Questions and Answers Letter Amendment 0003.pdf

RFP No. 19GE5022R0044– Amendment 0003 Questions and Answers (Q&A)

U.S. Embassy Lima Peru Page 1 of 3

Warehouse Outsourcing Services

Questions and Answers (Q&A)

RPSO has received the following questions (Q) and is hereby providing the following answers (A).

1. Q: Amendment 0002, Page No. 6 of SOC, C 2.5 DOS Statement on 24MAY22:

“Response to corrective maintenance. Repairs conducted in residences or in contractor warehouse to include range, refrigerator, washer, and dryer & non-critical appliances: microwave, water dispenser, transformers, and dehumidifier.

Critical appliances repair under 24hrs and Non-critical appliances repair under

72hrs“.

Will it not be possible for the government to give 2 or 3 most common examples of repairs expected within the scope of this contract (perhaps based on historical knowledge)?

A: No, the type of failure varies depending on each appliance. The major appliances are refrigerators, washer, dryers, and range/ovens.

2. Q: Amendment 0002, Page No. 6 of SOC, C 2.5 DOS Statement on 24MAY22:

“Contractor needs to document all repair activity on Form DS585. (This form can be found in internet or requested to the COR upon award)”.

Please provide an example of the Form DS 585. We have searched online as well as the FAM and have not located the exact document.

A: 14 FAH-1 Exhibit H-423.1-2, Form DS-585 “Nonexpendable Property

Repair Work Order”. See enclosed form for your reference.

3. Q: Amendment 0002 DOS Statement: “Less than 5% of the items will require minor assembly.”

Please give provide one example of the most complicated item to be assembled based on historical occurrence (i.e. U.S. made 2 piece china cabinet with glass shelves)

A: A two-piece China cabinet with glass shelves.

4. Q: Amendment 0002 Content from Q&A Release: Question 15

• For situations and instances where repair parts are not available for the nominated repair, what is the procedure and how is this handled?

A: Should replacement parts be unavailable, the requirement will be coordinated with the COR.

U.S. Embassy Lima Peru Page 2 of 3

Warehouse Outsourcing Services

• It is understood that the government (Embassy Lima) will provide a spare parts pool; please clarify the actual responsibility of the FAP

Contractor with regards to the spare parts pool.

A: The Contractor shall maintain the current repair parts inventory with sufficient levels of supply to keep all appliances on a ready for issue status.

Contractor shall notify the COR in advance for replenishment of stock.

5. Q: Amendment 0002 Content from Q&A Release: Question 34

Will the government please provide the actual listing of the 4,272 pieces on hand at the current warehouse?

A: The list will only be provided to the successful contractor upon award.

6. Q: Amendment 0002 Content from Q&A Release: Question 38

How are the Welcome Kits packaged and stored (i.e. palletized/wooden skids, crates or containers)?

A: US Embassy currently maintains “single use” welcome kits that come in boxes to be palletize for proper storage.

7. Q: Amendment 0002 Reference CLINs 002A-002J? Question 47

Please confirm that the pricing submitted by the bidder is an estimation or is this a pricing schedule of which is expected to be included in the ultimate contract?

A: This is firmed fixed price IDIQ (Indefinite Delivery, Indefinite Quantity) contract.

The contractor’s pricing schedule submitted as part of the proposal is to be included and will be the basis for the price in contract award.

The vendor shall refer to all clauses that apply to this contract in section II of the RFP

8. Q: Amendment 0002 Content from Q&A Release: Question 55

Will the government now provide examples of consumables, fasteners, fabric and any other repair components that the Contractor is expected to provide within the scope of the contract?

A: No, Contractor is expected to maintain adequate inventory based on the

SOW and experience.

9. Q: Amendment 0002 Furniture (assembled)

What percentage of the (FCL/LCL) new furniture arrives fully assembled?

A: 95%

10. Q: Amendment 0002 Attachment 2, Pricing:

Will it be possible to add one additional CLIN to the pricing spreadsheet for the local deliveries?

U.S. Embassy Lima Peru Page 3 of 3

Warehouse Outsourcing Services

A: A separate CLIN is not needed for this purposes. There is a separate contract for local deliveries of FAP.

11. Q: Amendment 0002 Page 6 of SOW, C 2.5 - Content from Q&A Release:

Please provide a relevant example of the “Appliances Survey”

Please also provide any similar surveys/forms used for the intake/in check or survey of the furniture used at any time to include the retrieval acceptance process when the furniture and/or make ready kits and/or “welcome kits” are collected from the residence and returned to the FAP warehouse.

A: The DS585 form (provided) will be used to document the condition of the appliances at the residences during make ready and the condition of the appliances at the FAP warehouse and will be available for the USG to review.

12. Q: Will the FAP Contractor be required to collect Embassy issued Welcome Kits from the residences and if so will the FAP Contractor be required to inventory and re-package the respective Welcome Kits at the time of return to the FAP warehouse?

A: The Contractor is responsible for the Warehouse operations and does not include the picking up of welcome kits from any residence. New welcome kit items returned are expected to be maintained as additional spares.