Pre-Solicitation Notice.doc
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- Attached to
- Chiller Replacement - Gaborone, Botswana Federal contract opportunity
- Solicitation number
- 19GE5022R0092
About this file
This pre-solicitation notice provides details for a planned request for proposal for chiller replacement services at the U.S. Embassy in Gaborone, Botswana. The project scope includes removing two existing air-cooled chillers and installing two new air-cooled chillers of 50 tons/175kW each. Engineering services will develop construction documents, followed by construction services to carefully remove the existing chillers and make necessary repairs and modifications. Interested firms must express interest by July 13th with company and point of contact information. A pre-proposal conference is tentatively scheduled for July 2022 in Botswana. Proposals will be due in August 2022, with award intended shortly after. The estimated price range is $1-5 million. Firms must be licensed to work in Botswana and provide documentation of authorization to operate, do business, and address any COVID-19 entry requirements. Financial documentation must also show the ability to provide two irrevocable letters of credit each for 20% of the contract value.
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Text version
May 31, 2022
PRE-SOLICITATION NOTICE
Solicitation No.: 19GE5022R0092 The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:
Chiller Replacement Project at the U.S. Embassy Gaborone, Botswana
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price Construction Type Contract, on behalf of the Bureau of Overseas Buildings Operations and the U.S. Embassy Gaborone, Botswana.
The project includes, but is not limited to:
Design and Construction Services to remove two (2) existing air-cooled chillers and install two (2) new air-cooled chillers (50 Tons / 175kW at the U.S. Embassy in
Gaborone Botswana. Two (2) chillers shall be installed in the chancery chiller yard. The chilled water plant repair by replacement scope will be split into two (2) basic phases, with the first being Engineering Services and the second being Construction Services. The engineering services will include developing construction documents capturing the installation intent and construction phases, which shall include site plans, demo / new work plans, equipment cut sheets, and relevant engineering calculations. This construction services work will include carefully removing the existing chillers and making repairs / modifications.
A pre-proposal conference, and visit to the site, is tentatively scheduled in July 2022, actual time and place shall be determined. The estimated price range for this project is between $1,000,000.00 and $5,000,000.00 U.S. Dollars for the entire project. Proposals will be due in August 2022, and it is intended to award the contract shortly thereafter.
Companies interested in the solicitation and intend to participate in the Pre-Proposal Conference, should express their interest by written correspondence, AS QUICKLY AS POSSIBLE BUT NO LATER THAN July 13, 2022, using the solicitation number 19GE5022R0092 in the subject line, to the above email address, DO NOT TELEPHONE, and MUST include the following information: Name of Firm, Telephone and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm, the names of those attending the conference, limited number of one person per company, including a copy of each attendee’s passport.
Please include the completed Application for Solicitation Documentation Check-List with your interest in this solicitation.
Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform construction work in Botswana.
Solicitation and award will be subject to the laws and regulations of the United States of America and is being competed utilizing full and open competition procedures.
The solicitation package/documents shall not be placed on SAM.gov. Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.
APPLICATION FOR SOLICITATION DOCUMENTATION
CHECK LIST
In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following requirements included in the solicitation.
Business Licenses to Work in Foreign Country: In accordance with
DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)
you will be required to provide written certification that authorization to operate and do business in Botswana, has been obtained.
You will be required to provide information that clearly shows you are able to perform work in the country of Botswana and conduct business there, taking into consideration any current COVID-19 related restrictions and the cost of compliance with any quarantine requirements. Any entry or work visa issues must be clearly discussed with a plan to mitigate any risk clearly identified.
Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with
Two ILOCs each totaling 20%, which amounts to 40% of the value of the contract.
These amounts must be approved by your bank will need to be written into the documentary proof.
AMERICAN CONSULATE GENERAL
Regional Procurement Support Office
Giessenerstrasse 30
60435 Frankfurt am Main
Germany
Tel: (49) 69 7535 3335
E-mail: MacDougallM@state.gov
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