19GE5024Q0003.pdf

COMBINED SYNOPSIS & SOLICITATION

Office Furniture

United States Embassy Yerevan, Armenia

SOLICITATION NO. 19GE5024Q0003

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

January 11, 2024

Combined Synopsis and Solicitation

Solicitation Number 19GE5024Q0003

Regional Procurement Support Office (RPSO) Frankfurt hereby provides the following

Combined Synopsis and Solicitation for:

Supply, delivery and installation of Office Furniture, Brand Name or Equal on behalf of the

Bureau of International Narcotics and Law Enforcement Affairs (INL) Yerevan, Armenia. All interested sellers shall review the solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5024Q0003 and is issued as a

Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2023-06, effective December 4, 2023.

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3345

Email: GruenbeckP@state.gov

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a

‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the

Government of Armenia. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

The end user is Armenian law enforcement. The Contractor shall state in its export license request that this is a U.S. government funded contract.

• All manuals and literature shall be in the English and Armenian language.

Basis of Price:

The price of all items shall include their transportation F.O.B. Destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty:

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

All items should come with at least a one-year warranty. The warranty applies as of the date the items are received, accepted and installed at the delivery location. All parts, accessories, service and repairs, if applicable, for the items shall be available in Armenia. The price for warranty shall be included in the price for each item.

Delivery:

Delivery shall be made F.O.B. destination, Yerevan, Armenia, as soon as possible but not later than 90 days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) *(to be advised on award).

Delivery Address:

U.S. Embassy Yerevan, Armenia

ATTN: *to be advised on award.

1 American Avenue

Yerevan, 0082 Armenia

Partial delivery is not authorized.

Marking and Submission of Documents:

The cargo must be clearly marked with the requisition and purchase order number (to be advised on award). Labels shall also include clear description of items packed inside. If applicable, the

Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact (POC) (to be advised on award) in advance of delivery.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the

“lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

Coordination:

The Contractor shall coordinate the delivery of the items with the following Points of Contact

(POC): *(to be advised on award).

Condition of Delivered Equipment:

Only new supplies are authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

Acquisition Method and Extent of Competition:

This solicitation is utilizing Simplified Acquisition Procedures at FAR 13.1.

List of Attachments:

Attachment 1 - Representations and Certifications

Attachment 2 - Consoles and Partitions Images

Applicable Clauses and Provisions:

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

CLAUSE/PROVISION TITLE AND DATE

FAR 52.212-1 Instructions to Offerors - Commercial Product and Commercial

Services (Sep 2023)

FAR 52.212-2 Evaluation – Commercial Product and Commercial Services (Nov

2021)

FAR 52.212-3 Offeror Representations and Certifications - Commercial Product and Commercial Services (Nov 2023)

FAR 52.212-4 Contract Terms and Conditions - Commercial Product and

Commercial Services (Nov 2023)

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug

2020)

FAR 52.211-6 Brand Name or Equal (Aug 1999)

FAR 52.247-34 F.O.B. Destination (Nov 1991)

DOSAR 652.229-70 Excise Tax Exemption Statement for Contractors Within the

United States (Jul 1988)

DOSAR 652.229-71 Personal Property Disposition at Posts Abroad (Aug 1999)

DOSAR 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) (Aug

1999) https://www.acquisition.gov/content/regulations

CLAUSE/PROVISION TITLE AND DATE

DOSAR 652.242-73 Authorization and Performance (Aug 1999)

DOSAR 652.243-70 Notices (Aug 1999)

DOSAR 652.247-70 Notice of Shipments (Feb 2015)

DOSAR 652.247-71 Shipping Instructions (Feb 2015)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders - Commercial Products and Commercial Services (Dec 2023) - the applicable clauses under paragraph (b) are: 52.203-17; 52.204-10; 52.204-27; 52.204-30;

52.222-19; 52.222-50; 52.223-18; 52.225-13; 52.232-33 [U.S Based Company: 52.222-21;

52.222-26; 52.222-36].

The following clause(s) and provision(s) are provided in full text:

Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services

(Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror

(as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at

FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, Value Added Tax (VAT) (if applicable) etc.

(ii) Technical Capability/Acceptability

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the U.S. Department of State foreign currency exchange rate in effect as follows:

(1) On the date specified for receipt of offers if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Product and

Commercial Services (Sep 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instructions to Offerors -

Commercial Product and Commercial Services (Sep 2023) is augmented as follows:

Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

VOLUME I:

PRICING

(i) The offeror shall complete pricing information in the table below.

CLIN Description Unit Quantity Unit

Price

Extended

Cost

0001 MegaOffice, Office (Executive) Desks with Drawers, Brand Name or Equal

EA 7

0002 Casella, Office (Executive) Chairs, Brand

Name or Equal

EA 20

0003 Casella, Chairs, Brand Name or Equal

EA 60

0004 MegaOffice, Consoles for Dispatchers, Brand Name or Equal

EA 26

0005 MegaOffice, Consoles for Call Takers, EA 20

0006 MegaOffice, Office (Staff) Desks with

Drawers, Brand Name or Equal

EA 10

0007 Soundproofing Panels/Partitions Type 1, 18 m2

EA 5

0008 Soundproofing Panels/Partitions Type 1, 20 m2

EA 7

0009 Soundproofing Panels/Partitions Type 3, 26 m2

EA 6

0010 Installation Fees SV 1

CLIN Description Unit Quantity Unit

Price

Extended

Cost

0011 Value Added Tax (VAT), if applicable

Lot 1

0012 Shipping Charges to Yerevan, Armenia

Lot 1

GRAND TOTAL – CLINs 0001 to 0012:

Currency: _____________________________

(ii) FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and

Commercial Services (Nov 2023), FAR 20.204-24 Representation Regarding Certain

Telecommunications and Video Surveillance Services or Equipment (Nov 2021): the selected offeror must submit a completed copy of the listed representations and certifications. A completed copy of these provisions must be included on the System for Award Management (SAM) web site located at https://www.sam.gov. If the

Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision in the

Attachment 1.

VOLUME II:

TECHNICAL CAPABILITY

The proposed supply shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature.

(B) A delivery confirmation providing delivery within 90 calendar days of award to

Yerevan, Armenia.

(C) Warranty provisions: Standard warranty is implied and shall be included in the contract price.

(D) Technical Compliance Matrix:

Required Specifications Offered Specifications

To Be Completed by Offeror

CLIN 0001

MegaOffice, Office (Executive) Desks with

• Dimensions: two desks of different dimensions connected to each other at a 90-degree angle.

• Color: Kronospan 4299, metallic.

• Shape of the whole product: "L", composed of front and side desks connected in one angle, overall dimension: 1600x700.

• Structure base: metallic/steel.

• Fabric (cover) of the desks: laminate.

• Front desk: 1400x600.

• Side desk: 800x450x760.

• The side desk has a drawer on the left side, with one shelve in it closed with a door (650x400), and 3 shelves on the right-side open drawer.

CLIN 0002

Casella, Office (Executive) Chairs, Brand

Name or Equal

• Fabric: faux leather.

• Color: black.

• Function/style: with five-arm nickel-plated iron cross, silicone rolling wheels.

• Mechanism: multiblock, multifunctional.

• The height of the armrest from the seat: 20 cm.

• The seat depth: 50 cm, the width: 47 cm.

• The height of the back from the bottom of the seat: 70 cm, the width:

58 cm.

CLIN 0003

Casella, Chairs, Brand Name or Equal

• Fabric: high quality faux leather.

• Color: black.

• Function/style: with five-armed iron cross, silicone rolling wheels.

• Mechanism: multiblock, multifunctional.

• Dimensions: the height of the armrest from the seat in the close state:17 cm, in the open state: 26 cm.

• Fixed plastic headrest on the top of chair back: 50x20 cm, faux leather.

• Armrests moving up and down at several heights.

• Seat width: 50 cm, seat depth towards the back: 50 cm, from seat towards the top of the back: 81 cm.

CLIN 0004

MegaOffice, Consoles for Dispatchers,

• Dimensions: 1500x700x750 cm

• Fabric: iron (metal) base, surface -double-layer laminate with 36 mm thickness PVC 2 mm.

• Color: Kronospan 4299, metallic.

• Function/style: with electronic operation through metal pedals, with an ability to fix at different heights, H750 minimal level, H1200 max.

level, with a control panel.

• Maximum load capacity: 40 kg.

• Console converter mechanism:

“Loctek” or similar.

CLIN 0005

MegaOffice, Consoles for Call Takers,

• Dimensions: 1200x700x750 cm.

• Fabric: steel (metal) base, surface -double-layer laminate with 36mm thickness PVC 2 mm.

• Color: Kronospan 4299, metallic.

• Function/style: with electronic operation through metal pedals, with the ability to fix at different heights, H750 minimal level, H1200 max.

level, with a control panel.

• Maximum load capacity: 40 kg.

• Console converter mechanism:

“Loctek” or similar.

CLIN 0006

MegaOffice, Office (Staff) Desk with

• Dimensions: 1400x700x750 cm.

• Fabric: metal base, surface double-layer laminate with 36mm thickness.

• Color: Kronospan 4299, metallic.

• Function/style: metal pedals, rectangular pipe 20x60mm, 10 mm diameter round pipe welded to each other.

• Drawer dimensions: 450x400x600 cm.

• Drawer Function/style։ has 3 pull-out shelves, 4 rolling wheels.

CLIN 0007

Soundproofing Panels/Partitions Type 1 (in front of dispatcher’s consoles)

Quantity: approx. 18 m2 (5 equal partitions)

• Partition (panel) fabric: laminated chipboard pads of 36 mm thickness, which will be later covered with soundproof tiles.

• Dimensions for each pad (to be installed in front of consoles/desks):

length of each panel: 160 cm, height:

90 cm and depth: 80 cm (the overall construction of the panels composed through uninterrupted line is 800 cm).

• Tempered (hard) transparent glass of 1 cm thickness shall be attached/fixed over the top of the panel. The height of the glass shall be 60 cm.

• All the edges should be composed of thicker layer of laminated chipboard.

• Partition (panels) shall have 30 holes of 30 mm diameter, drilled through the panel at equally distant locations from each other (3 lines of 10 holes on the outside part of the chipboard for soundproofing purposes).

CLIN 0008

Soundproofing Panels/Partitions Type 1 (in front of call taker’s consoles)

Quantity: approx. 20 m2 (7 equal partitions) which will be later covered with soundproof tiles.

• Dimensions for each pad (to be installed in front of consoles/desks):

length of each panel: 130 cm, height:

90 cm and depth: 80 cm (the overall construction of the panels composed through uninterrupted line is 840 cm).

• Tempered (hard) transparent glass of 1 cm thickness shall be attached/fixed over the top of the panel. The height of the glass shall be 60 cm.

• All the edges should be composed of thicker layer of laminated chipboard.

• Partition (panels) shall have 30 holes of 30 mm diameter, drilled through the panel at equally distant locations from each other (3 lines of 10 holes on the outside part of the chipboard for soundproofing purposes).

• The partition parts shall be connected to each other to preserve the quality of the material.

CLIN 0009

Soundproofing Panels/Partitions Type 3 (in front of supervisor’s desks)

Quantity: approx. 26 m2 (6 equal partitions) which will be later covered with soundproof tiles.

• Dimensions for each pad (to be installed in front of consoles/desks):

length of each panel: 210 cm, height:

90 cm, and depth: 80 cm (the overall construction of the panels composed through uninterrupted line is 1300 cm).

• Tempered (hard) transparent glass of 1 cm thickness shall be attached/fixed over the top of the panel. The height of the glass shall be 60 cm.

• All the edges should be composed of thicker layer of laminated chipboard.

• Partition (panels) shall have 30 holes of 30 mm diameter, drilled through the panel at equally distant locations from each other (3 lines of 10 holes on the outside part of the chipboard for soundproofing purposes).

• The partition parts shall be connected

CLIN 0010

Installation

• The partition parts shall be connected

• Designs/drawings are attached.

SUBMISSION OF OFFERS:

The complete offer submission shall include:

(1) Volume I - Price Offer, Attachment 1 - Representations and Certifications.

(2) Volume II - Technical Capability - Descriptive literature, a delivery confirmation, warranty provisions, and completed Technical Compliance Matrix.

Failure to submit the required documents/information may result in rejection of the offer.

SUBMISSION OF QUESTIONS:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1100 hrs Central European Time (CET) on Wednesday, January 17, 2024, email to Patticha Gruenbeck at “GruenbeckP@state.gov” and copy to

“FrankfurtRPSO@state.gov”. The email subject line must read “Solicitation 19GE5024Q0003.”

Late questions may not be considered.

OFFER DUE DATE:

Offers shall be submitted as soon as possible but not later than 1500 hrs Central European

Time (CET) on Wednesday, January 31, 2024, email to Patticha Gruenbeck at

“GruenbeckP@state.gov” and copy to “FrankfurtRPSO@state.gov”. The email subject line must read “Solicitation 19GE5024Q0003”. The email size shall not exceed 45 MB.

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}