19GE5021Q0057_.pdf

19GE5021Q0057 U.S. Embassy INL/Yerevan, Armenia Duty Belts for the Armenian Police Patrol (APP) Page 1 of 31

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Yerevan, Armenia

Duty Belts for the Armenian Police Patrol (APP)

SOLICITATION NO. 19GE5021Q0057

Issued by:

U.S. Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

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July 12, 2021

COMBINED SYNOPSIS, SOLICITATION No. 19GE5021Q0057

(BRAND-NAME OR EQUAL)

SECTION I - THE SCHEDULE

1.1 BACKGROUND / SCOPE OF SERVICES

On Behalf of The Bureau of International Narcotics and Law Enforcement Affairs (INL) mission, U.S. Embassy Yerevan, Armenia, the U.S. Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for the supply and delivery of Duty (Utility) Belts and Items Brand-Name or Equal for the Armenian Patrol Police (APP).

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach.

Offerors shall not offer items that require end user certificate by the country of origin (if not the United States). After award should the awarded items require end user certificate by the country of origin the purchase order shall be terminated for cause.

1.2 SYNOPSIS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5021Q0057 and is issued as a Request for Quotation (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-05, effective date 3-10-2021.

U.S. CONSULATE GENERAL

Regional Procurement Support Office Giessener Strasse 30

60435 Frankfurt am Main Germany

Tel: (49) 69 7535 3318 E-mail: CatsamakiJ@state.gov

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1.3 TYPE OF CONTRACT

The Government intends to award a single, firm fixed-price purchase order payable entirely in the currency indicated in Paragraph 2 - Pricing to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable.

The total price shall include all products (items), delivery charges, labor, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required items. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

1.4 TERM OF CONTRACT

shall remain valid until all items are received and accepted by the U.S. Government.

2. SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government new products in strict compliance with the specifications set forth in paragraph 4. at the agreed upon firm-fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety.

The firm-fixed price shall include all ordered products, delivery charges, overhead, profit, warranty, custom clearance, and all other expenses necessary to deliver the required items.

2.1 PRICING

The offeror shall insert its price for the line items no. 001-016 below of the required items specified in Section I, Sub-Paragraph 4.2 Technical Specifications of Items.

Contractor shall state in which currency the proposal is made in sub-paragraph 2.2 below.

CLIN Short Description Unit Quantity Unit Price

Total Price

001 (Brand-Name or Equal)

BLACK BALLISTIC WEAVE

NYLON POLICE DUTY

(UTILITY) BELT in accordance with the specifications, paragraph 4.2.1

EA 750

002 (Brand-Name or Equal) EA 750

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CHAIN LINK METAL POLICE

HANDCUFFS in accordance with the specifications, paragraph 4.2.2

003 (Brand-Name or Equal)

BALLISTIC WEAVE NYLON

POLICE HANDCUFF CASE in accordance with the specifications, paragraph 4.2.3

004 (Brand-Name or Equal)

RECHARGABLE

FLASHLIGHT in accordance with the specifications, paragraph 4.2.4

EA 750

005 (Brand-Name or Equal)

USB RECHARGABLE

BATTERIES FOR

FLASHLIGHT in accordance with the specifications, paragraph 4.2.5

EA 750

006 (Brand-Name or Equal)

BALLISTIC NYLON WEAVE

FLASHLIGHT in accordance with the specifications, paragraph 4.2.6

EA 750

007 (Brand-Name or Equal)

INCH EXPANDABLE POLICE

BATON in accordance with the specifications, paragraph 4.2.7

EA 750

008 (Brand-Name or Equal)

POLYCARBONATE POLICE

BATON HOLSTER in accordance with the specifications, paragraph 4.2.8

EA 750

009 (Brand-Name or Equal)

NON-FLAMMABLE 1.3%

CONCENTRATION

OLEORESIN CAPSICUM

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SPRAY in accordance with the specifications, paragraph 4.2.9

010 (Brand-Name or Equal)

BALLISTIC WEAVE NYLON

OC SPRAY CANNISTER

HOLSTER in accordance with the specifications, paragraph 4.2.10

EA 750

011 (Brand-Name or Equal)

BALLISTC WEAVE NYLON

KEY RING HOLDER in accordance with the specifications, paragraph 4.2.11

EA 750

012 (Brand-Name or Equal)

PISTOL HOLSTER FOR

GLOCK 19 MID RIDE,

POLYMER LAMINATE

CONSTRUCTION WITH

LEVEL III SECURITY

FEATURES in accordance with the specifications, paragraph 4.2.12

EA 750

013 (Brand-Name or Equal)

MAGAZINE POUCH FOR

GLOCK 19 - SINGLE MAG,

BLACK BALLISTIC WEAVE

NYLON in accordance with the specifications, paragraph 4.2.13

EA 750

014 (Brand-Name or Equal)

RADIO CASE FOR MOTROLA

DP4401E 300R1 PORTABLE

RADIO, BLACK BALLISTIC

WEAVE NYLON in accordance with the specifications, paragraph 4.2.14

EA 750

015 Delivery/ Air Shipping Costs* F.O.B destination to U.S. Embassy Yerevan (see sub-paragraph 3.1, Delivery Place & paragraph 10 Shipping Costs)

LOT 1

016 Value Added Taxes (VAT) (Not Applicable)**

LOT 1 N/A

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GRAND TOTAL FIRMED-FIXED PRICE

* All shipping related costs and customs clearance costs shall be included into delivery cost indicated in CLIN 015.

**See Sub-paragraphs 2.3 Value Added Taxes (VAT) and 3.5 Customs clearance and Tax Exemption.

2.2 CURRENCY

The currency shall be fixed and cannot be changed by modification to the contract.

The contract will be issued in the currency, the price proposal has been quoted in.

Currency: ____________ (Please insert currency of the offer)

2.3 VALUE ADDED TAXES (VAT)

The U.S. Embassy Yerevan, Armenia is VAT exempted and can provide VAT exemption letter to local vendors upon award.

3. DELIVERY

3.1 DELIVER PLACE

Delivery shall be made F.OB. Destination in accordance with FAR 52.247-34 F.O.B. Destination (NOV 1991), Sub-paragraph 3.3 and paragraph 10 of this solicitation to:

U.S. Embassy Yerevan, Armenia ATTN.: Karine Keshabyan INL/Section Yerevan, Armenia 1 American Avenue Yerevan, 0082 Armenia Contact telephone +37495202488 Email: KeshabyanK@state.gov .

Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as .

3.2 DELIVERY SCHEDULE

All items (consolidated shipment) shall be delivered to the location set forth in Sub-paragraph 3.1 above not later than October 15, 2021 from receipt of the contract.

All delivery schedules shall be based on air freight delivery only. The offeror shall state their proposed dates, shipping mode under Appendix A Pricing and Delivery Schedule Matrix.

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3.3 DELIVERY COORDINATION

The Contractor shall coordinate delivery with the Point of Contact (POC) Ms. Karine Keshabyan, INL Program Manager, email: KeshabyanK@state.gov .

3.3.1 ADDITIONAL DELIVERY INFROMATION

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

The items being acquired will be donated to the government of the ultimate destination INL/Armenia. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, to the outside of each box/carton/package.

All shipping documents for the items being shipped (BOL, packing list, non-commercial invoice, certificate of origin, etc.) shall be emailed to KeshabyanK@state.gov prior to delivery, in accordance with Sub-paragraph 3.4, Marking and Packing of this contract.

3.4 MARKING AND PACKING

Packaging and preservation shall be IAW best commercial practices to enable shipment to final destination in Armenia to the address specified under Sub-paragraph 3.1 of the contract, without repacking or incurring damage during shipment and handling.

All boxes shall be labeled and marked as followed (i.e., please see below) with clear visibility.

ATTN: Ms. Karine Keshabyan INL/Armenia Section Duty Belts and Items

To avoid rejection, please contact the POC(s) for this order prior to shipping.

SHIPPING ADDRESS

U.S. Embassy Yerevan, Armenia ATTN. Karine Keshabyan INL/Section Yerevan, Armenia 1 American Avenue Yerevan, 0082 Armenia Contact telephone +37495202488 Email: KeshabyanK@state.gov.

3.5 CUSTOMS CLEARANCE AND TAX EXEMPTION

The Contractor shall estimate a reasonable number of days for custom clearances and delivery.

Should the contractor fail to provide any required paperwork for the custom clearance process to

Duty Belts for the Armenian Police Patrol (APP) Page 8 of 31 the U.S. Embassy Yerevan shipping office and the custom clearances procedure is delayed, the contractor shall be required to pay any additional costs occurred (storage fees). When the goods are imported to Armenia, the U.S. Embassy Yerevan can provide a letter for Customs clearance and exemption of Customs import taxes.

Other Specific Requirements:

If applicable, the Contractor shall comply with all import requirements mandated by the Government of Armenia. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

The Contractor must obtain all necessary export licenses regardless of shipping method.

The Contractor must state in its export license request that this is a U.S. government funded contract.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork.

One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of each box/carton/package

If the goods are imported, the embassy will assist with the customs clearance. Nonetheless, the vendor is responsible for delivery to the Embassy.

If the vendor is local, they should do the customs clearance and deliver the order to the Embassy using their own transportation.

TAX-EXEMPT NUMBER:

Department of State Tax Identification Number: DOS 54-1352940

3.6 EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply.

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4. STATEMENT OF WORK

4.1 SCOPE OF SERVICES

The offeror shall provide all items that meet or exceed the minimum requirements and specifications stated under Sub-paragraph 4.2, Technical Specification of Items of this RFQ.

Offerors shall include specific details (see paragraph 5. Compliance with specifications) and delivery dates in their responses to this RFQ. All delivery dates and shipping mode shall be clearly stated under the appropriate excel column as per attachment Appendix A Pricing and Delivery Schedule Matrix.

4.2 TECHNICAL SPECIFICATIONS OF ITEMS

4.2.1 BLACK BALLISTIC WEAVE NYLON POLICE DUTY (UTILITY) BELT (BRAND

NAME OR EQUAL)

QUANTITY: 750

SIZES:

Male, Qty, total 700 Size S M L XL XXL Quantity 150 300 175 105 20

SIZES:

Female, Qty, total 50 Size S M L Quantity 15 25 10

SPECS:

Ballistic weave nylon

-type inner lining to attach to trouser belt

4.2.2 CHAIN LINK METAL POLICE HANDCUFFS (BRAND-NAME OR EQUAL)

QUANTITY: 750

Chain link style

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Metal Bright finish

4.2.3 BALLISTIC WEAVE NYLON POLICE HANDCUFF CASE (BRAND-NAME OR

EQUAL)

QUANTITY: 750

SPECS:

Black Ballistic weave nylon Closed top with Velcro or snap fastener Fitted to single pair handcuffs Must fit in 2.25 inch duty holster Should match handcuffs offered for line item 002

4.2.4 RECHARGABLE FLASHLIGHT (BRAND-NAME OR EQUAL)

construction

Writing on flashlight must be in English and/or Armenian only each flashlight (See Item 5) and that fits the flashlight. When the battery is attached to a USB recharging cable, the battery should charge by a vehicle electrical system.

4.2.5 USB RECHARGABLE BATTERIES FOR FLASHLIGHT (BRAND-NAME OR

4.2.4 flashlight, separately provide one USB rechargeable battery for each flashlight and that fits the flashlight. When the battery is attached to a USB recharging cable, the battery should charge by a vehicle electrical system.

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4.2.6 BALLISTIC NYLON WEAVE FLASHLIGHT HOLSTER (BRAND-NAME OR

QUANTITY: 750

SPECS:

Black Ballistic weave nylon Must hold approximately 1 inch diameter flashlight Elastic to retain flashlight securely Must fit 2.25-inch duty belt

4.2.7 24 INCH EXPANDABLE POLICE BATON (BRAND-NAME OR EQUAL)

SPECS:

Telescope to approximately 24 inches 1 inch diameter nylon or polycarbonate shaft, reinforced with aluminum Locking mechanism Closed length of 14 inches Foam grip, aluminum frame

4.2.8 POLYCARBONATE POLICE BATON HOLSTER (BRAND-NAME OR EQUAL)

SPECS:

Must hold the baton used for item 007 Black polycarbonate Must have 360-degree swivel capacity baton with 1 inch diameter securely Must fit 2.25-inch duty belt

4.2.9 NON-FLAMMABLE 1.3% CONCENTRATION OLEORESIN CAPSICUM SPRAY

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Non-flammable

4.2.10 BALLISTIC WEAVE NYLON OC SPRAY CANNISTER HOLSTER

Velcro or snap fastener 2.25-inch duty holster

-3 size cannister offered in line item 009

4.2.11 BALLISTC WEAVE NYLON KEY RING HOLDER (BRAND-NAME OR EQUAL)

QUANTITY: 750

SPECS:

Black Ballistic weave nylon Metal snap or spring key ring holder Enveloping closure with Velcro to deter noise

4.2.12 PISTOL HOLSTER FOR GLOCK 19 MID RIDE, POLYMER LAMINATE

CONSTRUCTION WITH LEVEL III SECURITY FEATURES (BRAND-NAME

OR EQUAL)

Right-handed: 730 Left-handed: 20

SPECS:

POLYCARBONATE LAMINATE CONSTRUCTION

LEVEL III SECURITY FEATURES

INTERIOR FABRIC/FELT TO PROTECT WEAPON FINISH

MID RIDE

MUST FIT GLOCK 19

MUST FIT 2.25 IN DUTY BELT

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4.2.13 MAGAZINE POUCH FOR GLOCK 19 - SINGLE MAG, BLACK BALLISTIC

WEAVE NYLON (BRAND-NAME OR EQUAL)

QUANTITY: 750

SPECS:

SINGLE MAGAZINE POUCH FOR GLOCK 19

BLACK BALLISTIC WEAVE NYLON

VELCRO CLOSURE OVER TOP

MUST FIT 2.25 INCH DUTY BELT

4.2.14 RADIO CASE FOR MOTROLA DP4401E 300R1 PORTABLE RADIO, BLACK

BALLISTIC WEAVE NYLON (BRAND-NAME OR EQUAL)

QUANTITY: 750

SPECS:

RADIO CASE FOR MOTROLA DP4401E PORTABLE RADIO

BLACK BALLISTIC WEAVE NYLON

ADJUSTABLE ELASTIC SECURITY STRAP WITH BLACK SNAP CLOSURE

MUST FIT 2.25 INCH DUTY BELT

5. COMPLIANCE WITH SPECIFICATIONS:

Offerors shall also provide with their offer, at a minimum, existing product literature to substantiate the acceptability of their offered products in accordance with the specifications provided in this document.

5.1 DESCRIPTIVE LITERATURE

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the off

Duty Belts for the Armenian Police Patrol (APP) Page 14 of 31 proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

6. WARRANTY

The offeror shall provide with its offer the detailed warranty provisions that will be applicable for the subject.

The Contractor agrees that the items furnished under this contract shall be covered by the most favorable commercial warranty the Contractor gives to any customer for such vehicles and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

The Contractor shall provide a copy in English of the applicable commercial warranty with each item covered by such a warranty at no additional cost to the Government.

a) Warranty terms: __________ months (to be inserted by the offeror).

6.1 MINIMUM WARRANTY/GUARANTEE OF CONDITIONS

All items shall come with at least a 1-year warranty and guarantee of quality. Warranty shall be in accordance with best commercial practices and shall commence after all items are received and accepted at the location set forth in Sub-paragraph 3.1.

To facilitate expeditious return of warranty items and to avoid delays during the warranty process, the vendor must provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

6.2 CORRECTIVE ACTION DURING WARRANTY PERIOD

Vendor must provide information detailing corrective maintenance that can be provided for one year after installation, as defined by agreement between the Vendor and the End User.

7. PERIOD OF PERFORMANCE

All items must be delivered to U.S. Embassy, Yerevan, Armenia not later than October 15, 2021 from the date of contract award.

8. SERVICE AND MAINTENANCE

If applicable, the offeror shall provide information regarding service and maintenance (all parts, accessories, service and repairs) available in Armenia and obtainable within reasonable period.

9. PLACE OF PERFORMANCE

Yerevan, Armenia

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10. SHIPPING COSTS

Items shipped from overseas, by either overseas or local vendors, the shipping and delivery schedule shall be based on air freight only.

All shipping costs and shipping mode to U.S. Embassy, Yerevan, Armenia (address: 1 American Ave., Yerevan 0082, Armenia) shall be included into the quote and under Section I- Paragraph 2 Pricing.

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

Please Note:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Pu indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the

11. INSPECTION & ACCEPTANCE

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival in the U.S. Embassy Yerevan, Armenia to determine the quality and acceptability. Any substandard products and work shall be notified to contractor.

The payment to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Armenia in accordance with paragraph 12 below.

12. PAYMENT

Payment shall be made after delivery and satisfactory inspection and acceptance of all items to the location set forth in paragraph 3.1, Delivery Place.

within thirty days as stated above and upon submission of legitimate invoice.

12.1 INVOICE SUBMISSION

(a) Invoice(s) shall be emailed to the following address for payment:

U.S. Embassy Armenia Attn: Financial Management Office (FMO)

E-Mail: KeshabyanK@state.gov.

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(b) Invoices shall include the items listed in FAR 52.212-4g.1 and copy of the contract. Copies of all invoices shall be submitted to the Contracting Officer via email to CatsamakiJ@state.gov and FrankfurtRPSO@state.gov.

NOTE: Advance Payment shall not be authorized under this contract.

12.2 ERRONEOUS PAYMENT

If the USG becomes eligible for a refund of payment because of erroneous overpayment or other cause, the contractor shall refund the amounts or use them to offset future payments owed by the USG, whichever the USG prefers. The contractor shall refund any refunds not complete or discovered after the completion date of this contract.

12.3 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

13. PLACE OF PERFORMANCE

(To be inserted by the offeror)

14. AUTHORIZED POINT OF CONTACT

Provide a contact person(s) who has the authority to obligate the of number(s) and e-mail address.

15. PHYSICAL AND INFORMATION SECURITY REQUIREMENTS

The contractor shall be responsible for safeguarding all government information provided for contractor use. All material / documentation produced for the USG will be the sole property of the

USG.

All documents shall be controlled and disseminated on a need-to-know basis. Reproduction and distribution are prohibited without express approval of the USG.

All documents shall be marked and handled in strict accordance with all applicable requirements and regulations. Proposed and actual contract documents shall only be disseminated on a strict need-to know basis and shall not be further disseminated without prior authorization from the USG.

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Those receiving any type of proposed and / or actual contract documents shall be responsible for these materials while in their possession, or that of any of their subcontractors. They shall return all documents, including all copies, promptly upon demand by the USG

16. CONTRACT ADMINISTRATION DATA

16.1 AUTHORITY OF THE CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual, such as the COR.

16.2 GOVERNMENT PERSONNEL

Contracting Officer: Eric N. Moore

Contract Administrator:

E-mail address:

Joanna Catsamaki

CatsamakiJ@state.gov

17. MISCELLANEOUS CONTRACTOR REQUIREMENTS

A contract with the U.S. Government conveys no special privileges or immunities to the contractor.

The contractor is an independent commercial concern and not a part of the U.S. mission. The contractor's employees are not U.S. Government employees. Registration of this contract with the host country, if required by law, will be the sole responsibility of the contractor, and any fees, taxes, or other duties shall be payable by the contractor without recourse to the Government of the amounts thereof.

18. CHOICE OF LAW

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Civilian Board of Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

19. PERIOD FOR ACCEPTANCE OF OFFERS

The offeror agrees to hold the prices in its offer firm for ninety (90) calendar days from the date specified for receipt of offers.

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Note: This is an addendum to Section III Sub-Section, FAR 52.212- -solicitation.

Attachments:

Appendix A Pricing and Delivery Schedule Matrix

Form W14

The remainder of this page is left intentionally in blank

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SECTION II APPLICABLE CONTRACT CLAUSES

II.1 The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instructions to Offerors - Commercial Items applies to this acquisition FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items to be completed with other certifications and submitted with the offer FAR 52.212-4, Contract Terms and Conditions - Commercial Items, 52.204-7; 52.204-13; 52.204-16; 52.204-18; 52.204-25; 52.209-6; 52.209-9; 52.211-6

52.214-34; 52.225-12; 52.225-13; 52.232-40; 52.246-2; 52.247-34; 52.225-17

DOSARS: 652.225-70; 652.225-71; 652.232-70; 652.242-73; 652.243-70; 652.247-70.

II.2 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items - the applicable clauses under paragraph (b) are:

52.203-6; 52.203-13; 52-203-15; 52.204-10; 52.209-6; 52-209-9; 52.222-19; 52.222-50; 52.223- 18; 52,225-5; 52.225-13; 52-229-12; 52.232-33.

III.3 ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS

COMMERCIAL ITEMS (Oct 2018) (Deviation 2017-02)

The whistleblower protection of 41 U.S.C 4712 has been removed from paragraph (r) of FAR clause 52.212-4. The following revised paragraph applies:

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(End of Clause)

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

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SECTION III SOLICITATION PROVISIONS

III.1 ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS COMMERCIAL

ITEMS (JUN 2020)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors Commercial Items (Jan 2017) is augmented as follows: Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

III.2 DETAILED INSTRUCTIONS

Each offer shall consist of the following electronic separate volumes:

VOLUME 1 PRICE PROPOSAL

Section I, Paragraph 2 - Pricing

FAR 52.213-3 Offeror Representations and Certifications-Commercial Items (OCT 2020)

Section V - REPRESENTATIONS AND CERTIFICATIONS

Form W-14 Certificate of Foreign Contracting Party Receiving Federal Procurement Payments if applicable (see Section V V.5 FAR 52.229-11)

VOLUME 2 TECHNICAL CAPABILITY

The proposed items shall be Brand-Name or Equal and shall meet or exceed all of technical specifications set forth in Section I, Sub-Paragraph 4.2, and the delivery terms contained herein. In addition, offerors shall provide:

Section I, Paragraph 5 Compliance with Specifications and Descriptive Literature of the offered products and Technical Specifications under Paragraph 4.

Section I, Sub-Paragraph 3.1 Delivery Schedule:

A delivery confirmation providing delivery no later than October 15, 2021 after award to final destination as required in Appendix A Pricing and Delivery Schedule Matrix.

Section I, Paragraph 6 Warranty and Sub-Paragraphs 6.1 & 6.2:

Confirmation of one year warranty after all items have been delivered and accepted.

Detailed description for services and maintenance available in Armenia and information for corrective maintenance.

Section I, Paragraph 15 - Authorized Point of contact

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III.3 PROPOSAL DUE DATE

The complete offer package shall be e-mailed to Ms. Joanna Catsamaki, CatsamakiJ@state.gov.

N GE5021Q0047 15:00 hours C.E.T. July 26, 2021.

All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The only Exception is Appendix A- Delivery Schedule Matrix which may be submitted in Microsoft Excel format. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.

NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.

III.4 SUBMISSION OF QUESTIONS / REQUEST FOR CLARIFICATION

The offeror shall identify / explain / justify any deviations, exceptions, or conditional assumptions taken with respect to any of the instructions or requirements of this solicitation.

The offeror shall immediately report to the contracting officer any ambiguity in the solicitation.

Any prospective offeror who requires a clarification, explanation or interpretation of the requirements shall make a written request to the contracting officer no later than 12:00 German time on July 19, 2021. Offerors may rely ONLY upon written interpretations by the contracting officer.

III.5 COMMUNICATION CONCERNING SOLICITATION

Only the contract administrator shown in Section I, Paragraph 17 or the Contracting Officer, may be contacted regarding this solicitation. Communication concerning this solicitation with any other Government personnel, including contractor support personnel, is prohibited unless specifically authorized elsewhere herein. If such contact occurs, the Offeror making such contact may be excluded from award consideration.

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SECTION IV EVALUATION FACTORS

IV.1 ADDENDUM TO 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014)

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price

FAR 52.212-2, as provided in this solicitation.

IV.2 BASIS FOR AWARD

The Government intends to award a contract resulting from this solicitation to the lowest priced, technically acceptable offeror who is determined to be a responsible contractor within the meaning of FAR Part 9, paragraph 9.104

Compliance: The Government will perform an initial review of proposals received to determine compliance with the terms of the solicitation, i.e. if the proposals submitted are complete, including Sections I and V. The USG may reject as unacceptable proposals that do not conform to the solicitation terms and do not include all items stipulated for submission.

The evaluation will be conducted in accordance with the procedures set forth below:

IV.3 EVALUATION FACTORS AND PROCEDURES

1. PRICE: The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, etc.

Note: INL U.S. Embassy Yerevan, Armenia is exempted on paying VAT.

2. TECHNICAL CAPABILITY/ACCEPTABILITY: The determination of technical acceptability will be based on the review of:

A. Compliance with Required Features:

The proposed products shall meet the minimum or exceed all of the technical specifications and the delivery terms contained herein. The offerors shall provide with their proposal, at a minimum, existing product literature or descriptive literature to substantiate the acceptability of their offered products.

The products offered shall be in compliance with the brand-name or equal specifications set forth in Sub-Paragraph 4.2 Technical Specifications of Items of this solicitation.

New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way.

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B. Delivery schedule: Offerors shall clearly state the delivery dates in their responses to this RFQ, detailing the availability of items from their manufacturers and a shipping schedule via air freight.

Confirmation that delivery can be provided no later than October 15, 2021 after award to final destination or advise of a shorter delivery period.

C. Warranty conditions and corrective maintenance & Service and maintenance

Provide confirmation of Warranty for a period of one (1) year after all equipment has been installed and tested.

Provide detailed description on service and maintenance available in Armenia and information for corrective maintenance that could be implemented if required during the warranty period.

D. Authorized Point of Contact Provide a contact person(s) who has the authority to obligate the of with telephone number(s) and e-mail address.

Other Evaluation Requirements:

- An offer MUST be valid for 90 calendar days after submittal.

- Offerors must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/.

FAR clause reference 52.212-3 must be submitted with the offer.

IV4. AWARD WITHOUT DISCUSSIONS

In accordance with FAR provision 52.215-1 and pursuant to FAR 15.601 9a, the USG may award these contracts based on initial proposals best interest to offer your best price and technical terms in your initial proposal

(a) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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IV.5 52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu/ in effect as follows:

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

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SECTION V REPRESENTATIONS AND CERTIFICATIONS

V.1 ADDENDUM TO 52.212-3 OFFEROR REPRESENTATIONS AND

CERTIFICATIONS-COMMERCIAL ITEMS (FEB 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

V.2 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212- 3.

(a) Definitions. As used in this provision

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to

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(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that

(1) It will, will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that

It does, does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

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(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

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(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

V.3 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it does, does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it does, does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

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V.4 FAR 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements."

(b) The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products:

Line Item No. Country of Origin

[List as necessary]

(c) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

NOTE TO VENDOR:

Offerors shall not offer items that require end user certificate by the country of origin (if not the United States). After award should the awarded items require end user certificate by the country of origin the purchase order shall be terminated for cause.

V.5 FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS NOTICE AND

REPRESENTATION (JUN 2020)

(a) Definitions. As used in this provision

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Foreign person means any person other than a United States person.

Specified Federal procurement payment means any payment made pursuant to a contract with a foreign contracting party that is for goods, manufactured or produced, or services provided in a foreign country that is not a party to an international procurement agreement with the United States.

For purposes of the prior sentence, a foreign country does not include an outlying area.

United States person as defined in 26 U.S.C. 7701(a)(30) means

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 701(a)(31)); and

(5) Any trust if

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) Unless exempted, there is a 2 percent tax of the amount of a specified Federal procurement payment on any foreign person receiving such payment. See 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c) Exemptions from withholding under this provision are described at 26 CFR 1.5000C-1(d)(5) through (7). The Offeror would claim an exemption from the withholding by using the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue. The IRS Form W-14 is provided to the acquiring agency rather than to the IRS.

(d) For purposes of withholding under 26 U.S.C. 5000C, the Offeror represents that

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(1) It [_] is [_] is not a foreign person; and…