19GE5024Q0040.pdf

COMBINED SYNOPSIS & SOLICITATION

Storage Furniture

United States Embassy Podgorica, Montenegro

SOLICITATION NO. 19GE5024Q0040

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

August 5, 2024

Combined Synopsis and Solicitation

Solicitation Number 19GE5024Q0040

Regional Procurement Support Office (RPSO) Frankfurt hereby provides the following

Combined Synopsis and Solicitation for:

Supply and delivery of Storage Furniture on behalf of the Bureau of International Narcotics and Law Enforcement Affairs (INL) Podgorica, Montenegro. All interested sellers shall review the solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the tradeoff approach. It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5024Q0040 and is issued as a

Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2024-05, effective May 22, 2024.

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3345

Email: GruenbeckP@state.gov

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is determined to provide the best value. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a

‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the

Government of Montenegro. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

The end user is Montenegrin law enforcement. The Contractor shall state in its export license request that this is a U.S. government funded contract.

• All manuals and literature shall be in the English language.

Basis of Price:

The price of all items shall include their transportation F.O.B. Destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty:

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

All items should come with at least a two-year warranty. The warranty applies as of the date the items are received, accepted and installed at the delivery location. All parts, accessories, service and repairs, if applicable, for the items shall be available in Armenia. The price for warranty shall be included in the price for each item.

Delivery:

Delivery shall be made FOB Destination (refer to FAR 52.247-34) in Podgorica, Montenegro, as soon as possible but not later than 60 days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) *(to be advised on award).

Delivery Address: *(to be advised on award).

Partial delivery is not authorized.

Marking and Submission of Documents:

The cargo must be clearly marked with the requisition and purchase order number *(to be advised on award). Labels shall also include clear description of items packed inside. If applicable, the Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact (POC) *(to be advised on award) in advance of delivery.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the

“lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

Coordination:

The Contractor shall coordinate the delivery of the items with the following Points of Contact

(POC): *(to be advised on award).

Condition of Delivered Items:

Only new supplies are authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

The offeror shall include assembly services for the furniture upon delivery.

Acquisition Method and Extent of Competition:

This solicitation is utilizing Simplified Acquisition Procedures at FAR 13.1.

List of Attachments:

Attachment 1 - Furniture Models and Pictures*

*Products shall have the characteristics as required in the description. Images provided in

Attachment 1 are guidelines. Identical models are not required.

Applicable Clauses and Provisions:

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

CLAUSE/PROVISION TITLE AND DATE

FAR 52.212-1 Instructions to Offerors - Commercial Product and Commercial

Services (Sep 2023)

FAR 52.212-2 Evaluation – Commercial Product and Commercial Services (Nov

2021)

FAR 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services (May 2024)

FAR 52.212-4 Contract Terms and Conditions - Commercial Product and

Commercial Services (Nov 2023)

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug

2020)

FAR 52.247-34 F.O.B. Destination (Nov 1991)

DOSAR 652.229-70 Excise Tax Exemption Statement for Contractors Within the

United States (Jul 1988)

DOSAR 652.229-71 Personal Property Disposition at Posts Abroad (Aug 1999)

DOSAR 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) (Aug

1999)

DOSAR 652.242-73 Authorization and Performance (Aug 1999)

DOSAR 652.243-70 Notices (Aug 1999)

DOSAR 652.247-70 Notice of Shipments (Feb 2015)

DOSAR 652.247-71 Shipping Instructions (Feb 2015)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders - Commercial Products and Commercial Services (Dec 2023) - the applicable clauses under paragraph (b) are: 52.203-17; 52.204-10; 52.204-27; 52.204-30;

52.209-6; 52.222-19; 52.222-50; 52.225-13; 52.226-8; 52.232-33 [U.S Based Company: 52.222-

21; 52.222-26; 52.222-36].

The following clause(s) and provision(s) are provided in full text:

Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services

(Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror

(as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at

FAR 52.212-2, as provided in this solicitation.

Technical and past performance, when combined, are significantly more important than cost or price.

The Government reserves the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Technical Capability/Acceptability

The offered products shall conform to the detailed specifications and performance criteria outlined in the solicitation, including materials, dimensions, functionality, and other technical aspects. Evaluation will consider the quality and reliability of the products, which may involve examining product certifications, warranties, and relevant testing results or industry standards compliance. Products will be assessed for their ability to perform as intended in specific use-case scenarios, potentially through reviewing technical documentation or product demonstrations.

Additionally, any innovative features or technological advancements that provide added value or improved performance over competing offers will be considered.

(ii) Past Performance

Past performance information that is independently obtained, by the U.S.

Government, from other Government and commercial sources may also be used during past performance evaluation. Based upon information gained from other

Government and commercial sources, past performance evaluation will assess the recency and relevancy of collected information in accordance with 52.212-1. If found recent and relevant, the Government will evaluate whether the offeror had successfully demonstrated an ability to perform. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition. In addition, the Contracting

Officer may use past performance information in making a determination of responsibility.

(iii) Price

The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, Value Added Tax

(VAT) (if applicable) etc.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the U.S. Department of State foreign currency exchange rate in effect as follows:

(1) On the date specified for receipt of offers if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Product and

Commercial Services (Sep 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instructions to Offerors -

Commercial Product and Commercial Services (Sep 2023) is augmented as follows:

Submission of Offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery. As a minimum, offers must show-

(1) The solicitation number;

(2) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This shall include product literature, or other documents;

(3) Terms of warranty;

(4) Price and any discount terms;

(5) Delivery schedule and method of shipment;

(6) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically); and

(7) Past performance information to include recent and relevant three (3) contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).

Offers who fail to furnish required representations or information or reject the terms and conditions of the solicitation shall be excluded from consideration.

Preparation of Offers: Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

VOLUME I: PRICING AND REPRESENTATIONS & CERTIFICATIONS

(i) The offeror shall complete pricing information in the table below.

CLIN Description Unit Quantity Unit

Price

Extended

Cost

Archival Double-Winged Metal Closet, Type P.07 (See Attachment 1)

EA 26

Archival Double-Winged Metal Mesh

Closet, Type P.08 (See Attachment 1)

EA 12

Archival Double-Winged Metal Closet, Type P.09 (See Attachment 1)

EA 123

Warehouse Metal Open Shelf, Type P.10

(See Attachment 1)

EA 99

Archival Metal Open Shelf, Type P.11

(See Attachment 1)

EA 24

Office Metal Drawer, Type F.01 (See

Attachment 1)

EA 177

Anti-Theft Fireproof Metal Safe -

Freestanding, Type T.01 (See Attachment

1)

EA 9

Anti-Theft Fireproof Metal Safe -

Freestanding, Type T.02 (See Attachment

1)

EA 6

0009 Value Added Tax (VAT), if applicable Lot 1

Shipping Charges to Podgorica, Montenegro Lot 1

GRAND TOTAL – CLINs 0001 to 0010:

Currency: _____________________________

(ii) FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and

Commercial Services (May 2024), FAR 20.204-24 Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment (Nov 2021): The selected offeror shall submit a completed copy of the listed representations and certifications.

VOLUME II: TECHNICAL CAPABILITY AND PAST PERFORMANCE

The proposed supply shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(i) Descriptive Literature.

(ii) A delivery confirmation providing delivery within 60 calendar days of award to

Podgorica, Montenegro.

(iii) Warranty Provisions: two-year warranty is implied and shall be included in the contract price.

(iv) Past Performance.

(v) Technical Compliance Matrix:

Required Specifications Offered Specifications

To Be Completed by Offeror

CLIN 0001

Archival Double-Winged Metal Closet, Type P.07 (See Attachment 1)

Closet with 5-7 height adjustable shelves.

Door opening angle 180c.

Dimensions: W/H/D: 900/2500(2000)/600 mm.

Material: Powder coated steel sheet with textured surface.

Equipment: Rotating cylindrical lock with two-point lock with two keys.

Color: RAL 7035 (light grey).

Shelf Load Capacity: 40 kg.

CLIN 0002

Archival Double-Winged Metal Mesh

Closet, Type P.08 (See Attachment 1)

Closet with adjustable shelves in height.

Dimensions: W/H/D: 1200/2500(2000)/600 mm.

Material: Powder coated steel sheet/steel mesh 50 x 50 mm.

Equipment: Rotating cylindrical lock with two-point lock with two keys.

CLIN 0003

Archival Double-Winged Metal Closet, Type P.09 (See Attachment 1)

Closet with 5-7 height adjustable shelves with the possibility of hanging maps under each shelf.

Door opening angle 180c.

Dimensions: W/H/D: 900/2500(2000)/400 mm.

Material: Powder coated steel sheet with textured surface.

Equipment: Rotating cylindrical lock with two-point lock with two keys.

Shelf Load Capacity: 40 kg

CLIN 0004

Warehouse Metal Open Shelf, Type P.10

(See Attachment 1)

Shelf with 4-5 shelves with a height of 50 cm.

Consists of a single freestanding field or multiple fields linked in an array.

Dimensions: W/H/D: 900/2500(2000)/600 mm.

Material: Powder coated steel sheet.

Color: RAL 7035 (light grey).

Shelf Load: 50 - 150 kg.

Load Capacity of Pillars: Up to 1500 kg.

CLIN 0005

Archival Metal Open Shelf, Type P.11 (See

Attachment 1)

Open shelf with 4-5 shelves with a height spacing of 28 cm.

Dimensions: W/H/D: 900/2500(2000)/400 mm.

Material: Powder coated steel sheet with textured surface

Shelf Load Capacity: 40 kg.

CLIN 0006

Office Metal Drawer, Type F.01 (See

Attachment 1)

Metal drawer with 3 drawers.

Dimensions: W/H/D: 390/560/600 mm.

Material: Steel sheet with textured surface.

Equipment: Cylindrical lock with 2 keys, 4 double wheels, 2 with brake.

Color: Black.

CLIN 0007

Anti-Theft Fireproof Metal Safe -

Freestanding, Type T.01 (See Attachment

1)

Anti-burglary: In accordance with the

European standard EN 1143-1, Grade I.

Fireproof: Degree of fire protection 60 min, in accordance with the European standard EN

15659.

The space between the walls and the door is filled with concrete that protects the interior of the safe from fire.

Three-sided locking

Specially protected from drill attack.

With built-in electronic lock.

Possibility of anchoring in the floor.

Color: RAL 7024 (graphite-gray)/RAL 7035

(light grey).

Dimensions: H/W/D: 1836 x 705 x 440 mm.

CLIN 0008

Anti-Theft Fireproof Metal Safe -

Freestanding, Type T.02 (See Attachment

1)

Burglary Resistance: in accordance with

European standard EN 1143-1.

Degree of Fire Protection: 60 minutes, according to EN 15659.

Thickness – Back and Protective

Wall/Door/Wall: 51/105/77 mm.

The space between the walls and the door is filled with concrete that protects the interior of the safe from fire.

Specially protected from drill attack.

Three-sided locking.

Color: RAL 7024 (graphite-grey), also available in RAL 7035 color (light grey).

Dimensions H/W/D: 490/480/450 mm.

SUBMISSION OF OFFERS:

The complete offer submission shall include:

(1) Volume I - Price Offer

(2) Volume II - Technical Capability: Descriptive literature, a delivery confirmation, warranty provisions, past performance, and completed Technical Compliance Matrix.

Failure to furnish and deliver all requested information in accordance with the instructions in the solicitation shall result in a non-responsive proposal and removal from award consideration.

The penalty for making false statements is prescribed in 18 USC 1001.

SUBMISSION OF QUESTIONS:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 11:00 hours Central European Summer Time (CEST) on Friday, August 16, 2024, email to Patticha Gruenbeck at “GruenbeckP@state.gov.” The email subject line must read

“Solicitation 19GE5024Q0040.”

Late questions may not be considered.

OFFER DUE DATE:

Offers shall be submitted as soon as possible but not later than 15:00 hours Central European

Summer Time (CEST) on Friday, August 30, 2024, email to Patticha Gruenbeck at

“GruenbeckP@state.gov.” The email subject line must read “Solicitation 19GE5024Q0040.”

Electronic offers shall be submitted in a format readable by Microsoft (MS) Word, MS Excel, or

Adobe PDF, as applicable. The email size shall not exceed 45 MB.

The Government shall not be responsible for an offeror being unable to successfully transmit emails due to any file size constraints of their email systems. Offerors shall ensure that emails have been transmitted and that messages have not been returned “undeliverable”.

Use of electronic depositories is not permitted (for example, Google Drive).

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}