RFQ 19GE5023Q0059 0001.pdf

19GE5023Q0059

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

07/18/2023

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

Almalucia Gallone

NAME

TEL.

GalloneA@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5023Q0059

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/16/2023

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this modification is;

- to integrate Questions and Answers received, from Q.1 to Q.20;

- to provide an additional attachment, Attachment 3 - Pictures;

- to extend the deadline for the submission of proposals to the 08/03/2023 at 15.00 hours CEST.

- to provide an updated version of Attachment J.1 Drawings,

- to provide an updated version of Section C, Statement of Work, with changes marked in red.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Nicolas Wilhelm

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

07/18/2023

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

C.1.1 Facilities Management Office requests quotations for the resurfacing of external pathways, the alteration to a basement concrete slab the supply and the installation of pallet racking both located within the Embassy compound.

C.1.2 Any works that shall interfere with Embassy operations must be scheduled completed out of hours, being Saturday and Sunday.

C.1.3 The Contractor shall familiarize themselves fully with this specification and relating documentation and drawings. The Contractor’s quotation shall include but not be limited to the costs for the following items, to enable full completion of the project:

a. Health and Safety documentation and obligations.

b. Transport and travel.

c. Materials.

d. Labor.

e. Preparations & installations.

f. Certifications/Warranties/Permits.

g. Commissioning.

h. Upon completion the Contractor shall produce, as a minimum but not limited to, the following: Health and Safety File, quality reports, certificates, warranties, as-built drawings and O & M manuals.

CI.2 QUALITY CONTROL

C.2.1 PROCESS AND REQUIREMENTS

C.2.1.1 The Contractor shall implement a quality management plan (QMP) for the project and provide to the COR.

C.2.1.2 It is the responsibility of the Contractor to complete the quality control inspections throughout the duration of the project and keep an inspection record on site.

C.2.1.3 The COR will be conducting quality inspections during each site visit and shall notify Contractor of any concerns.

C.2.1.4 All materials are to be supplied by the Contractor.

C.2.1.5 All materials and works shall be completed in accordance with relevant British Standards.

C.2.1.6 All materials used shall be British Board Agreement Certified (BBA).

C.2.1.7 Provide the COR documentation of any known defects at handover including details of corrective actions.

C.2.1.8 The Contractor shall be certified and audited to the following standards:

a. ISO 9001 Quality Management.

b. ISO 14001 Environmental Management.

c. ISO 45001 Occupational Health and Safety or equivalent management system.

C.3 SPECIFICATION OF REQUIREMENTS

C.3.1 SITE PREPARATION

C.3.1.1 The Contractor shall visit site, survey the areas, measure and provide design for approval.

C.3.1.2 The Contractor shall construct temporary fencing to zone the work away from visitors and public, including dust prevention sheeting of transparent material.

C.3.1.3 The Contractor shall provide and install protection to surrounding paved areas and take care when excavating close to path edges.

C.3.1.4 The Contractor shall scan the complete area for services prior to excavation.

C.3.1.5 When excavating, the Contractor shall carefully use a mechanical excavator, then remove material by hand when working close or near any below-ground utilities. There are drainage and irrigation systems below ground.

C.3.1.1 Care shall be taken when excavating within the proximity of any surround walls/coping, street furniture, lamp posts, lamps, bike racks, drainage, plaques or boundary markings, and signage.

C.3.1.2 Details of but not limited to equipment generators proposed to be used on site, must be provided beforehand for security approval. All equipment must be fully fenced off by a 2-metre-high fence at the end of each day.

C.4 PATHS

Existing & New Paths C.4.1.1 The existing and new path surfaces, whose locations are indicated on drawing number 4 are to have a permeable resin bound surface with the appropriate sub-base.

C.4.1.2 The previous path works were completed by CLEARSTONE PAVING LTD – located at Unit 5A, Valley Farm Business Park, Reeds lane, Sayers Common, West Sussex, BN6 9JQ. The new paths shall match that of the Embassy's existing path installations.

C.4.1.3 All surfaces shall be able to take the load of motor vehicles, whilst also complying with Sustainable Drainage Standards – SuDS and shall be BREAM Approved.

C. - STATEMENT OF WORK

C.1 BACKGROUND

C.4.2 EXCAVATION AND SUB GRADE

C.4.2.1 For the existing paths the Contractor shall excavate the existing material between the existing metal edging to a depth sufficient to infill with the new materials.

C.4.2.2 In the location of the new path, around the flagpole, steel edging to both sides of the path is to be laid similar to that of the existing paths, replace any other damaged or missing steel edging along the existing paths in question.

C.4.2.3 All excavated existing materials are to be removed from site and disposed of.

C.4.2.4 The natural occurring substrate is to be well compacted.

C.4.2.5 Lay a Geo-textile membrane across all the path widths.

C.4.2.6 Infill all path widths with a minimum of 150mm of MOT Type 3 granular sub-base, well compacted in 100mm layers.

C.4.2.7 Lay to a minimum thickness of 50mm open surface course tarmacadam AC 14 open surf max 100/150 pen to BS EN 13108-1 2006 (Bituminous Macadam)

C.4.3 RESIN BOUND SURFACE

C.4.3.1 The colour of resin bound aggregate is to match other existing resin bound finish paths within the Embassy compound.

C.4.3.2 Prior to commencement of the works, the Contractor shall provide samples of resin bound permeable paving aggregate, grey colors and aggregate sizes available to the COR for approval.

C.4.3.3 Apply on to the tarmacadam surface the resin bound aggregate, hand troweled to a smooth finish to a thickness layer of 18mm with an aggregate size of 2-5mm or to a thickness layer of 12mm with an aggregate size of 1-3mm.

C.4.3.4 The resin bound aggregate is to be laid to the top of metal edging on both sides of the paths.

C.4.3.5 Sprinkle fine glass sand onto uncured resin bound aggregate surfaces.

C.4.3.6 The Contractor shall provide a 10-year insurance-backed guarantee against any defects.

C.5 BASEMENT SLAB

C.5.1 REMOVAL OF CONCRETE SLAB AREAS A & B

C.5.1.1 Areas Slab A & Slab B, as located and indicated on drawing # 1 are to be levelled down to 5mm below the general existing finished slab level Slab C.

C.5.1.2 The use of jackhammering is not permitted.

C.5.1.3 To avoid - the micro cracking of the surrounding concrete, vibrations, dust, and noise the Contractor must utilize high pressure water jetting, hydro demolition, to break out and level these concrete areas.

C.5.1.4 Areas Slab A & Slab B are to be broken down to 5mm below the existing slab level Slab C and are to be left level and clean and prepared to receive a topping compound.

C.5.1.5 The broken-down areas Slab A & Slab B are to be finished and made good and level with Slab C with a cement-based polymer-modified self levelling compound which has a compressive strength not less than 30MPa at 28 days.

C.5.1.6 The topping is to be adequately cured to prevent surface cracking.

C.5.1.7 Remove from site and dispose of all debris, materials, and equipment.

C.5.2 EXTENSION OF CONCRETE SLAB C

C.5.2.1 All hatched areas Slab D, as indicated on drawing # 2 are to be infilled to the level of existing concrete slab areas Slab C.

C.5.2.2 Existing wall mounted galvanized handrails to existing lower ramp are to be removed and disposed of.

Remove existing paint on existing floor and edges which will be concreted over and jointed to respectively.

C.5.2.3 Concrete Specifications for the infill slab D to be the following:

C.5.2.3.1 Minimum compressive strength: 30 Mpa at 28days.

C.5.2.3.2 Maximum water-cementitious materials ratio: 0.45 C.5.2.3.3 Minimum cementitious materials content: 320 Kg/cu. M.

C.5.2.3.4 Maximum slump shall be 175mm.

C.5.2.4 Field Quality Concrete Control - Concrete Sampling & Testing C.5.2.4.1 Engage a special inspector and a qualified testing and inspecting agency to perform tests and inspections and submit test and inspection reports to the COR.

C.5.2.4.2 Obtain directly from the mixer, one composite sample for each day`s pour for each concrete mixture, no less than ten (10) cubes per day.

C.5.2.4.3 Compressive tests – test two laboratory-cure specimens at seven (7) days and two at twenty-eight (28) days.

C.5.2.4.4 Hold in reserve the remaining samples for fifty-six (56) days.

C.5.2.4.5 Slump Test - At the point of placement, for each composite pour and for each concrete mix carry one slump test.

Perform additional tests when the concrete consistency appears to change.

C.5.2.5 Formwork is to be placed at the stop ends to form the extremities of the new slab D.

C.5.2.6 The formwork facing panels are to provide continuous, true, vertical and smooth concrete surfaces.

C.5.2.7 The top free edges of the new infill slab to be chamfered, 20mm x 20mm.

C.5.2.8 Poured concrete is to be adequately cured to prevent surface cracking.

C.5.2.9 The existing trench drain running across the room is to be protected in order no materials can fall into it and potentially block its flow.

C.5.2.10 Steel reinforcement mesh:

C.5.2.10.1 Steel reinforcement mesh sheets A252 to be located at the top and bottom of the new infill slab D and the sheets adequately lapped.

C.5.2.10.2 At the existing ramp and the new ramp place steel reinforcement A252 in the top only.

C.5.2.10.3 Mesh reinforcement to be clean free of oil, rust, and dust.

C.5.2.10.4 Steel mesh sheets to be supported by grade plate spacers at 600mm centers.

C.5.2.10.5 Cover to steel mesh sheets to be 50mm at top, bottom and at sides.

C.5.2.11 Pour and vibrate the concrete to all the infill areas in one continuous operation and ensure concrete is thoroughly worked around the top and bottom mesh reinforcement and corners.

C.5.2.12 To all horizontal areas consolidate surfaces with power-driven floats or by hand floating if area is small or inaccessible to power driven floats. Restraighten, cut down high spots, and fill low spots. Repeat float passes until the surface is left with a uniform, smooth until the surface is free of trowel marks and uniform in texture and appearance.

C.5.2.13 To the two new ramped area, immediately after the float finishing, slightly roughen the surface by brooming with fiber-bristled broom perpendicular to the main traffic route.

5.2.14 To the both sides of new ramp # 2 install guard rails, those removed from the end of the loading bay and those from the lower existing ramp and adapted to fit slope of new ramp #2

5.2.15 Make good paint work to remaining lower existing floor.

5.2.16 For construction joint details between sides of existing and new concrete surfaces see Detail A on drawing # 2.

C.5.3 GRILLS ACROSS EXISTING TRENCH DRAIN

C.5.3.1 In the areas to be concreted:

C.5.3.1.1 The existing trench drain grill is to be raised to the level of the new slab infill Slab D C.5.3.1.2 The grill cover over the existing drain running across the room to the end of the location of the new ramp, is to be removed and disposed of.

C.5.3.1.3 On sides of the trench drain place formwork to form edges of new infill slab D.

C.5.3.1.4 In location of existing concrete slab on one side of existing drain, bolt support of new drain grill into sides of existing concrete slab with raw bolts at adequate centers to support the heavy-duty grill and those loads that are subjected to it.

C.5.3.1.5 Otherwise, set new steel angles in new infill slab D to sit new metal grill to match existing heavy-duty grill.

C.5.3.1.6 New metal grill to be bolted down as existing.

C.5.4 PALLET RACKING

C.5.4.1 The Contractor is to supply and install new conventional pallet racking from MECALUX (brand name or equal), see drawing # 4 from Mecalux and the link below. The new racking is to be identical to the existing racking unit in the basement with five levels of shelving for each unit.

https://www.mecalux.com/catalogues C.5.4.2 Each unit is to be installed and anchor bolted down into position to the manufacturer’s instructions.

C.5.4.3 The Contractor is to supply and install at the foot of the conventional pallet racking, end of row guards from MECALUX to the manufacturer`s instructions, see link below, https://www.mecalux.com/blog/pallet-rack-guards

C.5.5 LOADING BAY GATE

C.5.5.1 The contractor shall design and manufacture a new 1000mm high cantilever gate to provide a safety barrier to the building maintenance unit docking area, see drawing 05 for the layout details. Please see photos and drawing # 5 C.5.5.2 Modify existing guard rails at side of loading bay to fit new gate.

C.5.5.3 Gate fabrication and spraying shall be completed off site and delivered to the chancery assembled and ready to install.

C.5.5.4 Supply and install one circular post, 150mm diameter and 1000mmm high, constructed from similar material, painted yellow, to the existing adjacent guard rails to secure gate in open position.

C.6 COMPLETION

The Contractor shall:

C.6.1.1 Remove from site all debris, materials and equipment.

C.6.1.2 Fully clean and sweep down paved all adjacent areas.

C.6.1.3 Provide COR with Completion Health & Safety File, including all product/installations warranties, and O&M manuals one

(1) as electronic copies via email, relating to all workmanship, equipment and products used on the project.