The reasonableness of recruitment fees should be assessed based on the reasonableness of the individual components.

e. State in the offer that the Contractor’s recruitment practices comply with recruiting nation and host country labor laws.

f. State in the offer that the Contractor has read and understands the requirements of FAR 52.222-50 Combating Trafficking in Persons.

g. Contractor will advise the Contracting Officer of any changes to the Recruitment Plan during performance.

2. The offeror will submit a Housing Plan if it intends to provide employer furnished housing for TCNs.

The Housing Plan must describe the location and description of the proposed housing.

Contractors must state in their offer that housing meets host country housing and safety standards and local codes.

Contractor shall comply with any Temporary Labor Camp standards contained in their contract.

In contracts without a Temporary Labor Camp standard, a minimum of 70 square feet per employee must be allocated if an employee is housed individually; if housed together, a minimum of 50 square feet per employee must be allocated unless waived by the Contracting Officer. Contractor shall submit proposed changes to their Housing Plan to the Contracting Officer for approval.

3. Department of State Contractor and Subcontractors will prevent human trafficking and treat employees with respect and dignity by taking the following actions:

a. Contractor may not destroy, conceal, confiscate, or otherwise deny access to an employee’s identity documents, passports, or immigration documents. Contractors and Subcontractors are reminded of the prohibition contained in Title 18, United States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person, when the person is or has been a victim of a severe form of trafficking in persons. Contractor must be familiar with any local labor law restrictions on withholding employee identification documentation.

b. Contractor shall provide employees with signed copies of the/their employment contracts that are in a language the worker understands and define the terms of employment, compensation including salary, overtime rates, allowances, salary increases, job description, description of any employer provided housing, benefits including leave accrual, and information on whether hazardous working conditions are anticipated. Contracts must be provided prior to employee departure from their countries of origin. Fraudulent recruiting practices, including deliberately misleading information, will be considered a material breach of this contract.

c. Contractor shall provide all employees with the Department’s “Know Your Rights” poster and document that employees have been briefed on the contents of the poster. The English language version is available at posters and accompanying directions or from the Contracting Officer.

d. Contractor shall display posters in worker housing advising employees in English and the dominant language of the TCNs being housed of the requirement to report violations of Trafficking in Persons to the company and the company’s obligation to report to the Contracting Officer. The poster shall also indicate that reports can also be submitted to the Office of the Inspector General (OIG) Hotline, StateOIG.gov/Hotline at 202-647-3320 or 1-800-409-9926 or via email at WPEAombuds@stateoig.gov.

e. Contractor shall brief employees on the requirements of the FAR 52.222-50 Combating Trafficking in Persons including the requirements against procuring commercial sex even in countries where it is legal and shall provide a copy of the briefing to the Contracting Officer’s Representative.

f. Contractor and Subcontractors shall comply with sending and receiving nation laws regarding transit, entry, exit, visas, and work permits. Contractors are responsible for repatriation of workers who have traveled from other countries for contract performance except an employee legally permitted to remain in the country of work and who chooses to do so; including an employee who is a victim of trafficking seeking victim services and/or legal redress in the country of employment and/or is a witness in a trafficking-related enforcement action.

g. Contractor shall monitor Subcontractor compliance at all tiers. This includes verification that Subcontractors are aware of, and understand, the requirements of FAR 52.222-50 Combating Trafficking in Persons and this clause. Contractors specifically agree to allow U.S. Government personnel access to Contractor and Subcontractor personnel, records, and housing for audit of compliance with the requirements of this clause.

h. The Contractor agrees to include FAR Clause 52.222-50 Combating Trafficking in Persons in all subcontracts over the simplified acquisition threshold involving recruitment of third country nationals for Subcontractor performance.

5. For contracts or subcontracts with performance overseas valued at $550,000 or more, other than those commercially available off-the-shelf items, offerors will certify with the submission of their proposal and annually thereafter that the Contractor and Subcontractors have a compliance plan in place appropriate to the size and nature of the program to prevent human trafficking and to comply with the provisions of this clause.

The certification will confirm that, to the best of its knowledge and belief of the signatory, neither the prime nor its agents nor Subcontractor have engaged in any trafficking related activities, including the procurement of a commercial sex act during the period of the contract, the use of forced labor in the performance of the contract, acts that support or facilitate trafficking in persons such as destroying or confiscating employees’ documents or failing to provide return transportation, soliciting employees by use of fraud or charging recruitment fees or providing sub-standard housing described in section 106(g) of the Trafficking Victims Protection Act (TVPA) or the prohibitions of this clause. The certification will also confirm that if any violations have been found, the Contractor has taken the appropriate remedial and referral actions.

Contractors and Subcontractors can find a model FAR compliance plan, a sample code of conduct, a supplier/Subcontractor self-assessment questionnaire, and criteria to select and monitor labor recruiters among other tools on the Responsible Sourcing Tool website. The Responsible Sourcing Tool is designed to assist Federal Contractors, procurement officials, and other stakeholders in identifying human trafficking or trafficking-related activities in their supply chains and developing effective management systems to prevent and address these issues.

Beyond the due diligence tools, the site enables federal Contractors, acquisition officials, and other entities to visualize human trafficking risks by location, industry sector, and commodity.

The following provision(s) are provided in full text:

FAR 52.214-34 Submission of Offers in the English Language (Apr 1991) Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu in effect as follows:

(1) On the date specified for receipt of offers if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

DOSAR 652.206-70 Advocate for Competition/Ombudsman (Feb 2015)

(a) The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting officer for the solicitation. If concerns remain unresolved, contact:

http://ice.cgfs.state.sbu/

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the preaward and postaward phases of this acquisition.

The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, [insert name], at [insert telephone and fax numbers]. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1680, by fax at (703) 875-6155, or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-0602.

Removal of Personnel

The contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by or amongst those employed at the site and for the preservation of peace and protection of persons and property in the neighborhood of the project against the same. The COR may require, in writing, that the contractor remove from the work any employee that the COR deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the COR to be contrary to the Government's interests.

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Product and Commercial Services (Sep 23)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instructions to Offerors - Commercial Product and Commercial Services (Sep 23) is augmented as follows:

Preparation of Offers:

Offerors shall prepare and submit their offer in two (2) volumes as set forth below.

VOLUME I:

1. PRICING

The offeror shall complete pricing information in the table below:

Base Year:

CLIN Description Type of services No. of service

Unit price / service

Total per year

0001 Skid 1 – 2 MagLev Oil-free centrifugal chillers

Annual 1

0002 Skid 2 – dedicated heat recovery modular chiller

Annual 1

0003 Skid 3 – Air cooled packaged modular chiller

Annual 1

0004 Value Added Tax Lot 1 0005 Defense Base Act insurance Lot 1

Total Base Year

Option Year 1:

CLIN Description Type of services No. of service

Unit price / service

Total per year

1001 Skid 1 – 2 MagLev Oil-free centrifugal chillers

Annual 1

1002 Skid 2 – dedicated heat recovery modular chiller

Annual 1

1003 Skid 3 – Air cooled packaged modular chiller

Annual 1

1004 Value Added Tax Lot 1 1005 Defense Base Act insurance

Total Option Year 1

Option Year 2:

services No. of service

Unit price / service

Total per year

2001 Skid 1 – 2 MagLev Oil-free centrifugal chillers

Annual 1

2002 Skid 2 – dedicated heat recovery modular chiller

Annual 1

2003 Skid 3 – Air cooled packaged modular chiller

Annual 1

2004 Value Added Tax Lot 1 2005 Defense Base Act insurance

Total Option Year 2

Option Year 3:

services No. of service

Unit price / service

Total per year

3001 Skid 1 – 2 MagLev Oil-free centrifugal chillers

Annual 1

3002 Skid 2 – dedicated heat recovery modular chiller

Annual 1

3003 Skid 3 – Air cooled packaged modular chiller

Annual 1

3004 Value Added Tax Lot 1 3005 Defense Base Act insurance

Total Option Year 3

Option Year 4:

services No. of service

Unit price / service

Total per year

4001 Skid 1 – 2 MagLev Oil-free centrifugal chillers

Annual 1

4002 Skid 2 – dedicated heat recovery modular chiller

Annual 1

4003 Skid 3 – Air cooled packaged modular chiller

Annual 1

4004 Value Added Tax Lot 1 4005 Defense Base Act insurance

Total Option Year 4

Currency: ________________

TOTALS:

Base Year: _______________

Option Year 1: _______________

Option Year 2: _______________

Option Year 3: _______________

Option Year 4: _______________

Repair Option

Repairs are NOT included under this contract and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates:

Base Year: _____________ /hr

Option Year 1: _____________/hr

Option Year 2: _____________/hr

Option Year 3: ______________/hr

Option Year 4: ______________/hr

2. COMPLETED ATTACHMENT B – REPRESENTATION AND CERTIFICATION.

3. PROVIDE EVIDENCE OF SAM REGISTRATION AS REQUIRED IN FAR 52.204-

13. THE SAM STATUS MUST BE “ACTIVE”.

4. IF APPLICABLE, ATTACHMENT C – FORM W-14.

5. RECRUITMENT PLAN IF CONTRACTOR WILL BE USING THIRD COUNTRY

NATIONALS (TCNS) FOR PERFORMANCE UNDER THE ENSURING

CONTRACT.

6. HOUSING PLAN IF CONTRACTOR WILL BE USING TCNS FOR

PERFORMANCE UNDER THE ENSURING CONTRACT AND WILL PROVIDE

ACCOMMODATION FOR THE TCNS.

VOLUME II:

1) KEY PERSONNEL: The offeror shall provide resumes of the following Key Personnel required for this contract:

a) Project Manager

b) Multistack Factory Certified Service Technician

c) Chiller Technician

All Key Personnel require a minimum of 5 years of relevant experience which shall be demonstrated in their resume.

All Key Personnel must be fluent in English (speaking, reading, and writing).

For the Multistack Factory Certified Service Technician, the certification shall be provided with the resume.

The following information shall be provided in the resume for each Key Personnel:

Name of Individual, Date of Birth, Nationality;

2. Language proficiency;

3. Role on this specific construction project (for example Project Manager, Site Superintendent, QC Manager).

4. Describe the Individuals experience in the location where the work is to be performed.

5. List experience relevant to the type of work required by this contract in chronological order, listing most recent experience first.

Include following information with each experience listed:

Employing Firm,

b. Project Title and description, highlighting similarities to work required by this contract,

c. Value of the project (US Dollars),

d. Start and end date (month/year) of this individual’s involvement on the project,

e. Individual’s responsibilities on the project, and

f. Customer point of contract.

The Government will evaluate the key personnel. The evaluation will include a review of the qualifications of the proposed staff and their range of experience and knowledge. The end result of this review will be a determination of technical acceptability or unacceptability.

2) LICENSES AND PERMITS: The offeror shall have all licenses and permits required by local law (see DOSAR 652.242-73) in the United Kingdom to provide preventive maintenance service for chillers and provide copies of these licenses and permits. The copies will be used only for the solicitation evaluation purposes and will not be disseminated to third parties.

The Government will evaluate the offeror’s quote to verify that the offeror is in possession of authorization to operate and do business in the United Kingdom in accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999) or has undertaken all necessary steps to ensure that the offeror, should he be awarded the resulting contract, will be able to timely obtain all required local licenses and authorizations.

3) PAST PERFORMANCE: The offeror shall list 3 (three) clients over the past 5 (five) years demonstrating prior experience in same or similar service. Provide dates of contracts, places of performance, value of contracts, contact names, telephone numbers and email addresses. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

· Quality of services provided under the contract;

· Compliance with contract terms and conditions;

· Effectiveness of management;

· Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

· Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

DEADLINE FOR SUBMISSION OF QUESTIONS:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 14:00 hours Central European Summer Time (CEST) on Wednesday, July 30, 2025 email to Sarah Pfannkuche at PfannkucheS@state.gov and FrankfurtRPSO@state.gov. The email subject line must read “Solicitation 19GE5025Q0121”

Late questions may not be considered.

DEADLINE FOR SUBMISSION OF OFFERS:

Offers shall be submitted as soon as possible but not later than 16:00 hours Central European Summer Time (CEST) on Monday, August 25, 2025 email to Sarah Pfannkuche at PfannkucheS@state.gov and FrankfurtRPSO@state.gov. The email subject line must read “Solicitation 19GE5025Q0121”. The email shall not exceed 50MB and shall not contain any zipp files (.zip / .rar).

All documents shall be submitted in Microsoft Word or in Adobe PDF format and shall be named “Volume I” and “Volume II”. If multiple attachments are submitted, they shall be numbered in the correct sequence.

Submission via link and use of electronic depositories (for example Google Drive or “We transfer”) is prohibited.

Late submissions shall not be considered.

(End of Addendum to FAR 52.212-1)

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}

Deadline for Submission of Offers: