Appendix C - Questions and Answers.pdf

Questions and Answer (Q&A) - Solicitation No. 19GE5020R0050

Question Solicitation

Document Section/Paragraph Page # Question

Answer

Combined

Synopsis/Solicitation Introduction 2

The RFP states, “one or more of the items under this acquisition is subject to the World Trade

Organization Government

Procurement Agreement and Free

Trade Agreements.” Please confirm which items are subject to these agreements as Georgia is not listed in FAR 52.225-5 Trade

Agreements.

It is FAR 25 rather than the cited clause or country, which should be used to determine applicability of WTO GPA, designated country end products or designated country services.

All services under this solicitation are subject to WTO

GPA.

Combined

Synopsis/Solicitation Contract Type 2

The RFP states, “the Firm-Fixed part of the contract shall include all labor…Defense Base Act

(DBA) insurance…”, however the

RFP provides for a separate CLIN.

Please confirm DBA insurance is to be priced outside of the Fixed

Price for this effort.

While DBA insurance is reimbursable, and must be priced on a separate CLIN, its reimbursement shall not exceed the firm-fixed DBA insurance price proposed by the offeror.

The DBA insurance is therefore part of the firm-fixed contract price. Only CLIN 0009, Travel

Cost, is outside the firm-fixed-price arrangement and will be determined during contract performance.

Combined

Synopsis/Solicitation

Defense Base Act

(DBA) Insurance

The last paragraph of this clause refences DBA under CLIN 0008, however it is reflected as CLIN

0010 on page 9. Please confirm which CLIN number is accurate.

DBA insurance should be priced under CLIN 0010. The error will be corrected in solicitation amendment 0001.

Document Section/Paragraph Page # Question

Answer

Combined

Synopsis/Solicitation

Addendum to FAR

52.212-4 Contract

Terms and

Conditions –

Commercial Items

(Deviation 2017-

02)

This section references FAR

52.225-5, Trade Agreements, however Georgia is not listed in this clause. Request removal of this clause from the RFP.

The Contracting Officer has determined that this solicitation is subject to WTO GPA. See also FAR 25.403 (c) for information on purchase restrictions. This clause will not be removed from the solicitation.

Combined

Synopsis/Solicitation Basis for Award 13

This paragraph states that award will be made to the offeror whose award “conforms to the solicitation and is determined to be the most advantageous solution to the

Government, price and other factors considered”. However, page 2 of the RFP denotes that evaluation of offers will be based on LTPA. Under LPTA, proposals are only evaluated to determine if they are technically acceptable not on the basis of the best solution and then awarded to the lowest priced offer. Please confirm if this effort will be awarded on a best-value/trade-off or LPTA basis.

For this solicitation, the most

“advantageous solution to the

Government” is represented by the “best value to the

Government”, which the

Contracting Officer expects to result from selection of the technically acceptable proposal with the lowest evaluated price

(LPTA). The solicitation is not using trade-off: see the provision at FAR 52.212-2 (a) where Price is just as important as Technical

Capability.

6 SOW Introduction 1

Will the Government please provide the name of the private contractor who provided the training of the units and instructors course in 2010, 2013, 2015 and

2018?

Previous training was provided by The Densus Group, LLC.

Document Section/Paragraph Page # Question

Answer

7 SOW Introduction 1

Will the Government confirm the training provided in 2010, 2013, 2015 and 2018 was provided by the same private contractor?

Yes.

8 SOW Introduction 2

Will the Government provide the previous training materials to the awardee upon contract award?

No, these are proprietary materials and the GOG was not given the training materials; only the student notebooks, which are in possession of the students.

9 SOW

Important

Note/Period of

Performance

1 and 2

The SOW denotes that all training must occur by 8/1/2020. With

RFP responses due 5/27/20, materials to be translated/printed provided to the Embassy 6 weeks prior to training date and the need to get the training/personnel in place, is it feasible to have the training completed by 8/1/20.

Please confirm that the training must be completed by 8/1/20.

This is an oversight and will be corrected to reflect the new completion date of September 1, 2020.

Document Section/Paragraph Page # Question

Answer

10 SOW

Recruitment of

Trainers

This paragraph advises that

Offerors are to determine the number of trainers necessary to implement the project. As this effort is LTPA, it is Offeror’s belief that the number of trainers shall be provided by the

Government so all Offerors can price the same number of trainers.

Please advise the number of trainers to support this effort. If the Government is unable to do that, request effort be awarded based on a best value basis in lieu of LPTA.

The solicitation is calling for proposals that address the stated needs. Since offerors may have different approaches to developing the curriculum and delivering the expected results, the determination of adequate number of trainers to deliver offeror’s curriculum and expected results is assigned to the offeror. The LPTA approach will look at technically acceptable proposals and award on the lowest evaluated price amongst them.

11 SOW Introduction 1

This paragraph states “Currently, less than 20 instructors from the

2015 class remain at Special

Tasks; while none of the leadership of the unit have attended or witnessed a class.”

How many of the “Instructors” will take part in the re-training course?

And, will they be available as

“Instructors/Trainers” during the practical drills/exercise or taking part in the practical drills/exercise?

The 20 instructors that remain will be available to assist;

however, the intent is to provide the GOG with a cadre of 45 instructors (20 retrained and 25 new).

Document Section/Paragraph Page # Question

Answer

SOW

And

SOW

Combined

Synopsis/Solicitation

Scope of Work

7. Crowd

Management

Practical

Exercise

Instructions to

Offerors / Vol I

The bulleted list elaborates on the course descriptions - #7 states “Monitoring of instruction during a series of practical drills provided to GOG Ministry of

Internal Affairs personnel by

GOG MoIA Instructors (four days for 400 participants).

Whereas the Deliverables requirement under #7 Crowd

Management Practical Exercise

States “(Crowd Management

Practical Demonstration for 600

People)”.

Question: Are the Participants and People students or Role

Players? And if the same, is it

400 or 600?

CLIN 0007 is Qty 400 or 600?

The reference to 600 will be corrected to read 400

There will be 200 rioters and

200 crowd management officers.

The quantity for CLIN 0007 is

400.

Document Section/Paragraph Page # Question

Answer

13 SOW All Courses 5

The SOW states “The Offeror must also coordinate with INL

Tbilisi, as directed by the COR, to ensure a consistent approach with previous training is maintained.”

Question: Will the USG provide a copy of the previous training curriculum or at least a high level overview of the courses/instruction now, so

Offerors can review and ensure the proposed curriculum and necessary curriculum development is consistent with the previously conducted training?

Previous training material will not be provided. The contractor is required to coordinate with the COR. The

COR and his/her team will be around to resolve any issues of tactics and institutional doctrine.

14 SOW

Scope of Work

Course 3

The SOW states “Evaluating the current inventory of less lethal options available to the Ministry of Internal Affairs for crowd management response.”

Question: Can the USG provide a copy of the currently inventory of less lethal options now?

The inventory consists of:

Water Canon

37 mm gas/less lethal rubber rounds

12 gauge less lethal

CS gas grenades

Baton

Shield

Pepper Ball.

Document Section/Paragraph Page # Question

Answer

15 SOW Staffing 21-22

Will the USG adjust the qualifications of trainers with respect to the Media Relations

Course? This course requires different skill sets and qualifications in order to provide proper instructions to achieve course objectives.

Due to terminology, they will have to have a background in critical incident management or crowd management.

16 Generic N/A N/A

Will the USG provide a list of equipment – Personal Protective

Equipment (PPE) and Riot Gear – that will be provided by GOG to each of the students during the training? This will allow

Offerors to develop curriculum incorporating the existing equipment and less lethal options.

The GOG will provide full robo cop, helmet, check protector, shin guards, foot protectors, shield and baton.

17 Generic N/A N/A

How many unique students will be trained during the course of the first 3 weeks? Overall?

This information is in the

SOW:

Instructor Retraining – 20 students

Supervision – 25 students

Less Lethal – 25 students

New Instructor – 25 students

Media – 25 students

Arrest Team – 25 students

Total: 145

Document Section/Paragraph Page # Question

Answer

Combined

Synopsis/Solicitation N/A

2 and

Would the Government confirm if offerors will be evaluated based on the Lowest-Priced, Technically Acceptable (LPTA) approach as stipulated in the cover letter (page 2) or at described in Addendum to

52.212 basis for award (page 13) where Technical Capability is equal to Price.

The reference to “evaluation” on page 2 of the solicitation document is indeed misleading and will be replaced with

“award” in amendment 0001 to avoid confusion. Please note that there are two distinct processes involved with evaluation preceding selection for award. Award will be made on the Lowest

(evaluated) Priced offer, having been determined to be

Technically Acceptable

(LPTA) offer. While relative importance of evaluation factors is not required in solicitations that are using the procedures at FAR 13, the addendum has been provided to advise that there will be no trade-off; i.e. price and technical capability are equally important.

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