19GE5022R0019.pdf

SOLICITATION

DOCUMENT

Installation and Maintenance of Alarm Systems

US Embassy Brussels, Belgium

Solicitation No. 19GE5022R0019

US Department of State Regional Procurement Support Office Frankfurt [RPSOFR]

Giessenerstrasse 30

60435 Frankfurt am Main, Germany

19GE5022R0019

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5022R0019

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

01/14/2022

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Almalucia Gallone

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL GalloneA@state.gov

8. OFFER DUE DATE / LOCAL

TIME

02/15/2022 15:00:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 611630

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

BRUSSCODE15. DELIVER TO

AMERICAN EMBASSY BRUSSELS

UNIT 7600 BOX 3910

ATTN: AMERICAN EMBASSY BRUSSELS

DPO, AE 09710

CODE OPEAQM16. ADMINISTERED BY

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY BRUSSELS

REGENTLAAN 27, BOULEVARD DU REGENT

ATTN: FMC

BRUSSELS, BELGIUM 1000

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Eric N. Moore

31c. DATE SIGNED 01/14/2022

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS : : CGFS

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Base Year

CLIN Item Description

Unit of

Measu re

Unit Price Estimated

Quantity

Total Estimated

Price

Furnishing, installation, activation and testing of new DMP alarm system in new houses. The basic package includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector 6m;

-Battery 12V – 7.2 Ah;

-Speech dialer text vocale phone dialer;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

-White Touchscreen + PROX+4-ZD-EOL

-All necessary wiring, cabling and testing each

Replacement of existing old alarm with DMP alarm system. The basic package to adjust an existing alarm system includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector detector 6m;

-Battery 12V – 7.2 Ah;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

-White Touchscreen + PROX+4-ZD-EOL

-All necessary wiring, cabling and testing.

0003 Removal of alarm system units in Apartment each 15

Emergency Repairs, including transportation, during office hours hour 120

Emergency Repairs, including transportation, after office hours hour 5

Additional Material/Equipment

Installation and cabling included

0006.1 EEPROM each 10

0006.2 Alarm Central 8-128 zone each 10

0006.3 Extension Print/Relais each 10

0006.4 Sealed Lead Acid Battery 12V 7Ah each 10

0006.5 Keypad with LCD each 10

0006.6 Relais Mini 12VDC 5A each 10

0006.7 Connection (Aansluit voet) MY4 DIN-rail black each 10

0006.8 Wireless Panic Button each 10

0006.9 Wireless receiver each 10

0006.10 Wireless Magnetic Contact each 10

0006.11 Speech Dialer Text - Vocal PSTN Phone dialer with

SMS Function each 10

0006.12 Sealed Lead Acid Battery each 10

0006.13 Module 8 Zone Extension each 10

0006.14 White Spacer for Magnetic Contact each 10

0006.15 Surface Overhead - Floor Mount Contact mm 106 each 10

0006.16 PSMINI8 LASDOOS 6-POL + TAMPER each 10

0006.17 DLP Panduit - White -1.2m 11 x 10.5mm - diam.

3/6mm each 10

0006.18 Wireless Glass Break Detector each 10

0006.19 Magnetic Contact (small) each 10

0006.20 Risco Rokonet Home Burglar Alarm Receiver Nova

14 Channels up to 16 Transmitters each 10

0006.21 Cabling per Running Meter each 10

0006.22 Cable guide junction box each 10

0006.23 Glass Break Detector RG71FM each 10

0006.24 NOVA52/N Wireless HU each 10

0006.25 SC-PDL Motion Detector each 10

0006.26 Wireless Dual Detector each 10

0006.27 Risco Rokonet Home Burglar Alarm Repeater each 10

Annual Preventive Maintenance (shall include the supply of Batteries for Control Panel, Outside Siren and Sensors)

0008 DBA if applicable lot 1

Vat If applicable lot

Total Estimated Base Year

First Option Year

Measu re

Unit Price Estimated

Quantity

Total Estimated package includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector 6m;

-Battery 12V – 7.2 Ah;

-Speech dialer text vocale phone dialer;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

-White Touchscreen + PROX+4-ZD-EOL

-All necessary wiring, cabling and testing

Replacement of existing old alarm with DMP alarm system. The basic package to adjust an existing alarm system includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector detector 6m;

-Battery 12V – 7.2 Ah;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

1003 Removal of alarm system units in Apartment each 15

Emergency Repairs, including transportation,

1006.1 EEPROM each 10

1006.2 Alarm Central 8-128 zone each 10

1006.3 Extension Print/Relais each 10

1006.4 Sealed Lead Acid Battery 12V 7Ah each 10

1006.5 Keypad with LCD each 10

1006.6 Relais Mini 12VDC 5A each 10

1006.7 Connection (Aansluit voet) MY4 DIN-rail black each 10

1006.8 Wireless Panic Button each 10

1006.9 Wireless receiver each 10

1006.10 Wireless Magnetic Contact each 10

1006.11 Speech Dialer Text - Vocal PSTN Phone dialer with

SMS Function each 10

1006.12 Sealed Lead Acid Battery each 10

1006.13 Module 8 Zone Extension each 10

1006.14 White Spacer for Magnetic Contact each 10

1006.15 Surface Overhead - Floor Mount Contact mm 106 each 10

1006.16 PSMINI8 LASDOOS 6-POL + TAMPER each 10

1006.17 DLP Panduit - White -1.2m 11 x 10.5mm - diam.

3/6mm each 10

1006.18 Wireless Glass Break Detector each 10

1006.19 Magnetic Contact (small) each 10

1006.20 Risco Rokonet Home Burglar Alarm Receiver Nova

14 Channels up to 16 Transmitters each 10

1006.21 Cabling per Running Meter each 10

1006.22 Cable guide junction box each 10

1006.23 Glass Break Detector RG71FM each 10

1006.24 NOVA52/N Wireless HU each 10

1006.25 SC-PDL Motion Detector each 10

1006.26 Wireless Dual Detector each 10

1006.27 Risco Rokonet Home Burglar Alarm Repeater each 10

Annual Preventive Maintenance (shall include the supply of Batteries for Control Panel, Outside Siren

1008 DBA if applicable lot 1

Total Estimated First Option Year

Second Option Year

Measu re

Unit Price Estimated

Quantity

Total Estimated package includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector 6m;

-Battery 12V – 7.2 Ah;

-Speech dialer text vocale phone dialer;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

-White Touchscreen + PROX+4-ZD-EOL system. The basic package to adjust an existing alarm system includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector detector 6m;

-Battery 12V – 7.2 Ah;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

2003 Removal of alarm system units in Apartment each 15

Emergency Repairs, including transportation,

2006.1 EEPROM each 10

2006.2 Alarm Central 8-128 zone each 10

2006.3 Extension Print/Relais each 10

2006.4 Sealed Lead Acid Battery 12V 7Ah each 10

2006.5 Keypad with LCD each 10

2006.6 Relais Mini 12VDC 5A each 10

2006.7 Connection (Aansluit voet) MY4 DIN-rail black each 10

2006.8 Wireless Panic Button each 10

2006.9 Wireless receiver each 10

2006.10 Wireless Magnetic Contact each 10

2006.11 Speech Dialer Text - Vocal PSTN Phone dialer with

SMS Function each 10

2006.12 Sealed Lead Acid Battery each 10

2006.13 Module 8 Zone Extension each 10

2006.14 White Spacer for Magnetic Contact each 10

2006.15 Surface Overhead - Floor Mount Contact mm 106 each 10

2006.16 PSMINI8 LASDOOS 6-POL + TAMPER each 10

2006.17 DLP Panduit - White -1.2m 11 x 10.5mm - diam.

3/6mm each 10

2006.18 Wireless Glass Break Detector each 10

2006.19 Magnetic Contact (small) each 10

2006.20 Risco Rokonet Home Burglar Alarm Receiver Nova

14 Channels up to 16 Transmitters each 10

2006.21 Cabling per Running Meter each 10

2006.22 Cable guide junction box each 10

2006.23 Glass Break Detector RG71FM each 10

2006.24 NOVA52/N Wireless HU each 10

2006.25 SC-PDL Motion Detector each 10

2006.26 Wireless Dual Detector each 10

2006.27 Risco Rokonet Home Burglar Alarm Repeater each 10

Annual Preventive Maintenance (shall include the supply of Batteries for Control Panel, Outside Siren

2008 DBA if applicable lot 1

Total Estimated Second Option Year

Third Option Year

Measu re

Unit Price Estimated

Quantity

Total Estimated package includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector 6m;

-Battery 12V – 7.2 Ah;

-Speech dialer text vocale phone dialer;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

-White Touchscreen + PROX+4-ZD-EOL system. The basic package to adjust an existing alarm system includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector detector 6m;

-Battery 12V – 7.2 Ah;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

3003 Removal of alarm system units in Apartment each 15

Emergency Repairs, including transportation,

3006.1 EEPROM each 10

3006.2 Alarm Central 8-128 zone each 10

3006.3 Extension Print/Relais each 10

3006.4 Sealed Lead Acid Battery 12V 7Ah each 10

3006.5 Keypad with LCD each 10

3006.6 Relais Mini 12VDC 5A each 10

3006.7 Connection (Aansluit voet) MY4 DIN-rail black each 10

3006.8 Wireless Panic Button each 10

3006.9 Wireless receiver each 10

3006.10 Wireless Magnetic Contact each 10

3006.11 Speech Dialer Text - Vocal PSTN Phone dialer with

SMS Function each 10

3006.12 Sealed Lead Acid Battery each 10

3006.13 Module 8 Zone Extension each 10

3006.14 White Spacer for Magnetic Contact each 10

3006.15 Surface Overhead - Floor Mount Contact mm 106 each 10

3006.16 PSMINI8 LASDOOS 6-POL + TAMPER each 10

3006.17 DLP Panduit - White -1.2m 11 x 10.5mm - diam.

3/6mm each 10

3006.18 Wireless Glass Break Detector each 10

3006.19 Magnetic Contact (small) each 10

3006.20 Risco Rokonet Home Burglar Alarm Receiver Nova

14 Channels up to 16 Transmitters each 10

3006.21 Cabling per Running Meter each 10

3006.22 Cable guide junction box each 10

3006.23 Glass Break Detector RG71FM each 10

3006.24 NOVA52/N Wireless HU each 10

3006.25 SC-PDL Motion Detector each 10

3006.26 Wireless Dual Detector each 10

3006.27 Risco Rokonet Home Burglar Alarm Repeater each 10

Annual Preventive Maintenance (shall include the supply of Batteries for Control Panel, Outside Siren

3008 DBA if applicable lot 1

Total Estimated Third Option Year

Fourth Option Year

Measu re

Unit Price Estimated

Quantity

Total Estimated package includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector 6m;

-Battery 12V – 7.2 Ah;

-Speech dialer text vocale phone dialer;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

-White Touchscreen + PROX+4-ZD-EOL system. The basic package to adjust an existing alarm system includes:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector detector 6m;

-Battery 12V – 7.2 Ah;

-XR150 W DLR netw central 8 zones, max

140 z. 4K7;

4003 Removal of alarm system units in Apartment each 15

Emergency Repairs, including transportation,

4006.1 EEPROM each 10

4006.2 Alarm Central 8-128 zone each 10

4006.3 Extension Print/Relais each 10

4006.4 Sealed Lead Acid Battery 12V 7Ah each 10

4006.5 Keypad with LCD each 10

4006.6 Relais Mini 12VDC 5A each 10

4006.7 Connection (Aansluit voet) MY4 DIN-rail black each 10

4006.8 Wireless Panic Button each 10

4006.9 Wireless receiver each 10

4006.10 Wireless Magnetic Contact each 10

4006.11 Speech Dialer Text - Vocal PSTN Phone dialer with

SMS Function each 10

4006.12 Sealed Lead Acid Battery each 10

4006.13 Module 8 Zone Extension each 10

4006.14 White Spacer for Magnetic Contact each 10

4006.15 Surface Overhead - Floor Mount Contact mm 106 each 10

4006.16 PSMINI8 LASDOOS 6-POL + TAMPER each 10

4006.17 DLP Panduit - White -1.2m 11 x 10.5mm - diam.

3/6mm each 10

4006.18 Wireless Glass Break Detector each 10

4006.19 Magnetic Contact (small) each 10

4006.20 Risco Rokonet Home Burglar Alarm Receiver Nova

14 Channels up to 16 Transmitters each 10

4006.21 Cabling per Running Meter each 10

4006.22 Cable guide junction box each 10

4006.23 Glass Break Detector RG71FM each 10

4006.24 NOVA52/N Wireless HU each 10

4006.25 SC-PDL Motion Detector each 10

4006.26 Wireless Dual Detector each 10

4006.27 Risco Rokonet Home Burglar Alarm Repeater each 10

Annual Preventive Maintenance (shall include the supply of Batteries for Control Panel, Outside Siren

4008 DBA if applicable lot 1

Total Estimated Fourth Option Year

Summary Of Price

Total Estimated Base Year

Total Estimated First Option Year

Total Estimated Second Option Year

Total Estimated Third Option Year

Total Estimated Fourth Option Year

Grand Total Estimated (Base year+ all option years)

CURRENCY OF THE OFFER: _____________

Line Item Summary

Solicitation Number:

19GE5022R0019

Contract Number: Title: Installation and Maintenance of Alarm Systems

Date of Solicitation:

01/05/2022

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 CLIN 0001 to 0009

BASE YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/01/2022 to 02/28/2023

1.00 EA

002 CLIN 1001 to 1009

FIRST OPTION YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/01/2023 to 02/28/2024

1.00 EA

003 CLIN 2001 to 2009

SECOND OPTION YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/01/2024 to 02/28/2025

1.00 EA

004 CLIN 3001 to 3009

THIRD OPTION YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/01/2025 to 02/28/2026

1.00 EA

005 CLIN 4001 to 4009

FOURTH OPTION YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

03/01/2026 to 02/28/2027

1.00 EA

Clause Title Fill-ins

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

1. - SERVICES AND PRICES

1. SCOPE OF CONTRACT

The Contractor shall provide, install, remove and maintain residential security alarm systems for the US Government owned or leased facilities located in the Brussels and Antwerp metropolitan areas, in accordance with the specifications, terms and conditions set forth in this contract.

The performance period of this contract is for a base year, with four (4) one-year options to renew.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2%

PERSUANT TO 26 U.S.C. 5000C.

The prices listed below shall include all labor, insurance, overhead, and profit. The U.S. Government (hereafter refered to as the Government or USG) will pay the Contractor a fixed, fixed price for services satisfactorily performed under this contract.

2. PRICING

This is a firm fixed-price indefinite quantity/indefinite delivery contract.

(a) The Contractor shall provide the services for the base period of the contract at the rates shown below and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

(c) The Contractor shall furnish to the Government, when and if ordered, the supplies or services as specified in this contract. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. Except as specified in the Delivery-Order Limitations clause or in the paragraph below, there is no limit on the number of orders that may be issued/ordered.

(d) The prices listed below shall include all labor, materials, overhead, and profit.

(e) VALUE ADDED TAX. Value Added Tax (VAT) is included as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT. It is reflected for each performance period.

The U.S. Embassy is VAT Exempt for the purchase of alarm systems, installation and service for amounts € 125.00 up to € 2,500.00 (VAT excluded).

The contractor shall insert the following text on all invoices (between € 125.00 up to € 2,500.00 (VAT excluded):

VAT exemption, Article 42, § 3, 1st paragraph, point 1, of the VAT Code. Ministerial decision ET121.600/A39/A402 of December 10th, 2020.

Failure to add all of the required text will result in the return of your invoice for correction.

For the purchase of alarm systems, installation and service over € 2,500.00 the contractor is required to add VAT to all invoices.

The contractor shall insert the following text on all invoices over € 2,500.00

VAT Exemption, Article 151, § 1st, a, of the Council Directive 2006/112/EC” Failure to add all of the required text will result in the return of your invoice for correction.

The contractor will receive a Certificate 151, validated by the Belgian Ministry of Finance. Upon receipt of the Certificate 151, the contractor reimburses the VAT to the U.S. Embassy.

If the property is older than 10 years then the VAT rate is 6% VAT. When the age of the property is below 10 years and the quote is above €2500 then the VAT rate 21% VAT.

3. COVID 19 PRICING CONSIDERATIONS:

3.1.1 At the time of submitting price proposals, Contractors shall familiarize themselves with all current COVID-19 conditions existing for entering the country of performance, which may have a financial impact in performing the services listed in the contract.

This shall include a thorough examination of any quarantine requirements, or other such regulations which would be applicable to individual contractors. Any costs expected to be incurred in adhering to local conditions shall be included in the contractor´s price proposal.

3.1.2 In the event of differing circumstances prevailing at the actual time of commencement of on-site work from that as anticipated at the time of submitting proposals, the government may consider additional claims for compensation should a reason exist which justifies a financial burden as a result of the change in conditions. In the event of an easing of restrictions and/or regulations, this may also justify the government in requesting a reduction to the amount included in the proposal to cover eventualities.

4. PRICE SCHEDULE

Please complete the table below inserting the total estimated costs:

BASE YEAR TOTAL ESTIMATED

FIRST OPTION YEAR TOTAL ESTIMATED

SECOND OPTION YEAR TOTAL ESTIMATED

THIRD OPTION YEAR TOTAL ESTIMATED

FOURTH OPTION YEAR TOTAL ESTIMATED

GRAND TOTAL ESTIMATED (BASE + OPTION YEARS)

CURRENCY: The prices are stated in _________________________(please insert the currency of the offer).

The offeror shall clearly identify and state the currency for all costs in their price proposal. After award, the Contractor shall invoice in and payment will be made according to the currency identified in the offerror's proposal, unless otherwise specified by the Contracting Officer.

1.6 - CONTRACT MINIMUM AND CEILING

During the entire period of the contract, the Government shall order, as a minimum, services in an amountof at least 25,000.00 Euro. The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above this guaranteed minimum.

The maximum dollar value all task orders is (to be determined at time of award) Euro.

2. - PERFORMANCE WORK STATEMENT

1. PERFORMANCE WORK STATEMENT (PWS)

The Contractor shall activate and/or provide and install an alarm system for each residence and office location covered under this contract. The alarm systems provided shall interface with the Government’s Central Alarm Monitoring System (CAMS) via analog line and internet. The alarm system, when activated, shall sound an alarm at the Government’s base operations center, or Central Monitoring Station (CMS), where the Government shall be able to monitor all alarm soundings for immediate reaction.

The alarm systems shall have available and use of common hardwire/wireless alarm sensors/transmitters, including, but not limited to, the following:

BASIC ALARM SYSTEM

All installed equipment must be American (U.S.) made Digital Monitoring Products (DMP) models that are currently in use with the Tri-Mission CAMS and CMS service.

The Basic Package for installation of a new DMP alarm system in a new house consists of the following components:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector 6m;

-Battery 12V – 7.2 Ah;

-Speech dialer text vocale phone dialer;

-XR150 W DLR netw central 8 zones, max 140 z. 4K7;

-White Touchscreen + PROX+4-ZD-EOL -All necessary wiring, cabling and testing.

The Basic Package for replacement of an existing old alarm with DMP alarm system consists of the following components:

-Wireless Hold up button 2 Buttons;

-Wireless Receiver for XR 868Mhz;

-Wireless magnetic contact white with tamper;

-Wireless glass break detector detector 6m;

-Battery 12V – 7.2 Ah;

-XR150 W DLR netw central 8 zones, max 140 z. 4K7;

-White Touchscreen + PROX+4-ZD-EOL -All necessary wiring, cabling and testing.

Requirements of DMP alarm systems:

- The ability to detect break-ins;

- An audible alarm in order to warn the occupant(s) of an intruder;

• The capability to send data to the Government CAMS by

- Analog line;

- Via internet;

- Sensor on main door;

- Two (three if needed) touch screen key pads – one in master bedroom and one at the maindoor (and one in the garage if necessary), both with onscreen “panic” buttons to call for help;

- One mobile/wireless hand-held panic alert button;

- A back up battery in order to operate during loss of power;

- Instruction books in English.

ADDITIONAL COMPONENTS – upon request by the COR:

- Sensors installed when balcony or terrace doors are present;

- Sensor on service door.

In the case of wireless sensors/transmitters, long-life lithium batteries to be used only for backup power shall be provided with the equipment. The alarm systems and all components shall meet or exceed commonly accepted U.S. industry standards for design, reliability and performance for the detection of unauthorized intrusions while minimizing the number of “false” alarms. Any serviceable and/or reusable equipment from the previous BOSCH systems or other compatible alarm systems in place, including but not limited to voice dialers, motion detectors, and sirens (inside and outside), shall be deducted from the overall cost of the installation price for all residence types.

1.1.3 COMMUNICATIONS

The Contractor shall provide and employ a communications system in the form of cellular phones and office landlines and provide the numbers to the Government. The Contractor must be reachable by telephone for emergency services 24/7, 365 days/year, and answering personnel must possess working-level English language capability.

The Contractor shall keep a complete log of all calls, follow-up actions, report malfunctions, and equipment maintenance and provide a copy to the Government on a weekly basis.

The Contractor will only start work when given written permission or conformation to start by the Residential Security Coordinators.

1.1.4 NOTIFICATION FROM THE EMBASSY

Immediately after an alarm or panic alert is received, the Government may notify the Contractor concerning the progress/resolution of the situation.

1.2 START-UP OF ALARM SYSTEMS

The Contractor shall survey and activate alarm systems in designated residences. After each activation, the Contractor shall run a complete test of the system, including a test of each individual detection unit, the siren(s), and the central unit. In case of troubleshooting, the Contractor will determine the fault and perform any necessary repairs to make the system operable, in consultation with the COR. The Contractor shall be responsible for the maintenance and testing of each activated system thereafter.

The Contracting Officer shall issue a task order for each activation required.

1.3. FURNISHING AND INSTALLATION OF NEW ALARM SYSTEMS

1.3.1. DESCRIPTION

The Contractor shall provide, install, and activate new electronic alarm systems, consisting of the components listed in Section 1 (or equivalent).

The Contractor shall furnish and install appropriate software and hardware able to monitor and receive any events originated by Tri- Mission alarms. The software and hardware (i.e. receivers) must be approved by the Tri-Mission Information Resources Management (IRM) office before being installed on government owned CAMS computers.

Task orders will be issued for each installation required.

The Contractor will furnish and perform all cabling in such a way as to cause as little damage and visible disruption to the residence interior as possible. Wiring may be installed behind the wall surface or with a surface mounted raceway, conduit, or Panduit to connect the equipment. All wiring must be run “high” on walls or surfaces in order for it to remain out of reach of children and pets.

Each installation and activation shall be followed by a complete testing of the system, including a test of each system component by the Contractor.

In case of troubleshooting, the Contractor shall determine the fault, report the findings to the COR, and perform any necessary repair to make the system operable. The Contractor shall correct any such faults without charge to the Government during the term of this contract.

The Contractor agrees to conduct pre-installation surveys within two (2) working days of the request, Monday to Friday, from 08.00 to

18.00 hours, and present a schematic to the Contracting Officer’s Representative (COR) within five (5) working days of the survey.

Changes requested of the proposed installation by the COR must be resubmitted by the Contractor for COR approval prior to conducting the installation. Copies of the approved pre-installation survey must be submitted, along with the task order, with the monthly invoices. The Contractor will be required to begin installing the approved alarm system within five (5) working days after receipt of approved alarm schematic from COR; any installations outside of the five (5) day window must be approved in advance by the COR. Installation and test of alarms must be completed within two (2) days after work begins. Any delays, either in starting or finishing scheduled work, will be penalized accordingly by deducts (see 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR 2004), paragraph (d) deductions.

All surveys and copies made thereof will remain the property of the Tri-Mission. Only two (2) copies of each survey can be made by the contractor for installation purposes. All electronic and paper schematics/surveys will be handed over to the Tri-Mission at the conclusion of each individual project.

The schematic of the residence will show:

- Proposed design of the alarm system for Regional Security Office (RSO) and COR approval, prior to, and after, installation

- All man-passable openings (windows, doors, other) in the residence

- Alarmed windows and security grilles

- A standard legend or key indicating symbols for alarm parts

- The floor or level as well as the address and apartment number

- A separate MS Excel-created proposal, with a line-item installation cost for materials and an estimation of the time required to install the alarm

The Contractor shall conduct alarm surveys when requested, in accordance to the standards established for pre-alarm surveys, for residences with existing alarms. Upon review, the COR may request modifications to the alarm system. If modifications are requested, the Contractor will provide a written estimated cost to COR for review and approval. Copies of the approved survey and estimated cost must be submitted, along with the task order, with the monthly invoices.

Two (2) touchscreens will be installed in each apartment; one in the master bedroom and a second near the primary entrance (one in the garage if necessary). Each touchscreen must have the capability to manually set off the alarm (i.e. act as a panic button).

All alarm equipment brands and manufacturers must be compatible with the CAMS as provided to the Government and be capable of being monitored from the CMS located on the Tri-Mission compound. Any equipment that does not function with the CAMS or CMS, either technically or by defect, will not be accepted and the Contracted Company must replace it. Any serviceable and/or reusable equipment from the previous BOSCH or other compatible system in place, including but not limited to voice dialers, motion detectors, and sirens (inside and outside), shall be deducted from the overall cost of the installation price for all residence types.

Each installation will be followed by a complete testing of the system, including a test of each system component, by the Contractor.

The Contractor shall be responsible for the maintenance of each installed system thereafter during the warranty coverage which shall be at a minimum of 24 months. The Contractor is obligated to perform the maintenance procedures specified in the unit manufacturer’s service documentation. The Contractor shall replace inoperable alarms within twelve (12) hours from when the test is completed. If the Contractor needs to deviate from the twelve (12) hour requirement, the request for deviation shall be in writing to the COR for approval and shall be of no cost to the USG.

1.3.2. TYPE OF EQUIPMENT

The Contractor shall propose and furnish only equipment that is adequate to complete performance under this contract.

1.3.3. INSTALLATION WARRANTY

The Contractor shall warrant all the systems furnished and installed by the Contractor against troubleshooting as a result of faulty or inappropriate installation. The Contractor shall correct any such faults without charge to the Government during the term of this contract.

If during the installation, any one of the alarm system components is damaged due to the fault or negligence of the vendor or its employees, or any equipment failure is experienced within 30 days that is due to the fault or the negligence of the Contractor or its employees, the Contractor will reimburse to the Government the cost of the item to be replaced unless the COR requires replacement of the component which shall be performed immediately.

1.3.4. OPERATION INSTRUCTIONS BOOKLET

Upon each installation the Contractor shall provide to the resident an operation instructions booklet in the English language and shall provide instructions in English on how to activate/deactivate and reset the alarm system, how to modify zones of coverage and how to input the secret keypad code.

1.3.5. SCHEMATICS/DIAGRAMS

The Contractor shall provide to the COR and RSO an alarm schematic/diagram for each residence, detailing where, and what type of sensors have been installed within three (3) working days.

1.4. REMOVAL OF EXISTING ALARM SYSTEMS

When directed by the COR, the Contractor shall remove alarm systems in designated apartments and residences, to include removal of all cabling. The Contractor shall use maximum care as to cause minimal damage to the building while removing the alarms and cabling. Any damage caused by Contractor personnel during the alarm removal will be covered by the Contractor’s insurance or directly by the Contractor.

1.5 ANNUAL PREVENTIVE MAINTENANCE OF ALARM SYSTEMS

1.5.1 The Contractor shall be responsible for the maintenance of each installed system thereafter if ordered under CLIN 0007 for the base year and each of the four option years. The Contractor shall also be responsible for the maintenance of each previously installed system for the base year and each of the four option years.

1.5.2 Annual preventive maintenance shall consist of one visit per annum and include the verification of the entire alarm system and batteries (batteries shall be changed/replaced at no additional cost to the Government, if necessary). The batteries of the wireless contacts must be replaced with each annual maintenance. The voice dialer of each alarm system must be tested with each annual maintenance. These services shall be ordered by task order for one or more residences as required.

2. DELIVERY SCHEDULE

2.1 Start-Up of Installed Alarm Systems: Each individual installed alarm system must be activated, made operational and tested within maximum three (3) working days (08:00 – 18:00).

2.2. Installation of New Alarm Systems: Each individual newly installed alarm system must be completed, made operational and tested within maximum three (3) working days (8:00-18:00) after approval of schematic.

2.3. Individual appointments with residents for the activation of existing alarms and for the installation of new alarm systems will be made by the COR. The COR will give the Contractor a task order with at least three (3) working days’ notice before each individual installation/activation appointment.

The Government will provide all necessary documentation and will undertake the responsibility of ensuring that the place of installation, access, electric power, and phone line are suitable for the operation of the equipment to be installed.

2.4 DELIVERY SCHEDULE

The following items shall be delivered under this contract:

Description & PWS Section Qty Delivery Date Deliver To Operations Manual in English, 1.3.6

1 Upon Installation Resident

Schematics/Diagrams, 1.3.7 1 3 days after installation COR

2.5 PERIOD OF PERFORMANCE

The contract shall be effective as from the date specified in the Notice to Proceed and shall remain in effect for twelve (12) months, with four (4) option years in accordance with FAR 52.217-9.

The Contracting Officer may also extend this contract for an additional six (6) months, if required by the Government, in accordance with the FAR clause 52.217-8 OPTION TO EXTEND SERVICES, of this contract.

3. TASK ORDERS

The Contracting Officer will issue task orders to the Contractor to perform any work under this contract. If a task is given orally, it will be followed up by a written task order within two (2) days of the oral order. All task orders will be in written form, state the manner of the work to be performed, and have an issue date and a date by which the work is to be completed.

4. PROJECT MANAGEMENT AND SUPERVISION

In view of the importance of this project, the Contractor shall assign a specific project manager who will be the direct liaison with the COR concerning all work related to this contract. It will be the project manager’s task to direct, schedule, supervise, inspect and test the work under this contract, and to receive instructions from the COR or the COR’s representative. The Contractor’s project manager shall be able to speak and understand the English language at Level 2. Level 2 is defined as being able to verbally satisfy routine demands and limited work requirements and being able to comprehend simple written material on subjects within a familiar context.

A monthly meeting with Contractor and COR/COR’s Representatives (in-person or virtually) to track work orders and receive feedback concerning alarm invoices, installations, repairs, etc. Contractor will meet the Residential Security Coordinators each morning to receive the keys for the residences that are being worked on that day. All keys must be securely maintained by Contactor.

Contractor will be responsible for ALL replacement costs associated with lost or missing Tri- Mission keys.

Quality control shall be the responsibility of the Contractor. The Contractor shall perform inspection visits to the work site on a regular basis. These visits shall be coordinated with the COR or COR’s representative but shall be surprise inspections to those working on the contract.

5. SUBCONTRACTING

The Contractor shall not subcontract any work to be performed without the express consent of the Contracting Officer.

6. DEFINITIONS

“Central Processor/Control Box” is a unit that receives, analyzes input from the sensors installed in various zones being protected and communicates to the Central Alarm Monitoring System (CAMS) located at a base operations center.

“Touchscreen” is a component used to activate, deactivate, and program the alarm system. Commands are entered by using the touchscreen.

“Receiver” is the component which receives signals from the wireless alarm sensors/transmitters and relays data to the control box for processing.

“Door/Window Contact Sensors” are magnetic-type sensors that are mounted on windows and doors to signal when they have been opened.

“Motion Sensors” are sensors which utilize one or a combination of several different technologies to detect the motion of an intruder and signal his/her presence in a protected zone. Common technologies used include employment of passive infrared (PIR) and/or microwave signals.

“Hand-Held Panic Alert Buttons” are small, remote-control-type units that can be carried on one’s person in or near the protected property. In case of an emergency, the button can be pressed to signal for assistance from the Tri-Mission personnel.

“Interior Siren” is an audible alarm positioned inside the protected property to alert the occupants to an alarm condition.

“Exterior Siren and Strobe Light” consist of an audible alarm and flashing light which are mounted on the exterior of the protected property. When activated they clearly signal to neighbors, passersby, or responding authorities that an apparent unauthorized entry is in progress and may also deter an intruder from continuing illegal activity and cause them to flee.

“Panduit” means the cable ties that are used to secure the cabling and wiring to the interior and exterior walls.

“U.S. Embassy”, “Embassy” and Tri-Mission” mean the diplomatic or consular mission of the United States of America for which services are provided under this contract.

“Department” means the Department of State, including all of its activities wherever located.

“Government” means the Government of the United States of America unless specifically stated otherwise.

7. INSPECTION BY GOVERNMENT:

The services and the supplies furnished will be inspected from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

Notwithstanding inspection and acceptance by the Tri-Mission, or any provision concerning the conclusiveness thereof, the Contractor guarantees that all services performed under this agreement will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or non-conformance to the Contractor within thirty (30) days from the date of acceptance by the Government.

This notice shall state either that the Contractor shall correct or re-perform any defective or nonconforming services, or that the Tri- Mission does not require correction or re-performance.

If the Contractor is required to correct or re-perform, it shall be at no cost to the Government, and any services corrected or re-performed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform, the Contracting Officer may, by agreement or otherwise, correct or replace with similar services and charge to the Contractor the cost to the Tri-Mission or make an equitable adjustment in the agreement price.

7.1 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all residential security alarm installation services set forth in the scope of work.

Entire Statement of Work

All required services are performed and no more than one (1) customer complaint is received per month.

7.1.1 SURVEILLANCE/MONITORING

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

7.1.2 STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

7.1.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

8. SECURITY

General - The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. After seven (7) days from the award the Contractor shall provide the names, biographic data and police clearance on all Contractor personnel (workers and supervisors) who shall work on this contract.

It is anticipated that security checks will take approximately thirty (30) days to perform. For each individual, the list shall include:

Completed application forms (provided by the Tri-Mission) Valid ID/ Passport Residence Permit and Working Permit (for foreigners) Penal record

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application.

Workers without security screening and/or badges will not be allowed to perform installations or maintenance without prior authorization by the COR. The Contracted Company is responsible for ensuring they have enough cleared and badged workers for a job; any delays due to not providing the proper personnel may be subject to deductions.

Identity Cards - The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identify card(s) on the uniform at all times while providing services under this contract. This badge may be revoked at any time due to the falsification of data or misconduct on site These identity cards are the property of the Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

9. STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms. The Contractor's employees shall wear clean, neat and identifiable uniforms, although not necessarily identical uniforms. All employees shall wear accreditation at all times.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(d) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(e) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances.

These include but are not limited to the following actions:

- Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

- Unauthorized use of Government property, theft, vandalism, or immoral conduct;

- Unethical or improper use of official authority or credentials;

- Security violations; or,

- Organizing or participating in gambling in any form.

(f) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

(g) Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personnel affairs during duty hours and refusing to render assistance or cooperate in upholding…