19GE5024Q0001 QUESTIONS AND ANSWERS (76-131).pdf

QUESTIONS AND ANSWERS # 76-131

FOR 30 MODULAR SHELTER FIELD CAMPS

INL, U.S. EMBASSY KYIV, UKRAINE

76. There’s one detail that I would like clarification on for this opportunity: On page 14 of the document itself, it states that the proposal must arrive on or before Friday, March 8th at 1500hrs CET. Your email states that the proposal is due to you by Tuesday, March 12th at 1600 EST. Which of these due dates is correct?

Answer: The proposal was extended in Amendment 0001.

77. For question 2 the answer was: What documents are requested to be turned in with the quotation? Answer: Completed SF18 and prices on page two, past experience with similar items and $ magnitude, what shelters you shall provide, where you shall procure them, statement of work of the shelters, and a price breakdown. Could you please provide an SF18, a PBoS, the forms for the past experience and the SOW of the shelters?

Answer: A SF18 is not required. See Amendment 0002, Addendum to FAR 52.212-1 for additional guidance.

78. We have another question on the quantities. This question might relate to question 35.

Starting on page 5 there is the description of the units.

For unit/item 1 there is no quantity given.

For unit/item 2 (Accommodation module (container) for 8 personnel (staff members)) there is the quantity of 5.

For unit/item 3 Dinning module (container) there is a quantity of 1 For unit/item 4 Food storage module (container) there is a quantity of 1 For unit/item 5 Hand-wash and shower module (container) there is a quantity of 1 For unit/item 6 Laundry module (container) there is a quantity of 1 This adds up to nine units without unit/item 1 as there is no quantity given.

Taking into consideration the total number of units per camp of 10, this would only have one unit/item 1.

Is this correct? Please advise.

Answer: Correct. One accommodation module for command staff (4 persons).

79. Technical requirements of the units furniture: Can you please give details on the requested items ( folding beds, tables, cabinets: dimensions, strength, etc.)?

Answer:

A bunk folding bed:

dimensions in unfolded condition (LxWxH, mm): 2268x796x2060(h);

dimensions in folded condition (LxWxH, mm): 2268x222x2241(h);

dimensions of the sleeping place (LxW, mm): 700х2000;

maximum load per 1 sleeping place up to 110 kg.

Office table:

overall dimensions (LxWxH, mm): 600x1200x750(h) mm;

frame material - steel;

table top material - chipboard;

Office chair:

frame material - steel;

upholstery material - fabric, polyurethane foam;

maximum load - 120 kg.

Dining table for 4 persons:

overall dimensions (LxWxH, mm): 750x1200x760(h) mm;

frame material - steel;

table top material - chipboard with plastic coating HPL.

Chair:

frame material - steel;

front material - chipboard with HPL plastic coating;

maximum load - 120 kg.

The cabinet with 4 sections:

overall dimensions (WxHxD, mm): 1200x500x1800(h) mm;

material - steel.

80. Can you give the technical requirements for the electric convector, the air conditioner and the water heater?

Answer:

Air Conditioning:

cooling area - up to 20 m²;

Power - up to 3 kW.

Electric convector:

power - 1.5 kW;

type of mounting - wall-mounted.

Electric water heater:

tank volume - 200 liters; power - up to 2.5 kW.

Electric instantaneous water heater:

capacity (ΔT=25°C): 1.5 l/min;

power: 3 kW.

81. Relating to Question 40: Is the contractor expected to include generators in his offer? If so, please give the technical requirements.

Answer: No, generators are out of scope.

82. Would it be possible to provide a more detailed pricing sheet? The one on page 4-5 seems to not have the complete camp composition included.

Answer: Corrected in Amendment 0002

83. In the description - screw footers on the modules so they can be mounted on uneven pilons, our experience is that it is more cost effective to increase the height of the mountings themselves, but we can include them on the module. Is the screw type supports/footers absolutely required?

Answer: The screw supports provided in the kit are used as supports when installing the boxes for levelling in the plane, so they do not affect their dimensions and fastening during transportation.

84. Camp composition, on page 5 it says that the camp composition is of 1… but doesn’t say how many of each module. – Please clarify.

Answer: One camp should be accommodating 44 persons and must consist of 10 modular buildings (boxes) to serve the following main purposes:

1 Command Staff Accommodation Module (4 beds) 5 Personnel Accommodation modules (Accommodation Modules) (for up to 8 persons each), for personnel recreation 1 Dining Box (Canteen Box) consisting of 2 modules 1 Food Storage Module 1 Washing and Showering Module 1 Laundry Module.

85. Are there any Fire detection / prevention systems requirements?

Answer: NO

86. What are the roof snow loads?

Answer: Snow load 180 kg/m2

87. The assembly and installation will be performed by the Customer. (Q1 vs. Q59) - please clarify.

Answer: Correct, Assembly and Installation will be provided by Customer not by the Contractor

88. Sewage - Should we supply any drain external lines and sewage tank. If yes - what would be a desired size/ length / capacity of the tank? Should drain lines be insulated, if yes - is there any requirement?

Answer: No, out of scope.

89. Fresh water - We presume water will be delivered by tankers and the hook up only is required. What size, specification for freshwater connection should be provided? any pump to pull out the water into a boiler?

Answer: Fresh water tanks with a volume of 1000 liters and 100 liters are supplied, each tank is equipped with a centrifugal pump.

90. There are a few clarifications to max size 6000 x 2400 x 2440, what is a minimum size?

Please can you also confirm given sizes are external.

Answer: These dimensions are external.

91. Please can you provide a SOW section where door / window size is provided for each facility. We could not locate them into any drawing and requirements sections unfortunately.

Answer:

Metal-plastic window 800x1020(h) with windowsill and external roller blinds Metal-plastic window 720x535(h) External metal insulated door (with 940 x 2100 mm aperture)

92. Where drawings are presented - picture show normal cots. Below is "folding bunk bed" -please clarify.

Answer: Folding bed.

93. Power Generation - Per declared usage the power consumption per single camp is 45-50 kW, one phase. We need to provide 2 generators. Is there any requirement to provide an ATS? or this just supposed to be easily plugged in - out manually (recommended).

Answer: Each unit has a connection point to a single-phase power supply of the appropriate voltage. The ATS must provide automatic switching from the main network to the backup network.

94. Are there any requirements for type of sockets to be provided? (i.e schuko) Answer: Schuko sockets.

95. Should any equipment have dedicated IP rating or equivalent? (especially lights) Answer: External lighting and external power sockets IP65.

96. Logistics - What is a timeframe for delivery and (if required) installation per 1 camp. How many camps to be installed at the same time? We do not plan partial deliveries, however we will need make a preliminary plan for installing each camp.

Answer: No Installation is required as per answer 87.

97. Who will be providing the MHE for unloading (we presume FLT as capable).

Answer: Unclear question.

98. Is the bid due by 08 Mar 2024 (as it is stated in the solicitation) or 12 Mar 2024 (as it is stated on SAM.GOV)?

Answer: See Answer 76.

99. Could you confirm the installation is NOT required?

Answer: No installation is required.

100. Questions&Answers attachment to the Solicitation provides contradictory information:

- Question#12 states “Installation is not required”,

- Question#59 states “Installation is required”.

Answer: No installation is required.

101. Who will be responsible for making the customs clearance import documents inside of Ukraine?

Answer: The customer shall be responsible for customs clearance import documents.

102. If the contractor is responsible for the customs clearance, who will be the receiver of the goods?

Answer: See Answer 101.

103. Is it possible to double the delivery time of the entire batch or divide the entire delivery volume into 3-4 lots?

Answer: Delivery shall be made no later than 180 days after award, but it is permissible to delivery in batches of entire field camp units.

104. Could you please clarify the interior / exterior door / windows dimensions that are not mentioned in SOW?

Answer: See Answer 91.

105. Requirement: Standard manufacturer or seller warranty in Ukraine is required for all equipment. Authorized service centers must be available in Ukraine. Could you please clarify, according to above requirement do you mention that all equipment firm and also container firm have to be a branch office in Ukraine?

Answer: No https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fsam.gov%2F&data=05%7C02%7CMacDougallM%40state.gov%7C7ee535fd26244082a17f08dc2d6f87c9%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638435204247089106%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=xI2a8z2eCpDUuq5EKmCmWing7gD3YGoZEne%2FMrQKSa8%3D&reserved=0

106. Attachment 2, Q&A, number 2 (page 26 of 35): The answer lists the required documentation to include in a quote response. Because the solicitation number changed from last fall’s solicitation, will an updated SF18 be provided for the bidder to fill out?

Answer: See answer 77. This guidance supersedes answer number 2, which is now obsolete.

107. SOW, Value Added Tax (VAT), (Page 13 of 35): Are deliveries/shipments sent for warranty work after the original, complete shipment also tax, VAT, and custom fee exempt?

Answer: Yes

108. SOW, Shipping and Delivery (page 3 of 35): Partial shipments are not authorized. Does this mean complete deliveries are required to be shipped to each delivery location at the same time, or can the delivery plan include complete deliveries staggered to the different locations within the 180-day timeframe?

Answer: See Answer 103.

109. Is Contractor required to support installation of units?

Answer: No Installation is required

110. There is no call out in the actual solicitation to provide power generation. However in the initial Q&A responses answer to question number 40 states that power generation must be provided. Can you please clarify?

Answer: The minimum power supply of one field camp is at least 50 kW from any power source, power generation equipment is out of scope. (Answer #40 is removed)

111. Please confirm the due date is 12MAR2024 as listed in SAM.gov versus 8MAR2024 as listed in the RFP.

Answer: See answer 76.

112. Can you please confirm there are no additional solicitation files besides the Combined Synopsis & Solicitation proviced in SAM? The Q&A #2 references SF18. Is here a specific pricing template to be used?

Answer: See answer 77.

113. Based on CLIN 0001, we understand that one module = one 4-person container, and that each camp must receive 10 modules. Since there are 10 camps,10 camps x 10 modules/containers = 100 total containers. We are unclear why CLIN 0001 refers to Qty of 31.

Answer: Quantity of camps was changed to 31. Each camp must comprise of 10 modules, as per the SOW. One camp should be accommodating 44 persons and must consist of 10 modular buildings (boxes) to serve the following main purposes:

1 Command Staff Accommodation Module (4 beds) 5 Personnel Accommodation modules (Accommodation Modules) (for up to 8 persons each), for personnel recreation 1 Dining Box (Canteen Box) consisting of 2 modules 1 Food Storage Module 1 Washing and Showering Module 1 Laundry Module.

114. It appears some text had been removed from the bottom of page 6 which may have indicated the total quantity of 4-person shelters.

Answer: Corrected in Amendment 0002

115. Based on Question 35, we deduce that there was an older version of the solicitation that spelled out a total qty. of 30 (not 31) of the 4-person shelters. In that case,the total quantity of shelters per camp would be 3 per camp.

Answer: Quantity of camps was changed to 31.

116. Would the Govt. please confirm if the quantities of 4-person shelters is 3 per camp for a total of 30 or 10 per camp for a total of 100?

Answer: See Amendment 0002.

117. The CLINs also do not include the other type of containers/structures, nor does the solicitation specify to which camp the following items should be sent: 8-person shelter (Qty

5) = to which camps?

Answer: Delivery shall be made in accordance with the sites listed on page 4 of the solicitation.

118. In order to accurately price shipping costs and develop an accurate delivery plan, would the Govt please provide a table/list of exactly what type of structure goes to each camp?

Answer: Quantity of camps was changed to 31. Each camp must comprise of 10 modules, as per the SOW. One camp should be accommodating 44 persons and must consist of 10 modular buildings (boxes) to serve the following main purposes:

1 Command Staff Accommodation Module (4 beds) 5 Personnel Accommodation modules (Accommodation Modules) (for up to 8 persons each), for personnel recreation 1 Dining Box (Canteen Box) consisting of 2 modules 1 Food Storage Module

1 Washing and Showering Module 1 Laundry Module.

119. We would also like to follow up on the earlier question asked regarding other solicitation files as we do not see instructions for what we are to submit.

Answer: There are no other files.

120. Can you please advise us urgently what would be each camp consisting of? Per in the solicitation we can see 6 modules while you indicated that each camp consists of 10.

Answer: See Amendment 0002

121. Can you please advise if installation and assembly support is also required at the destination.

Answer: No Installation or Assembly is required.

122. Is installation and erection included?

Answer: No

123. What will the site mobilization time be?

Answer: only delivery and installation/setup is required

124. We kindly requesting your clarification regarding the specifications for the foldable bunk beds outlined in the project requirements. Upon reviewing the specifications, the container dimensions range between 2.4 - 2.5 meters. While the foldable bunk beds is minimum 110cm there will be no available space between the bunk beds once they are unfolded. We would appreciate any insights or special requirements regarding the foldable bunk beds to ensure meeting your expectations.

Answer: Overall dimensions of the bunk bed in unfolded condition (LxWxH, mm):

2268x796x2060(h) The bunk beds in the unfolded condition have a width of 79.6 cm, which ensures free passage between them in the unit.

125. The website lists the Published Date as 12 Feb 2024, 11:53 CET and the Date Offers Due as 12 Mar 2024, 16:00 CET. However, page 14 of 35 states that "offer(s) shall be submitted ... and must arrive on or before Friday, March 8, 2024, 15:00 hrs. C.E.T." This timing permits a mere 19 working days to respond. Is 19 days a reasonable amount of time to respond to this solicitation? Which is the correct submittal date, 12 March or 8 March?

Answer: Amendment 0001 extended the due date.

126. Attachment 2, page 29 of 35, item 35 mentions "Item 2", "Item 3", "Item 4", "item 5", and "item 6". Solicitation number 19GE5024Q0001 mentions no numerated items.

Answer: See Amendment 0002, CLIN 0001 description.

127. Is the Solicitation that is available at (https://sam.gov/opp/b512dd8f438e4cbfbb39c9d89af75538/view#description) complete?

Answer: Yes.

128. Page 2 of Solicitation number 19GE5024Q0001 is dated "February 9, 2024". However the Published Date is 12 Feb 2024, 11:53 CET. Attachment 2 of this solicitation lists and answers 75 questions. Question: How is it possible to answer any questions three (3) days prior to the published date of a solicitation?

Answer: Amendment 0001 extended the offer due date.

129. Per page 14 of 35 of Solicitation number 19GE5024Q0001 , questions "should shall be submitted ... no later than 17:00 CET on Wednesday, February 14, 2024". The Published Date is 12 Feb 2024, 11:53 CET. Question: Is one and one half (1.5) working days a reasonable amount of time to review this solicitation and generate pertinent questions?

Answer: See Answer 128.

130. We are very interested in this tender and would like to ask what other documents (except for the pricing sheet) are needed for the turn. We could not find a commercial or technical compliance form that gives an overview on the requirements.

Answer: See Answer 77.

131. How the service element shall be described. We are planning on having technicians in Ukraine for this contract. Will this be accepted?

Answer: Yes https://sam.gov/opp/b512dd8f438e4cbfbb39c9d89af75538/view#description