19GE5024Q0001-Combined Synopsis-Solicitation Amendment 0001.pdf

SOLICITATION NO.: 19GE5024Q0001

COMBINED SYNOPSIS & SOLICITATION

Amendment 0001

Modular Shelter Field Camps U.S. Embassy Kyiv

Issued by:

Regional Procurement Support Office Frankfurt Giessener Strasse 30 60435 Frankfurt am Main Germany

Regional Procurement Support Office Frankfurt Giessener Strasse 30

60435 Frankfurt am Main Germany

Tel: (49) 69 7535 3335

E-mail: MacDougallM@state.gov

March 25, 2024

Combined Synopsis and Solicitation Solicitation Number 19GE5024Q0001 0001

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Modular Shelter Field Camps

U.S. Embassy Kyiv

Synopsis:

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5024Q0001 and is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-03, effective February 23, 2024. The solicitation is not set-aside.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

mailto:MacDougallM@state.gov

SUMMARY OF CHANGES

• Page 2: Update to the Federal Acquisition Circular version to FAC 2024-03, effective 2/23/2024,

• Page 15: Change the Offer Due Date to April 19, 2024, and

• Page 15: Update clause 52.212-5 to the Feb 2024.

Remainder of page left blank.

Statement of Work

Requirements:

A vendor shall supply Modular Shelter Field Camps as described in the following specifications.

Background:

INL supports the sustainment of the State Border Guard Service of Ukraine (SBGS). Currently, the SBGS is seeking emergency assistance in procuring field equipment to secure Ukraine’s borders.

Requirements:

A vendor shall supply mobile modular field camps as described in the following specifications.

All goods must be new and of high quality, officially imported to Ukraine or made in Ukraine.

This equipment must meet the Ukrainian technical and quality regulations.

Shipping and delivery:

Delivery shall be made to the following destinations as soon as possible but not later than 180 days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) (to be advised on award).

Full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading at final destination) should be included to the contract price. This is technical assistance project so no tax or custom fees are applied (project registration documents will be provided to vendors upon request). The delivery location in Ukraine is a restricted access location. The vendor must submit the list of visitors with their passport information along with vehicle information to the designated COR a minimum of three full working day prior to delivery to be granted access.

The delivery sites in Ukraine are as follows:

6 X Mobile Modular Field Camps to Sumy 5 X Mobile Modular Field Camps to Zhytomyr 3 X Mobile Modular Field Camps to Lutsk 1 X Mobile Modular Field Camp to Lutsk 1 X Mobile Modular Field Camp to Odesa oblast (Podilsk City) 1 X Mobile Modular Field Camp to Odesa 1 X Mobile Modular Field Camp to Zaporizhzhia 1 X Mobile Modular Field Camps to Lviv oblast (Velyki Mosty) 2 X Mobile Modular Field Camps to Cherkasy oblast 10 X Mobile Modular Field Camps to Kyiv

Partial shipments are NOT authorized. Vendor should provide a detailed delivery plan to the POC, (to be advised on award).

Warranty:

Standard manufacturer or seller warranty in Ukraine is required for all equipment. Authorized service centers must be available in Ukraine.

Companies must include where the units are being manufactured, how they are being shipped/transported, delivery time.

CLIN Description Unit Qty Unit Price Total

Mobile modular field camp - Quantity:

Specifications:

General features:

The design of the modules shall provide for quick installation and relocation in the field. Each module shall be equipped with adjustable screw-type supports/footers for installation. Rigid all-welded frame structure. Module frame - profile steel pipe 80x80x2mm, exterior sides - special construction steel profile welded along the contour of the frame (bent steel sheet with trapezoidal corrugations; steel thickness – from 1.2 to 1.5 mm; steel grade - not worse than 08kp, which corresponds to the US steel grades 1008, 1010, A619, A622, G10080, G10120; profile height - not more than 60 ± 5mm; corrugation rate -not less than 270 mm). Module base -bent steel profiles, covered with steel sheet, and rigidly welded into the frame.

Module top - bent steel profiles, covered with steel sheet, and rigidly welded into the frame. Insulated walls - mineral wool 100 mm, vapor barrier, water barrier, EA laminated chipboard 10 mm. Floor -vapor barrier, water barrier, mineral wool 100 mm, cement chipboard 20 mm, linoleum. Ceiling - mineral wool 100 mm, vapor barrier, water barrier, laminated chipboard 10 mm.

Each camp must be composed of 10 modules.

Camp composition:

1. Accommodation module (container) for 4 personnel (command officers) – 1 pc

CLIN Description Total

Delivery/Transportation Costs, see above for miscellaneous destination details

TOTAL

DETAILED SPECIFICATIONS OF THE MOBILE MODULAR FIELD CAMPS

FOLLOWS BELOW:

Max dimensions (LxWxH): 6mx2.5mx2.5m Shall include (at minimum):

Box for property storage - 2 pcs.

Folding bunk bed - 2 pcs.

Water tank 100 liters - 1 pc.

Electric convector - 1 pc.

Air conditioner - 1 pc.

Office table - 1 pc.

Chairs - 4 pcs.

Metal cabinet for 4 compartments - 1 pc.

Washbasin - 1 pc.

Instantaneous water heater - 1 pc.

LED indoor lamp - 3 pcs.

LED lamp outdoor - 1 pc.

Single socket - 5 pcs.

Double socket - 2 pcs.

Appr. power of all equipment – 7 kW

2. Accommodation module (container) for 8 personnel (staff members) – 5 pcs

Shall include (at minimum):

Box for property storage - 8 pcs.

Folding bunk bed - 4 pcs.

Electric convector - 1 pc.

Air conditioner - 1 pc.

Hanger for clothes - 2 pcs.

LED indoor lamp - 2 pcs.

LED lamp outdoor - 1 pc.

Single socket - 6 pcs.

Appr. power of all equipment – 6 kW

3. Dinning module (container) – 1 pc

Max dimensions (LxWxH): 6mx4.8mx2.5m

Electric convector - 2 pcs.

Air conditioner - 1 pc.

LED indoor lamp - 4 pcs.

LED lamp outdoor - 1 pc.

Double socket - 4 pcs.

Appr. power of all equipment – 6 kW

4. Food storage module (container) – 1 pc

Racks - 1 set

Air cooler - 1 pc.

LED indoor lamp - 2 pcs.

LED lamp outdoor - 1 pc.

Double socket - 1 pc.

Single socket - 1 pc.

Appr. power of all equipment – 5 kW

5. Hand-wash and shower module (container) – 1 pc

Shall include (at minimum):

Boiler 200 liters - 1 pc.

Washbasins - 6 pcs.

Shower cabin with feet washing basins – 2 pcs.

Extractor hood - 1 pc.

Electric heater - 1 pc.

Water tank 1,000 liters - 1 pc.

LED indoor lamp - 2 pcs.

LED lamp outdoor - 1 pc.

Single socket - 1 pc.

Appr. power of all equipment – 8 kW

6. Laundry module (container) – 1 pc

Shall include (at minimum):

Electric heater - 1 pc.

Extractor hood - 1 pc.

Water tank 1,000 liters - 1 pc.

Washing machine - 4 pcs.

Dryer- 2 pcs.

LED indoor lamp - 2 pcs.

LED lamp outdoor - 1 pc.

Single socket - 6 pcs.

Appr. power of all equipment – 14 kW

Shipping Condition:

All bid prices shall include shipping costs to destinations. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Equipment Condition:

New Equipment Only; NO remanufactured or “gray market” items. All items shall be covered by the manufacturer's warranty. All items shall be of high quality and officially imported to Ukraine.

Warranty:

At least 12 months standard manufacturer or seller warranty in Ukraine is required for all the equipment.

Delivery and Deadline:

The delivery shall be made within 180 calendar days from the date of award.

Payment Schedule and Invoice Submission (Fixed-Price):

No advance payments.

Payment to the contractor can only be made once the goods have been custom cleared and delivered to the agreed final destination, respecting all the conditions listed here in this solicitation, and upon confirmation and acceptance by means of a receiving report from Post. Thereafter, payment will be processed within 30 days.

Unless a separate remittance address is specified, payment shall be made to the contractor’s address as specified on the cover page of the issued contract.

Duty-Free Clearance:

Duty-free clearance shall include all imported equipment and all shipping containers or otherwise.

The Contractor shall follow the instructions of the purchase order as to the manner of labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs.

The Contractor shall be solely responsible without right of reimbursement from the Government, for the payment of customs duties, if any, which:

1. are imposed on items which are not labeled and processed in accordance with the contract instructions,

2. are imposed on the Contractor's equipment imported or

3. are otherwise ineligible for duty-free entry.

Value Added Tax (VAT):

This is an international technical assistance project, so no tax, VAT or custom fees are applied in Ukraine (project registration documents will be provided to the vendors upon request).

Condition of Delivered Equipment:

The vendor shall supply equipment as described in the following specifications. The requested items shall meet/demonstrate these minimum specific requirements.

Only new supplies are authorized, no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

Inspection and Acceptance:

A U.S. Government representative will inspect the products delivered to determine the quality and acceptability. Substandard products and work shall be notified to vendor. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the items.

The vendor is required to replace any defective items at no additional cost to the Government.

List of Attachments:

Attachment 1 – Representations and Certifications to be completed by the Offeror and to be submitted with the proposal.

Attachment 2 – Answers to Question #’s 1 through 75

SUBMISSION OF OFFERS

Offers and all supporting documentation shall be submitted via email to macdougallm@state.gov. The subject line shall read “Quotation 19GE5024Q0001”.

Downloading of offers from cloud-based file storage platforms, such as Google Drive, is not permitted.

OFFER DUE DATE

The complete offer shall be submitted via email to the email addresses provided below. The email shall be marked “QUOTE 19GE5024Q0001” and must arrive on or before Friday, April 19, 2024, 15.00 hrs. C.E.T.

macdougallm@state.gov, and machendd@state.gov

NOTE: No offers will be accepted after the time specified above.

All offers must be sent by email. Delivery via a cloud file storage service (eg. Google Drive, etc.) is not allowed. The file size limit for individual emails is 50 Mb. In the event that the proposal is sent in multiple emails, the email shall be labeled accordingly (eg. file 1 of 2).

APPLICABLE CLAUSES AND PROVISIONS:

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instructions to Offerors - Commercial Items (Sep 2023);

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021);

FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2023);

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Feb 2024) - the applicable clauses under paragraph (b) are:

52.204-10; 52.204-27; 52.203-17; 52.204-30; 52.209-6; 52.222-19; 52.222-21; 52.222-26; 52.222-35; 52.222- 37; 52.222-50; 52.223-18; 52.225-13; 52.232-33.

FAR: 52.204-7; 52.204-13; 52.204-16; 52.204-18; 52.204-21; 52.204-25; 52.204-26; 52.247-14; 52.247-34

DOSAR: 652.225-70; 652.225-71; 652.232-70; 652.242-73; 652.243-70; 652.247-70

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/

52.214-34, Submission of Offers in the English Language (Apr 1991) mailto:macdougallm@state.gov mailto:macdougallm@state.gov https://www.acquisition.gov/content/regulations

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020)

(a) The term "commercially available off-the-shelf (COTS) item," is defined in the clause of this solicitation entitled "Combating Trafficking in Persons" (FAR clause 52.222-50).

(b) The apparent successful Offeror shall submit, prior to award, a certification, as specified in paragraph (c) of this provision, for the portion (if any) of the contract that-

(1) Is for supplies, other than commercially available off-the-shelf items, to be acquired outside the United States, or services to be performed outside the United States; and

(2) Has an estimated value that exceeds $550,000.

(c) The certification shall state that-

(1) It has implemented a compliance plan to prevent any prohibited activities identified in paragraph (b) of the clause at 52.222-50, Combating Trafficking in Persons, and to monitor, detect, and terminate the contract with a subcontractor engaging in prohibited activities identified at paragraph (b) of the clause at 52.222-50, Combating Trafficking in Persons; and

(2) After having conducted due diligence, either-

(i) To the best of the Offeror’s knowledge and belief, neither it nor any of its proposed agents, subcontractors, or their agents is engaged in any such activities; or

(ii) If abuses relating to any of the prohibited activities identified in 52.222-50(b) have been found, the Offeror or proposed subcontractor has taken the appropriate remedial and referral actions.

(End of provision)

Attachment 1 – Certification Regarding Trafficking in Persons Compliance Plan

52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements."

(b) The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products: Line Item No. Country of Origin

[List as necessary]

(c) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

652.206-70 - ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Sharon D. James, at 703-875-5429 or fax 703-875-6155. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), 1200 Wilson Blvd, SA-6B 13th Floor, Arlington, VA 22209.

mailto:AQMCompetitionAdvocate@state.gov mailto:AQMCompetitionAdvocate@state.gov mailto:cat@state.gov

Addendum to FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021) The Government will award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions.

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including and delivery charges, custom clearance, handling charge, VAT (if applicable) etc.

(ii) Technical Capability/Acceptability:

(iii) Past Performance:

Technical capability and past performance when combined are equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following clauses and provision(s) are provided in full text:

52.225-17, Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

The following Attachment 2 - Representations and Certifications must be completed, signed and submitted by the offeror:

• 52.212-3 Offeror Representations and Certifications - Commercial Items http://ice.cgfs.state.sbu/

• 52.204-24 Representation Regarding Certain Telecommunications and video surveillance services or equipment

• 52.225-6 Trade Agreements Certificate

3. Proof of SAM registration:

Offeror must be registered in the System for Award Management (SAM) database at time of offer. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/.

Offerors without an active SAM registration at time of offer will not be considered for award.

BASIS OF AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the lowest price technically acceptable offer, which meets the required delivery date requirements. Evaluation will be based on FAR 52.212-2, as provided in this solicitation.

http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/

ADDITIONAL INFORMATION

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Nicolas Wilhelm Contracting Officer