QuestionsAnswers 22Q0032.pdf

Electronic Equipment

Embassy of the United States of America

Yerevan, Armenia Solicitation 19GE5022Q0032

Questions and Answers

Q1: Please clarify, if we should consider the brand name (e.g. 001 Scanner, Brand name Xerox DocuMate3220,Model Item No.XDM32205M-W or equal ) or mentioned specifications while choosing the right device to offer.

It concerns the following positions:

001 SCANNER,

008 MULTIFUNCTIONAL DEVICE:SCANNER,PRINTER, COPYFUNCTIONS INONE DEVICE,

009 EXTERNAL HARD DRIVE.

010 NOTEBOOK.

011 SMART SWITCH.

A1: This is a Brand Name or Equal request. Contractors shall quote the Brand name product OR equal. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

Please see 52.211-6 Brand Name or Equal (Aug 1999).

Q2: If “equal” devices may be offered, can the device be of Chinese production, or it can be an American brand manufactured in China?

A2: It should be American brand manufactured in China

Q3: 002 Desktop computer.

Is it mandatory to offer HP, or it may be Lenovo, Dell? Should we consider the brand name or mentioned specifications while choosing the right device to offer?

003 Monitor.

Should we consider the brand name or mentioned specifications while choosing the right device to offer?

004 UPS.

Is it mandatory to offer APC, or other brands may be offered?

007 Printer.

Is it mandatory to offer Canon, or it may also be HP?

A3: This is a Brand Name or Equal request. Contractors shall quote the Brand name

Q4: Can we offer Chinese origin ?

A4: Yes, if the product meets the requirement “brand name or equal” (as long as the product has specifications equal to the ones in the brand)

Q5: Can we submit English manuals instead of Armenian ?

A5: Yes, Armenian language manuals are not a must, but preferred if available. The Manuals can also be Russian language, if available.

Q6: Is this bid open for all nationalities ?

A6: This solicitation is full and open competition.

Q7: In row 004 UPS requires BX800CI-RS which have 480W/800VA, but in required specifications there is some discrepancy as 480 Watts / 800VA аnd 450Watts / 800VA. So could you clarify which is correct needs?

A7: Both options are acceptable

Q8: Some type of equipment (UPS, batteries) are not allowed to arrange transportation by air. As well there are some rules and strategies for distributors estimated and agreed by vendor and restricted by working contracts. Is it applicable to make transportation by alternative modes (sea, truck) as well, if ensure (by official letter in organization letterhead) that will escape transportation through or from countries restricted by sanctions?

A8: It will be acceptable with justification that the equipment is not allowed for air transportation.

Q9: Inspection and Acceptance.

Some goods are available in local distributors’ stocks in RA so the already out of customs facility ;

delivery by distributors could be arranged depends on distributor’s and/or product vendor’s policy by consolidated freight /with other goods. Is it applicable to arrange final inspection and acceptance of ALL items by the U.S. Government upon their arrival in Yerevan, Armenia in supplier’s warehouse territory .The final inspection and acceptance of ALL items shall be performed by the U.S.

Government

A9: Final inspection and acceptance of equipment will be done by US Embassy/ INL staff upon delivery by vendor to the destination address. We understand that some equipment may be available in the local market.

Q10: In row 003 MONITOR is it applicable to offer 24”(bigger size) model?

A10: This is a Brand Name or Equal request. Contractors shall quote the Brand name

Q11: In row 002 DESKTOP COMPUTER how critical to have DRW ; is it critical Power supply: 220, or could be other (for ex. 180W) ensured and certified by well-known producer of brand PCs

A11: The power supply shall be 220V; availability of DRW is critical/required.

Q12: Can we offer several alternative options for the same row, or it could be prepared several optional offer packages?

A12: You can submit optional offer packages, but it must be an alternate offer.

Q13: If any position of the offered goods delay longer that contract term, will be it possible to arrange partial delivery of already arrived goods in terms estimated by contract?

A13: It will be acceptable with justification, but delay should not take place later than one month after the required timeline (i.e. 120 days + one month delay)