19GE5023Q0011 Combined Synopsis-Solicitation.pdf

COMBINED SYNOPSIS & SOLICITATION

Furniture Procurement University of Police Studies and Criminal Investigation

Belgrade, Serbia

SOLICITATION NO. 19GE5023Q0011

Issued by:

Regional Procurement Support Office Frankfurt Giessener Strasse 30 60435 Frankfurt am Main Germany

Regional Procurement Support Office Frankfurt Giessener Strasse 30

60435 Frankfurt am Main Germany

Tel: (49) 69 7535 3306

E-mail: machendd@state.gov

March 03, 2023

Combined Synopsis and Solicitation

Solicitation Number 19GE5023Q0011

The U.S. Department of State’s Regional Procurement Support Office Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Furniture Procurement University of Police Studies and Criminal Investigation

Belgrade, Serbia

Synopsis:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5023Q0011 and is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-01, effective December 30, 2022. The solicitation is not set-aside.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Schedule:

Line Item

ARMCHAIRS AND

CHAIRS

Furniture drawing Unit Qty Unit price

Total price

0001 Amphitheater chair

Procurement, delivery, and installation of amphitheater chairs. Approximate chair dimensions are 90 cm (height) x 62 cm, (width with both armrests) x 7 cm (depth with end points), with axial spacing in a row – 55 cm. The back and seat ergonomically designed. The backrest and seat are stylistically and ergonomically designed. The seats and backrests are anatomically laminated wood moldings 10mm thick, covered with polyurethane – 7 cm thick seat (backrest 4 cm thick) and upholstered in fabric. The connections of the backrests for the side support pillars are via steel bent profiles that allow different angles for placing the backrests. On the sides of the seat are firmly welded brackets that allow the seat to rotate and silently open and close. The supporting pillars are made of steel pipes, dimensions 70x30x2 mm, on which the supports of the seat return mechanism, the backrest connection and the floor connection foot are welded. The chairs are connected in a row over the vertical pillars, with a steel structure that rests on the floor. All elements of the metal construction are externally protected by plastic coating.

Armrests stylistically and ergonomically designed, made of solid beech, and attached to the sides. The width of the armrest is 7cm. Beneath the armrest is a wooden shaped box covered with sponge and fabric. By lifting the wooden part of the armrest, an ergonomically shaped writing board measuring 23x29x1.8 cm opens, which is assembled into a box of armrests.

Upholstery: high quality fabric, fabric color chosen by the investor. Fabric abrasion resistance >100,000 rpm;

the raw material composition of the fabric is 100% polyester; weight is min 350g/m².

Pcs. 144

Note: The chair must have a certificate from an authorized institution in accordance with the standard SRPS EN 12727: 2017. The chair is upholstered in a quality fabric that has abrasion resistance according to EN ISO 12947-1; 12947-2. All bidders must submit a certificate for chairs with a lifting mechanism issued by an accredited institution.

Design as in the picture.

Total amphitheater chairs Pcs. 144

0002 Office work chair

Procurement, delivery, and installation of office work chairs. Approximate dimensions of the armchair (WxLxH) 65x71x93(102) cm. Stem/star of metal construction with wooden cladding. The central pillar is a metal construction covered with plastic in which the gas shock absorber is placed as a chair lift. The armrests are wooden, stained in the tone of the user's choice and lacquered. The shell is coated with sponge and upholstered with fabric of the user's choice.

Upholstery: high quality fabric, fabric color chosen by the investor. The raw material composition of the fabric is 100% polyester; weight is min 350g/m².

Structural load up to 120 kg. Design as in the picture.

Ea. 23

Total office work chairs Pcs. 23

0003 Conference chair (105cm back rest)

Procurement, delivery, and installation of conference chairs for the doctoral studies room. The stand/star is chrome plated. The central pillar is of metal construction covered with plastic, in which a gas shock absorber is placed as a chair lift.

Armrests: chrome. The shell is coated with a sponge and upholstered with fabric, eco leather or leather.

Approximate dimensions 60x70x105 cm.

Pcs. 10

Total conference chair Pcs. 10

0004 Conference chair (113cm back rest)

Procurement, delivery and installation of conference chairs for the doctoral studies room. The stand/star is chrome plated. The central pillar is of metal construction covered with plastic, in which a gas shock absorber is placed as a chair lift.

Armrests: chrome. The shell is coated with a sponge and upholstered with fabric, eco leather or leather.

Approximate dimensions 60x70x113 cm.

Pcs. 1

Total conference chair Pcs. 1

0005 Club armchair

Procurement, delivery, and installation of club armchairs. The armchair is of wooden construction, completely covered with sponge and upholstered with fabric, eco leather, or leather in the color and pattern of the user's choice. The legs of the armchair are made of metal, PVC, or wood. Approximate dimensions of the armchair (WxLxH) 68x64x70 cm.

Ea. 7

Total club armchairs Pcs. 7

0006 School chair

Procurement and delivery of a classroom chair. The frame is of metal construction finished with plastic coating. The seat and back are made of pressed lacquered plywood, stained in the tone of the user's choice. Chair dimensions (WxLxH) 45x45x85 cm.

Pcs. 123

Total school chairs Pcs. 123

0007 School chair with writing board

Procurement and delivery of a school chair with writing board, for the Criminal investigation lab. The frame is of metal construction, while the seat and back are of polypropylene in the color and pattern of the user's choice. Chair dimensions (WxLxH) 45x45x85 cm.

Under the seat is a metal basket for things.

Ea. 60

Total school chair with writing board Pcs. 60

I - TOTAL ARMCHAIRS AND CHAIRS

Item CLASSROOM FURNITURE Unit QTY Unit price

Total price

0008 Tabletop

Manufacture and installation of the top board of the school desk on the existing metal construction. Plywood tabletop d=36mm, dimensions 50x180 cm, edged with ABS strip, wood decor of the user's choice. The price should include the dismantling of the existing panels and delivery to the user and all the necessary screws for installation.

Ea. 21

Total tabletops 21

0009 School desk front screen

Manufacture and installation of the front screen for the school desk made of plywood d=18mm, dimensions 35x170 cm, edged with ABS strip, in decor of the user's choice. The price should include the dismantling of the existing screens and delivery to the user and all the necessary screws for installation.

Total front masks for the school desk 21

0010 School desk shelf

Manufacture and installation of the shelf for the school desk made of plywood d=18 mm, dimensions 30x170 cm, edged with ABS strip, in decor of the user's choice. The price should include the dismantling of the existing shelves and delivery to the user and all the necessary screws for installation.

Total school desk shelves 21

0011 Classroom lecture desk

Manufacture, delivery, and installation of the classroom lecture desk, dimensions (WxDxH) 80x160x75 cm. The substructure is made of steel pipes minimum 45x45 mm.

Finishing by plastic coating. Table plate 36 mm thick, edged with ABS strip 2 mm thick. Accessories for the classroom lecture desk: metal mask, along the desk plastic cover for conducting sockets, horizontal socket bracket, and spiral vertical cable tray.

Ea. 3

Total classroom lecture desks 3

0012 Lecture desk (for Traffic Safety Lab)

Manufacture, delivery, and installation of the lecture desk for the Traffic safety lab, dimensions (WxDxH)

80x180x75cm. The substructure is made of steel pipes minimum 45x45 mm. Finishing by plastic coating. Table plate 36 mm thick, edged with ABS strip 2 mm thick.

Accessories for the lecture desk: metal mask, along the desk plastic cover for conducting sockets, horizontal socket bracket, and spiral vertical cable tray.

(Same as line item 0011, except for the dimensions of the lecture desk)

Pcs. 1

Total lecture desk for the Traffic safety lab 1 0013 Folding desk (for Traffic Safety Lab)

Manufacture and delivery of folding work desks, dimensions (WxDxH) 50x160х75 cm. Table plate 24 mm thick, edged with ABS strip 2 mm thick. The substructure is made of metal profiles with folding mechanism.

Pcs. 12

Total folding desks for the Traffic safety lab Pcs. 12

0014 Chest of drawers (for Traffic Safety Lab)

Manufacture and delivery of a movable chest of drawers with 4 drawers, dimensions 45x45x70 cm. The chests are made of plywood d = 18 mm and the top plate d = 36mm, with a locking lock. All edged with d = 2mm ABS strip.

Ea. 1

Total chest of drawers for the Traffic safety lab Pcs. 1

II – TOTAL CLASSROOM FURNITURE

OFFICE FURNITURE Unit QTY Unit price

Total price

0015 Office desk

Manufacture, delivery, and installation of office desks, dimensions (WxDxH)

70x140x75 cm, made of plywood d = 36mm, in a tone chosen by the Investor, all edged with 2 mm ABS strip.

The desks with metal construction (4 legs) are finished with plastic coatings in the tone of the user's choice.

Along the desks is a perforated metal parapet (35x130x2).

Ea. 4

Total office desks Pcs. 4 0016 Office desk

Manufacture, delivery, and installation of office desks, dimensions (WxDxH) 80x160x75 cm, made of plywood d = 36mm, in a tone chosen by the Investor, all edged with 2 mm ABS strip. The desks with metal construction (4 legs) are finished with plastic coatings in the tone of the user's choice. Along the desks is a perforated metal parapet (35x150x2).

Ea. 6

Total office desks Pcs. 6

0017 Auxiliary desk

Manufacture, delivery, and installation of auxiliary desks, dimensions (WxDxH) 70x160x54 cm, made of plywood d

= 36mm, in a tone chosen by the Investor, all edged with 2 mm ABS strip. The desks with metal construction (4 legs) are finished with plastic coatings in the tone of the user's choice.

Total auxiliary desk Pcs. 1

0018 Chest of drawers

Manufacture and delivery of a movable chest of drawers with 3 drawers, dimensions 45x45x54 cm. The chests are made of plywood d = 18 mm and the top plate d = 36mm, with a locking lock. All edged with d = 2mm ABS strip.

Ea. 9

Total chest of drawers Pcs. 9 0019 Chest of drawers

Manufacture and delivery of a movable chest of drawers with 4 drawers, dimensions 45x45x70 cm. The chests are made of plywood d = 18 mm and the top plate d = 36mm, with a locking lock. All edged with d = 2mm ABS strip.

Pcs. 2

Total chest of drawers Pcs. 2 0020 File cabinet

Registry storage cabinet with two doors and three shelves, dimensions (WxHxL) 90x146x42 cm. The body and fronts are made of refined plywood board d = 18mm, class E1. Upper and lower plate d = 24 mm. The fronts are edged with ABS strip d = 2mm, the bodies are PVC edged = 0.5 mm. The back is HDF. Decor of the user's choice.

The cabinet has a lock with two keys, and handles.

Ea. 5

Total file cabinets Pcs. 5 0021 File cabinet – upgrade

File cabinet upgrade for file storing with two doors and one shelf, dimensions (WxHxL) 90x72x42 cm. The body and fronts are made of refined plywood board d = 18mm, class E1. Top and bottom plate d = 24 mm. The fronts are edged with ABS strip d = 2mm, the bodies are edged with PVC = 0.5mm. The back is HDF. Decor of the user's choice.

The cabinet has a lock with two keys, and handles.

Ea. 5

Total file cabinets – upgrade Pcs. 5 0022 Club table

Procurement and delivery of a club table, dimensions 45x45x50 cm, made of plywood d = 36 mm, on the metal substructure. Decor of the user's choice.

Ea. 2

Total club tables Pcs. 2

0023 Conference desk

Manufacture, delivery, and installation of a conference desk with a metal construction, chrome finish with a worktop made of plywood in a wooden frame, pattern of the user's choice. The dimensions of the desk are (WxDxH) 120x360x75cm. Design as in the picture.

Total conference desk Pcs. 1

TOTAL OFFICE FURNITURE Pcs.

FURNITURE MANUFACTURED ACCORDING TO

SPECIAL REQUIREMENTS OF THE USER

Unit QTY Unit price

Total price

0024 Showcase

Manufacture, delivery, and installation of a book showcase, dimensions (WxHxD) 80x220x42 cm. The showcase has adjustable legs and a plinth, closed lower part with two doors and one shelf 86 cm high, and an open upper part with two shelves, 126 cm high. The showcase is made of refined plywood board, d = 24 mm for the body and shelves, and d = 18 mm for the fronts and plinths, all class E1. All visible parts are edged with ABS strip d = 2mm. The back is HDF. Decor of the user's choice. The showcases are connected to each other and fixed to the wall.

Pcs. 6

Total showcases Pcs. 6 0025 Showcase – upgrade

Manufacture, delivery, and installation of a showcase – upgrade for book storage, dimensions (WxHxD) 80x85x42 cm. The showcase has two doors and one shelf. The showcase is made of refined plywood board, d = 24 mm for the body and shelves, and d = 18 mm for the fronts, all class E1. All visible parts are edged with ABS strip d = 2mm. The back is HDF. Decor of the user's choice. The showcase is fixed to the wall and to the adjacent showcase. The position includes a wooden molding in the contact zone of the showcase and the ceiling, 520 cm long and 7 cm wide, of the same pattern as the showcase. The height of the showcase and the moldings should be checked following the installation of the suspended ceiling.

Pcs. 6

Total showcase – upgrades Pcs. 6 0026 Shelf in the window niche

Manufacture, delivery, and installation of an open book display shelf in the window niche, dimensions (WxHxD) 250x230x40 cm. The shelf has four vertical sides, 20 cm wide, at a distance of 80 cm, and four staggered shelves in each of three spaces. The shelf is made of refined plywood board d = 24 mm, all class E1. All visible parts are edged with ABS strip d = 2 mm. Decor of the user's choice. The shelf has no back but is open on both sides. It is structurally attached to the sides of the window niche.

The dimensions of the shelf should be checked following the finishing works on the window reveals.

Pcs. 1

Total shelf in the window niche Pcs. 1 0027 Shelf in the show window

Manufacture, delivery, and installation of an open book display shelf in the show window, dimensions (WxHxD)

125x230x40 cm. The shelf has three vertical sides, 20 cm wide, at a distance of 58 cm, and four staggered shelves in each of two spaces. The shelf is made of refined plywood board d = 24 mm, all class E1. All visible parts are edged with ABS strip d = 2 mm. Decor of the user's choice. The shelf has no back but is open on both sides. It is structurally attached to the wall of the University bookstore and the existing pillar. The dimensions of the shelf should be checked following the installation of the

University bookstore’s walls.

Total shelf in the show window Pcs. 1 0028 Semi-built-in closet with sliding doors

Manufacture, delivery, and installation of a closet for storing folding desks, dimensions (WxHxD) 140x310x70

cm. The closet has adjustable legs, a 10 cm high plinth and two sliding doors. It is divided vertically into two equal parts. The lower part of the closet, 210 cm high, is intended for storing folded desks. In the upper part of the closet there are two shelves, one of which is fixed (at a height of 210 cm). The closet is made of refined plywood board d = 24 mm for the body and shelves, and d = 18 mm for the fronts and plinth, all class E1. All visible parts are edged with ABS strip d = 2 mm. The back is HDF. Decor of the user's choice. The closet is fixed to the wall and to the adjacent closet. The position includes a wooden molding in the contact zone of the closet and the ceiling, 490 cm long and 10 cm wide, of the same pattern as the closet. The height of the closet and molding should be checked following the installation of the suspended ceiling.

Total semi-built-in closet with sliding doors Pcs. 1

0029 Semi-built-in closet with sliding doors

Manufacture, delivery, and installation of a closet, dimensions (WxHxD) 140x310x45 cm. The closet has adjustable legs, a 10 cm high plinth and two sliding doors. It is divided vertically into two equal parts The closet has six shelves, two of which are fixed (at heights of 83 cm and 210 cm). The closet is made of refined plywood board d = 24 mm for the body and shelves, and d = 18 mm for the fronts and plinth, all class E1. All visible parts are edged with ABS strip d = 2 mm. The back is HDF. Decor of the user's choice. The closet is fixed to the wall and to the adjacent closet. The position includes a wooden molding in the contact zone of the closet and the ceiling, 465 cm long and 10 cm wide, of the same pattern as the closet. The height of the closet and molding should be checked following the installation of the suspended ceiling.

Ea. 8

Total semi-built-in closets with sliding doors Pcs. 8 0030 Partition with four sliding panels

Manufacture, delivery, and installation of a partition with four sliding panels, overall dimensions 590x320 cm. The panels are made of veneered MDF, d = 24 mm, with the necessary stiffening. Decor of the user's choice. The panel slides along the floor and ceiling rails. The dimensions of the partition should be checked following the installation of the suspended ceiling.

Pcs. 1

Total partition with four sliding panels Pcs. 1 0031 Furniture for the situational room (mock crime scene training room)

Procurement of furniture for the situational room. The furniture consists of the following elements:

sofa, armchair, club table, TV stand with shelves, TV, dining table with two chairs, refrigerator, kitchen sink, electric stove, and washing machine.

These items can be either the same specification used on other line items, or another economical solution.

Pcs. 1

Total set of furniture for the situational room Pcs. 1

0032 Shipping and Installation charges LS 1

0033 Defense Base Act (DBA) Insurance LS 1

Shipping and Delivery:

Deliveries shall be FOB Destination.

The Required Delivery Date is no later than Monday, May 15, 2023.

Material Shipping/Customs Clearance

All items shall be shipped to:

Kriminalisticko-policijski univerzitet (Police University) Ul. Cara Dušana 196 Zemun 11080 - Serbia

Attn: to be provided at time of award.

Free Entry of Goods

Imported goods are eligible to be imported into Serbia duty-free. The Government will provide the contractor with an documentation, as may be necessary, for the contractor to clear the shipment(s) through customs.

Installation:

The contractor shall be responsible for placing and installing all items in the designated rooms of the Police University. A disposition plan will be provided to the contractor prior to delivery.

Many items shall be “made-to-fit” the intended space, to include but not limited to shelving. It is expected that the contractor shall do a site survey prior to the delivery of the items. After delivery, the contractor shall make any and all necessary modifications to the delivered items, at no additional cost to the government, to make the items ready to fit the intended space or meet the Government’s intended purpose.

Value Added Tax

Value Added Tax (VAT) is not applicable to this contract. The contractor shall exclude VAT from its offer price and on all invoices (project registration documents will be provided to the vendors upon request).

Defense Base Act (DBA) Insurance

DBA insurance is required for all United States citizens or residents and individuals hired in the

United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$10,000.00. DBA insurance is also required for all Host Country Nationals

(HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country

Nationals (TCNs). See website for country waivers: https://www.dol.gov/owcp/dlhwc/ dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-

Section I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR

1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/ lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing

Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Serbia is currently not included on the DOL’s active waiver list, therefore DBA insurance is required for all employees performing work on this contract.

http://www.dol.gov/owcp/dlhwc/ http://www.dol.gov/owcp/dlhwc/

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

• FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021), applies to this acquisition,

• FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (Dec 2022) – to be completed with other certifications and submitted with the offer,

• FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (Dec 2022),

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services - the applicable clauses under paragraph (b) are: 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.219-4, 52.222-19, 52.222-50, 52.223-18, 52.225-5, 52.225-13 and 52.232-33,

• FAR 52.204-7 System for Award Management (Oct 2018),

• FAR 52.204-13 System for Award Management Maintenance (Oct 2018),

• FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020),

• FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020),

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021),

• FAR 52.225-14 Inconsistency between English Version and Translation of Contract (Feb 2000),

• FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representations and Certifications (Jun 2020),

• FAR 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014)

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021),

• FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021),

• DOSAR 652.232-70 Payment Schedule and Invoice Submission (Fixed-Price) (Aug 1999),

• DOSAR 652.242-73 Authorization and Performance (Aug 1999), and

• DOSAR 652.243-70 Notices (Aug 1999).

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/.

https://www.acquisition.gov/

The following and provision(s) are provided in full text:

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using https://x-rates.com in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

652.206-70 - ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Sharon D. James, at 703-875-5429 or fax 703-875-6155. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), 1200 Wilson Blvd, SA-6B 13th Floor, Arlington, VA 22209.

(End of provision)

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial Services (Nov 2021)

As specified in FAR 52.212-1, offers shall provide the following:

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This shall include product literature, or other documents;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition

Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);

and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

ADDITIONAL REQUIREMENTS

(A) SAM Registration – Offeror is required to be registered in the System for Award Management (SAM) database, in accordance with FAR 52.204-7. Offeror shall provide UEI number for SAM registration verification.

(B) Offeror Representations and Certifications FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Dec 2022): The Offeror shall complete the 52.212-3, as applicable, and submit with their quote.

SUBMISSION OF OFFERS

Offers and all supporting documentation shall be submitted via email to machendd@state.gov.

The subject line shall read “Quotation 19GE5023Q0011”. Downloading of offers from cloud-based file storage platforms, such as Google Drive, is not permitted.

OFFER DUE DATE

The complete offer shall be submitted via email to the email addresses provided below. The email shall be marked “QUOTE 19GE5023Q0011” and must arrive on or before March 16, 2023,

15.00 hrs. C.E.T.

machendd@state.gov

NOTE: No offers will be accepted after the time specified above.

mailto:machendd@state.gov

All offers must be sent by email. Delivery via a cloud file storage service (eg. Google Drive, etc.)

is not allowed. The file size limit for individual emails is 50 Mb. In the event that the offer is sent in multiple emails, the email shall be labeled accordingly (eg. file 1 of 2).

Any questions concerning any aspect of the Request for Quote and the statement of work pertaining to this project may be directed to:

Mr. David Machen

Email: machendd@state.gov

SUBMISSION OF QUESTIONS

Any questions pertaining to this solicitation must be submitted via email to machendd@state.gov no later than 17:00 CET on Thursday, March 9, 2023.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price;

2. Technical acceptability

3. Past Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

BASIS OF AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer mailto:machendd@state.gov conforms to the solicitation and is determined to be the lowest price technically acceptable offer, which meets the required delivery date requirements. Evaluation will be based on FAR 52.212-2, as provided in this solicitation.

ADDITIONAL INFORMATION

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Nicolas Wilhelm

Contracting Officer