19GE5022R0028.pdf

19GE5022R0028

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5022R0028

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

01/03/2022

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Nadja U. Reinmueller

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL ReinmuellerNU@state.gov

8. OFFER DUE DATE / LOCAL

TIME

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

MULTICODE15. DELIVER TO

SEE

SEE TEXT

NOTE TO VENDOR

Multi, XX 00000

CODE OPEAQM16. ADMINISTERED BY

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LONDON

33 Nine Elms Lane, London SW11 7US.

ATTN: FMC

LONDON, UNITED KINGDOM 1K 6AH

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Eric N. Moore

31c. DATE SIGNED 01/03/2022

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS : : CGFS

Line Item Summary

Solicitation Number:

19GE5022R0028

Contract Number: Title: Prev. Maintenance Cooling Towers - London, UK

Date of Solicitation:

01/03/2022

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 BASE YEAR

Preventive Maintenance of Cooling Towers as per SOW Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

002 BASE YEAR

Annual Cost Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

003 BASE YEAR

Value Added Tax (VAT), if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

004 BASE YEAR

Defense Base Act (DBA) Insurance, if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

005 OPTION YEAR ONE

Preventive Maintenance of Cooling Towers as per SOW Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

006 OPTION YEAR ONE

Annual Cost Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

007 OPTION YEAR ONE

Value Added Tax (VAT), if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

008 OPTION YEAR ONE

Defense Base Act (DBA) Insurance, if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

009 OPTION YEAR TWO

Preventive Maintenance of Cooling Towers as per SOW Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

010 OPTION YEAR TWO

Annual Cost Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

011 OPTION YEAR TWO

Value Added Tax (VAT), if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

Line Item Summary

Solicitation Number:

19GE5022R0028

Contract Number: Title: Prev. Maintenance Cooling Towers - London, UK

Date of Solicitation:

01/03/2022

Line Item No.

Description Quantity Unit Unit Price Total Cost

012 OPTION YEAR TWO

Defense Base Act (DBA) Insurance, if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

013 OPTION YEAR THREE

Preventive Maintenance of Cooling Towers as per SOW Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

014 OPTION YEAR THREE

Annual Cost Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

015 OPTION YEAR THREE

Value Added Tax (VAT), if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

016 OPTION YEAR THREE

Defense Base Act (DBA) Insurance, if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

017 OPTION YEAR FOUR

Preventive Maintenance of Cooling Towers as per SOW Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

018 OPTION YEAR FOUR

Annual Cost Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

019 OPTION YEAR FOUR

Value Added Tax (VAT), if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

020 OPTION YEAR FOUR

Defense Base Act (DBA) Insurance, if applicable Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 EA

19GE5022R0028 London, United Kingdom Preventive Maintenance of Cooling Towers Page 4 of 60

TABLE OF CONTENTS

Section 1 – The Schedule

* SF 1449 cover sheet

* Continuation To SF-1449, Prices, Block 23

* Continuation To SF-1449, Schedule Of Supplies / Services, Block 20 Description /

Specifications / Work Statement

* Attachment 1 – Prices

* Attachment 2 – Contract Information / Experience Listing

* Attachment 3 – Key Personnel

* Attachment 4 – W-14 Certificate of Foreign Contracting Party

Section 2 – Contract Clauses

* Contract Clauses

* Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 – Solicitation Provisions

* Solicitation Provisions

* Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 – Evaluation Factors

* Evaluation Factors

* Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 – Representations and Certifications

* Offeror Representations and Certifications

* Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

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SECTION 1 – THE SCHEDULE

CONTINUATION TO SF-1449

PRICES – BLOCK 23

I BACKGROUND / SCOPE OF SERVICES

A. The US Embassy London requires Preventive Maintenance services for its cooling towers.

The Contractor shall provide the Preventive Maintenance services, as described in Section 1, Sub Section IV Specifications / Statement of Work.

B. This is a firm fixed price contract payable entirely in the currency indicated by the Contractor in Sub-Section 1.III.C. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes in the contract price will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government, as determined and approved by the Contracting Officer.

II ACRONYMS AND ABBREVIATIONS

Acronym Definition

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer Representative

DOS Department of State

DS Diplomatic Security

FMO Financial Management Officer

LS Lump Sum

O&M Operations & Maintenance

PII Personally Identifiable Information

QA Quality Assurance

QCP Quality Control Plan

QTY Quantity

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RSO Regional Security Office

SBU Sensitive but Unclassified

SOW

Statement of Work

TBD

To be determined

USG

U.S. Government

III PRICES

A.1 The contractor shall complete all work, including furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed unit prices indicated below and within the time specified herein. These individual prices shall include all labor, materials, profit, and, if applicable, value added tax (VAT) and DBA Insurance.

If applicable, insurance required by FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), shall be part of the firm fixed-price.

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Section IV, Sub Section 6.4, where applicable.

A.2 The currency shall be fixed and cannot be changed by modification to the contract.

B. VAT – if applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item. The VAT shall also be a separate cost item on all invoices submitted against task orders under the resulting contract. The contractor will be reimbursed for VAT only up to the amount listed in each task order and upon presentation of proof that VAT has been paid to the host country government. If the contractor receives a VAT refund from the host government he shall re-pay the refund amount to the US Government.

C. Offeror, insert the currency of prices offered __________________

D. The fixed prices for the preventive maintenance services as specified in Section IV are set forth in

Attachment 1 – Pricing Schedule ( to be submitted by Offeror as part of proposal and made part of the contract with award).

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E. Hourly Rate Option:

Repairs are NOT included under this agreement (Section 1, Sub Section IV, 5.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in Attachment 1 – Pricing Schedule. As stated in Section IV, Sub Section 5.1.3 any necessary repairs or parts will be separately priced out by the Contractor for the Government’s approval and acceptance and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Hourly Labor Rates:

Hourly rate in the currency stated in C. above

Base year ______/hr Option year 1 ______/hr Option year 2 ______/hr Option year 3 ______/hr Option year 4 ______/hr

F. Defense Base Act (DBA) Insurance

F.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$10,000.00. Only the countries listed currently on the Department of Labor’s (DOL) Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas.

(See website for country waivers: https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm).

The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

F.2 The DBA insurance may be obtained from any authorized DBA insurance broker, see

FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984).

New DBA insurances policies can be purchased directly from any DOL (Department of Labor) approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

F.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in Attachment 1 – Pricing.

NOTE: There is a current a DBA insurance waiver for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) in the United Kingdom for contracts until April 16, 2022.

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CONTINUATION TO SF-1449

SCHEDULE OF SUPPLIES / SERVICES, BLOCK 20

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

IV SPECIFICATIONS / STATEMENT OF WORK

1. Description

The US Embassy London requires preventive maintenance services for two cooling towers. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

The contractor must follow the latest local/Embassy COVID-19 guidance.

2. Equipment and Performance Requirements

2.1 The US Embassy London requires a Contractor to maintain two (2) Closed-Circuit, evaporative fluid coolers. Model eco-ATW 24-4L12-Z in a safe, reliable, and efficient operating condition according to the Operating and Maintenance (O&M) manuals supplied for the equipment.

Equipment Manufacturer Model Serial Number Specifications

COOLING

TOWER

EVAPCO

eco-ATW 24- 4L12-Z

13-657202

63.1 L/s

COOLING

TOWER

EVAPCO

eco-ATW 24- 4L12-Z

13-657203

63.1 L/s

Electrical data is 400 V/ 50 Hz/ 3 ph

2.2 The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide the services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

2.3. Performance Standards

The cooling towers shall be clean and in good operating condition upon completion of the service.

The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

3. Hours of Performance

2.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday.

No work shall be performed on US Government and local holidays. See 652.237-72 Observance of Legal Holidays and Administrative Leave (FEB 2015) in Section 2 for a list of holidays observed.

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4. Access to Governments Buildings and Standard of Conduct

4.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the US Embassy in London. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

4.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization.

Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

4.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facilities Manager at least one (1) week prior to the visit.

4.3 Standards of Conduct

4.3.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

4.3.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.3.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

4.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

4.3.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

4.3.6 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

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4.3.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

5. Scheduled Preventive Maintenance

5.1. General

5.1.1. The Contractor shall perform preventive maintenance as outlined in this statement of work. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

5.1.2. The Contractor shall maintain basic materials in order to conduct scheduled maintenance.

The COR (US Embassy) will supply all other materials to conduct maintenance and repairs.

The Contractor shall check the Embassy supplies to maintain that a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), Material Safety Data Sheets (MSDS), cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and advise the COR of which replacement supplies have to be ordered based on the standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

5.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

5.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

5.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the Contractor from the manufacturer or distributor and provided to the Facility Manager to procure (See 5.1.2.)

5.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

5.2.1. The Contractor shall provide trained technicians to perform the services upon the equipment listed and at the at frequencies stated in the statement of work. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

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5.2.2. It is the responsibility of the Contractor to perform all manufacturer’s recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

5.2.3 Additionally, the Contractor shall obtain and keep at the post Operating & Maintenance binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

6. Personnel, tools, consumable materials and supplies

6. 1. The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

6.2 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 5.1.2.

6.3 Repairs are not included in this contract. See 5.1.3. Exclusions.

6.4 Disposal of used oil, fuel, battery, and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal, the Contractor must show proof of authorized disposal of these toxic/hazardous substances.

7. Software, licenses and passwords

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

8. COOLING TOWERS PREVENTIVE MAINTENANCE

8.1 SAFETY & SPECIAL INSTRUCTIONS:

All personnel working in the vicinity shall wear and /or use safety protection while all work is performed.

Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately.

Material Safety Data Sheets (MSDS) shall be provided by the Contractor to the COR, for approval, for all HAZMAT materials used in the maintenance of the equipment.

The following requirements will always be observed by Contractor personnel:

Follow site safety procedures and supervisor’s instructions.

Schedule equipment outage with operating personnel.

Use extreme caution when climbing access ladders.

Perform applicable lockout/tag out steps of site safety procedures.

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Lockout and disconnect the main power before tightening the main supply lugs to avoid the hazard of electrical shock, which could result in serious personal injury or death.

Record and report equipment damage or deficiencies.

Review and follow the manufacturer’s O&M instructions.

Record results in the equipment history log.

Allow only qualified personnel to do maintenance work on this equipment.

The recirculating water system may contain chemicals or biological contaminants, including Legionella, which could be harmful if inhaled or ingested. Personnel exposed directly to the discharge airstream and the associated drift mists, generated during operation of the water distribution system and/or fans, or mists produced by high pressure water jets or compressed air (if used to clean components of the recirculating water system), must wear respiratory protection equipment approved for such use by governmental occupational safety and health authorities.

The contractor must follow the latest local/Embassy COVID-19 guidance.

At a minimum, the following work shall be performed:

8.2. COOLING TOWERS MAINTENANCE PROCEDURES

8.2.1 Seasonal Start-Up (SST)

1. Clean cooling towers by flushing, blowing down all associated piping.

2. Inspect cold and hot water basins.

3. Check and adjust water level in cold water basin.

4. Inspect spray nozzles.

5. Inspect structural supports.

6. Inspect and clean louvers.

7 Inspect collection trays and suction screens for plugging and clean.

8. Inspect and clean drift eliminators.

9. Test motor winding continuity on condenser fan motors.

10. Inspect fans, bearings, housings, protective shields, motors, drives and/or belts.

Lubricate as necessary. Record observations.

11. Check fan for rotation without obstruction.

12. Check and recoat steel shafts.

13. Inspect fan motor starters.

14. Visually inspect motor starter/control center/variable frequency drive.

15. Check operation of starter and inspect contact surfaces for wear or pitting.

16. Check overload settings and check/tighten ALL electrical connections.

17. Vacuum cabinets to eliminate dust build-up.

18. Operate gear reducer (where applicable) until oil is warm. Drain oil and refill with new.

19. Start unit(s) and operate. If applicable, sequence unit(s) through entire operating range.

20. Record and address any abnormal vibrations.

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8.2.2 Quarterly Maintenance

1. Perform quarterly tasks.

2. Inspect cold and hot water basins.

3. Inspect spray nozzles.

4. Adjust belt tension.

5. Lubricate fan shaft bearings and motor base adjusting screw.

6. Check motor voltage and current.

7. Clean fan motor exterior.

8. Check general condition of the fan.

9. Verify fan blade drain holes are not obstructed.

10. Check fan for uniform pitch.

11. Check fan for rotation without obstruction.

12. Check and recoat steel shafts.

8.2.3 Semi-Annual Maintenance

1. Perform semi-annual maintenance tasks.

2. Drain and flush cold-water sump and clean strainer.

3. Clean inside of water tower; scrape, brush and wipe as required. Remove heavy deposits of scale.

4. Refill with water and check make-up water assembly for leakage, adjust float if necessary.

5. Remove, clean and reinstall conductivity and Ph electrodes in chemical water treatment system.

6. Flush water distribution system

7. Clean clogged spray nozzles.

8.2.4 Annual Maintenance

1. Perform annual maintenance tasks

2. Check pumps for loose connections, failing bearings, cavitation, clogged strainers, excessive vibrations, and operations outside of manufacturer’s recommendations.

3. Check air inlets are clear from all dirt and debris to ensure proper airflow.

8.2.5 Seasonal Shut-Down (SSD)

1. Drain condenser water from cooling towers and any piping that could freeze during the winter.

2. Secure all makeup water systems.

3. Inspect condition of spray nozzles and fill, check all structural supports and bolted connections and tighten as required.

4. Visually inspect the drift eliminators. Remove debris or scale as required.

5. Record and address any abnormal vibrations.

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8.3 MOTOR STARTER /VARIABLE FREQUENCY DRIVE

(5 HP to Less Than 100 HP)

8.3.1 Annual Maintenance

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating.

Clean as required.

e. Check tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Lubricate all moving parts with proper lubricant.

15. Clean interior of cabinet.

16. Clean exterior of cabinet.

17. Energize circuit and check operation of starter and any pilot lights. Replace as required.

9. Transition Plan

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

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V CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

V.1 Quality Assurance and Surveillance Plan (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the USG, is responsible for management and quality control to meet the terms of the contract. The role of the USG is to conduct quality assurance to ensure that contract standards are achieved.

V.1.1 Surveillance – The COR will receive and document all complaints from USG personnel regarding the services provided. If found valid, the COR will send the complaints to the contractor for corrective action.

V.1.2 Standard – The performance standard is that the USG receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996) or the appropriate Inspection of Services clause), if any of the services exceed the standard.

V.1.3 Complaint Procedures

a. If USG personnel observe unacceptable services such as but not limited to lack of coordination during medical evacuation, extended referral periods, delays in receipt of payment, etc., they will immediately contact the COR.

b. The COR will complete appropriate documentation to record the complaint.

c. If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his / her files.

d. If the COR determines the complaint is valid, the COR will inform the contractor and give the contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

e. The COR shall, as a minimum, provide e-mail notification informing the contractor of any valid complaints.

f. If the contractor disagrees with the complaint and challenges the validity of the complaint, the contractor shall notify the COR by e-mail. The COR will review the matter to determine the validity of the complaint.

g. The COR will consider complaints as resolved unless notified otherwise by the complainant.

h. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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V.2 REPORTS AND OTHER DELIVERABLES

All reports and other deliverables required under this contract shall be delivered by email to the COR and mailed to the following address:

Kasim L Al Bayati AlBayatiKL@state.gov

NOTE: Any and all costs for the preparation, handling, mailing and submission of progress reports or any other required reports and documentation shall be included in the total price of each delivery order.

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (4.2)

1 30 days after contract award COR

Transition Plan (9.) 1 Within 30 days after award COR

PM Checklist signed by Contractor’s employee (5.2.1)

1 After completion of each maintenance service

COR

Invoice 1 After completion of each maintenance service

Designated Billing Office

After each maintenance service the Contractor must provide a written report in English to the COR containing following information:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

V.3 Insurance Requirements

V.3.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

V.3.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury: $ 5,000,000.00 Cumulative: $ 5,000,000.00

Property Damage: $ 5,000,000.00 Cumulative: $ 5,000,000.00

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V.4 Erroneous Payment If the USG becomes eligible for a refund of payment because of erroneous overpayment or other cause, the contractor shall refund the amounts or use them to offset future payments owed by the USG, whichever the USG prefers. The contractor shall refund any refunds not complete or discovered after the completion date of this contract.

V.5 Physical and Information Security Requirements

The contractor shall be responsible for safeguarding all government information provided for contractor use. All material / documentation produced for the USG will be the sole property of the USG. The contractor shall not release any documents to anyone unless authorized by the USG. The following considerations shall be followed by the contractor and/or shall be incorporated into the design documents / shop drawings.

V.5.1 All documents received or generated under the contract are the property of the USG.

V.5.2 All documents shall be controlled and disseminated on a need-to-know basis. Reproduction and distribution is prohibited without express approval of the USG. All design documents generated shall be annotated as follows:

V.5.3 All documents shall be marked and handled in strict accordance with all applicable requirements and regulations. Proposed and actual contract documents shall only be disseminated on a strict need-to-know basis, and shall not be further disseminated without prior authorization from the USG.

V.5.4 Those receiving any type of proposed and / or actual contract documents shall be responsible for these materials while in their possession, or that of any of their subcontractors. They shall return all documents, including all copies, promptly upon demand by the USG.

V.6 Contract Administration Data

V.6.1 Authority of the Contracting Officer – All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual, such as the COR.

V.6.2 Government Personnel

Contracting Officer: Eric N. Moore

Contract Administrator: Nadja Reinmueller E-mail address: ReinmuellerNU@state.gov

Contracting Officer's Representative (COR): Kasim L Al Bayati AlBayatiKL@state.gov

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V.6.3 Invoices, Review and Payment

Invoices shall be issued after each maintenance service and submitted to the invoiceing address shown on the contract.

Invoices shall be sent to: LondonFMCInvoices@state.gov

Value Added Tax (VAT), if applicable, shall be a separate line item on each invoice.

Each invoice shall include the items listed in Section 2, FAR 52.212-4 g.1.

Payment shall be made in the currency the contractor specified in Section1.III.C Prices.

V.6.4 Advance Payment shall not be authorized under this contract.

V.6.5 Changes In Ownership – The contractor shall furnish the COR advance notification (90 calendar days prior to the effective date) of any disposition or the change in ownership or terms of lease of any facilities utilized by him for performance of any service under this contract.

V.7 Local Law Registration

If the local law or decree requires that one or both parties to the Contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

V.8 Start / Period of Performance

Contract performance is estimated to start in March 2022.

The period of performance is one year, with four possible annual option years. Option years, if exercised, shall be for twelve (12) months each, commencing at the expiration of the previous period of performance.

The Government may extend this contract in accordance with the option clause in Section 2, FAR 52.217-9, Option to Extend the Term of the Contract - Deviation, which also specifies the total duration of this contract.

The Government may exercise the option set forth at Section 2, "FAR 52.217-8, Option to Extend Services", within the currently ongoing period of performance.

Notwithstanding the expressed contract expiration date, this contract shall remain in full force and effect until the last items or services ordered hereunder have been delivered and accepted by the Government.

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V.9 Key Personnel

The contractor shall assign to this contract the key personnel to the identified position / function (see Attachment 3 – Key Personnel).

During the entire performance period of this contract, the contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

The contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events. The proposed substitute shall possess qualifications comparable to the original key person, as well as satisfying any minimum standards set forth elsewhere in the solicitation / contract. The Contracting Officer will notify the contractor within 15 calendar days after receipt of all required information of the decision on the substitution.

V.10 List Of Attachments

Attachment 1 Pricing Attachment 2 Past Performance and Experience Attachment 3 Key Personnel Attachment 4 W-14 Certificate of Foreign Contracting Party

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SECTION 2 – CONTRACT CLAUSES

52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS – COMMERCIAL ITEMS (MAR 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)

(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C.657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12)

(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved]

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__ (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.644).

__ (ii) Alternate I (Mar 2020).

__ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)

(i) 52.219-9, Small Business Subcontracting Plan (Mar 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Mar 2020) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9 __ (18) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar 2020) (15 U.S.C. 657f).

__ (22)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (Mar 2020) (15 U.S.C. 632(a)(2)).

(ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar 2020) (15 U.S.C. 637(m)).

(25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C.

644(r)).

(26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15 U.S.C. 637(a)(17)).

__ (27) 52.222-3, Convict Labor (June 2003) (E.O.11755).

_X_ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (30)

(i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (31)

(i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

__ (32)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (35)

(i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)

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(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40)

(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41)

(i) 52.223-14,…